HomeMy WebLinkAbout2010-02-25 - Board of Directors Meeting Agenda Packet
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, February 25, 2010, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
William R. Mills, President
Michael J. Beverage, Vice President
Ric Collett
John W. Summerfield
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. SPECIAL RECOGNITION
6.1. Introduce Stephen Parker, Newly Hired Finance Director
6.2. Introduce Damon Micalizzi, Newly Hired Public Information Specialist
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Regular Board of Directors Meeting Held February 11, 2010
Recommendation: That the Board of Directors approve the minutes as presented.
7.2. Minutes of the Special Board of Directors Meeting Held February 18, 2010
Recommendation: That the Board of Directors approve the minutes as presented.
7.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $807,407.74.
7.4. Progress Payment No. 9 for Construction of the Hidden Hills Reservoir Project
Recommendation: That the Board of Directors approve Progress Payment No. 9 in
the net amount of $237,177.00 to Pacific Hydrotech Corporation for construction of
the Hidden Hills Reservoir Project, Job No. 200028.
7.5. Final Progress Payment No. 5 for the San Antonio Pressure Reducing Station Upgrade
Project
Recommendation: That the Board of Directors approve Final Progress Payment No.
5, in the net amount of $11,499.88, to Paulus Engineering, Inc.; authorize staff to
file the Notice of Completion and release the retention thirty-five days following
recordation if no liens have been filed; release the Labor and Material Bond; and
release the Faithful Performance Bond in one year if no defects have been found
for the San Antonio Pressure Reducing Station Upgrades Project, Job No. 200901.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
8.1. Water Bill Statement Redesign
Recommendation: That the Board of Directors approve the redesigned water bill
statement.
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. President's Report
9.2. Directors' Reports
9.3. General Manager's Report
9.4. General Counsel's Report
9.5. Future Agenda Items and Staff Tasks
10. COMMITTEE REPORTS
10.1. Executive Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
Minutes of meeting held February 17, 2010 at 8:00 a.m.
Meeting scheduled March 16, 2010 at 4:00 p.m.
10.2. Finance-Accounting Committee
(Sum merfield/Collett) Alternate: Mills
Minutes of meeting held February 17, 2010 at 4:00 p.m.
Meeting scheduled March 15, 2010 at 8:00 a.m.
10.3. Personnel-Risk Management Committee
(Collett/Beverage) Alternate: Summerfield
. Meeting scheduled March 9, 2010 at 4:00 p.m.
10.4. Planning-Engineering-Operations Committee
(Mills/Summerfield) Alternate: Beverage
. Meeting scheduled March 4, 2010 at 4:00 p.m.
10.5. Public Information-Technology Committee
(Beverage/Summerfield) Alternate:
. Meeting scheduled March 2, 2010 at 4:00 p.m.
10.6. MWDOC/OCWD Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
Meeting scheduled March 23, 2010 at 4:00 p.m.
10.7. Citizens Advisory Committee
(Directors Rotate Attendance)
. Meeting scheduled March 1, 2010 at 8:30 a.m. (Beverage)
11. INTERGOVERNMENTAL MEETINGS
11.1. YL City Council - February 16, 2010 (Summerfield)
11.2. MWDOC Board - February 17, 2010 (Staff)
11.3. OCWD Board - February 17, 2010 (Staff)
11.4. YL Planning Commission - February 24, 2010 (Beverage)
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from February 26, 2010 - March 31, 2010
13. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
13.1. Conference with Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No. 00124906)
Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court - Case No.
00125994)
Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court
- Case No. 00311353)
Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080)
Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No. 00320239)
Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior
Court - Case No. 00327152)
14. ADJOURNMENT
14.1. The Board of Directors will be holding a special meeting on February 26, 2010 at 4:00
p.m. and a workshop meeting on March 8, 2010 at 4:00 p.m. The next regular meeting
will be held March 11, 2010 at 8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: February 25, 2010
Subject: Minutes of the Regular Board of Directors Meeting Held February 11, 2010
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Harne. Description: Tyne.
021110 BOD - Minutes.doc BOD Mtg Minutes 02/11/10 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
2/25/2010
MB/JS 3-0
RC was absent.
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
February 11, 2010
1. CALL TO ORDER
The February 11, 2010 regular meeting of the Yorba Linda Water District Board
of Directors was called to order by President Mills at 8:30 a.m. The meeting was
held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA
92870.
2. PLEDGE OF ALLEGIANCE
o
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
William R. Mills, President Ken Vecchiarelli, General Manager
Michael J. Beverage, Vice President Pat Grady, Assistant General Manager
Ric Collett Steve Conklin, Engineering Manager
John W. Summerfield Lee Cory, Operations Manager
Cindy Navaroli, Interim Finance Director
Derek Nguyen, Water Quality Engineer
Annie Alexander, Executive Secretary
OTHER VISITORS
Brett Barbre, Director, Municipal Water District of Orange County
4. ADDITIONS/DELETIONS TO THE AGENDA
Mr. Vecchiarelli requested that Item No. 8.3., General Manager's Report, be
taken following the Consent Calendar, as Derek Nguyen, Water Quality
Engineer, was in attendance to provide the Board with a presentation regarding
the duties of the District's water quality division. The Board agreed.
5. PUBLIC COMMENTS
Mr. Barbre addressed the Board and provided a brief report regarding the water
supply situation.
6. CONSENT CALENDAR
Staff responded to questions from Director Beverage regarding available grant
funding related to Item No. 6.9.
On a motion by Director Summerfield, seconded by Director Collett, the Board
voted 4-0 to approve the Consent Calendar. Director Beverage abstained from
voting on Check No. 53365 of Item No. 6.2. as the vendor was a source of
income.
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6.1. Minutes of the Regular Board of Directors Meeting Held January 28, 2010
Recommendation. That the Board of Directors approve the
minutes as presented.
6.2. Payment of Bills, Refunds, and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize
disbursements in the amount of $2,215,427.34.
6.3. Final Progress Payment No. 8 and Notice of Completion for the Zone
Reconfiguration Project
Recommendation. That the Board of Directors approve Final
Progress Payment No. 8 in the net amount of $136,154.40 to Ken
Thompson, Inc., authorize staff to file the Notice of Completion and
release the retention thirty-five days following recordation if no liens
have been filed; release the Labor and Material Bond; and release
the Faithful Performance Bond in one year if no defects have been
found in the Zone Reconfiguration Project, Job No. 200710.
