HomeMy WebLinkAbout2010-04-06 - Public Information-Technology Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISRICT
PUBLIC INFORMATION -TECHNOLOGY COMMITTEE MEETING
April 6, 2010
A meeting of the Public Information-Technology Committee was called to order by
Director Beverage at 4:00 p.m. The meeting was held at the District's Administrative
Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Pat Grady, Assistant General Manager
Director Phil Hawkins Damon Micalizzi, PI Specialist
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Ohio Street Construction Community Outreach (Verbal Report)
Mr. Micalizzi briefed the Committee on YLWD's efforts to address the
questions and concerns of residents who may have suffered property
damage as a result of the water main break on March 27tH
2.2. District Participation in 2011 Water Education Festival (Verbal Report)
Mr. Micalizzi discussed with the Committee ideas and promotional items to
aid in YLWD's increased presence in the 2011 event.
2.3. Options for Bottling District Water (Verbal Report)
Mr. Micalizzi presented to the Committee bottle and label options along
with costs for bottling YLWD water. Staff will discuss and consider the
logistics for storage of the pallets of bottled water before moving forward.
2.4. Draft FY 2010/11 PI Budget
Mr. Micalizzi presented the 2010/11 PI Budget highlighting items 2.2 and
2.3. The Committee suggested budgeting an additional $5,000, for a total
of $15,000, for artificial turf and conservation rebates for District
customers.
2.5. Conservation Ordinance Monthly Statistics
Mr. Grady updated the Committee on the District's monthly conservation
statistics.
2.6. Public Outreach Activities
Mr. Micalizzi updated the Committee on current and future public outreach
activities. The Committee discussed additional marketing efforts for
promoting the conservation classes at the Fullerton Arboretum.
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2.7. Utility Billing Software Implementation Status and Payment Lockbox
Services
Mr. Grady updated the Committee on the status of the implementation of
the new utility billing software and stated a go-live date is scheduled for
the first week in June. Mr. Grady also announced that the District will be
switching to a lockbox service, provided by the District's bank, to process
water bill payments. Currently, this process is accomplished in house.
2.8. Draft FY 2010/11 IT Budget
Mr. Grady presented to the Committee the IT Budget for FY 2010/11 and
indicated the most significant increase in the IT budget is the GPS system
for the District's fleet of vehicles of approximately $40,000.
2.9. IT Projects Monthly Status
Mr. Grady updated the Committee on current IT projects including: the
pilot program for GPS installation in the vehicles; implementation and
conversion of the financial modules; the online bill pay system; and
upcoming future IT projects.
2.10. Future Agenda Items and Staff Tasks
Director Beverage requested that practice fields for certain reservoirs be
placed on the Agenda for Discussion at the next PIT Committee meeting.
Director Hawkins suggested the Committee explore future grants and
opportunities to expand YLWD's rebate program for artificial turf.
3. ADJOURNMENT
3.1. The meeting was adjourned at 5:40 p.m. The next regular meeting of the
Public Information-Technology Committee will be held May 4, 2010 at 4:00
p.m.
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