HomeMy WebLinkAbout2010-06-24 - Resolution No. 10-16
' RESOLUTION NO. 10-16
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE BUDGET FOR FISCAL YEAR 2010111
AND RESCINDING RESOLUTION NO. 09-06
WHEREAS, the Yorba Linda Water District has prepared a one year budget for Fiscal
Year 2010/11; and
WHEREAS, on May 27, 2010, the proposed "Draft" Budget for Fiscal Year 2010/11
was presented and reviewed at a regular meeting of the Board of
Directors of the District; and
WHEREAS, the "Final" Budget for Fiscal Year 2010/11 was presented and considered
by the Board of Directors at a regular meeting on June 24, 2010; and
WHEREAS, it is the desire of the Board of Directors to adopt the Budget for Fiscal
Year 2010/11, and rescind Resolution No. 09-06.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
' Section 1. That the Budget for Fiscal Year 2010/11, set forth in Exhibit "A" attached
hereto, is hereby approved and adopted.
Section 2. The Budget for Fiscal Year 2010/11, including the Budget Authority
Guidelines recommended to administer the budget, set forth in Exhibit "B"
and attached hereto, is in full force and effect beginning July 1, 2010, and
continuing until this Resolution is rescinded by the Board of Directors.
Section 3. That Resolution No. 09-06 is hereby rescinded effective July 1, 2010.
PASSED AND ADOPTED this 24th day of June 2010, by the following called vote:
AYES: Directors Beverage, Collett, Hawkins, Niills and Summerfield
NOES: None
ABSTAIN: None
ABSENT: hone
' William R. Mills, Presi nt
Yorba Linda Water District
Resolution No. 10-16 Adopting the Budget for FY 2010/11 1
ATTEST:
Pat Grady, Assis Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
McCormick, Kidman and Behrens
1
1
Resolution No. 10-16 Adopting the Budget for FY 2010111 2
Yorba Linda
Water District
Budget
Fiscal Year 2010/11
Yorba Linda Water District FY 2010/11 Budget
Table of Contents
Executive Summary 7
Budget Authority Guidelines (Exhibit „B„) 15
Organizational Structure 16
Budget Assumptions 17
Summary of Income and Total Outlay (Water and Sewer) 21
Distribution of Expenses and Outlay 22
Reserves & Funding Sources 23
Revenues & Expenses (Water and Sewer) 24
Revenues & Expenses (Water) 26
Distribution of Variable Water Costs 28
Historic Variable Water Costs 29
Revenues & Expenses (Sewer) 30
Personnel Summary (All Departments) 32
FY 2010/13 Capital Improvement Projects 33
FY 2010/13 Capital Replacement Projects 34
Capital Projects Program (FY2010/11) 35
Vehicles and Capital Equipment (FY 2010/11) 39
Board of Directors 41
Board of Directors Programs & Responsibilities 42
Board of Directors Budget 43
Board of Directors Budget Detail (FY 2010/11) 44
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Yorba Linda Water District FY 2010/11 Budget
Administration 45
Administration Department Organization Chart 46
Administration Programs & Responsibilities 47
Administration Personnel Summary 49
Administration Department Budget (FY 2010/11) 50
Administration Budget Section Detail (FY 2010/11) 51
Administration Section 51
Administration Budget Section Detail (FY 2010/11) 52
Public Affairs Section 52
Engineering 53
Engineering Department Organization Chart 54
Engineering Programs & Responsibilities 55
Engineering Personnel Summary 58
Engineering Department Budget (FY 2010/11) 59
Engineering Budget Section Detail (FY 2010/11) 60
Administration Section 60
Engineering Budget Section Detail (FY 2010/11) 61
Planning & Design Section 61
Engineering Budget Section Detail (FY 2010/11) 62
Construction Section 62
Engineering Budget Section Detail (FY 2010/11) 63
Water Quality Section 63
Finance 64
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Yorba Linda Water District FY 2010/11 Budget
Finance Department Organization Chart 65
Finance Sections and Responsibilities 66
Finance Personnel Summary 69
Finance Department Budget (FY 2010/11) 70
Finance Budget Section Detail (FY 2010/11) 71
Administration Section 71
Finance Budget Section Detail (FY 2010/11) 72
Accounting Section 72
Finance Budget Section Detail (FY 2010/11) 73
Customer Service/Billing Section 73
Finance Budget Section Detail (FY 2010/11) 74
Meter Reading Section 74
Human Resources 75
Human Resources Department Organization Chart 76
Human Resources Programs and Responsibilities 77
Human Resources Personnel Summary 79
Human Resources Department Budget (FY 2010/11) 80
Human Resources Budget Section Detail (FY 2010/11) 81
Administration Section 81