6.4. Progress Payment No. 21 for the Highland Reservoir Replacement Project
Recommendation. That the Board of Directors approve Progress
Payment No. 21 in the net amount of $243,542.45 to Schuler
Engineering Corporation and 10% retention of $27,060.27
deposited to Citizens Business Bank escrow account for
construction of the Highland Reservoir Replacement Project, Job
No. 200309.
6.5. Amendment No. 2 to Professional Services Agreement - Design of
Highland Booster Pump Station Replacement
Recommendation. That the Board of Directors approve
Amendment No. 2 to the Professional Services Agreement (PSA)
with MWH Americas, in the amount of $18,929, for additional
engineering services for the Highland Booster Pump Station
Replacement and Expansion Project, Job No. 200814.
6.6. Change Order No. 2 for the San Antonio Pressure Reducing Station
Upgrade Project
Recommendation. That the Board of Directors approve Change
Order No. 2 in the amount of $12,777.65 to Paulus Engineering,
Inc. for construction of the San Antonio Pressure Reducing Station
Upgrades Project, Job No. 200901.
2
6.7. Award of Contract for Drilling Well No. 20
Recommendation. That the Board of Directors authorize execution
of a Construction Agreement for drilling Well No. 20 to Bakersfield
Well & Pump Company, in the amount of $367,29 1. 00.
6.8. Execution of a License Agreement with the Orange County Water District
to Discharge Well 20 Blow-Off Water into the Warner Basin Complex
Recommendation. That the Board of Directors support staff's
recommendation to authorize execution of a License Agreement
with OCWD to allow Well 20 blow-off water to discharge into
OCWD's Conrock Basin.
6.9. Recycled Water Facilities Planning Study
Recommendation. That the Board of Directors authorize execution
of a Professional Services Agreement with Malcolm Pirnie, Inc. in
the amount of $146,044 to prepare the Recycled Water Facilities
Planning Study.
Due to technical difficulties, Mr. Nguyen's presentation was delayed until after
Item No. 8.1.
7. ACTION CALENDAR
7.1. Resolution 10-01 for Medicare-Only Coverage
Mr. Vecchiarelli explained that the Board had previously approved a
proposal to extend Medicare only coverage to five long-term employees.
Adoption of the resolution being presented to the Board would formalize
this action for CalPERS.
On a motion by Director Beverage, seconded by Director Summerfield, the
Board voted 4-0 to approve Resolution 10-01 for submittal to the California
Public Employees Retirement System, enabling five long-term employees
to qualify for Medicare-Part A Coverage.
8. REPORTS, INFORMATION ITEMS AND COMMENTS
8.1. President's Report
President Mills requested that those members of the audience who had
applied for the vacancy on the Board of Directors introduce themselves.
Those individuals were as follows: Phil Hawkins, Bob Kiley, Art
Newsham, Barry Stahl, Gary Melton and Don Holt. President Mills then
presented the Board with a draft candidate interview procedure for the
special meeting scheduled February 18, 2010 at 4:00 p.m. The Board
reviewed the procedure and following discussion it was decided that each
Board member would submit their sample interview questions to Mr.
Vecchiarelli for compilation by February 15, 2010 at 5:00 p.m. The
questions would be reviewed by the Executive-Administrative-
3
Organizational Committee who would then select 4 questions to be asked
of each candidate. Interviews would be no longer than 10 minutes each
and staff will randomly assign each candidate to a specified interview time.
Staff will also respectfully request that each candidate be present in the
room only during their scheduled interview time. Following the interviews,
each Board member will choose 4 candidates with whom they would like
to conduct a subsequent interview. This information will be provided to
the General Manager who will compile the list of finalists. Subsequent
interviews with the finalists will be conducted at a special meeting
scheduled February 26, 2010 at 4:00 p.m.
The following item was taken out of order.
~o
8.3. General Manager's Report
Presentation by Derek Nguyen, Water Quality Engineer
Mr. Vecchiarelli introduced Mr. Nguyen who then provided the Board with
a brief PowerPoint presentation regarding the duties of the Water Quality
Division. This included a summary of the District's facilities, water
sources, sampling stations and regulatory requirements. Messrs. Nguyen,
Vecchiarelli and Cory then responded to questions from the Board and the
audience.
Mr. Nguyen left the meeting at this time.
8.2. Directors' Reports
Director Collett stated that he would not be in attendance at the Board
meeting on February 25, 2010.
8.3. General Manager's Report Continued
Water Conservation Gardening Class Irrigating the Low-Water Use
Garden at the Fullerton Arboretum on February 20, 2010 at 1:00 p.m.
(Free to YLWD customers who present their water bill.)
Mr. Vecchiarelli reported that the vast majority of the attendees at these
classes were District customers.
8.4. Future Agenda Items and Staff Tasks
Director Collett reported that the water conservation status sign near
Imperial and Prospect was missing its arrow. Mr. Vecchiarelli stated that
staff would correct this problem and that District customers were still
conserving 4% over the conservation goal.
9. COMMITTEE REPORTS
9.1. Executive-Administrative-Organizational Committee
(Mills/Beverage) Alternate. Collett
Meeting scheduled February 16, 2010 at 4:00 p.m. was rescheduled to
February 17, 2010 at 8:00 a.m.
4
9.2. Finance-Accounting Committee
(Summerfield/Collett) Alternate: Mills
Meeting scheduled February 17, 2010 at 4:00 p.m.
Meeting scheduled March 8, 2010 at 4:00 p.m. was rescheduled to March
15, 2010 at 8:00 a.m. as the Board will be holding a workshop meeting on
March 8, 2010 at 4:00 p.m. to discuss the Asset Management Plan, water
rate structure and FY 2010/11 Budget.
9.3. Personnel-Risk Management Committee
(Collett/Beverage) Alternate: Summerfield
Minutes of meeting held February 9, 2010 were provided at the meeting.
Directors Collett and Beverage attended. Matters discussed during the
meeting were as follows: ACWA/JPIA RPA Stabilization Fund Report;
Status of Recruitments and Authorized/Budgeted Positions; and Status of
Risk Management Activities.
Meeting scheduled March 9, 2010 at 4:00 p.m.
