HomeMy WebLinkAbout2010-01-25 - Citizens Advisory Committee Meeting Agenda Packet
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
CITIZENS ADVISORY COMMITTEE MEETING
Monday, January 25, 2010, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
1.1. Introduce William R. Mills, YLWD Board President
1.2. Introduce CAC Members Present
1.3. Introduce Visitors
1.4. Introduce Engineering Department, Water Quality Division
2. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
2.1. Vacancy on the Board of Directors
2.2. Presentation Regarding MWDOC Outreach Programs
2.3. City of Yorba Linda and City of Placentia Sewers
2.4. Existing Improvement Districts and Future Development
2.5. Water Bill Redesign
2.6. Request for Proposals for Cost of Service and Water Rate Study
2.7. Future Agenda Items
3. ADJOURNMENT
3.1. The next regular meeting of the Citizens Advisory Committee will be held February 22,
2010 at 8:30 a. m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 2.1
AGENDA REPORT
Meeting Date: January 25, 2010
Subject: Vacancy on the Board of Directors
ATTACHMENTS:
Name: cv, i~a$icri: a ype:
Board Vacancy.pdf Board Vacancy Backup Material
Yorba Linda
Water District
PRESS RELEASE
FOR IMMEDIATE RELEASE
Contact: Annie Alexander, Executive Secretary
Phone: (714) 701-3020
Fax: (714) 701-3028
E-mail: aalexander@ylwd.com
YLWD Seeks Candidates for Vacant Board Seat
Placentia and Yorba Linda, CA (January 14, 2010) - The Yorba Linda Water District
Board of Directors is seeking a candidate to fill a vacancy on the board. Sadly, Director
Paul R. Armstrong, who served as a dedicated board member and community leader for
nearly 28 years, passed away in early January.
On January 14, 2010, the Board of Directors voted to take immediate action to fill the
vacant board position. General Manager Ken Vecchiarelli reported that "the Board has
chosen to appoint this position in an open and transparent public process, rather than
incur the delay and cost of participating in the June 2010 Consolidated Election, an
option that would cost our rate payers an estimated $86,000 to $106,000 for five months
of service." The successful candidate will fill the vacancy for the remainder of Director
Armstrong's term, which expires in early December 2010. The next four-year term for
this board position will ultimately be determined by the voting public in the November
2010 General Election.
On a monthly basis, directors are expected to attend a minimum of six to eight meetings
including two regular board meetings, two standing committee meetings and various
interagency meetings. The District will provide director orientation and make an effort to
provide additional board management training as it becomes available.
In order to be considered for appointment, an applicant must be a registered voter,
reside within the District's boundaries and be willing and dedicated to serve the public's
interests. Individuals who wish to be considered for appointment must submit a letter of
interest, including their name, residential address, a statement of qualifications and their
reason(s) for wanting to serve on the YLWD Board of Directors. Candidates shall hand
deliver or mail their letter of interest and supporting information, which must be received
no later than 5:00 PM on Friday, February 5, 2010 at the address below. Postmarked
materials will not be accepted if not received by the deadline at the following address:
YLWD Board of Directors
c/o Annie Alexander, Executive Secretary
Yorba Linda Water District
1717 E Miraloma Ave
Placentia, CA 92870
It is the Board's desire to select a candidate that is committed to continued service and
therefore committed to run for election in November 2010 to serve the next four-year
term as well. The Board will interview qualified applicants in a public meeting scheduled
to begin at 4:00 PM on Thursday, February 18, 2010, at the District's administrative
offices located at 1717 E. Miraloma Avenue, Placentia, CA.
For more information, please contact YWLD Executive Secretary, Annie Alexander at
(714) 701-3020 or visit www.vlwd.com.
AGENDA REPORT
Meeting Date: January 14, 2010 Budgeted: No
Total Budget: N/A
To: Board of Directors Cost Estimate: N/A
Funding Source: N/A
From: Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Presented By: Ken Vecchiarelli, General Dept: Administration
Manager
Reviewed by Legal: N/A
Prepared By: Annie Alexander, Executive CEQA Compliance: N/A
Secretary
Subject: Procedures for Filling a Vacancy on the Board of Directors
SUMMARY:
Sadly, Director Paul R. Armstrong passed away January 8, 2010 leaving a vacancy on the
Board of Directors. According to Section 1780 of the California Government Code, the Board
has two options to fill this vacancy.
