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Home My WebLink About2010-05-06 - Planning-Engineering-Operations Committee Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Thursday, May 6, 2010, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director William R. Mills, Chair Ken Vecchiarelli, General Manager Director Michael J. Beverage, Alternate Steve Conklin, Engineering Manager Lee Cory, Operations Manager Ken Mendum, Operations Superintendent John DeCriscio, Chief Plant Operator 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 2.1. Monthly Groundwater Production and Purchased Import Water Report (To be provided at the meeting.) 2.2. Monthly Preventative Maintenance Program Report 2.3. Monthly Groundwater Producers Meeting Report 2.4. Status Report on Capital Projects in Progress 2.5. Second Version of Capital Improvement and Replacement Projects Budget 2.6. Future Agenda Items and Staff Tasks 3. ADJOURNMENT 3.1. The next regular meeting of the Planning-Engineering-Operations Committee will be held June 3, 2010 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.1 AGENDA REPORT Meeting Date: May 6, 2010 Subject: Monthly Groundwater Production and Purchased Import Water Report (To be provided at the meeting.) ATTACHMENTS: Nam GW Production and Purchased Water Report.pdf GW Production and Purchased Water Report Backup Material YLWD SOURCE WATER SUMMARY Fiscal Year 2009-10 TOTAL MONTHLY YTD BUDGET GW IMPORT CUP DEMAND GW GW (Demand Est.) DELTA MONTH (AF) (AF) (AF) (AF) (AF) Jul-09 192.2 933.4 1,212.0 2,337.6 8.2% 8.2% 2,585.9 -9.6% Aug-09 377.8 961.3 979.8 2,318.9 16.3% 12.2% 2,544.1 -8.9% Sep-09 1,309.4 911.5 2,220.9 59.0% 27.3% 2,232.2 -0.5% Oct-09 1,205.4 617.6 1,823.0 66.1% 35.5% 1,882.8 -3.2% Nov-09 1,026.4 673.9 1,700.3 60.4% 39.5% 1,487.4 14.3% Dec-09 793.9 369.4 1,163.3 68.2% 42.4% 1,338.0 -13.1% Jan-10 806.9 308.0 1,114.9 72.4% 45.1% 1,166.6 -4.4% Feb-10 564.5 109.5 674.0 83.8% 47.0% 1,116.1 -39.6% Mar-10 576.2 370.5 289.1 1,235.8 46.6% 47.0% 1,322.6 -6.6% Apr-10 665.4 749.8 58.7 1,473.9 45.1% 46.8% 1,654.3 10.9% May-10 - 2,188.2 Jun-10 - 2,451.9 FYTD 7,518.1 6,004.9 2,539.6 16,062.6 46.8% 17,329.9 Allowable GW (YTD) 7,489.0 (AF) CUP Obligation FY 2009-10 2,193.0 (AF) Monthly CUP Pumping (AF) 58.7 (AF) YTD CUP Pumping (AF) 2,539.6 (AF) YTD CUP Achieved 115.8% GROUNDWATER PERCENTAGE 85.0% 75.0% 65.0% 55.0% 45.0% 35.0% 25.0% MONTHLY GW ) 15.0% -8dYTD GW BPP GOAL 46.6% 5.0% O°~ 00 00 00 O°~ O°~ ,~O NF) NCO NCO NCO NQ) Qua' ~~Q ova ~oJ Oro )ate ~ac PQc ~a~ Month WATER SUPPLY FY 2009-2010 April 2010 Water Supply CUP 4.0% GW 45.1% IMPORT 50.9% 2009-2010 YTD Water Supply CUP 15.8% GW 46.8% IMPORT 37.4% GW BPP GOAL 46.6% 3,500 1I 2,500 cz:7 2,000 Q N E O O > 1,500 1,000 500 Total Water Use Q%, o°' o� o�' o�' o� o�' o�' o� o�' orb o% o° ^° o�' o�' '.° o%' o°' �.° o�' o°' �.° � o%' le �.° o% o° ^° F e, F q, F � � �� Month ■09 -10 GW 009 -10 IMPORT Monthly Average Mean Temperature ( °F) 008-09 GW 72.7 74.8 008 -09 IMPORT ■07 -08 GW 72.2 73.6 007 -08 IMPORT 70.5 70.4 69.8 74.0 74.3 64.0 67.4 74.1 65.9 63.3 66.4 61.0 65.4 61.6 66.1 60.1 62.6 58'2 62.6 59.3 54.0 60.2 55.8 54.3 55.0 58.2 55.4 56.3 57.2 Q%, o°' o� o�' o�' o� o�' o�' o� o�' orb o% o° ^° o�' o�' '.° o%' o°' �.° o�' o°' �.° � o%' le �.° o% o° ^° F e, F q, F � � �� Month 22,000 20,000 18,000 16,000 14,000 U- 12,000 m E 0 10,000 8,000 6,000 4,000 2,000 0 Jul -09 2009 -2010 YTD Water Supply Budgeted Total GW + Import —00-Actual Total GW + Import BPP GW Goal 46.6% Actual GW Production -000, Aug -09 Sep -09 Oct -09 Nov -09 Dec -09 Jan -10 Feb -10 Mar -10 Apr -10 May -10 Jun -10 Month ITEM NO. 2.2 AGENDA REPORT Meeting Date: May 6, 2010 Subject: Monthly Preventative Maintenance Program Report ATTACHMENTS: Name: cv, i~a$icri: a ype: 2009-10 PM Report.pdt 2009-10 PM Report Backup Material PM PROGRAM 2009/2010 Fiscal 2009 -10 1 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 75% 92% 100% HYDRANTS (3,881) Target; all hydrants to be serviced annually. INSPECTED THIS MONTH 0 5401 3541 131 130 2061 