9.4. Planning-Engineering-Operations Committee
(Mills/Summerfield) Alternate: Beverage
Minutes of meeting held February 4, 2010 at 4:00 were provided in the
agenda packet. Directors Mills and Summerfield attended. Matters
discussed during the meeting were as follows: MET Shutdown Operating
Plan; Monthly Groundwater Production and Purchased Import Water
Report; Monthly Preventative Maintenance Program Report; Amendment
No. 2 to Professional Services Agreement for Design of Highland Booster
a Pump Station Replacement; Change Order No. 2 for the San Antonio
Pressure Reducing Station Upgrade Project; Drilling Contract for Well No.
20; License Agreement with the Orange County Water District to
Discharge Well No. 20 Blow-Off Water Into the Warner Basin Complex;
Recycled Water Facilities Planning Study; Status of Change Orders and
Final Progress Payment with Ken Thompson, Inc.; Water Supply to Black
Gold Golf Course; Monthly Groundwater Producers Meeting Report; and
Status Report on Capital Projects in Progress.
Meeting scheduled March 4, 2010 at 4:00 p.m.
9.5. Public Information -Technology Committee
(Beverage/Summerfield) Alternate:
Minutes of meeting held February 2, 2010 were provided in the agenda
packet. Directors Beverage and Summerfield attended. Matters
discussed during the meeting were as follows: Water Bill Redesign;
Proclamation for Director Armstrong; Winter Newsletter; Public Outreach
Activities; Home Energy & Water Efficiency Survey Program;
5
Conservation Ordinance Monthly Statistics; and IT Projects Monthly
Status.
Meeting scheduled March 2, 2010 at 4:00 p.m.
9.6. MWDOC/OCWD Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
Meeting scheduled March 23, 2010 at 4:00 p.m.
9.7. Citizens Advisory Committee
(Directors Rotate Attendance)
Meeting scheduled March 1, 2010 at 8:30 a.m. (Beverage)
10. INTERGOVERNMENTAL MEETINGS
10.1. YL City Council -February 2, 2010 (Mills)
Director Mills did not attend.
10.2. MWDOC/MWD Board Workshop - February 3, 2010 (Staff)
Staff did not attend.
10.3 OCWD Board - February 3, 2010 (Staff)
Staff did not attend.
10.5. YL Planning Commission - February 10, 2010 (Collett)
This meeting was cancelled.
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from February 12, 2010 - March 31, 2010
The Board reviewed the listed meetings and made no additional changes.
12. ADJOURNMENT
12.1. The meeting was adjourned at 9:48 a.m. The Board of Directors will be
holding a special meeting on February 18, 2010 at 4:00 p.m. The next
regular meeting of the Board of Directors will be held February 25, 2010 at
8:30 a.m.
Ken Vecchiarelli
Board Secretary
6
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: February 25, 2010
Subject: Minutes of the Special Board of Directors Meeting Held February 18, 2010
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Harne. Description: Tyne.
021810 BOD - Minutes.doc BOD Mtg Minutes 02/18/10 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
2/25/2010
MB/JS 3-0
RC was absent.
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
February 18, 2010
1. CALL TO ORDER
The February 18, 2010 special meeting of the Yorba Linda Water District Board
of Directors was called to order by President Mills at 4:00 p.m. The meeting was
held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA
92870.
2. PLEDGE OF ALLEGIANCE
President Mills asked Pat Grady to lead the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
William R. Mills, President Ken Vecchiarelli, General Manager
Michael J. Beverage, Vice President Pat Grady, Assistant General Manager
Ric Collett
John W. Summerfield ,
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. PUBLIC COMMENTS
Mark Schock addressed the Board and requested that they consider scheduling
the next special meeting to conduct subsequent interviews at 6:00 p.m. instead
of 4:00 p.m. Following consideration and discussion of this request, the Board
decided to keep the meeting start time at 4:00 p.m.
6. ACTION CALENDAR
6.1. Candidate Interviews for Board Vacancy
The Board conducted candidate interviews for the vacancy in the following
order:
Cheryl Spencer-Borden Arthur Newsham
Dave Rosenberger Charles Marquardt
Phil Hawkins Carl Boznanski
Barry Stahl Robert Kiley
Gary Melton Todd Corbin
Richard Wolfinger Cynthia Verduga-Peralta
Nicholas Troboas Don Holt
James Wohlt
Kenneth Charlton did not arrive for his scheduled interview.
1
Following a brief recess, the Board each selected four finalists on a voting
sheet and submitted them to the General Manager. The results were
tallied and displayed. Following an open-format deliberation process, the
board selected the finalists based on the total number of votes each
candidate received. Due to a tie for the fourth position, President Mills
suggested the Board consider a motion to accept five candidates for
subsequent interviews instead of four.
On a motion by Director Beverage, seconded by Director Collett, the
Board voted 4-0 to invite the following five candidates to return for a
second interview on Friday, February 26, 2010 starting at 4.00 p.m..
Phil Hawkins
Gary Melton
James Wohlt
Robert Kiley .Pr
Don Holt Ist
7. ADJOURNMENT
7.1. The meeting was adjourned at 8:25 p.m. The Board of Directors will hold
a special meeting on February 26, 2010 at 4:00 p.m. to conduct
subsequent interviews and potentially make a final selection that night.
The next regular meeting of the Board of Directors will be held February
25, 2010 at 8:30 a.m.
Ken Vecchiarelli
Board Secretary
2
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: February 25, 2010 Budgeted: Yes
Total Budget: N/A
To: Board of Directors Cost Estimate: $807,407.74
Funding Source: All Funds
From: Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Presented By: Stephen Parker, Finance Dept: Finance
Director
Reviewed by Legal: N/A
Prepared By: Maria Trujillo, Accounting CEQA Compliance: N/A
Assistant I
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $807,407.74.
DISCUSSION:
The major items and wire transfers on this disbursement list are as follows: A wire of $26,333.00 to
1 st Enterprise Bank for Hidden Hills January 2010 retention payment; a check of $80,682.02 to
ACWA-HBA for March 2010 health premiums; and a check of $237,177.00 to Pacific Hydrotech
Corporation for Hidden Hills January 2010 progress payment. The balance of $279,282.07 is
routine invoices.
ADP issues our payroll checks, with the exception of the third party checks.
