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HomeMy WebLinkAbout2010-03-25 - Board of Directors Meeting Minutes 2010-045 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING March 25, 2010 1. CALL TO ORDER The March 25, 2010 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Mills at 8,30 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT William R. Mills, President Ken Vecchiarelli, General Manager Michael J Beverage, Vice President Pat Grady, Assistant General Manager Ric Collett Steve Conklin, Engineering Manager Phil Hawkins Lee Cory, Operations Manager ' John W Summerfield Stephen Parker, Finance Director Gina Knight, HR Manager Damon Micalizzi, PI Specialist Annie Alexander, Executive Secretary OTHER VISITORS Brett Barbre, Director, Municipal Water District of Orange County John Withers, Director, Irvine Ranch Water District Charley Wilson, Director, Santa Margarita Water District Sherry Roldan, Field Representative, Assemblyman Curt Hagman's Office 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS Ms. Roldan briefly introduced herself and offered the services of Assemblyman Hagman's Office to the District. 6. CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Collett, the Board voted 5-0 to approve the Consent Calendar Director Collett abstained from voting on Check No. 53743 of Item No. 6.3. as he had a financial interest in the company ' 6.1. Minutes of the Board of Directors Workshop Meeting Held March 8, 2010 Recommendation. That the Board of Directors approve the minutes as presented. 1 2010-046 6.2. Minutes of the Regular Board of Directors Meeting Held March 11, 2010 Recommendation: That the Board of Directors approve the ' minutes as presented. 6.3. Payment of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $964,374 17 6.4. Property Insurance Premiums for April 2010-2011 Recommendation: That the Board of Directors authorize payment in the amount of $35,325 to renew the District's property insurance coverage through the ACWA/JPIA for the period of April 1, 2010 through April 1, 2011 7. ACTION CALENDAR Item 7.2. was taken out of order 7.2. ISDOC Special District Selection Committee Meeting Mr Vecchiarelli explained that the ISDOC Special District Selection ' Committee would be meeting on April 29, 2010 to fill the regular and alternate special district seats on LAFCO, which expire June 30, 2010. The Board will need to designate an individual to attend this meeting and vote on the District's behalf if President Mills is unable to attend. In addition, MWDOC has requested that the Board consider adopting a resolution in support of Rich Freschi and Shawn Dewane for regular and alternate LAFCO commissioners. If approved, this resolution would direct the District's attending representative to vote for Mr Freschi and Mr Dewane for these positions at the ISDOC meeting in April. The Executive- Administrative-Organizational Committee has discussed this matter and recommends adoption of the resolution. Mr Withers addressed the Board, summarized his work experience with LAFCO and IRWD and highlighted some of the issues facing water agencies in the Orange County area including efforts to break up MWDOC Mr Withers then requested that the Board consider making a substitute motion to support his re-election as regular LAFCO commissioner or postpone taking action to a future meeting. Mr Wilson addressed the Board, summarized his work experience and also commented on efforts to break up MWDOC. Mr Withers then ' requested that the Board not approve the resolution proposed by MWDOC and to support his re-election as alternate LAFCO commissioner 2 2010-047 ' Mr Withers then responded to questions from the Board regarding efforts to break up MWDOC and their relation to the ISDOC election process. Mr Barbre addressed the Board and summarized issues facing MWDOC and the groundwater basin. Mr Barbre then requested that the Board approve the resolution proposed by MWDOC supporting the election of Rich Freschi and Shawn Dewane for regular and alternate LAFCO commissioners. Director Mills suggested that the Board postpone further discussion of this item until the next Board meeting. In addition, Director Mills suggested that both Mr Freschi and Mr. Dewane be invited to attend the next meeting to address the Board regarding this matter On a motion by Director Collett, seconded by Director Summerfield, the