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HomeMy WebLinkAbout2023-06-01 - Board of Directors Meeting MinutesMINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, June 1, 2023, 3:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1.PARTICIPATION INSTRUCTIONS Were include d on the agenda. 2.CALL TO ORDER The meeting was called to order at 3:00 p.m. 3.PLEDGE OF ALLEGIANCE 4. Interim Public Affairs Officer Muttaraid led the pledge. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Brett R. Barbre, President Mark Toy, General Manager 2023-053 Trudi DesRoches, Vice President Tom Lindsey Doug Davert, Assistant General Manager J.Wayne Miller, Ph.D. DIRECTORS ABSENT Phil Hawkins ALSO PRESENT Gina Knight, Human Resources and Risk Manager Delia Lugo, Finance Manager Ammar Tohmeh, Senior Engineer Annie Alexander, Board Secretary Paige Appel, Budget Analyst John Brundahl, Production Superintendent Reza Ashfar, Senior Engineer Sophia Phuong, Accounting Supervisor Malissa Muttaraid, Interim Public Affairs Officer Andrew Gagen, General Counsel, Kidman Gagen Law LLP 5.ADDITIONS/DELETIONS TO THE AGENDA None. 5.1. AB 2449 Teleconference Requests None. Minutes of the YLWD Board of Directors Regular Meeting Held June l, 2023 at 3:00 p.m. 6.INTRODUCTIONS AND PRESENTATIONS 6.1. Elected Official Liaison Reports None. 7.PUBLIC COMMENT 2023-054 Gonzalo Diaz, resident, commented on the proposed equestrian trail adjacent to Highland Reservoir and shared his desire to coordinate with the District and City of Yorba Linda to address resident safety and privacy. He also expressed his desire to keep apprised of the project status. President Barbre requested staff confer with the residents to identify their concerns and place an item on the July 6, 2023 meeting agenda for Board discussion. Interim Public Affairs Officer Muttaraid thanked the Board and staff for the experience received while employed at YLWD. 8.CONSENT CALENDAR President Barbre requested to remove Item Nos. 8.4. and 8.5. from the Consent Calendar for separate action. Director Miller also requested to remove Item No. 8.3. Director Miller made a motion, seconded by Director DesRoches, to approve the remainder of the Consent Calendar. Motion carried 4-0-0-1 with Director Hawkins absent. 8.1. Minutes of the Board of Directors Meeting Held May 4, 2023 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Payments, Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $2,268,619.26. 8.6. Water and Wastewater Development Capacity Fee Study Report Recommendation: That the Board of Directors receive and file the May 22, 2023 Water and Wastewater Development Capacity Fee Study Report. Minutes of the YLWD Board of Directors Regular Meeting Held June l, 2023 at 3:00 p.m. 2 ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 8.3. Budget to Actual Statements for Month Ending April 30, 2023 2023-055 Staff responded to questions from Director Miller regarding revenues and expenditures for energy and resin replacement. Director Miller made a motion, seconded by Director Lindsey, to receive and file the Budget to Actual Reports for the Month Ending February 28, 2023. Motion carried 4-0-0-1 with Director Hawkins absent. 8.4. Cash and Investment Reports and Graphs for Month Ending April 30, 2023 President Barbre requested the description of the Cielo Vista depository account be revised to indicate Lennar as the developer. Director Barbre made a motion, seconded by Director Lindsey, to receive and file the Cash and Investment Report for the Month Ending April 30, 2023. Motion carried 4-0-0-1 with Director Hawkins absent. 8.5. Appropriations Limit for Fiscal Year 2023-24 President Barbre reviewed the history of Proposition 13, the District's formation of Improvement Districts 1 and 2, and the purpose for instituting appropriations limits. He also requested some corrections to the agenda report. Director Barbre made a motion, seconded by Director DesRoches, to approve Resolution No. 2023-XX adopting the appropriations limit for Fiscal Year 2023-24. Motion carried 4-0-0-1 with Director Hawkins absent. 9.ACTION CALENDAR 9.1. Adjusting Water and Sewer Rate Schedules and Charges Staff responded to questions from the Board regarding the necessity of drought rates. President Barbre requested that rate.adjustments be reflected in dollar amounts rather than percentages in future communications to the public. Director Miller made a motion, seconded by Director DesRoches, to ( 1) adopt Resolution No. 2023-XX adjusting water rate schedules and charges effective July 1, 2023 and rescinding Resolution No. 2022-07; and (2) adopt Resolution No. 2023-XX adjusting sewer rate schedules and charges effective July 1, 2023 and rescinding Resolution No. 2022-08. Minutes of the YLWD Board of Directors Regular Meeting Held June l, 2023 at 3:00 p.m. 3 2023-056 Directors Barbre, Miller, and Lindsey shared their individual views of the District's budget development, financial planning, and infrastructure improvement and replacement processes. Motion carried 4-0-0-1 on a roll call vote with Director Hawkins absent. President Barbre noted that Director Hawkins had previously expressed his support of this action. 9.2. Adopting Water and Sewer Development and Customer Service Fees President Barbre and Director Miller briefly discussed penalties for tampering or illegally connecting to District infrastructure and comparative development fees. Director DesRoches made a motion, seconded by Director Lindsey, to ( 1) adopt Resolution No. 2023-XX adopting Water Development and Customer Service Fees effective July 1, 2023 and rescinding Resolution No. 2022-09; and (2)adopt Resolution No. 2023-XX adopting Sewer Development and Custer Service Fees effective July 1, 2023 and rescinding Resolution No. 2022-10. Motion carried 4-0-0-1 on a roll call vote with Director Hawkins absent. 