Human Resources Budget Section Detail (FY 2010/11) 82
Risk Management Section 82
Human Resources Budget Section Detail (FY 2010/11) 83
Safety Section 83
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Yorba Linda Water District FY 2010/11 Budget
Information Technology 84
Information Technology Organization Chart 85
Information Technology Programs & Responsibilities 86
Information Technology Personnel Summary 88
Information Technology Department Budget (FY 2010/11) 89
IT Budget Section Detail (FY 2010/11) 90
Information Systems Section 90
IT Budget Section Detail (FY 2010/11) 91
Information Systems Section (Con't) 91
IT Budget Section Detail (FY 2010/11) 92
Information Systems Section (Con't) 92
IT Budget Section Detail (FY 2010/11) 93
GIS Section 93
IT Budget Section Detail (FY 2010/11) 94
SCADA Section 94
IT Budget Section Detail (FY 2010/11) 95
SCADA Section (Con't) 95
Operations 96
Operations Department Organization Chart 97
Operations Programs & Responsibilities 98
Operations Personnel Summary 101
Operations Department Budget (FY 2010/11) 102
Operation Budget Section Detail (FY 2010/11) 103
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Yorba Linda Water District FY 2010/11 Budget
Administration Section 103
Operation Budget Section Detail (FY 2010/11) 104
Water Operation & Maintenance Section 104
Operation Budget Section Detail (FY 2010/11) 105
Sewer Operation & Maintenance Section 105
Operation Budget Section Detail (FY 2010/11) 106
Water Production Section 106
Operation Budget Section Detail (FY 2010/11) 107
Mechanical Services Section 107
Operation Budget Section Detail (FY 2010/11) 108
Facilities Maintenance Section 108
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Yorba Linda Water District FY 2010/11 Budget
Executive Summary
To the Board of Directors:
I am pleased to submit the Yorba Linda Water District FY 2010/11 Draft Budget. The purpose
of this document is to identify the resources needed to accomplish the goals and objectives of
the District over the next fiscal year, and to present the financial health of the District in a clear
and concise manner for both the Board of Directors and the general public.
The following are highlights of achievements completed in FY 2009/10, a financial forecast of
the District heading into the upcoming fiscal year and a summary of the goals and objectives
for FY 2010/11:
FY 2009/10 Highlights & Accomplishments
Capital Improvement & Replacement Projects Completed
• Zone Reconfiguration Project
• Lakeview Sewer Lift Station Upgrades
• Water Quality Mixer at Camino De Bryant Reservoir
• Solar Panel Pilot Project
CIP/CRP's in Construction and on Schedule throughout the Year
• Hidden Hills Reservoir
• Santiago Booster Pump Station
• Highland Reservoir
• Well No. 20 Drilling
Forward Planning Efforts
• Asset Management Plan Completed
• Grant Funding Received & Recycled Water Study Initiated
• OCWD Annexation Initiated
• Cost of Service and Water Rate Alternatives Study Initiated
• Commenced Sewer Master Plan Study
Customer Service Enhancements
• Lock Box Service for Customer Payments
• Online Bill Pay Implemented
• Created New "Customer-Friendly" Water Bill Statement
• Purchased Mobile Water Pump & Generator for Enhanced Emergency Readiness
• Hosted Enhanced Emergency Response Training & Exercises with Local Agencies
• Implemented Enhanced Social Media Program
• Increased traffic to the District's website
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Yorba Linda Water District FY 2010/11 Budget
Business Integration and Software Solutions Implemented
• GIS Conversion Completed
• Financial Software on Schedule for Completion
• Utility Billing Software Completed (est. June 2010)
• SCADA System Conversion Completed
• Brought Integrated Payroll Processing Back in House
Other Positive District Activities
• Developed & Implemented Various Policies
• Improved & Implemented Several Standard Operating Procedures
• Received Positive Auditors Letter for FY 2008/09
• Received Bond Rating Upgrade to "AX from Fitch Ratings
• Successfully Recruited Water Quality Engineer, Finance Director, Public Information
Specialist, Accounting Assistant II and Storekeeper
FY 2009/10 Financial Forecast
For the year ending June 30, 2010, staff is anticipating a combined loss of $3,429,490 for the
water and sewer enterprises, including vehicle equipment & capital outlay and principal on long
term debt. These figures include total depreciation expenses in the amount of $5,017,876.