Board voted 4-1, with Director Beverage voting No, to postpone discussion of this item to the next Board meeting scheduled April 8, 2010 and invite Rich Freschi and Shawn Dewane to attend that meeting and address the Board regarding their candidacy 7.1. Ethics Policy Mr Grady explained that the proposed ethics policy had been prepared at the direction of the Board in response to the Orange County Grand Jury report titled Water Districts: A New Era in Public Involvement. This policy would address potential ethics issues as well as concerns of the Grand Jury The Executive-Administrative-Organizational has reviewed this policy and recommends adoption. Mr Grady then responded to questions from the Board regarding the policy On a motion by Director Summerfield, seconded by Director Hawkins, the Board voted 5-0 on a Roll Call to adopt Resolution No. 10-05 Adopting Rules and Procedures Relative to the Conduct of Board Members and District Employees. 8. DISCUSSION ITEMS 8.1. Consolidation of Funds Mr Parker explained that staff would be bringing a proposal to the Board to approve consolidating the District's fund structure. Consolidating the structure would eliminate the ID 1 and ID 2 fund designations and result in a reduction of unnecessary work for the Finance Department. Mr Parker and Mr Vecchiarelli then responded to questions from the ' Board regarding fund balances, restricted reserves and capital improvements related to ID 1 and ID 2. Following further discussion, Mr. Vecchiarelli stated that staff would provide the Board with a formal reserve policy and long term financial plan for consideration in May 3 2010-048 9. REPORTS. INFORMATION ITEMS AND COMMENTS 9.1. President's Report None. 9.2. Directors' Reports California's Comprehensive Water Package International Forum - March 12, 2010 (Hawkins) Director Hawkins reported that he had attended this event but that it wasn't well organized. Mr Barbre stated that he participated in the Q&A portion of this event. Director Mills commented on an article in the most recent issue of Western Water discussing the water bond measure. 9.3. General Manager's Report Mr. Vecchiarelli reported that staff had previewed the Children's Water Education Festival being held at the Nixon Library It looked like it was going to be a great event with lots of activities. Mr. Vecchiarelli stated that the VIP tour would begin at 11:30 a.m. following the Board meeting if any of the Directors were interested in attending. In addition, Mr. Vecchiarelli ' reported that staff recently provided a tour of the District's water quality program for a writer from the OC Register Staff expects a related article to be released within the next few days. 9.4. Future Agenda Items and Staff Tasks Director Mills requested staff to provide the Board with a detailed presentation regarding the District's water quality standards at a future meeting. Director Mills also requested staff to provide the Board with a copy of each of the candidates resumes for the upcoming ISDOC election. Mr Vecchiarelli stated that discussion of this matter could also take place at the Board meeting scheduled April 22, 2010 should Mr Freschi and/or Mr Dewane be unavailable to attend the meeting scheduled April 8, 2010 10. COMMITTEE REPORTS 10.1. Executive-Administrative-Organizational Committee (Mills/Beverage) Alternate. Collett Minutes of the meeting held March 16, 2010 were provided in the agenda ' packet. Directors Mills and Beverage attended. Matters discussed during the meeting were as follows: Ethics Policy; ISDOC Special District Selection Committee Meeting; Request to Concur in the Nomination of 4 2010-049 ' Rich Freschi and Shawn Dewane as Regular and Alternate LAFCO Commissioners, Request to Support Re-Election of John Withers and Charley Wilson as Regular and Alternate LAFCO Commissioners; Membership to CalDesal Organization; OCWD Annexation; City of Yorba Linda and City of Placentia Sewers, Customer Feedback Report; and General Counsel's Monthly Summary Billing Report. Meeting scheduled April 20, 2010 at 4.00 p.m. 10.2. Finance-Accounting Committee (Summerfield/Collett) Alternate. Mills Minutes of the meeting held March 15, 2010 were provided in the agenda packet. Directors Summerfield and Collett attended. Matters discussed during the meeting were as follows: January Budget to Actual Results; Monthly Investment Report for January 2010; One Year Budget for Fiscal Year 2010/11, Budget Calendar Update and Progress Report; and Consolidation of Funds. Meeting scheduled April 12, 2010 at 8:00 a.m. Director Mills will attend in place of Director Summerfield. ' Director Beverage asked if a representative from CalTrust would be providing a presentation to the Board. Mr Parker responded that this presentation was scheduled for the next Board meeting. 