STAFF RECOMMENDATION:
That the Board of Directors consider the options available for filling the vacancy on the Board
and provide further direction to staff.
DISCUSSION:
On January 8, 2010, Director Paul R. Armstrong passed away with nearly 28 years of
continuous, dedicated service on the Board of Directors. The Board has two options to fill the
existing vacancy which are summarized below:
Appointment
The Board can fill the vacancy by making an appointment within 60 days of this meeting, or by
March 14, 2010. This would require that a notice of vacancy be posted in three or more
conspicuous places in the District at least 15 days before the appointment is made. The Board
may choose to solicit interested persons to apply for the appointment as well as form an ad hoc
committee to review the applications and provide recommendations to the Board for interviews
and possible appointment.
Election
In lieu of making an appointment, the Board may choose to call an election. The next available
and qualifying election date would be June 8, 2010. To participate in this election, the District
wold need to provide notice to the Orange County Registrar of Voters Office before January
29, 2010. The Registrar's Office has advised staff that participating in this election would cost
between $86,000 and $106,000.
In the event that the Board does not appoint someone to fill the vacancy or call an election by
March 14, 2010, the Orange County Board of Supervisors has the authority to fill the vacancy
by appointment or by calling an election.
While Director Armstrong's term is up for election this November, in order to effectively
continue the business of the District and to save our rate payers the extensive cost and delay of
an election, staff recommends the Board of Directors consider filling Director Armstrong's
position with a qualified and willing candidate that is committed to run in the November
general election.
PRIOR RELEVANT BOARD ACTION(S):
Historically, the Board of Directors has chosen to fill vacancies on the Board by appointment
rather than election when the vacancy occurs between regular elections.
ITEM NO. 2.3
AGENDA REPORT
Meeting Date: January 25, 2010
Subject: City of Yorba Linda and City of Placentia Sewers
ATTACHMENTS:
Name: Dosciiption: a ype:
Ltr of Intent Re Sewers.pdf Letter of Intent Backup Material
SewerPSA.doc Sewer PR Backup Material
Yorba Linda
Water District
Reliable and Trusted Service
for More Than 100 Years
January 14, 2010
Mayor John Anderson
City of Yorba Linda
PQ Box 87014
Yorba Linda CA 92885-8714
Dear Mayor Anderson:
It is our understanding that the City Council will consider the option of transferring
the ownership and maintenance responsibility of the City-owned sewer system to the
Yorba Linda Water District. Under this option, the public's vital infrastructure would
remain publicly-owned and maintained under local control. The District does not
support a purchase/sale option, which ultimately passes on to the citizens and
businesses, additional costs for a system that has previously been paid for by the
residents of Yorba Linda, in addition to relinquishing local control.
I have been authorized to inform you that our Board of Directors supports the public
transfer option and that our management and staff are prepared to make this
transfer and transition as seamless as possible for the benefit of the community we
jointly serve.
The District is prepared to provide sewer service to the entire Yorba Linda
community and looks forward to serving reliable, cost effective water and sewer
services for many years to come.
Sincerely
r~
William R. Mills
Board President
CC: Nancy Rikel, Mayor Pro Tern
Jan Horton, Councilmember
Mark Schwing, Councilmember
Jim Winder, Councilmember
David Adams, City Manager
YLWD Board of Directors
1717 F. Miralorna Avenue Placentia, CA 92870 714-701-3000 714-701-3058 Fax
Yorba Linda
Water District
PRESS RELEASE
FOR IMMEDIATE RELEASE
Contact: Ken Vecchiarelli, General Manager
Phone: (714) 701-3020
Fax: (714) 701-3028
E-mail: kvec@ylwd.com
YLWD BOARD APPROVES LETTER OF INTENT TO ACCEPT
CITY OF YORBA LINDA SEWER SYSTEM
Placentia and Yorba Linda, CA (January 14, 2010) - The Yorba Linda Water District
(YLWD) Board of Directors unanimously approved a Letter of Intent addressed to the
Mayor and Yorba Linda City Council, declaring its support of a public transfer of the
City-owned sewer system and its willingness to accept, operate and maintain the public
system in perpetuity.