9921 4201 5851 5231 1 INSPECTED THIS YEAR 0 5401 894 1,025 1,155 1,361 1 2,353 1 2,773 1 3,358 1 3,881 % OF TOTAL 0.0% 14.0%1 23.0%1 26.4% 29.8% 35.0%1 60.6%1 71.5%1 86.5% VALVES (10,706/2= 5,353) Target; all valves to be operated every two years OPERATED THIS MONTH 242 2941 4561 5751 326 463 2271 5201 290 1 658 OPERATED THIS YEAR 242 5361 9921 1,5671 1,893 2,356 2,5831 3,1031 3,393 1 4,051 % OF TOTAL 4.5% 10.1%1 18.5%1 29.3%1 35.4% 44.0% 48.0%1 58.0%1 63.4%1 75.7% DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed twice each year. FLUSHED THIS MONTH 0 01 01 1551 0 0 01 01 01 1551 1 FLUSHED THIS YEAR 0 01 01 1551 0 155 1551 1551 1551 310 % OF TOTAL 0.0% 0.0%1 0.0%1 50.0%1 50.0% 50.0% 50% 50% 50%1 1 AIR VACS (309) Target; all air /vacs to be serviced annually. INSPECTED THIS MONTH 0 2051 931 0 1 01 21 11 01 11 1 INSPECTED THIS YEAR 0 2051 2981 298 299 2991 3011 3021 3021 3031 1 % OF TOTAL 0.0% 66.3%1 96.4%1 96.4% 96.8% 96.8%1 97.4%1 97.7%1 97.7%1 98.1%1 1 SEWER CLEANING (802,560) Target; all sewers to be cleaned annually. CLEANED THIS MONTH 73,825 18,7981 24,9741 104,224 121,202 128,7031 91,8021 130,579 1 93,8431 59,4971 1 CLEANED THIS YEAR 73,825 92,6231 117,5971 221,821 343,023 471,7261 563,5281 694,1071 787,950 1 847,4471 1 % OF TOTAL 9.2% 11.5%1 14.7%1 27.6% 42.7% 58.8%1 70.2%1 86.5%1 98.2% SEWER TELEVISING (200,640) Target; all sewers to be televised every 4 years. TELEVISED THIS MONTH 5,334 21,6511 23,1191 5,463 1 809 3,628 7,062 1 2,077 1 13,0221 25,206 TELEVISED THIS YEAR 5,334 26,985 1 50,1041 55,567 1 56,376 60,004 67,0661 69,1431 82,165 1 107,371 % TOTAL 2.7% 13.5%1 25.0%1 27.7%1 28.1% 29.1% 33.4%1 34.5%1 41.0%1 53.5% ITEM NO. 2.3 AGENDA REPORT Meeting Date: May 6, 2010 Subject: Monthly Groundwater Producers Meeting Report ATTACHMENTS: Name: Dosciiption: a ype: GWP MtgNotes 14Apr10.pdf Monthly Groundwater Producers Meeting Report Backup Material Attchmt_to Apr Mtg Notes.pdf BEA Information Backup Material Yorba Linda Water District MEMORANDUM DATE: April 15, 2010 TO: Ken Vecchiarelli, General Manager FROM: Steve Conklin, Engineering Manager COPY: Pat Grady, Assistant General Manager Lee Cory, Operations Manager John DeCriscio, Chief Plant Operator SUBJECT: Groundwater Producers Meeting, April 14, 2010 John DeCriscio and I attended the Groundwater Producers (GWP) Meeting on April 14 at OCWD. Items presented and discussed include the following: 1. Water Quality Update. OCWD staff reported on the Public Health Goal Report, required to be completed by water providers by July 1, 2010. The State-required report must be updated every three years, and made available to the public for review and comment. 2. Status of RA and BPP for FY 2010-11. OCWD staff reported that the proposed Replenishment Assessment (RA) and Basin Production Percentage (BPP) remain unchanged at $249/AF and 62%, respectively. The final values will be approved at the April 21 Board meeting. 3. BEA for FY 2010-11. OCWD staff reported that they plan to recommend to the OCWD Board on April 21 that the Basin Equity Assessment (BEA) for FY 2010-11 be set at the MWDOC "melded" imported water rate, rather than the MWD Tier 2 water rate. This results in a more equitable water-supply cost for all groundwater producers, according to OCWD. Further information on this issue is provided on the attached OCWD Agenda Item Submittal, presented to the OCWD Administrative/Finance Issues Committee on April 15, 2010. 4. GWR System O&M Agreement with OCSD. OCWD staff reported on the new draft agreement with OCSD for the above. They noted that the original agreement included many design and construction items that are no longer relevant. The new agreement is simpler, relating to ongoing operational items and responsibilities, whereby each party is responsible for all O&M costs for processes on its property. 