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HomeMy WebLinkAbout2010-02-04 - Planning-Engineering-Operations Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING February 4, 2010 A meeting of the Planning-Engineering-Operations Committee was called to order by Director Mills at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director William R. Mills, Chair Ken Vecchiarelli, General Manager Director John W. Summerfield Steve Conklin, Engineering Manager Lee Cory, Operations Manager Ken Mendum, Ops Superintendent John DeCriscio, Chief Plant Operator 1. PUBLIC COMMENTS None. 3. DISCUSSION ITEMS (The following Items were taken out of order at the request of Mr. Vecchiarelli.) 3.1. MET Shutdown Operating Plan (Verbal report) Mr. DeCriscio provided a PowerPoint presentation on the District's preparations for and actions during the planned week-long shutdown of MWD's Diemer Plant. He noted that during this interval, the District was limited to its groundwater supply and water in storage in its reservoirs. Mr. DeCriscio indicated that, with the cool, wet weather and all of the reservoirs filled to capacity at the start of the shutdown, the District successfully met the water needs of its customers with no problems. The Diemer Plant and MWD transmission pipelines were restored to full service on January 31. 3.3. Monthly Groundwater Production and Purchased Import Water Report Mr. Vecchiarelli and Mr. DeCriscio reported on the water demands and source of supplies for the month of January 2010. Mr. Vecchiarelli noted that fiscal year to date demands are 4.2% beyond the 10% goal of reducing water demands over last year. Mr. DeCriscio reported that we are on target to meet our groundwater production goal. 3.4. Monthly Preventative Maintenance Program Report. Mr. Mendum reported on the status of the Preventative Maintenance Program from July 2009 through January 2010. He noted that our crews are on target to meet maintenance goals in all areas, with the exception of sewer televising where some catch-up is needed. Mr. Mendum left the meeting following these discussions. 1 2. ACTION CALENDAR 2.1. Amendment No. 2 to Professional Services Agreement - Design of Highland Booster Pump Station Replacement. Mr. Conklin reported that design is 75% complete. He noted that in the process of reviewing the 75% design plans, staff noted changes necessary that were outside the scope of the project. At the request of staff, the design consultant, MWH, provided a work scope and fee for the proposed extra work for $18,929, which staff reviewed and recommended for approval as Amendment No. 2. Following discussion, the Committee supported staff's recommendation. 2.2. Change Order No. 2 for the San Antonio Pressure Reducing Station Upgrade Project. Mr. Conklin reported that construction is complete on the subject project, through which water is provided to the newly completed Zone 4 Reconfiguration Project. He described the extra work necessary to install the new vault top slab around an encased Edison electrical conduit, and the recommendation of staff that the $12,777.65 cost of the extra work be approved as Change Order No. 2. Following discussion, the Committee supported staff's recommendation. 2.3. Drilling Contract for Well No. 20 Mr. Conklin reported on the opening of bids on February 2 for the subject project and the four bids received, ranging from a low of $367,291 to a high of $431,275. Following discussion, the Committee supported the staff recommendation for award to the lowest responsible bidder, Bakersfield Well & Pump Company for $367,291. 2.4. License Agreement with the Orange County Water District (OCWD) to Discharge Well No. 20 Blow-Off Water Into the Warner Basin Complex. Mr. Conklin reported that as part of the Well No. 20 Project, discharge of water from well construction and continuing well operations will discharge periodically into OCWD's Conrock Basin at the Warner Basin Complex. OCWD has approved a 50-year license agreement for this use and approval of the license by the Board is recommended. Following discussion, the Committee supported staff recommendation. 2.5. Recycled Water Facilities Planning Study Mr. Conklin reported the proposals have been received and reviewed for the subject study. Following an evaluation of the proposals by staff based on technical merit, and consideration of the proposed fees, staff recommends award to Malcolm Pirnie, Inc., for a total fee not to exceed $146,044. He also noted that the District has received a grant from the State for the study that will cover half the cost, up to a maximum grant amount of $75,000. Following discussion, the Committee supported staff's recommendation. 2 2.6. Status of Change Orders and Final Progress Payment with Ken Thompson, Inc. (KTI). Mr. Vecchiarelli reported that he met with Mr. Ken Thompson, Jr. of KTI on the matter of the $150,000 change order claim. Based on that meeting and follow-up discussions, Mr. Thompson agreed to drop the claim and accept the project as complete, subject to the filing of the Notice of Completion by the District. Following discussion, the Committee congratulated Mr. Vecchiarelli on his efforts to successfully settle this matter. Mr. Vecchiarelli expressed his gratitude for the Board's direction and support on the matter and for staff's diligence in properly documenting meeting minutes, daily work reports and other efforts to make this project go smoothly during its course through the community. 3. DISCUSSION ITEMS (Continued) 3.2. Water Supply to Black Gold Golf Course Mr. Conklin reported that at its January 28 meeting the Board commented that Black Gold Golf Course is experiencing ever-increasing cost for water and that perhaps there might be options for water supply that could lead to savings in the future. The Committee discussed options and ideas that may be considered including recycled water, the use of GWRS water and other possible sources. It was noted that the District will begin its Recycled Water Facilities Planning Study shortly and that consideration of the Black Gold Golf Course as a potential customer will be included. Mr. Vecchiarelli also noted that the District has been contacted by Aera Energy, which has an unused pipeline that previously discharged waste water from its oil production facilities to the OCSD SARI line near La Palma Avenue. The use of this line for distribution of recycled water is a possibility being considered. 3.5. Monthly Groundwater Producers Meeting Report Mr. Conklin reported on the above for the month of January. Of particular note, he reported that OCWD has made preliminary estimates for FY10/11 for the Replenishment Assessment (RA) of $249 to $266 per acre foot, and for the Basin Production Percentage (BPP) of 57 to 62 percent. The final decision on this will be made by OCWD in April, partly dependent on the rain and weather in the interim. 3.6. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of capital projects in planning, design and construction. 3.7. Future Agenda Items and Staff Tasks None. 4. ADJOURNMENT 4.1. The meeting was adjourned at 5:40 p.m. The next regular meeting of the Planning-Engineering-Operations Committee will be held March 4, 2010 at 4:00 p.m. 3