The Letter of Intent stems from discussions between the two agencies and impending
deliberations by the Yorba Linda City Council to determine the fate of the sewer system
currently owned and maintained by the City. The ongoing cost of maintaining the sewer
system continues to rise due in large part to compliance with State regulations that went
into effect in 2006. Currently, the City assesses an annual maintenance charge
collected on property tax rolls. According to a cost of service and wastewater rate study
prepared for the City in April 2009, the City's current assessment is substantially
insufficient to cover the true maintenance costs. Currently, the City's General Fund
subsidizes the sewer maintenance expenses by nearly $200,000 per year. Full
compliance with the State regulations would increase this subsidy to nearly $500,000
per year. At a public hearing held in August 2009, the City Council voted against a
recommended increase in the sewer maintenance assessment and asked City staff to
explore options for a possible sale or transfer of the system.
At an upcoming meeting, the City Council is scheduled to consider alternatives for the
City sewer system, including the possible transfer of the system to the Yorba Linda
Water District. YLWD maintains two thirds, or approximately 150 miles of the public
sewer system serving Yorba Linda and surrounding unincorporated areas, while the
City is responsible for another 75 miles of the system, that portion located roughly east
of San Antonio Road. Other alternatives the City Council may consider include selling
the facilities to a private (for-profit) utility as well as re-evaluating the City's sewer
assessment fee.
YLWD officials stand ready and willing to accept the sewer facilities if the City Council
makes that request. The YLWD Board of Directors, along with management and staff of
both agencies, believe this transfer would best serve the residents and businesses of
Yorba Linda. A transfer of the public system to YLWD would ensure the ratepayers
retain local control and representation of their sewer facilities and avoid paying to
purchase the system twice, as may be the case if the City chooses to sell the public
assets to a for-profit company. The public agency transfer would provide uniformity in
service and reliability. "YLWD currently owns and operates the majority of the sewer
system serving the Yorba Linda community. We have the trained, experienced
personnel and equipment in place for a smooth transition, should the City Council
choose this option," commented Ken Vecchiarelli, YLWD General Manager.
For more information, please visit www.vlwd.com.
ITEM NO. 2.5
AGENDA REPORT
Meeting Date: January 25, 2010
Subject: Water Bill Redesign
ATTACHMENTS:
Name: ype:
YLWD Water Bill Mockup_pdf Water Bill Mockup Backup Material
YORBA LINDA WATER DISTRICT Phone (714) 701-3000
1717 E. Miraloma Avenue Fax (714) 701-3058
Placentia, CA 92870 STATEMENT OF SERVICES Website: www.ylwd.com
Account Summary -7,
Customer Name: John Doe
Account No.: 82118-1 Meter Previous Current Current Usage
Payment Due Date: 12/06/2009 Number Read Read (units*)
Billing Date: 11/09/2009 70482112 4809 4811 2
Billing Period: 10/07/2009 to 11/02/2009
No. of Days: 27 Average Usage: 55.4 gallons/day
Service Address: 1234 Main Street
9
Billing Details
6
Previous Billing: -
Previous Bill 10/12/2009 $39.63
Payment 10/19/2009 - Thank you! (26.92) _
Payment 10/29/2009 - Thank you! 17.18
Previous Balance ($4.47)
0
Current Billing: i sep oi Nov
Water Charges: Last Period
= Current Period - - -10% Conservation Goal
Water Usage (2 Units @ $2.52/Unit) 5.04
Basic Service Charge 10.20 *1 unit = 748 gallons
Sewer Maintenance Charge 5.50
Basic Backflow Charge 2.42
Total Current Charges $23.16
Online Bill Pay is now available for Yorba Linda Water
Total Amount Due by 12/06/2009: $18.69 District customers. Customers are able to pay their
water bills with a credit card, view their consumption
history, and sign up for Autopay online at
www.ylwd.com. For more information or questions
concerning this service, please contact Customer
Service at (714) 701-3000.
Please detach and return this bottom portion with your payment. SEE REVERSE SIDE FOR ADDITIONAL INFORMATION ,
YORBA LINDA WATER DISTRICT Account No.: 82118-1
1717 E. Miraloma Avenue
Placentia, CA 92870 Previous Balance: ($4.47)
Phone (714) 701-3000 Current Charges: $23.16
Total Amount Due: $18.69
Payment Due Date (to avoid penalties): 12/06/2009
Amount Enclosed: $
IIII~III~IIIIIII~II~III~~~II~IIII~I~II~I~II~II~I~IIII~IIIIIIIII~ IIIIIIIIIIIIIIIIIIIIIIIIII
JOHN DOE YORBA LINDA WATER DISTRICT
1234 MAIN STREET PO BOX 309
YORBA LINDA CA 92885 YORBA LINDA CA 92885-0309