5. Buying Additional MWD Untreated Full-Service Water. MWDOC estimates they will under-utilize their MWD imported-water allocation for FY 09-10. This would allow OCWD to purchase up to 26,000 acre-feet of MWD full-service untreated water to recharge the groundwater basin. The total cost of this water is estimated at $14.1 1 million. The OCWD budget for MWD water purchases is $12.6 million. OCWD is unsure how much of this water can be taken due to recharge system capacity constraints. If the OCWD Board approves, staff will work to maximize the amount of water received for recharge, possibly up to 26,000 acre-feet, and exceed the water budget by $1.5 million. 2 AGENDA ITEM SUBMITTAL Meeting Date: April 15, 2010 Budgeted: NIA Budget Amount: NIA To: Administrative/Finance Issues Cte. Cost Estimate: NIA Board of Directors Funding Source: NIA Program/Line Item No.: NIA From: Mike Markus General Counsel Approval: NIA Engineers/Feasibility Report: NIA Staff Contact: J. Kennedy CEQA Compliance: NIA Subject: DISCUSSION AND REVIEW OF FISCAL YEAR 2010-2011 BASIN EQUITY ASSESSMENT SUMMARY Staff plans to recommend on April 21, 2010 using the Municipal Water District of Orange County (MWDOC) "melded" imported water rate for establishing the fiscal year (FY) 2010-11 Basin Equity Assessment (BEA). The BEA helps control basin production and ensures an equitable overall water supply cost for the groundwater producers (Producers). Since FY2003-04, the District has set the BEA based upon the higher Metropolitan Water District of Southern California (MWD) Tier IC water rate. Staff will recommend for FY2010-11 that the District continue using the "Production ,imitation" and "Surcharge" provisions of the District Act to control groundwater production (These provisions of the District Act were enacted for the current fiscal year). Therefore, the BEA will not need to be set based upon the higher MWD Tier II water rate. RECOMMENDATION Informational DISCUSSION/ANALYSIS Background Information The Basin Production Percentage (BPP) and the Basin Equity Assessment (BEA) were established and incorporated into the District Act in 1969. The BPP and BEA help control basin pumping and ensure that the Producers generally have the same overall water supply cost. With the BPP and BEA, there is no cost advantage to a Producer who may chose to pump above the BPP, because the cost of groundwater pumped above the BPP is charged the BEA (in addition to the Replenishment Assessment (RA) and pumping energy cost), which brings the cost of that groundwater up to imported water costs. By maintaining water supply cost equity for all of the Producers, no agency 1 can be disadvantaged. This is an important goal in managing a non-adjudicated groundwater basin. The BEA is established based upon the MWD Tier 11 water supply cost which is currently $8051af after including applicable readiness-to-serve ($30faf) and capacity ($151af) charges along with the MWDOC increment ($6.501af) charge. The BEA is equal to the difference between this MWD rate and the combined total of the RA and each Producer's energy cost to pump groundwater (as shown on Figure 1). The average BEA is $4961af for FY2009-10. Figure 1 FY09-10 Basin Equity Assessment Calculation $1,000 $900 $8051af $800 I $677faf $700 I 13 Basin Equity $600 $496 Assessment $500 (current $368 619- $400 SEA) (potential ❑ Producers BEA) Average Well $300 $200 Energy Cost $100 $249 $249 El Replenishment Assessment $0 MWD Tier II Rate MWDOC Melded Rate The Producers, who are MWDOC member agencies, pay a melded rate (weighted average of MWD Tier I and Tier II water supply cost) to MWDOC for imported water as shown below (as shown in Figure 2). MWDOC mostly pays the Tier I rate to MWD but can purchase small amounts of Tier II water depending upon total area water demands and the BPP. Figure 2 MWDOC Melded Rate MIND Tier II Rate paid By MWDQC MWDOC MWDOC MWDOC 10 Member Melded Rate Aaencies MWD Tier I Rate paid By MWDOC 2 Prior to FY2003-04, the BEA was established based upon the actual cost Producers paid for MWD water, which is currently the MWDOC melded rate. However, since FY2003-04, the BEA has been based on the higher MWD Tier II water supply cost. This creates a minor financial penalty for