HomeMy WebLinkAbout2010-03-02 - Public Information-Technology Committee Meeting Agenda Packet
'rba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PUBLIC INFORMATION-TECHNOLOGY COMMITTEE MEETING
Tuesday, March 2, 2010, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
COMMITTEE STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director John W. Summerfield Pat Grady, Assistant General Manager
Damon Micalizzi, PI Specialist
1. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
2. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
2.1. Naming of Future District Facilities
2.2. Conservation Ordinance Monthly Statistics
2.3. Public Outreach Activities
2.4. IT Projects Monthly Status
2.5. Future Agenda Items and Staff Tasks
3. ADJOURNMENT
3.1. The next regular meeting of the Public Information-Technology Committee will be held
April 6, 2010 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 2.1
AGENDA REPORT
Meeting Date: March 2, 2010
To: Public Information-Technology
Committee
From: Ken Vecchiarelli, General
Manager
Presented By: Pat Grady, Assistant General
Manager
Prepared By: Pat Grady, Assistant General
Manager
Subject: Naming of Future District Facilities
SUMMARY:
At a previous Board meeting, there were Director comments suggesting that future District facilities
be named after a past director in his honor. As a result, this item has been placed on the agenda for
discussion.
ITEM NO. 2.2
AGENDA REPORT
Meeting Date: March 2, 2010
Subject: Conservation Ordinance Monthly Statistics
ATTACHMENTS:
Name: Description: Type:
Ordinance Monthly Stats.xls Monthly Stats Backup Material
Conservation Ordinance Monthly Statistics
July 1, 2009 - February 26, 2010
race
Period
Hotline
Calls
1st
Violations
2nd
Violations
3rd
Violations
4th or More
Violations
Violations
Appealed
Violations
Repealed
Violations
Appealed
io a ions
Repealed
ns a e
Flow
emove
Flow
Shut -offs
Waivers
Approved
Waivers
Denied
Jul -09
291
62
0
0
0
0
0
0
0
0
0
0
0
11
1
Au -09
0
63
108
1
0
0
0
0
0
0
0
0
0
6
0
Se -09
0
33
74
2
0
0
2
2
0
0
0
0
0
1
0
Oct -09
0
40
28
1
0
0
3
3
0
0
0
0
0
5
0
Nov -09
0
7
15
0
0
0
2
0
0
0
0
0
0
0
0
Dec-091
0
3
4
0
0
0
3
0
0
0
0
0
0
0
0
Jan -10
0
10
7
1
0
0
0
0
0
0
0
0
0
0
0
Feb -10
5
8
0
0
0
0
0
0
0
0
0
0
0
0
Mar -10
A r -10
Ma -10
Jun -10
ITEM NO. 2.3
AGENDA REPORT
Meeting Date: March 2, 2010
Subject: Public Outreach Activities
ATTACHMENTS:
Name: Description: Type:
Public Outreach Activities.pdf Public Outreach Activities Backup Material
Special Events
Date
Description
Business
Materials
Notes
01/12/09
Golf Tournament
Friends Christian School Golf Classic
Water Bottles, Water Truck
8
03/20/09
Jogathon
Linda Vista Elementary School
Water Bottles, Water Truck
63
04/24/09
Jogathon
Van Buren Elementary School
Water Bottles, Water Truck
California Friendly Landscape Designs
06/03/09
5th Grade Celebration
Travis Ranch Elementary School
Water Bottles, Water Truck
02/20/10
06/04/09
2nd Grade Park Day
Travis Ranch Elementary School
Water Bottles, Water Truck
Two (2) customers pre- registered but did not attend.