The Accounts Payable check register total is $623,474.09; Payroll No. 3 total is $216,933.65; and,
the disbursements of this agenda report are $840,407.74. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
CkReg22510 BOD.pdf Check Register Backup Material
09-CS 225.doc Cap Sheet Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
2/25/2010
MB/JS 3-0
RC was absent.
Yorba Linda Water District
Check Register
For Checks [dated: 211212010 thru 2/25/2010
Check No. Date Vendor Name Amount Description ($25k or greater)
W22510 02/25/2010 1st. Enterprise Bank 26,333.00 Hiddn Mills Retntn Jar. 2010
53449 02/25/2010 Abbott Staffing Group, Inc. 1,632.00
53450 02/25/2010 ACWA EAP 265,50
53451 02/25/2010 ACWA-Ii13A 80,682.02 Health premium March 2010
53452 0212512010 Advanced School Of Driving 5,985.00
53453 02/25/2010 Aljori Graphics, Inc. 341.15
5:3454 02/25/2010 Amelia Cloonan 141.67
53455 02/25/2010 Apollo Technologies Inc. 380.00
53456 02/25/2010 Applied Best Practices LLC 1,072.50
53457 02/25/2010 AgUa-Metric: Sales CO- 15,266.47
53458 02/25/2010 Aquatic Inspections 2,750.00
53459 02/25/2010 Ararnark Uniform Services, Inc 199.43
53460 02/25/2010 Atwood Sales 147.05
53461 02/25/2010 Avante-Garde Inc. 4,091.50
53462 02/25/2010 8 & M Lawn and Garden Inc 145.47
53446 02/25/2010 Barry J. Wishart 197.76
5:3463 02/25/2010 Butier Enfineering Inc 34,980.00 Hidden Hills Res January 2010
53470 02/25/2010 C & t Refrigeration Corp. 281.25
53448 02/25/2010 Carlos Dulgime 16,50
53464 02/25/2010 Carollo Engineers 41,069.00 Hiddn Hills,Asset Mgt Jar) 10
53465 02/25/2010 CDW Government, Inc 746.47
53466 02/25/2010 Ceridian Benefits Services 8[}.00
53441 02/25/2010 Chris Roussin 13.77
53468 02/25/2010 City Of Anaheim 3,936.71
53469 0212512010 City Of Placentia 3,593.34
53471 02/25/2.010 Cogsdale Services Corporation 9,198.75
53472 02/25/2010 Community Lock & Safe Service, Inc. 12.72
53473 02/25/2010 Dangelo Co. 718.43
5:3474 0212512010 Delta Care USA 427.31
53475 02/2512010 Department Of General Services 2,847.89
53476 02/25/2010 Derek Nguyen 340.00
53441 02/2.5/2010 Diana Cheek 38.98
53477 02/25/2010 Eisel Enterprises, Inc, 285.31
53478 0212517010 Employee Relations, Inc. 149.75
53479 02/25/2010 ENV Services, Inc. 190.00
53480 0212512010 Fairway Ford Sales, inc. 190.64
53445 02/25/2010 Federico Flores Lopez 85.24
53481 02/25/2010 Fred Pryor Serninars 199.00
53482 02/2512010 General Pump Co., Inc. 2,171.50
53483 02/25/2010 George Tanner 55.00
53,184 02/25/2010 Gerardo Huizar, Jr. 70.00
53485 02/25/2010 Government Finance Officers 150-00
53486 02/25/2010 Horne Depot Credit Services 24.49
53437 0212512010 Hotsy Of So California 48.31
53488 02/25/2010 ID Modeling, Inc. 7,900.00
53489 02/25/2010 Infosend Inc. 2,301.45
S3493 02/25/2010 1 & 5 Construction 4,9x5.00
53491 02/25/2010 J.C. Construction & Skylights 905.00
53490 02/25/2030 Jackson's Auto Supply - Napa 407.96
53492 021251201.0 Joann Gitmed 15.49
53494 02/25/2010 Karen Shea 112.99
53495 02/25/2010 Katrina Aragon 382.74
5:3444 02/25/2010 K-Mag Construction Inc 932.50
53496 02/25/2010 Konica Minolta Business 335.40
53497 02/25/2010 Layne Christensen Company 7,102.48
53498 02/25/20I0 Lincoln National Life 1,194.07
53499 02/25/2010 Marina Landscape, Inc 5,545.57
53500 02/25/2010 Matt Ostiz 69.00
53442 02/25/2010 Maureen Lcholds 18-26
53501 02/25/2010 Mc Cormick,Kidman & Behrens LLP 12,892.14
53502 02/25/2010 Merchants Building Maintenance LLC 5,993.13
53503 02/25/2010 Microsoft Corporation 48819
53504 02/25/2010 Minuteman Press 198.75
53443 02/25/2010 New Castle Development 931.96
53505 0212512010 Nextel Communications 1,768.82
53506 02/25/7010 Nicholas A. Hollon 60.00
53507 02/25/2010 Nic:key Petroleum Co 3,651.52
53508 42/25/2010 Nicole Dalton 407.53
53509 02/25/2010 Nohel Systems 1,820.00
53510 02/25/2010 Office Solutions 7.57
53511 0212512010 Orange County Auditor/font 17-50
53512 02/25/2010 Orange County - I W M D 197.34
53519 02/25/2010 P.T.I. Sand & Gravel, Inc. 1,519.26
5351:3 02/25/2010 Pacific Hydrotech Corporation 237,177.00 Hidden Hills January 2010
53514 02/25/2010 Parts Source Anaheim 20.10
53515 02/25/2010 Placentia Disposal #676 506.76
53467 02/25/2010 Platinum Consulting Group 8,868-75
53516 02/25/2010 Praxair Distribution 277.77
53517 02/25/2010 Pressure Systems/KP51 3:055.32
53518 02/25/2010 Process Solutions, Inc. 27,200-00 Water Qua] Improve prog bill
5352.0 02/25/2010 Richard Gangioff III 50.50
53038 0211.211010 Roscoe Moss Mfg. Co. -136.08
53521 02/25/2010 Roscoe Mass Mfg. Co. 136.08
53522 02/25/2010 Sanders Paving, Inc. 11,€380.00
53523 {12/21,/2010 Sandor's Gourmet Catering 155.50
53524 0212512010 Scott W. Moulton 1.530.00
53525 02/25/2010 Security Solutions 1,790.00
53526 02_/2.5/20.10 Selman Chevrolet Company 33.68
53527 02/25/2010 Snap-On fools 377-53
53529 02/25/2010 Southern Calif Edison Co. 185.64
53529 02/25/20101 Southern Calif Gas Co. 21,112.19
53531 02/25/2010 St.Joseph Heritage Healthcare 110-00
53530 02/25/2010 Steven Andrews Engineering 8,00000
53532 02/25/2010 Sunrise Medical Group 374.00
53533 02/25/2010 Underground Service Alert 127.50
53534 02/25/2010 Village Nurseries 35.51