Please refer to the Summary of Income and Total Outlay for supporting information (pg. 23).
Beginning July 1, 2009, the total funds (cash) available for both operations and capital projects
were $47.2 million. Staff is forecasting these funds to be $32.1 million by June 30, 2010, for a
total reduction of $15.1 million for FY 2009/10. Please see the Reserves and Funding Sources
table for supporting information (pg. 25).
For the upcoming FY 2010/11, the following goals and objectives have been established:
FY 2010/11 Goals & Objectives
Key Business Objectives
• Complete Cost of Service/Rate Structure Alternatives Study
• Develop Five-Year Financial Plan
• Implement a Financial Reserve Policy
• Execute MOU and Complete CEQA for OCWD Annexation
• Complete IT Business Systems Implementation
• Initiate AWWA/WEF QualServe Utilities Benchmarking & Efficiencies Program
• Install Vehicle Fleet GPS Program
• Support Sewer Service Area Development
• Complete Urban Water Management Plan Update
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Yorba Linda Water District FY 2010/11 Budget
Customer Service Improvements
• Support Expanded Online Bill Pay
• Implement Enhanced Public Affairs and Outreach Program
• Support Water Conservation Program
Capital Improvement & Replacement Projects
• Complete Hidden Hills Reservoir
• Complete Highland Reservoir
• Equip Well No. 20
• Complete Sewer Master Plan
• Complete Ohio Street Pipeline Replacement
• Commence Construction of Highland Booster Pump Station Improvements
• Complete Design of Palm Avenue Booster Pump Station
For the forthcoming 2010/11 fiscal year, one primary factor will affect an increase in the
expenses of the District. This factor is the cost of water YLWD pays to the Municipal Water
District of Orange County (MWDOC) for import water and assessments. MWDOC's cost is
primarily based on the cost of water they receive from the Metropolitan Water District of
Southern California (MWD). MWD has adopted two 7.5% rate increases, the first effective
January 1, 2011, and the second effective January 1, 2012. In response to that commodity
charge increase, the Board has authorized staff to include in this budget a pass through rate
increase on the monthly service charge to take effect on August 1, 2010. Both the water cost
from the MWD rate increase and revenue received from the pass through increase are
approximately $400,000 in the FY 2010/11 budget.
As practical as possible, staff has instituted additional cost saving measures in this FY 2010/11
budget to reduce or maintain expenses while maintaining, or in some cases, increasing the
level of service to our customers. These cost reductions and service improvements include
the following:
• The number of authorized full time employees has been reduced by one position
• Four authorized positions remain vacant and will not be funded in FY 2010/11
• The total number of vehicles in the District's fleet will be reduced by two
• Online bill pay and web-based bill viewing are available and used by approximately
12% of all customers, with the number continuing to grow
• Web based agenda posting and report downloading have been improved
• Increased customer service outreach, public information and programs supporting
water conservation and water use efficiency
• Supplies & Services costs down by $480,000 from FY 2009/10 budget
• Vehicle Equipment & Capital Outlay reduced by $290,000 from FY 2009/10
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Yorba Linda Water District FY 2010/11 Budget
Budget Process
Preparation of this budget was accomplished with the feedback from four of the District's
standing committees and from the full board through a budget workshop.
The respective committees reviewed and discussed the following:
Finance-Accounting Committee:
District's operating and non-operating revenues and expenses
Personnel-Risk Management Committee:
Personnel needs for the upcoming year
Planning-Engineering-Operations Committee:
Capital improvement, repair and replacement projects
Public Information-Technology Committee:
Information technology and public information budgets
On April 30, 2010, a Board Workshop was held to discuss the preliminary budget numbers.