10.3. Personnel-Risk Management Committee (Collett/Hawkins) Alternate. Summerfield Meeting scheduled April 13, 2010 at 4.00 p.m. 10.4. Planning-Engineering-Operations Committee (Mills/Summerfield) Alternate. Beverage Meeting scheduled April 1, 2010 at 4.00 p.m. 10.5. Public Information-Technology Committee (Beverage/Hawkins) Alternate. Summerfield Meeting scheduled April 6, 2010 at 4.00 p.m. 10.6. MWDOC/OCWD Ad Hoc Committee (Mills/Beverage) Alternate. Collett Meeting scheduled March 23, 2010 at 4.00 p.m. was cancelled. Meeting scheduled May 25, 2010 at 4.00 p.m. 5 2010-050 Director Mills asked what efforts were currently being made to review the ' MWDOC and OCWD budgets. Mr. Vecchiarelli responded that staff provides feedback to both of these agencies at the monthly groundwater producers meetings. Director Mills then asked if it would be beneficial to have these budgets reviewed by one of the District's committees. Mr Vecchiarelli suggested that the Finance-Accounting Committee could as review them as these costs affect 45-50% of the District's budget. This matter will be discussed at a future Finance-Accounting Committee meeting. 10.7. Citizens Advisory Committee (Directors Rotate Attendance) Meeting scheduled March 29, 2010 at 8:30 a.m. (Beverage) 11. INTERGOVERNMENTAL MEETINGS 11.1. YL City Council - March 16, 2010 (Summerfield) Director Summerfield attended and commented on several matters discussed during the meeting including the 91 east bound lane addition project and borrowing of District signs for a coyote alert. Mr Vecchiarelli reported that staff had been contacted by the City , regarding the use of these signs. 11.2. MWDOC Board - March 17, 2010 (Staff) Staff did not attend. Mr Vecchiarelli commented on funding for Other Post Employment Medical Benefits (OPEB) which was discussed during the meeting. Mr Barbre stated that the MWDOC Board had not made a decision regarding the funding amount but did plan to satisfy the OPEB requirements. The MWDOC Board also plan to be proactive in preparing for an expected increase in PERS costs. Director Mills requested staff to provide the Board with a report regarding the District's funding for long term obligations at a future meeting. 11.3 OCWD Board - March 17, 2010 (Staff) Staff did not attend. Mr Vecchiarelli commented on an engineer's report on the groundwater basin which was discussed during the meeting. Mr Vecchiarelli also stated that staff planned to attend this meeting in April as the OCWD Board would be considering the Replenishment Assessment and Basin Production Percentage for the water year. , Mr Barbre and Mr Vecchiarelli then responded to questions from the Board regarding the purchase of groundwater from OCWD at Tier I and Tier II rates. 6 2010-051 11.4. YL Planning Commission -March 24, 2010 (Hawkins) Director Hawkins attended and commented on a homeowners request to install a 1-inch line and land being given to property owners on Imperial Highway which were discussed during the meeting. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from March 26, 2010 - April 30, 2010 The Board reviewed the listed meetings and made no additional changes. The Board requested staff to provide them with possible dates for a budget workshop Director Hawkins stated that he would be unavailable to attend the Board meetings scheduled on May 13, 2010 and June 10, 2010 13. CONFERENCES AND SEMINARS 13.1 MWDOC Infrastructure Inspection Trip - March 26, 2010 13.2 ACWA/JPIA Spring Conference - May 3-4, 2010 13.3. ACWA Spring Conference - May 5-7, 2010 On a motion by Director Beverage, seconded by Director Collett, the Board voted 5-0 to authorize Directors and such staff members of the District as approved by the General Manager to attend the above listed events. 14. ADJOURNMENT 14.1. The meeting was adjourned at 9.50 a.m. The next regular meeting of the Board of Directors will be held April 8, 2010 at 8:30 a.m. Ken Vecchiarelli Board Secretary I 7