53535 02/25/2010 Walters Wholesale Electric Co. 314.92
53536 02/25/2010 Wells Supply Co 5,018.26
53537 02/25/2010 Xerox Corporation 1,060.46
Total $623,474,09
February 25, 2010
CHECK NUMBERS:
Void Check 53038 $ (136.08)
Computer Checks 53441 -53537 $ 597,277.17
$ 597,141.09
WIRE:
W-22510 1 St Enterprise Bank $ 26,333.00
TOTAL OF WIRE AND CHECKS $ 623,474.09
PAYROLL NO. 3: (including ADP checks):
District Manual Checks 4422 - 4426 $ 216,933.65
DISBURSEMENT TOTAL: $ 840,407.74
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF FEBRUARY 25, 2010
TOTAL DISBURSEMENTS ARE DISTRIBUTED TO THE FUND ACCOUNTS
AS FOLLOWS:
WATER $ 490,439.01 SEWER $ 29,920.32
ID # 1 $ 1,453.13 ID # 2 $318,595.28
TOTAL: $ 840,407.74
ITEM NO. 7.4
AGENDA REPORT
Meeting Date: February 25, 2010 Budgeted: Yes
Total Budget: $9,000,000
To: Board of Directors Cost Estimate: $9,000,000
Funding Source: ID No. 2 GO Bonds
From: Ken Vecchiarelli, General Account No: 401-2700
Manager
Job No: 200028
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Joe Polimino, Project Engineer CEQA Compliance: MND
Subject: Progress Payment No. 9 for Construction of the Hidden Hills Reservoir Project
SUMMARY:
Construction is proceeding on schedule. Work includes construction of a 2.0 million gallon buried
concrete reservoir, upgrades to the Santiago Booster Pump Station, an all-weather access road and
pipeline appurtenances to the reservoir site.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 9 in the net amount of $237,177.00 to
Pacific Hydrotech Corporation for construction of the Hidden Hills Reservoir Project, Job No.
200028.
DISCUSSION:
In accordance with the contract documents, Pacific Hydrotech Corporation submitted a request for
Progress Payment No. 9, in the amount of $263,530.00 for work completed through January 31,
2010. During this period, the contractor finished installing shoring inside the reservoir and
scaffolding for the roof deck pours. The Contractor then placed approximately 300 c.y. of concrete
for the first half of the roof deck in a checkerboard pattern. They have also completed potholing for
utilities for the storm drain installation in Hidden Hills Road. The contractor placed approximately
200 feet of storm drain piping in the access road to the reservoir.The status of the construction
contract with Pacific Hydrotech Corporation is as follows:
. The current contract is $5,012,458.00 and 400 calendar days starting May 11, 2009.
. If approved, Progress Payment No. 9 is $263,530.00 (5.3% of the total contract amount), less
10% retention of $26,353.00 for a net payment of $237,177.00.
. Total payments to date including retention are $2,618,068.00 (52.2% of the total contract
amount).
. As of January 31, 2010, 266 calendar days were used (66.5% of the contract time).
Staff and Butier, the District's construction manager for the project, have reviewed the contractor's
progress payment and recommend approval. A copy of Progress Payment No. 9 is attached for
your reference.
PRIOR RELEVANT BOARD ACTION(S):
The Board has approved eight progress payments to date for this project, the last of which was
approved January 28, 2010.
ATTACHMENTS:
Na 1F: Description: Type:
Pacific Hydrotech Progress Pay Report 9.pdf Pacific Hydrotech PPR 9 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
2/25/2010
MB/JS 3-0
RC was absent.
YORBA► LINCA WATER DISTRICT PROGRESS PAY REPORT
7CJ"F" T Hidden Hills Reservoir PROGFIESS ;PAY REQUES' NO. 009
LOCA,T:CN Yorba Linda, CA PROJECT NO. J-230028 PAGE 1 r,c 1 ne.
CONTRACTOR Pacific Hydrotech -.-^,-E Jai 31. 2C,~00
- - - - - -
=INA! .ANT LJ T 5 5,012,458,00
i
AL IT'HORIZE1 CHANGE ORDERS: 0.00
'REViScC)CONTRACT A,MOUrT 5,012,458.00
f
R,0"',PESS PAY ES7I%1;"+ =GP PERIOD January 1, 2010 TO January 3i. 2010 1
r nREVICL.S THIS M(-'NTH T T
3r L+' ~ 5 !3c "^--q 21Aip'058.1110
VALUE Or'JUCRK C0I1P_E ED is 2 3 4 9
CHANGE ORDER WORK COMPLE-777;
TOTAL VALUE OF WORK COMPLETED 2,354 538.+00 S v3 .Or I S 1 . 088 00
LESS PF ENTION 10;0 2e' 80 13
LESS OTHER DEDUCTIONS Electroft'fi[re Fees 5 Tn0.00
NET FARMED -0 DATE $ c.385,20? 23
LESS.AL?OUNT PAID $ 1,9 ^'4.20
.00
BALANCE E1U7 THIS -ST1% -.T $ 237 7
NOTICE 710 May 11, 2009
COMPi to 1°.C'N 4C7 "A1 ENDAR DAY':S
APPROVED Tllv1 0 A..1.E.N0AI1 DAYS
TOTAL CONTRACT TIME 4CD CALENDAR DAYS
TIML i-XPENDED) r _ 266 fC+;A! ENDAR DAYS
Ilvt~ Y '~+l~a *e r.' 134 t. A... 1 Y' 7
P.E+DIJESTED BY: try Lst-_ DATE
Ronald )Phebe, Project C•oordma;or. Pacific Hydrotec
APPRaVED 3Y: CAS 3
Steve 1~°Vti±te ~orstr coon Manage, Busier Er:giree-ny r
APPROVED BY' UAT
Engineering rOanager. `CLVVD
ITEM NO. 7.5
AGENDA REPORT
Meeting Date: February 25, 2010 Budgeted: Yes
Total Budget: $280,000
To: Board of Directors Cost Estimate: $280,000
Funding Source: ID No. 1 GO Bonds
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: 200901
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: No
Prepared By: Joe Polimino, Project Engineer CEQA Compliance: MND
Subject: Final Progress Payment No. 5 for the San Antonio Pressure Reducing Station
Upgrade Project
SUMMARY:
Construction is complete. Staff recommends approval of Final Progress Payment No. 5 and filing of
the Notice of Completion.