FY 2010/11 Summary Budget
Revenues
Total water and sewer revenues budgeted for upcoming FY 2010/11 amount to $29.1 million,
an increase of $2.6 million from the revenues forecasted for FY 2009/10. The major
differences are comprised of the following:
Effect of Prior Rate Increase ($2.2 million)
With the previous rate increase taking effect on September 14, 2009, the District received
additional revenue for only nine and one-half months during the current FY 2009/10. For FY
2010/11, however, the District will receive all twelve months of additional revenue, including
two and one-half months during the summer, high-usage period. These additional months are
expected to generate the $2.2 million, over and above the effects of the rate increase effective
through FY 2009/10.
Pass-Through Rate Increase ($400,000)
The current year budget includes the assumption of a $1.53 increase on the monthly service
charge, effective August 1, 2010, passing through MWD's two upcoming rate increases. The
current year effect of the pass through increase raises an additional $400,000.
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Yorba Linda Water District FY 2010/11 Budget
Expenses & Outlay
Total expenses & outlay (excluding CIP and CRP projects) budgeted for upcoming FY 2010/11
is $30.2 million, an increase of $800,000 from the FY 2009/10 forecasted results. The
following summarizes the significant changes:
Variable Water Costs ($410,000 increase)
The District's variable water costs will continue to increase primarily due to another substantial
increase in the water rate the District pays to MWDOC for imported water. MWDOC's increase
is primarily a pass through from the substantial increase in MWD rates.
Salaries & Benefits ($270,000 increase)
This amount includes merit increases and reclassifications for those employees who may
qualify throughout the year, minor increases from CalPERS, medical, dental, and vision
premiums, and the assumption that all funded positions will be filled for an entire fiscal year. It
also includes a $100,000 increase in retiree benefits, in accordance with the Governmental
Accounting Standards Board's (GASB) Statement No. 45. These figures do not currently
including any COLA (Cost of Living Adjustment) increase for FY 2010/11 or other increases
that may be negotiated with the District's Employees Association.
Depreciation ($480,000 increase)
As the District continues to complete and close out large projects, an increase of depreciation
will occur for the upcoming fiscal year.
Vehicle Equipment & Capital Outlay ($290,000 decrease)
This amount is due to a reduction from the higher than average outlay identified in FY 2009/10.
Supplies & Services ($480,000 decrease)
These decreases are the result of the District making an active effort to lower expenditures in
areas such as Travel & Conferences, Professional Development, Advertising and Community
Events.
Capital Expenditures
The District's capital outlay program includes recommendations for capital improvement and
replacement projects (CIP's and CRP's), along with vehicle and equipment acquisitions with a
value of $5,000 or greater. The primary objectives of the capital outlay program is to replace
assets that have reached or surpassed their useful life, and to construct new projects that
assist the District in achieving higher service and reliability standards, decrease dependability
on imported water sources and improve long term operating efficiencies. The following
summarizes each major component of the program:
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Yorba Linda Water District FY 2010/11 Budget
Capital Improvement and Replacement Protects
Previously, the Board approved the FY 2007-2012 five-year capital improvement plan totaling
$57,701,500. These projects were identified to be funded with the 2003 and 2008 Series
Certificates of Participation (Revenue Bonds) in combination with annexation funds and other
reserves held by the District. At the start of FY 2009/10, additional projects, totaling
$21,960,000 were added to the five-year capital improvement plan. At the same time, some of
the original projects were completed and fell off the revised list. The uncompleted approved
projects have been carried over to an updated Three Year CIP/CRP program for FY 2010/13,
with the total project estimated values shown, along with the outlay anticipated to complete
these projects over the next three years.
Staff is recommending that additional replacement projects, in the amount of $2,121,000,
identified in the recently completed Asset Management Plan, be added to the CIP/CRP
program, for an estimated total of $46,018,000. Of this total, capital improvements amount to
approximately $41,726,000, while capital replacements subtotal $4,292,000. Approximately
$16,120,000 of the combined projects outlay is expected to be paid out by the end of the
current year, FY 2009/10 leaving a balance of approximately $32M in project improvements
left to be funded in this updated Three Year CIP/CRP Program. A portion of that total,
$14,078,000 is recommended for completion in the upcoming FY 2010/11 budget. Funding is
available for the FY 2010/11 and FY 2011/12 projects with existing capital reserve funds.
