HomeMy WebLinkAbout2010-03-16 - Executive-Administrative-Organizational Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADMIN-ORGANIZATIONAL COMMITTEE MEETING
March 16, 2010
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Mills at 1:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E. Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Pat Grady, Assistant General Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Ethics Policy
Mr. Grady addressed the revisions made to the ethics policy resolution as
requested by the Committee at their meeting on February 17, 2010. The
revisions included an expansion of Section 6. (b), addressing the conflict
of interest section and additional guidance and clarification in Section 12,
addressing the relationship between the Board and the General Manager
and the employees of the District. The Committee reviewed and discussed
these changes and stated their support in recommending the full Board
vote to adopt the policy.
2.2. ISDOC Special District Selection Committee Meeting
Mr. Vecchiarelli reported on the process the Board must complete if they
desired to nominate a regular and alternate member to be the
representatives for the Independent Special District's of Orange County
(ISDOC) to serve on the Local Area Formation Commission (LAFCO).
President Mills stated that in light of Agenda Items 2.3 and 2.4, that is,
with several other qualified special district representatives ready and
willing to serve on LAFCO, he was not aware of any YLWD Board
members that desired to be nominated for these positions at this time.
2.3. Request to Concur in the Nomination of Rich Freschi and Shawn Dewane
as Regular and Alternate LAFCO Commissioners
Mr. Vecchiarelli stated that he did not personally know the candidates and
could not make a recommendation to the Board for this item or for Item
No. 2.4. In the past, the YLWD has supported nominations recommended
and supported by MWDOC. President Mills requested additional
information and MWDOC Director Brett Barbre was contacted by
telephone. Director Barbre presented additional information to the
Committee on the various candidates that have been nominated or that
have expressed their desire to be nominated. The Committee discussed
these matters and asked additional questions of Director Barbre. The
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discussions concluded with the Committee in support of concurring with
the nomination of Rich Freschi as the Regular and Shawn Dewane as the
Alternate ISDOC-appointed LAFCO Commissioner.
2.4. Request to Support Re-Election of John Withers and Charley Wilson as
Regular and Alternate LAFCO Commissioners
The Committee did not support this request and no further action is
necessary.
2.5. Membership to CalDesal Organization
The Committee discussed the benefits of this organization and did not see
immediate or near-term benefit to the YLWD customers at this time. Staff
was directed to consider this matter in the future, if it could be shown that
our customers would benefit directly from the Organization's efforts.
3. DISCUSSION ITEMS
3.1. OCWD Annexation (Verbal Report)
Mr. Vecchiarelli reported there was no new activity related to the OCWD
Annexation efforts. The Committee discussed some of the reasons for the
delay and suggested consideration of alternative courses of action to get
the process moving again.
3.2. City of Yorba Linda and City of Placentia Sewers (Verbal Report)
Mr. Vecchiarelli gave a verbal report on a meeting held between District
and City of Yorba Linda staff and discussed further the timeline the City
must consider in their decision to collect the rates again on the County tax
rolls.
3.3. Customer Feedback Report
The Committee reviewed the draft format of a spreadsheet designed to
show customer feedback on the District's services. Customer Service
Supervisor, Stacy Bavol was called into the meeting and explained the
spreadsheet layout and information that it included. The Committee
recommended format revisions that would more effectively communicate
the results.
3.4. General Counsel's Monthly Summary Billing Report
The Committee reviewed the report and Mr. Vecchiarelli noted that the
year to date expenses are lower than budgeted and lower than the prior
year, in part due to inactivity on the OCWD Annexation and the claims
from the Freeway Complex Fires.
3.5. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The Committee adjourned at 2:25 p.m. The next regular meeting of the
Executive-Administrative-Organizational Committee will be held April 20,
2010 at 4:00 p.m.
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