06/09/09
3rd Grade Country Fair
Travis Ranch Elementary School
105 Water Bottles, Water Truck
08/07/09
Relay
YL Relay for Life /American Cancer Society
Water Bottles, Water Truck
10/10/09
Parade
Placentia Heritage Festival & Parade
2,000 Water Bottles, Water Truck
10/03/09
Booster Club Fundraising
Yorba Linda High School /Fairway Ford
300 Water Bottles (Empty), Rain Drops, Pencils
10/16/09
Jogathon
Linda Vista Elementary School
450 Water Bottles, Water Truck
10/23/09
Jogathon
Mabel Paine Elementary School
Water Truck
10/23/09
Jogathon
Yorba Linda Middle School
500 Water Bottles, Water Truck
10/28/09
Jogathon
Travis Ranch Elementary School
550 Water Bottles, Water Truck
10/30/09
Jogathon
Lakeview Elementary School
620 Water Bottles, Water Truck
11/26/09
5k Run
Plymouth Rock N' Run 5k
1,000 Water Bottles, Water Truck
11/20/09
Jogathon
Glenview Elementary School
500 Water Bottles, Water Truck
12/10/09
Community Celebration
Holiday in Old Towne Yorba Linda
500 Water Bottles, Water Truck
01/15/10
Golf Tournament
Esperanza High School Baseball
150 Water Bottles (Empty)
01/28/10
Jogathon
Valencia High School
50 Water Bottles (Filled)
03/01/10
Golf Tournament
YL Chamber of Commerce /OC Credit Union
80 Water Bottles (Empty)
To be picked up.
04/16/10
Jogathon
Glenknoll Elementary School
510 Water Bottles, Water Truck
to deliver.
06/04/10
Student Carnival
Van Buren Elementary School
Water Truck
Two day event (06/04- 06/05/10.)
NOTE: Approximately 3250 water bottles in stock as of 01/27/10.
Fullerton Arboretum Class Attendance
Date
Description
Customers
Others
Total
Notes
09/12/10
Alternatives to Lawns
34
8
42
10/10/10
California Friendly Plants for the Garden
63
5
68
01/23/10
California Friendly Landscape Designs
24
14
38
Nine (9) customers pre- registered but did not attend.
02/20/10
Irrigating the Low -Water Use Garden
18
4
22
Two (2) customers pre- registered but did not attend.
03/27/10
Edible Landscapes
05/15/10
Low Water Gardening Basics
NOTE: Class Limit is 70 people.
ITEM NO. 2.4
AGENDA REPORT
Meeting Date: March 2, 2010
Subject: IT Projects Monthly Status
ATTACHMENTS:
Name: Description: Type:
IT Projects Update (Feb-2009).pdf IT Projects Update for Feb/2010 Backup Material
IT Projects Update
FY 2008/09
FY 2009/10
Status thru Feb /2010
Project
FY 2008/09
FY 2008/09
FY 2009/10
FY 2009/10
Project Name & Description
Bid
Budget
Actual
Budget
Actual
Status & Comments
Financials & Utility Billing Software
$264,212
$92,300
$145,653
$150,000
$43,085
Implemented: GL, Inventory, AP, HR partially
Fixed Assets
Implemented
Human Resources
Feb /2010
Purchasing (partial)
Complete
Feb /2010 to Mar /2010
Feb /2010 to Mar or Apr /2010
Mar /2010
Mar /2010
Payroll
Project Accounting
Bank Reconciliation
Utility Billing
Timesheet System
In house
Implemented
Feb /2010 to Mar or Apr /2010
Dec /2010 - Proposals received on Feb 26, 2010
Purchase Requisitioning System
In house
$200,000 $10,270
CMMS (Computerized Maintenance & Management)
TBD
$160,000
$0
Hydraulic Model Software
$0
$0
$30,000
$0
Water
$12,000
In progress
Sewer
To be determined
GIS (Phase 2)
$100,000
$0
Includes integration with UB and CMMS - on hold until UB implementation
$13,660
$9,583 2030 to 2273 customers
$0 Pilot program - 4 vendors for Mar install
Online Bill Pay
$5,400 (one time)
$0
$0
$800 (monthly)
Automated Vehicle Locator
$36,000