Producers who pump above the BPP. Figure 1 also demonstrates how the FY09-10 BEA would be lower if it was established based on the MWDOC melded rate. Issues Setting the BEA based upon the higher MWD Tier II rate has created issues which are described below. The BEA, by definition, is an "equity assessment" for those Producers who chose to pump above the BPP and was originally intended to be based upon the marginal cost of purchasing additional imported water supplies which is currently the MWDOC melded rate. As previously discussed, the BEA was originally established to equate the overall water supply cost of a Producer who pumps above the BPP with a Producer who does not. By setting the BEA based upon the higher MWD Tier II rate, the Producer pumping above the BPP now has a higher water supply cost than a Producer who does not. This is not a significant basin management issue but is a minor inconsistency with the original intent of the charge. ♦ Producers who construct and operate groundwater remediation projects and participate in the BEA exemption program are being financially penalized with the higher BEA. This directly conflicts with the District's desire to provide a financial incentive for Producers to implement these types of projects. The accounting for this program is complex; however by using a higher BEA, the Producers project capital costs are not fully repaid. The Producer begins making BEA payments to the District faster than would be expected resulting in a loss to the Producer. ♦ The District has implemented programs to transfer groundwater production from the coast to inland areas such as the Coastal Pumping Transfer Program. A program was recently administered with Mesa Consolidated Water District and the City of Orange in FY2008-09. These types of programs are more complicated to administer when the BEA is not established based upon the Producer's actual cost of imported water supply which is the MWDOC melded rate. a Producers can sometimes inadvertently slightly exceed the BPP and pay the higher BEA or pump too far below the BPP to avoid the BEA payment. In June of each year the Producers are closely monitoring their systems and the amount of groundwater they produce to ensure they pump up to the BPP but not go over. Balancing total water demands with imported water purchases 3 and groundwater production can be difficult. By slightly going over the BPP, and with the BEA set based upon MWD Tier II rates, the Producers are paying slightly more for their water supply. This leads Producers to pump too much under the BPP for fear of paying the higher BEA and leaving groundwater "on the table". Having the BEA based upon the MWDQC melded rate would provide a friendlier system to the Producers. Production Limitation and Surcharge As shown in Figure 3 below, in FY2009-10 the District established a 62% BPP and a 64% "Production Limitation" as allowed in the OCWD Act. Pumping above the 62% BPP would pay the BEA. Pumping above the 64% "Production Limitation" would pay the BEA and a "Surcharge" as also allowed in the OCWD Act. The "Surcharge" amount could vary annually but would need to be set to create a financial disincentive for pumping above the Production Limitation amount. Because MWD is currently allocating imported water supplies and charging large penalties for agencies exceeding their allocation, the surcharge amount was set high at $2,400 per acre-foot (faf). This amount is based upon the highest potential MWDIMWDOC allocation penalty rate. Figure 3 FY2009-10 BPP, BEA and Production Limitation E go% $0% o 0 Pay RA, $496faf BEA and 21 7"~/~ c~ siF~r~71 a ion $2,400/af sucharge 60% i 6~BPP . 50%M Pay RA and $4961af BEA 40°h L 30% - 0 20,%- 0 Pay IAA ci 10% a 0% With the BEA and "Surcharge" amount, and how MWD and MWDOC are administering the potential allocation penalties, pumping above the 64% "Production Limitation" would be more expensive than paying the allocation formula penalty rates. Thus an economic incentive would exist to not pump above the 64% amount. 