STAFF RECOMMENDATION:
That the Board of Directors approve Final Progress Payment No. 5, in the net amount of
$11,499.88, to Paulus Engineering, Inc.; authorize staff to file the Notice of Completion and release
the retention thirty-five days following recordation if no liens have been filed; release the Labor and
Material Bond; and release the Faithful Performance Bond in one year if no defects have been
found for the San Antonio Pressure Reducing Station Upgrades Project, Job No. 200901.
DISCUSSION:
In accordance with the contract documents, Paulus Engineering, Inc. submitted a request for Final
Progress Payment No. 5, in the amount of $12,777.65, which is the final payment for all work on the
project through January 31, 2010. During this period, Paulus Engineering and the District processed
Change Order No. 2 for the project. This is the final pay request.
The status of the construction contract with Paulus Engineering, Inc. is as follows:
. The current contract is $269,594.38 and 130 calendar days starting June 22, 2009(including
Change Order No. 2, which added $12,777.65 and 0 calendar days) .
. If approved, Progress Payment No. 5 is $12,777.65 (4.7% of the total contract amount), less
10% retention of $1,277.77 for a net payment of $11,499.88.
. Total payments to date including retention are $269,594.38 (100.0% of the total contract
amount).
District staff reviewed the contractor's progress payment and recommend approval. A copy of
Progress Payment No. 5 is attached for your reference.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approved four progress payments to date, the latest of which was approved
on January 28, 2010. The Board of Directors approved Change Order No. 1 in the amount of
$20,566.73 and 30 calendar days on December 10, 2009. The Board of Directors approved Change
Order No. 2 in the amount of $12,777.65 and 0 calendar days on February 11, 2010.
ATTACHMENTS:
Na 1F: Description: Type:
Paulus Final Progress Pay Report 5.pdf Final Paulus Progress Pay Request 5 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
2/25/2010
MB/JS 3-0
RC was absent.
YORBA LINDA, WATER DISTRICT PROGRESS PAY REPORT
FINAL PAYMENT
PROD CT San Antonio Pressure Redneinq Station PROGRESS PAY REQUEST NO. 005
LOCATION Yorba Linda, CA PRO,:ECT NO. 200901 PAGE 1 OF 1 PAGES
CONTRACTOR Paulus Engineering, Inc. DATE 1131110
ORIGINAL CONTRACT AMOUNT: $ 236,250.00
AUTHORI7ED CHANGE ORDERS: $ 33,344.38
REVISED CONTRACT AMOUNT: $ 269,594.38
PROGRESS PAY ESTIMATE FOR PERIOD Janua 1, 2010 TO January 31, 2010
PREVIOUS THIS MONTH TO DATE
VALUE OF WORK COMPLETED $ 236,250.01) $ - $ 236,250.00
CHANGE ORDER WORK COMPLETED $ - 20,566.73 $ 12.77:.65 ~ $ 33,344.3$
TOTAL VALUE OF WORK COMPLETED $ 256,816.73 I $ 12,777.65 $ 269,594.38
LESS RETENTION 10% 5 26,959.44
LESS OTHER DEDUCTIONS Electronic Wire Fees $
NET _~ARNED TO DATE $ 242,634.94
LESS AMOUNT PREVIOUSLY PAID $ 231,-35.06
BALANCE DUE THIS ESTIMATE $ 11,499.88
NOTICE TO PROCEED June 22, 2009
COMPLETION TIME 100 CALENDAR DAYS
APPROVED TIME EXTENSIONS 30 CALENDAR DAYS
TOTAL CONTRACT TIME 130 CALENDAR DAYS
-EVE EXPENDED TO DATE 132 CALENDAR DAYS
TIME REMAINING -2/ CAL=NDAR DAYS
REQUESTED ELY: DATE: a on Paulus, V.P., Paulus Engineering. Inc.
APPROVED BY: DATE'
J Sosa, Construction Inspector, YLWD
APPROVED BY: DATE.,
Steve Conklin, enelneEd-ig Manacer, YLVVD
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: February 25, 2010 Budgeted: No
To: Board of Directors Cost Estimate: $500
Funding Source: All Funds
From: Ken Vecchiarelli, General
Manager
Presented By: Pat Grady, Assistant General Dept: Administration
Manager
Reviewed by Legal: N/A
Prepared By: Pat Grady, Assistant General CEQA Compliance: N/A
Manager
Subject: Water Bill Statement Redesign
SUMMARY:
Attached for the Board's review and consideration is a redesigned water bill statement that would be
implemented concurrently with implementation of the new utility billing software, tentatively
scheduled for the first billing week in April 2010.
STAFF RECOMMENDATION:
That the Board of Directors approve the redesigned water bill statement.
COMMITTEE RECOMMENDATION:
The Public-Information-Technology Committee reviewed the new water bill statement through
several refinements, with the latest revision approved for recommendation at the meeting held on
February 2, 2010.
DISCUSSION:
On November 3, 2009, the Public-Information-Technology Committee recommended staff develop a
new water bill format and present alternatives at future committee meetings. The process began as
the District is transitioning to a new modern and enhanced utility billing software. The new water bill
format is designed to be more user-friendly by providing additional information to District customers,
including water usage history for the past 12 months.
Staff began the process by evaluating various water bill statements from other agencies. With the
involvement and feedback of the managers, the Customer Service staff, and the PIT Committee, a
draft design was developed in-house encompassing the various comments.
From December 2009 through February 2010, the PIT Committee reviewed multiple renditions and
drafts of the redesigned statement. The attached water bill statement is the final design
recommended by both staff and the PIT Committee.
ATTACHMENTS:
Name: Description: Type:
Water Bill_Statement.pdf Water Bill Statement Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
2/25/2010
MB/JS 3-0
RC was absent.