Beyond that, additional funds may be required to complete the entire CIP list. This will depend
on bid results and actual costs to complete the approved projects.
Personnel Discussion
As previously mentioned, the FY 2010/11 budget does not include a cost of living increase for
District employees, but does however include merit increases for those employees who qualify.
This amounts to approximately $73,000. It also includes the full actuarial cost for retiree
benefits, in the amount of $218,000, as required by GASB Statement No. 45. Fully funding this
amount increases the District's costs in Salary Related Expenses by $100,000 in the upcoming
year.
With the exception of the Maintenance Distribution Operator III and the GIS Technician, all
vacant positions will remain un-filled and will not be funded in FY 2010/11. The Maintenance
Distribution Operator III position will go into the recruitment phase in FY 2010/11. The GIS
Technician will be funded as one-half a position, not to include benefits, and will be filled with a
temporary employee. Currently, there are 81.5 authorized positions. Included in the budget is
the elimination of one unfilled position (Assistant Administrator 1).
While the District is currently in negotiations with the bargaining unit, these budgetary figures
are contingent upon a finalized Memorandum of Understanding.
Other personnel modifications include the following:
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Yorba Linda Water District FY 2010/11 Budget
• Reclassification of a Human Resources Manager to a Human Resources and Risk
Manager position, Range 36, no change in salary.
• Reclassification of the Public Information Specialist to a Public Information Officer
position, Range 30, no change in salary.
• Reclassification of the Geographical Information System (G.I.S.) Technician, Range 24,
to G.I.S. Administrator, Range 26.
• Reclassification of (3) Maintenance Worker I positions, Range 17 to Maintenance
Distribution Operator II, Range 20
• Reclassification of the Meter Services Representative position to a Meter Services Lead
position, Range 23, no change in salary.
Reserves and Funding Sources
Currently, the District has nine water and sewer enterprise-related funding sources. Attached
is a summary of these funding sources and their associated balances. Five of these funds are
restricted or designated specifically for capital projects including, COP Bonds 2008, Water
Capital Projects, Sewer Capital Projects, Water Emergency and Sewer Emergency.
Both the Water Emergency and the Sewer Emergency funds are non-restricted and were
established to fund unplanned, unbudgeted emergency repairs related to the water and sewer
system, respectively. The Water Emergency fund was established in FY 2009/10, with a
transfer of $2 million from the Annexation fund. The Sewer Emergency fund was established
in FY 2007/2008, with the Board of Directors' decision that approximately $1 per connection
per month would be set to fund this account. The Board also established at that time a Sewer
Emergency fund ceiling guideline of $1 million, after which any additional revenue generated
would be transferred to Sewer Capital Reserves.
The remaining three funds are the Water Restricted for Debt Service fund, which is used to
pay the Districts principal and interest payments and the Water and Sewer Operating funds
which are used to fund day-to-day operations and maintenance activities as identified in the
budget and as occur as actual expenses. These activities require cash, checks and wire
transfers on a regular basis and affect the District's cash flow.
Summary
The Water Enterprise is budgeted with a FY 2010/11 loss of $2.9 million (including vehicle
equipment & capital outlay and principal on long term debt service) under the current rate
structure and with depreciation of $4.4 million. This does not include CIP project expenditures,
which are funded separately with capital reserves and other identified funds. On a cash basis,
this budget will provide approximately $1.6 million at the end of the fiscal year.
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Yorba Linda Water District FY 2010/11 Budget
The Sewer Enterprise is budgeted with a FY 2010/11 loss of $577,000, with depreciation of
$615,000. This also does not include CIP project expenditures, which will require funding from
capital reserve funds and operating fund transfers. On a cash basis, this budget will provide
$37,000 at the end of the fiscal year.
A comprehensive Asset Management Plan (AMP) has been completed in the current FY
2009/10 to establish long term needs and objectives for funding asset replacements. This
study allows the Board of Directors and staff to engage more fully in funding needs and options
for future asset replacements and establish recommendations for a component of the water
rate that may partially or completely fund reserves and thereby establish financial security for
the future. While the current budget does not fully fund the AMP recommendations, even a
partial funding of the costs to replace assets and fund reserves is a positive step for the future
fiscal stability of the District.