4 Staff recommends that the District again provide this option to the Producers in FY2010-11 to provide them the option to pump a small amount of additional groundwater (between 62% and 64%) if they are facing the MWD/MWDOC allocation penalty rates to take advantage of groundwater basin supplies. The amount of additional basin pumping that may occur is unknown but is not expected to be significant. At most approximately an additional 9,000 of of groundwater pumping would occur. The District would receive additional revenues of up to approximately $6.5 million if an additional 9,000 of of pumping did occur. Three Cities The cities of Anaheim, Fullerton and Santa Ana are MWD member agencies and pay Tier I and Tier II water rates to MWD. When pumping above the BPP, the three cities can avoid MWD Tier 11 charges depending upon their total water demands and where the BPP is set. Thus, it could be appropriate to continue establishing the BEA for the three cities at the MWD Tier II rate at this time. However, the District will need to work closely with the three cities annually to adjust their BEA so that it is based upon their actual avoided cost of pumping above the BPP. If the BPP were to increase and/or if their total water demands decrease sufficiently, the BEA for any or all of the three cities may need to be based upon the MWD Tier I rate. The City of Fullerton has indicated this is the case for their system. PRIOR RELEVANT BOARD ACTION(S) N/A 5 ITEM NO. 2.4 AGENDA REPORT Meeting Date: May 6, 2010 Subject: Status Report on Capital Projects in Progress ATTACHMENTS: Name: Dosciiption: a ype: CIP Rept May10.pdf Status Report on Capital Projects in Progress Backup Material CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: May 1, 2010 New Information since Last Report is Shown in Red IN CONSTRUCTION Project Current Status Next Actions Comments 1 Highland Reservoir Second and third roof pours are Placing rebar and cleaning On schedule with no significant Budget: $11,200,000 Job No. 200309 completed. forms for final roof pour. issues outstanding. Project Contact: Joe Polimino Planned Completion Date: August 2010 2 Hidden Hills Res & Santiago BPS Shoring removed; all internal Pressure test pipeline storm Received draft easement documents Budget: $7,000,000 Job No.200028 finishing complete. Stairs are drain. Finish roof pour for from State Parks for construction of Project Contact: Joe Polimino installed and final painting is inlet vault and hatches on roof, paved access road to reservoir. Draft Planned Completion Date: July 2010 being applied to piping in Finish vents and other roof documents were also completed and reservoir. Storm drain and pipe items. Santiago controls provided to SCE. complete to reservoir. almost completed. 3 Photovoltaic Panels —Admin Bldg Solar System connected to Complete final wiring of Training and final punch list to be Budget: $250,000 Job No. 200912 Edison power grid and locked inverters and call for final City prepared for project completion. Project Contact: Hank Samaripa out until final inspection. All of Placentia inspection. After Akeena Solar to process $72,000 Planned Completion Date: May 2009 solar panels installed on roof. final, contact SCE for CSI rebate request for the District. commissioning. 4 Wells 1, 5 and 12 Upgrade Analyzing W -12 refurbishment. Finalize W -12 replacement W -5 in operation. Budget: $190,000 Job No. 200813 W -5 pump installation specifications. . Project Contact: Anthony Manzano complete, start-up testing Project Completion: TBD successful, passed bacti test. 5 Well 20 Contractor completing well Well development expected to Plan to receive draft Preliminary Budget: $2,000,000 Job No.200711 drilling. Wellhead Equipping be completed by week of May Design Report for wellhead Project Contact: Anthony Manzano design started by Civiltec 3rd. equipping June 2010. Planned Completion Date: TBD Engineering Inc. IN DESIGN Project Current Status Next Actions Comments 1 OC -51 Connection Upgrade District provided