Approved as revised.
C1 YORBA LINDA WATER DISTRICT Phone (714) 701-3000
1717 E. Miraloma Avenue Website: www.ylwd.com
Placentia, CA 92870 STATEMENT OF SERVICES Fax (714) 701-3058
Customer Name: John Doe Meter Previous Current Current Usage
Account No.: 82118-1 Number Read Read units*
Payment Due Date: 12/06/2009
Billing Date: 11/09/2009 70482112 4809 4811 2
Billing Period: 10/07/2009 to 11/02/2009 f `
No. of Days: 27 Average Usage: 55.4 gallons/day
Service Address: 1234 Main Streets
g it
-9. 8
Billing Details 7
Previous Billing: 6 -
Previous Bill 10/12/2009 $39.63 5
Payment 10/19/2009 - Thank you! (26.92) s
Payment 10/29/2009 - Thank you! 17.18 2 - -
Previous Balance ($4.47) , 1 -
Current Billing: Jun Jul Aug Sep Oct Nov
Water Charges: Last Year = Current Year - - -10% Conservation Goal
Water Usage (2 Units @ $2.52/Unit) 5.04
Basic Service Charge 10.20 4 *1 unit = 748 gallons
Sewer Maintenance Charge 5.50 i i
Basic Backflow Charge 2.42 _
a"] D
Total Current Charges $23.16,. '
L Online Bill Pay is now available for Yorba Linda Water
Total Amount Due by 12/06/2009: $18.69 District customers. Customers are able to pay their
water bills with a credit card, view their consumption
history, and sign up for Autopay online at
www.ylwd.com. For more information or questions
concerning this service, please contact Customer
Service at (714) 701-3000.
a. Please detach and return this bottom portion with your payment. SEE REVERSE SIDE FOR ADDITIONAL INFORMATION
YORBA LINDA WATER DISTRICT FPastDue 82118-1
1717 E. Miraloma Avenue
Placentia, CA 92870 alance: ($4.47)
Phone (714) 701-3000 mounts:
Current Char ges: $23.16
Total Amount Due: $18.69
II IIIIII IIIIIIIIIIIIIII IIIIIIIIIIIIIII IIIIIIIIIII III Payment Due Date (to avoid penalties): 12/06/2009
Amount Enclosed: $
ll~~~ll~~~~~llliil~lll~~~~lll~~l~~i~l~~~~~l~l~l~~~lllllllll~ III~II~~I~IIIIIIIIIIIIIIIII~III
JOHN DOE YORBA LINDA WATER DISTRICT
1234 MAIN STREET PO BOX 309
YORBA LINDA CA 92885 YORBA LINDA CA 92885-0309
ITEM NO. 10.1
AGENDA REPORT
Meeting Date: February 25, 2010
Subject: Executive Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
Minutes of meeting held February 17, 2010 at 8:00 a.m.
Meeting scheduled March 16, 2010 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
021710_EAO_-_Minutes.doc EAO Mtg Minutes 02/17/10 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADMIN-ORGANIZATIONAL COMMITTEE MEETING
February 17, 2010
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Mills at 8:00 a.m. The meeting was held at the District's
Administrative Office at 1717 E. Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Pat Grady, Assistant General Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Draft Ethics Policy
Mr. Grady reviewed a draft of the ethics policy with the Committee. The
Committee suggested changes to Section 12 and requested a second
draft of the policy be presented to the Committee at the next regular
meeting in March 2010.
2.2. Interviews for Potential Board Candidates
The Committee reviewed and considered a variety of questions to be
asked of the Board candidates at a special Board meeting scheduled for
February 18, 2010. Four questions were selected, providing each Director
the opportunity to ask one question. A second set of questions were
reserved for possible use at the second interviews.
3. DISCUSSION ITEMS
3.1. City of Yorba Linda and City of Placentia Sewers (Verbal Report)
Mr. Vecchiarelli reported that discussions will continue with the City of
Yorba Linda concerning the potential transfer of the east end sewer
system to the District.
3.2. OCWD Annexation (Verbal Report)
Mr. Vecchiarelli reported that Irvine Ranch Water District recently
submitted a proposal for annexation into Orange County Water District.
The Committee requested that Staff review the proposal and evaluate the
effect on Yorba Linda Water District and the pending application before
OCWD.
3.3. Conservation Ordinance Enforcement Policy Review
At the request of Vice President Beverage, this item was placed on the
agenda for discussion. Mr. Vecchiarelli reported that enforcement of the
1
District's conservation ordinance has not applied to some large irrigation
users as waivers were previously submitted. The waivers requested
additional time to become compliant with the ordinance. The Committee
expressed concern that sufficient time has been provided for compliance
and requested that Staff begin the same enforcement action toward the
larger water users as would apply to other District customers.
3.4. General Counsel's Monthly Summary Billing Report
Mr. Vecchiarelli summarized General Counsel's monthly billing report with
the Committee.
3.5. Directors' and General Manager's Fees and Expenses (Oct-Dec)
Mr. Vecchiarelli summarized the Directors' and General Manager's Fees
and Expenses with the Committee.
3.6. General Manager's Action Plan and Employment Contract (Report
Presented at Meeting)
Mr. Vecchiarelli presented a draft format for a strategic action plan
requested by the Board and let the Committee know he would continue to
work on the completion of the draft document.
3.7. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The Committee adjourned at 9:45 a.m. The next regular meeting of the
Executive-Administrative-Organizational Committee will be held March 16,
2010 at 4:00 p.m.
2
ITEM NO. 10.2
AGENDA REPORT
Meeting Date: February 25, 2010
Subject: Finance-Accounting Committee
(Sum merfield/Collett) Alternate: Mills
Minutes of meeting held February 17, 2010 at 4:00 p.m.
Meeting scheduled March 15, 2010 at 8:00 a.m.