Respectfully Submitted,
Ken Vecchiarelli
General Manager
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Yorba Linda Water District FY 2010/11 Budget
Budget Authority Guidelines (Exhibit "B")
The following budget authority guidelines are implemented for use in the administration of this
budget:
1. Board of Directors approval is required for expenditures from reserves.
2. Adopting the budget provides the authority for the staff to proceed with programs, activities,
purchases and capital projects within the limits of the cash flow and purchasing policy
resolution.
3. Significant program changes or service level changes require approval by the Board of
Directors.
4. The following reserve funds are currently restricted or designated for capital projects: COP
Bonds 2008, Water Capital Projects, Sewer Capital Projects, Water Emergency and Sewer
Emergency.
5. General Manager approval is required for transferring funds between department budgets.
6. Department manager approval is required for transferring funds within a department
budget.
7. Financial statements will be posted on a monthly basis and presented to the Finance
Accounting Committee. A summary financial statement will be presented to the Board of
Directors, for consideration, on a quarterly basis.
8. Payment of invoices, payroll, refunds and wires are presented to the Board of Directors for
consideration at each regular Board meeting.
9. The budget may need to be modified to reflect labor and benefit agreements and approved
by the Board of Directors.
10. Resolutions adopted by the Board of Directors are required for authorizing positions in the
service of the District and setting salary ranges for those authorized positions.
11. The General Manager is authorized to use savings from vacant authorized positions to
retain contract labor to meet District personnel needs. The General Manager is also
authorized to fill an approved and budgeted position that is vacated during the term of this
budget with a new employee at a lower or equal classification.
12. Nine percent of selected supplies and services, and salaries and benefits are allocated to
the sewer operating expenses.
13. Salaries and benefits of employees working on capital projects are charged directly to that
specific project, by way of job number.
14. Equipment purchases of $5,000 or less will be expensed, not depreciated.
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Yorba Linda Water District FY 2010/11 Budget
Organizational Structure
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Yorba Linda Water District FY 2010/11 Budget
Budget Assumptions
General Assumptions
• Operating Expenses and Revenues are divided into two enterprise funds - the Water Fund
and the Sewer Fund. Capital expenditures are also divided between these two funds,
accordingly.
• YLWD will strive to achieve a water loss factor no greater than 5% (the difference between
water purchased and water sold). This includes water used for water quality assurance
purposes, water distribution and sewer collection systems maintenance, fire protection
purposes, and unaccounted water losses due to water main leaks.
• It is anticipated the District will receive 92% of its share of the property tax revenue or
approximately $1.1 M.
• The State will pay back the borrowed 9% ad valorem property taxes with interest in FY
2013.
• No substantial energy increases are assumed for this fiscal year.
• Regular fuel is estimated to average $3.25 per gallon.
Water Related Assumptions
Revenues
• The District will provide potable water service to an average of 23,800 metered water
services, an increase of approximately 200 service connections.
• Water supply restrictions and associated water allocations will continue to mandate
conservation efforts, resulting in demands and water sales lower than historical norms.
• The Draft Budget assumes water demands based on 85% of historical water usage, or
15% yearly conservation based on the three-year average from FY 2006/07 - 2008/09.
The water budget assumes a yearly demand of 21,100 acre feet (AF).
• Water Revenues are calculated with the existing rate structure of $10.20 per month fixed
charge and $2.52 per billing unit used, which is 100 cubic feet (ccf) or approximately 750
gallons per billing unit. Effective August 1, 2010, the fixed charge will increase to $11.73.
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Yorba Linda Water District FY 2010/11 Budget
Variable Water Costs
• Variable Water Costs include treated and untreated import water purchased from Municipal
Water District of Orange County (MWDOC), groundwater purchased from Orange County
Water District (OCWD) and electric and gas utility costs (energy) to pump it throughout the
community. These expenses account for nearly one half of the total water operating
budget and vary with demands throughout the year.
• MWDOC's cost of service includes a fixed charge (connection charge) based on the
number of service connections (meters) in YLWD's service area and a demand
(incremental) charge added to the rates charged by Metropolitan Water District of Southern
California (MWD). These charges amount to $214,200 in this budget.