response to Meet with MWDOC staff to Coordinate w/ MWDOC staff to Budget: $242,000 Job No. 200815 MWD through MWDOC discuss further plans upon address additional concerns MWD Project Contact: Derek Nguyen regarding comments received receipt of MWD's 2nd might bring forth. Planned Completion Date: TBD in MWD letter. Awaiting response. response from MWD. 2 Highland Booster Station Upgrade District review of 90% design Prepare Invitation -to -Bid Review SCE and Gas Co. rebate Budget: $6,000,000 Job No. 200814 plans and specs completed. documents and decide on opportunities for the Highland BPS Project Contact: Hank Samaripa MWH to revise documents and advertisement date and final Replacement Project. Planned Completion Date: Mid 2011 issue 100% plans and specs. bid date. 3 Anaheim Intertie Connection Review 100% plans and Set up pre - proposal meeting Evaluate bids and select General Budget: $250,000 (YLWD Share) specifications completed and with five contractors. Walk the Contractor. Coordinate with Job No. 200906 sent to Steve Andrews three inter -tie locations. Allow Anaheim Public Works. Project Contact: Hank Samaripa Engineering. Prepared a short- three weeks to bid. Planned Completion Date: July 2010 list of General Contractors for construction phase. 4 Ohio St Pipeline Replacement Project Reviewed and approved Tetra Complete Professional Will bring PSA to Board for Budget: $530,000 Job No. 201005 Tech's proposed work scope Services Agreement and ratification. Project Contact: Anthony Manzano and fee for engineering schedule design kick -off Planned Completion Date: TBD services. meeting. 5 Vista del Verde Valve Replacement Pre - ordered valves received. Pre -bid meeting with short-list Work planned for late June or early Budget: $1M Job No. 200908 Bid documents prepared for of contractors. Receive bids July. Project Contact: Derek Nguyen Phase 1 work. and award contract for first- Planned Compl. Date: July 2010 (Ph. 1) phase of work. IN PLANNING Project Current Status Next Actions Comments 1 Fairmont Site Improvements Agreement approved by S &S has proposed a code Present schedule to Operations and Budget: $300,000 (YLWD share) Board. Waiting for signed update review by City. Production departments. Job No. 200803 agreement from S &S. S &S Contact S &S for preliminary Project Contact: Hank Samaripa has delayed signing pending kickoff meeting to establish Planned Completion Date: TBD completion of other priorities. schedule. 2 Recycled Water Study Gathering data on large Provide updated irrigation Coordinate and begin work with Budget: $1,800,000 Job No. 200807 landscape users and compiling demand data and projected Consultant on project tasks. Project Contact: Derek Nguyen demand data for Consultant. customers to Malcolm Pirnie & Planned Completion Date: TBD sewer -flow monitoring data 3 West Wellfield Project Investigating additional Review hydrogeology data and May retain a Property Acquisition Budget: $9,000,000 Job No. potential well sites east of contact land owners to Firm for assistance. Project Contact: Anthony Manzano Tustin Avenue determine if there is interest in Planned Completion Date: TBD selling small site for well. 4 Asset Management Plan (AMP) Carollo to conduct training Prepare priority listing of high Follow up with GIS on correcting Budget: $120,000 Job No. 200909 module for the AMP project risk items, review each and discrepancies on the District water Project Contact: Hank Samaripa on May10, 2010. prepare cost estimate for future and sewer Atlas Maps. Planned Completion Date: Feb. 2010 budgets. 5 Sewer Master Plan (SMPU) Flow monitoring complete. Consultant to refine GIS base, Modeling expected to start later this Budget: $350,000 Job No. 200916 Sewer system GIS database finalize flow monitoring month. Project Contact: Anthony Manzano completed by staff & being results, and start model. Planned Completion Date: August 2010 finalized by Consultant. 