ATTACHMENTS:
Name: Description: Type:
021610_FA_-_Minutes.doc FA Mtg Minutes 02/17/10 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
FINANCE - ACCOUNTING COMMITTEE MEETING
February 17, 2010
A meeting of the Finance-Accounting Committee was called to order by Director
Summerfield at 4:05 p.m. The meeting was held at the District's Administrative Office at
1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director John W. Summerfield, Chair Ken Vecchiarelli, General Manager
Director Ric Collett Stephen Parker, Finance Director
Cindy Navaroli, Interim Finance Director
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. CalTrust Investment Alternative (Conference Call with Consultant)
Mr. Khorey, the Wells Capital investment consultant for the District,
introduced Lyle Defenbaugh, investment representative for CaITRUST,
who was available via conference call. Mr. Defenbaugh gave detailed
information about CaITRUST, which is a JPA of over 85 California
governmental agencies that pools resources similar to the State's Local
Agency Investment Fund (LAIF). Mr. Defenbaugh discussed CaITRUST
investment options, which are money funds, short-term funds, and
medium-term funds. It was noted that the ratings for CaITRUST'S money
funds are AAA and the ratings for the short-term funds are AA and S1 + for
volatility, which is the highest rating possible for a bond fund. It was also
noted that yields on all of the investment options are greater than our
current average investment portfolio yield.
The Committee agreed to recommend a transfer of the Wells Capital
portfolio to CaITRUST as soon as feasible. Mr. Defenbaugh indicated that
although the State of California's investment code allows the use of JPA's,
the District's current policy does not and would have to be modified
accordingly. Staff was directed to bring to the Board a modified investment
policy and a proposal to transfer funds from Wells Capital to CaITRUST.
2.2. Monthly Portfolio Reports for January 2010
Mr. Khorey presented the monthly portfolio reports and indicated that the
overall the portfolio has a slight unrealized gain, and is in line with the
current short term market.
1
2.3. Introduction of Stephen Parker, Newly Hired Finance Director
Mr. Vecchiarelli introduced Stephen Parker, who is a CPA and former
Senior Manager from Mayor Hoffman LLP. The Committee welcomed Mr.
Parker as the new Director of Finance.
3. ACTION CALENDAR
3.1. December Budget to Actual Results and FYE Projections
Ms. Navaroli presented the December budgeted results and noted that the
year-to-date results are fairly consistent with the prior year. Ms. Navaroli
also noted that a year-end budget projection column was added on the
financials. Ms. Navaroli noted that managers and staff worked diligently to
reduce budgets where possible to give the District some financial flexibility
should water sales be lower than projected. These projections were
compiled for the water and sewer funds to determine the anticipated debt
service ratio at year-end and to help manage the District's finances for the
rest of the fiscal year. She also noted that the projected debt service ratio
of 133% is above the required 110%, and staff will continue to monitor
those projections through year-end.
3.2. Monthly Investment Report for December 2009
Ms. Navaroli presented the monthly investment report and noted that
Water Operating balance appeared high because the $1.2 million
replenishment assessment had not been paid as of 12/31/09.
4. DISCUSSION ITEMS
4.1. Proposed Calendar for FY 2010/11 Budget
Ms. Navaroli presented the proposed budget calendar for FY 2010/11.
The Committee requested that the Proposition 218 process should be
tentatively added to the calendar should the need arise.
4.2. Water Rate Study Update (Verbal Report)
Ms. Navaroli noted that six consulting firms responded to the Water Rate
Study RFP, and that staff would information and suggestions to the full
Board at the March 8t" Board workshop.
4.3. Retirement Alternatives Survey
Ms. Navaroli noted that 31 agencies responded to the survey, which
asked questions about plans to change or two-tier employee retirement
plans. She noted that 16 of the respondents were stand-alone water
districts, and none of the 16 agencies have made a change to the level of
retirement benefits offered. She did note that two of the agencies are
considering a two-tiered retirement system in the future and one district
increased new employee contributions to the full CalPERS employee rate
(7%).
2
Ms. Navaroli noted that overall, the most common changes being
considered by other agencies are reduced spending, hiring freezes,
furloughs, and changes in employee benefits. She also indicated that
agencies are commenting that changes to retirement system are
considered as a last resort since these changes are not made easily and
are hard to change once in place. Additionally, changes to the retirement
system will not produce the immediate cost savings that are needed now,
and will hurt the competiveness of the District when recruiting new
employees.
4.4. Future Agenda Items and Staff Tasks
None.
5. ADJOURNMENT
5.1. The Committee adjourned at 5:47 p.m. The next regular meeting of the
Finance-Accounting Committee will be held March 15, 2010 at 4:00 p.m.
3
ITEM NO. 12.1
AGENDA REPORT
Meeting Date: February 25, 2010
Subject: Meetings from February 26, 2010 - March 31, 2010
ATTACHMENTS:
Nan)
BOD Activity Calendar.pdf BOD Activity Calendar Backup Material
Board of Directors Activitv Calendar
Event Date Time Attendance by:
February 2010
Board of Directors Special Meeting Fri, Feb 26 4:OOPM
March 2010
Citizens Advisory Committee Meeting Mon, Mar 1 8:30AM Beverage
Public Information-Technology Committee Meeting Tue, Mar 2 4:OOPM Beverage/Summerfield
Yorba Linda City Council Tue, Mar 2 6:30PM Mills
MWDOC/MWD Workshop Wed, Mar 3 8:30AM Staff
OCWD Board Wed, Mar 3 5:OOPM Staff
Planning-Engineering-Operations Committee Meeting Thu, Mar 4 4:OOPM Mills/Summerfield
Board of Directors Workshop Meeting Mon, Mar 8 4:OOPM
Personnel-Risk Management Committee Meeting Tue, Mar 9 4:OOPM Collett/Beverage
Yorba Linda Planning Commission Wed, Mar 10 7:OOPM Collett
Board of Directors Regular Meeting Thu, Mar 11 8:30AM
Finance-Accounting Committee Meeting Mon, Mar 15 8:OOAM Summerfield/Collett
Exec-Admin-Organizational Committee Meeting Tue, Mar 16 4:OOPM Mills/Beverage
Yorba Linda City Council Tue, Mar 16 6:30PM Summerfield
MWDOC Board Wed, Mar 17 8:30AM Staff
OCWD Board Wed, Mar 17 5:OOPM Staff
MWDOC/OCWD Ad Hoc Committee Meeting Tue, Mar 23 4:OOPM Mills/Beverage
Yorba Linda Planning Commission Wed, Mar 24 7:OOPM
Board of Directors Regular Meeting Thu, Mar 25 8:30AM
Citizens Advisory Committee Meeting Mon, Mar 29 8:30AM Summerfield
2/19/2010 3:06:36 PM