9.3. Adopting Fats, Oils, and Grease Control Program Fees Director Miller requested staff provide a report to the Board regarding any issues with compliance. Director Lindsey made a motion, seconded by Director DesRoches, to adopt Resolution No. 2023-XX adopting Fats, Oils, and Grease Control Project Fees and rescinding Resolution No. 2022-11. Motion carried 4-0-0-1 on a roll call vote with Director Hawkins absent. 9.4. Adopting the Operating Budget for Fiscal Year 2023-24 [Financial Summaries) Staff responded to questions from the Board regarding budgeted versus projected expenditures for materials, Director and employee benefits, and employee conference attendance. Director Lindsey commented on the benefits of participating in the Board's Financial Review Group. Vice President DesRoches requested the description of "Fringe Benefits" in the Financial Summaries document exclude the word "Fringe". Director Miller requested a footnote be added to appropriate pages indicating reimbursement from OCWD for certain operating expenses associated with the PFAS Water Treatment Plant. President Barbre requested any references to "Helicopter Hydrant" be revised to "Heli-Hydrant." Minutes of the YLWD Board of Directors Regular Meeting Held June l, 2023 at 3:00 p.m. 4 2023-057 Director DesRoches made a motion, seconded by Director Miller, to adopt Resolution No. 2023-XX adopting the Operating Budget for Fiscal Year 2023-24 (Financial Summaries) with the requested revisions and rescinding Resolution No. 2022-13 effective June 30, 2023. Motion carried 4-0-0-1 on a roll call vote with Director Hawkins absent. 9.5. Designation of Voting Representative for Association of California Water Agencies (ACWA} Board Officers' Election Staff responded to questions from the Board regarding the new electronic voting process for ACW A elections. Discussion followed regarding designating the Board President as the District's primary voting representative for all future ACWA elections and incorporating this action into the Board's policies and procedures. Director Miller made a motion, seconded by Director DesRoches, to designate the Board President as the District's primary voting representative for all future ACWA elections. Motion carried 4-0-0-1 with Director Hawkins being absent. Staff will incorporate this minute order into the Board of Directors' policies and procedures. 10.DISCUSSION ITEMS 11. 10.1 Branding for Pf AS Water Treatment Plant President Barbre suggested that branding for the plant be returned to its previous configuration and displayed samples of recent electronic communications created by OCWD where YLWD's logo was out of view. Following discussion, the Board requested staff return branding on the plant to its previous configuration with the inclusion of OCWD's logo, and provide OCWD with new photos of the plant following application of the remaining branding. REPORTS. INFORMATION ITEMS. AND COMMENTS 11.1. Director's Reports The Directors reported on their attendance at recent meetings and events. Vice President DesRoches requested staff continue to provide her with the status of relevant District projects when she attends the Yorba Linda, Placentia, and Brea City Council meetings. Minutes of the YLWD Board of Directors Regular Meeting Held June l, 2023 at 3:00 p.m. 5 2023-058 11.2. General Manager's Report General Manager Toy referenced his report contained in the agenda packet and briefed the Board on the Irvine Lake/Santiago Creek Dam Improvement Project and his plans to support Seranno Water District in their coordination efforts with the U.S. Army Corp of Engineers following his cooling-off period. President Barbre inquired as to the status of previous requests from the Board, existing District contracts for special counsel, and the recurrence for Board review and approval of financial policies. 11.3. General Counsel's Report None. 11.4. Future Agenda Items and Staff Tasks None. Director Lindsey noted that proposed revisions to the Purchasing Policy would be presented for Board consideration at a future meeting. 12.COMMITTEE REPORTS 12.1. lnteragency Committee with MWDOC and OCWD Miller / DesRoches -Next meeting will be scheduled when needed. 12.2. Joint Agency Committee with City of Yorba Linda Lindsey / DesRoches -Minutes of the meeting held Monday, May 1, 2023 will be presented when available. Next meeting yet to be scheduled. 12.3. Joint Agency Committee with City of Placentia Lindsey / DesRoches -Next meeting yet to be scheduled. 12.4. Joint Agency Committee with City of Brea Barbre / Lindsey -Initial meeting yet to be scheduled. 12.5. Joint Agency Committee with Placentia-Yorba Linda Unified School District Barbre / Lindsey -Initial meeting is scheduled Wednesday, May 31, 2023 at 9:00 a.m. at YLWD President Barbre reported on the topics discussed during this meeting. 13.BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1 Meetings from June 2, 2023 -June 30, 2023 Minutes of the YLWD Board of Directors Regular Meeting Held June l, 2023 at 3:00 p.m. 6 14.CLOSED SESSION The Board entered Closed Session at 4:29 p.m. 14.1. Conference with Legal Counsel -Existing Litigation 2023-059 Pursuant to Paragraph ( 1} of Subdivision (d} of Section 54956.9 of the California Government Code Name of Case: YLWD v. Alex Winsberg (Orange County Superior Court - Case No. 30-2022-01284814-CU-OR-CJC} 14.2. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representative: General Manager Employee Organization: Yorba Linda Water District Employees Association 14.3. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representative: General Manager Unrepresented Employees: All Unrepresented Classifications REPORT FROM CLOSED SESSION The Board returned from Closed Session at 6:47 p.m. No reportable action was taken. 15.ADJOURNMENT 15.1. The meeting was adjourned at 6:47 p.m. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held June l, 2023 at 3:00 p.m. 7