6 Lakeview Grade Separation Preliminary pipeline relocation 60% design submittal due late Awaiting OCTA decision to Budget: TBD Job No. 201002 alignment finalized. May 2010 for YLWD review. determine agency financially Project Contact: Anthony Manzano responsible for pipe relocation. Planned Completion Date: Sept. 2013 7 Palm Ave. Booster Station Scheduled kick -off meeting Meet with City to discuss siting Prepare Preliminary project cost and Budget: TBD Job No. 200817 with Operations to review in Jessamyn West Park and schedule. Prepare RFP for Project Contact: Hank Samaripa objectives of project and other issues and concerns for environmental and engineering Planned Completion Date: July 2011 options. new booster station. services. ITEM NO. 2.5 AGENDA REPORT Meeting Date: May 6, 2010 Subject: Second Version of Capital Improvement and Replacement Projects Budget ATTACHMENTS: Name: cv, i~a$icri: a ype: 3 YR CIP 2010-13.pdf 3 Yr CIP 2010-13 Backup Material Projects in Progress from Board-Approved 2007-12 CIP Change Projects Budgeted 09-10 Total Cost 09-10 FY 2010-11 FY 2011-12 FY 2012-13 Total Over or (Under) Budget Improvement Projects Highland Reservoir $ 3,952,000 $ 4,360,000 $ 240,000 $ 4,600,000 $ (576,000) New Well 20 $ 590,000 $ 518,500 $ 1,025,000 $ 1,543,500 $ (71,500) Wells 1,5,12 Upgrade $ 190,000 $ 200,000 $ 150,000 $ 350,000 $ 160,000 OC-51 Upgrade $ 100,000 $ 95,000 $ 75,000 $ 170,000 $ 70,000 Fairmont BPS Pump Retrofit $ - $ 400,000 $ 400,000 $ - Zone Reconfig. Pipelines $ 1,300,000 $ 1,024,500 Completed $ 1,024,500 $ (275,500) San Antonio PRS Upgrades $ 270,000 $ 262,900 Completed $ 262,900 $ (7,100) Hidden Hills Reservoir $ 5,500,000 $ 5,342,000 $ 158,000 $ 5,500,000 $ - Anaheim Interties $ 150,000 $ 75,100 $ 46,000 $ 121,100 $ (28,900) Lakeview Fencing&Landscaping $ 210,000 $ 77,000 $ 50,000 $ 127,000 $ (83,000) GIS Implementation $ 100,000 $ 11,900 $ 60,000 $ 71,900 $ (28,100) Fairmont Site Improvements $ 300,000 $ - $ 300,000 $ 300,000 Fire Flow Impvmts Via Sereno & Ohio $ 25,000 $ 25,000 $ 100,000 $ 125,000 Foxtail Pipeline $ 50,000 $ - $ 245,000 $ 245,000 Elk Mtn. Reservoir Site Impvmts. $ - $ 300,000 $ 300,000 Palm Ave BPS Replacement $ 540,000 $ - $ 500,000 $ 3,900,000 $ 1,000,000 $ 5,400,000 Zone 5 BPS $ 270,000 $ - $ 540,000 $ 540,000 $ 1,080,000 Replacement Projects Lakeview Sewer Lift Sta Upgrade $ 220,000 $ 202,000 Completed $ 202,000 $ (18,000) 2007-12 Program SUBTOTAL $ 13,767,000 $ 12,193,900 $ 3,894,000 $ 4,735,000 $ 1,000,000 $ 21,822,900 $ (858,100) New Project for CIP/CRP Improvement Projects Asset Management Plan $ 120,000 $ 124,100 Completed $ 124,100 $ 4,100 Sewer Master Plan $ 350,000 $ 150,000 $ 200,000 $ 350,000 GIS/CMMS $ 200,000 $ 300,000 $ 300,000 Zone Interconnect Stub-ups(3) $ 120,000 $ 120,000 $ 120,000 Highland BPS Upgrade $ 1,000,000 $ 598,300 $ 5,500,000 $ 6,098,300 $ (1,401,700) Mixing/Re-Chlor Facil at 2 Res Sites $ 76,800 $ 80,000 $ 156,800 $ 56,800 Non-Pot Water Facil for Irrig Use $ 50,000 $ 225,000 $ 525,000 $ 1,000,000 $ 1,800,000 West Wellfield $ 500,000 $ 40,000 $ 1,060,000 $ 4,000,000 $ 4,000,000 $ 9,100,000 $ 100,000 Fire Flow Pipeline Improvements $ 300,000 $ 300,000 Admin Bldg Solar Power System $ 218,100 $ (73,000) $ 145,100 $ 145,100 Replacement Projects Vista del Verde Valve Replacement $ 500,000 $ 104,200 $ 600,000 $ 704,200 $ (295,800) Valley View Pipeline Replacement $ 120,000 $ - $ 120,000 $ 120,000 Blair Drive Pipeline Replacement $ 50,000 $ - $ 50,000 $ 50,000 Highland Pipeline Replacement $ 120,000 $ - $ 120,000 $ 120,000 Plumosa Water Line Relining $ 110,000 $ - $ 110,000 $ 110,000 Bastanchury Pipeline Replacement $ 1,300,000 $ - $ 1,300,000 $ 1,300,000 Ohio St. Pipeline Replacement $ 60,000 $ 470,000 $ 530,000 Fairmont Reservoir Repairs $ 205,000 $ 205,000 Pebble Beach Rd Pipeline Replacement $ 150,000 $ 150,000 Wabash & Short St Pipeline Impvmts. $ 132,000 $ 132,000 South Grandview St Improvements $ 100,000 $ 100,000 Hidden Hills Pipeline Replacement $ 90,000 $ 90,000 Richfield Rd Pipeline Liner $ 200,000 $ 200,000 Oriente Dr. Pipeline Replacement $ 304,000 $ 304,000 Imperial Hwy. Pipeline Replacement $ 340,000 $ 340,000 Proposed New Projects SUBTOTAL $ 4,490,000 $ 1,421,500 $ 9,511,000 $ 5,377,000 $ 6,940,000 $ 22,649,500 $ (1,391,500) COMBINEDTOTAL $ 18,257,000 $ 13,615,400 $ 13,405,000 $ 10,112,000 $ 7,940,000 $ 44,472,400 $ (2,249,600) Color Key: Approved by Board for 2009-10 Budget Approved by Board October 15, 2009 Approved "Urgent" Project April 2010 Proposed Additional Projects for 2010-11 Budget Projects in Progress from Board-Approved 2007-12 CIP Change Projects Budgeted 09-10 Total Cost 09-10 FY 2010-11 FY 2011-12 FY 2012-13 Total Over or (Under) Budget Improvement Projects Highland Reservoir $ 3,952,000 $ 4,360,000 $ 240,000 $ 4,600,000 $ (576,000) New Well 20 $ 590,000 $ 518,500 $ 1,025,000 $ 1,543,500 $ (71,500) Wells 1,5,12 Upgrade $ 190,000 $ 200,000 $ 150,000 $ 350,000 $ 160,000 OC-51 Upgrade $ 100,000 $ 95,000 $ 75,000 $ 170,000 $ 70,000 Fairmont BPS Pump Retrofit $ - $ 400,000 $ 400,000 $ - Zone Reconfig. Pipelines $ 1,300,000 $ 1,024,500 Completed $ 1,024,500 $ (275,500) San Antonio PRS Upgrades $ 270,000 $ 262,900 Completed $ 262,900 $ (7,100) Hidden Hills Reservoir $ 5,500,000 $ 5,342,000 $ 158,000 $ 5,500,000 $ - Anaheim Interties $ 150,000 $ 75,100 $ 46,000 $ 121,100 $ (28,900) Lakeview Fencing & Landscaping $ 210,000 $ 77,000 $ 50,000 $ 127,000 $ (83,000) CIS Implementation $ 100,000 $ 11,900 $ 60,000 $ 71,900 $ (28,100) Fairmont Site Improvements $ 300,000 $ - $ 300,000 $ 300,000 Fire Flow Impvmts Via Serene & Ohio $ 25,000 $ 25,000 $ 100,000 $ 125,000 Foxtail Pipeline $ 50,000 $ - $ 245,000 $ 245,000 Elk Mtn. Reservoir Site Impvmts. $ - $ 300,000 $ 300,000 Palm Ave BPS Replacement $ 540,000 $ - $ 500,000 $ 3,900,000 $ 1,000,000 $ 5,400,000 Zone 5 BPS $ 270,000 $ - $ 540,000 $ 540,000 $ 1,080,000 Replacement Projects Lakeview Sewer Lift Sta Upgrade $ 220,000 $ 202,000 Completed $ 202,000 $ (18,000) 2007-12 Program SUBTOTAL $ 13,767,000 $ 12,193,900 $ 3,894,000 $ 4,735,000 $ 1,000,000 $ 21,822,900 $ (858,100) New Project for CIP/CRP Improvement Projects Asset Management Plan $ 120,000 $ 124,100 Completed $ 124,100 $ 4,100 Sewer Master Plan $ 350,000 $ 150,000 $ 200,000 $ 350,000 GIS/CMMS $ 200,000 $ 300,000 $ 300,000 Zone Interconnect Stub-ups (3) $ 120,000 $ 120,000 $ 120,000 Highland BPS Upgrade $ 1,000,000 $ 598,300 $ 5,500,000 $ 6,098,300 $ (1,401,700) Mixing/Re-Chlor Facil at 2 Res Sites $ 76,800 $ 80,000 $ 156,800 $ 56,800 Non-Pot Water Facil for Irrig Use $ 50,000 $ 225,000 $ 525,000 $ 1,000,000 $ 1,800,000 West Wellfield $ 500,000 $ 40,000 $ 1,060,000 $ 4,000,000 $ 4,000,000 $ 9,100,000 $ 100,000 Fire Flow Pipeline Improvements $ 300,000 $ 300,000 $ 600,000 $ 600,000 Admin Bldg Solar Power System $ 218,100 $ (73,000) $ 145,100 $ 145,100 Replacement Projects Vista del Verde Valve Replacement $ 500,000 $ 104,200 $ 600,000 $ 704,200 $ (295,800) Valley View Pipeline Replacement $ 120,000 $ - $ 120,000 $ 120,000 Blair Drive Pipeline Replacement $ 50,000 $ - $ 50,000 $ 50,000 Highland Pipeline Replacement $ 120,000 $ - $ 120,000 $ 120,000 Plumosa Water Line Relining $ 110,000 $ - $ 110,000 $ 110,000 Bastanchury Pipeline Replacement $ 1,300,000 $ - $ 1,300,000 $ 1,300,000 Ohio St. Pipeline Replacement $ 60,000 $ 470,000 $ 530,000 Fairmont Reservoir Repairs $ 205,000 $ 205,000 Pebble Beach Rd Pipeline Replacement $ 150,000 $ 150,000 Wabash &Short St Pipeline Impvmts. $ 132,000 $ 132,000 South Grandview St Improvements $ 100,000 $ 100,000 Hidden Hills Pipeline Replacement $ 90,000 $ 90,000 Richfield Rd Pipeline Liner $ 200,000 $ 200,000 Oriente Dr. Pipeline Replacement $ 304,000 $ 304,000 Imperial Hwy. Pipeline Replacement $ 340,000 $ 340,000 Proposed New Projects SUBTOTAL $ 4,490,000 $ 1,421,500 $ 9,511,000 $ 5,377,000 $ 6,940,000 $ 23,249,500 $ (791,500) COMBINED TOTAL $ 18,257,000 $ 13,615,400 $ 13,405,000 $ 10,112,000 $ 7,940,000 $ 45,072,400 $ (1,649,600) Color Key: Approved by Board for 2009-10 Budget Revised: 6-May-10 Approved by Board October 15, 2009 Approved "Urgent" Project April 2010 Proposed Additional Projects for 2010-11 Budget