• MWDOC also charges a pass-through (with no additional increment) of MWD's Readiness
to Serve (RTS) and Capacity Charges. These charges amount to $533,400 in this budget.
• MWD's rate increases, effective January 1, 2011, will increase the cost of treated import
water from $701 /AF to $739/AF and untreated water from $484/AF to $532/AF.
• MWD's Water Supply Condition will remain at Level 3, with continued implementation of
their Water Supply Plan and Water Supply Allocation set at Level 2 - a 15% reduction in
historical imported water demands.
• Due to YLWD's increased ability to utilize local groundwater supplies, the effective import
water supply reduction equates to approximately 8% of YLWD's total water supply for a
ratio of 53% (import) to 47% (groundwater).
• YLWD's MWDOC allocation for import water will be approximately 12,320 AF.
• Approximately 10,800 AF of treated import water will be purchased from MWDOC
throughout the year at an average rate of $727/AF.
• Approximately 500 AF of untreated import water will be purchased from MWDOC
throughout the year at an average rate of $515/AF.
• Additional import water purchases up to 10% over allocation will be charged a rate of
$2,053/AF. Additional import water beyond 10% over allocation will be charged at
$3,367/AF.
• No import water purchases will be required at rates above allocation levels since YLWD's
customers have been responsive to demand management requirements through supportive
and responsible water conservation practices.
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Yorba Linda Water District FY 2010/11 Budget
• A total of 9,800 AF will be pumped from the groundwater basin to maximize the benefit of
the 62% basin production percentage (BPP).
• The District's groundwater production wells will continue to operate and produce potable
water up to the BPP.
• An additional 315 AF may be pumped from the basin with an additional basin equity
assessment (BEA) charge of $501/AF for a total cost of $750/AF. Additional groundwater
pumped above these limits will be surcharged an additional $2,400 for a total cost of
$3,150/AF.
• The difference between water purchases and water sales will be no greater than 5%. This
includes water used for water quality assurance purposes, water distribution and sewer
collection systems maintenance, fire protection purposes, uncollected delinquent accounts
and unaccounted for water losses.
Sewer Related Assumptions
• The Sewer Fund will be charged 9% of the administrative overhead.
• Sewer maintenance charges will remain fixed at $5.50 per month for single family
residential (SFR) accounts.
• The District will provide sewerage collection services to an average of 15,100 sewer
service connections.
Personnel Related Assumptions
• Salaries and benefits may require modification pending execution of labor agreements and
approved memorandums of understanding (MOU's).
• Merit increases and reclassifications amount to approximately $75,000 for those employees
who qualify based on established performance standards.
• The vacant Administrative Assistant position has been eliminated.
• The Human Resources Manager will continue to assume the duties and responsibilities of
Risk Management. The District's Safety, Training and Wellness Programs will continue to
be run and monitored through the HR Department.
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Yorba Linda Water District FY 2010/11 Budget
• The District will continue to hold four authorized positions vacant throughout the budget
year.
• Existing filled positions that become vacant throughout the year may be refilled at the
discretion of the General Manager in accordance with the authority granted by the Board of
D i rectors.
• The Budget assumes staffing levels at an average of 76 full time employees with benefits
throughout the year.
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Yorba Linda Water District FY 2010/11 Budget
Summary of Income and Total Outlay (Water and Sewer)
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Sources of Income
Water Sales Revenue $ 23,027,872 $ 20,676,496 $ 25,672,831
Sewer Sales Revenue $ 1,160, 000 $ 1,189, 077 $ 1,112, 574
Property Tax Revenue $ 1,200, 000 $ 1,215,808 $ 1,206,000
Other Revenue $ 1,123,094 $ 1,401,895 $ 1,119,182
Total Income $ 26,510,966 $ 24,483,276 $ 29,110,587
Sources of Expenses
Supplies & Services $ 4,479,584 $ 3,254,143 $ 3,996,585
Variable Water Costs $ 12,259,937 $ 11,846,661 $ 12,667,236
Salaries & Benefits $ 7,355,049 $ 7,288,420 $ 7,624,683
Depreciation $ 4,540,800 $ 4,734,225 $ 5,017,876
Interest on Long Term Debt $ 1,981,300 $ 1,947,098 $ 1,940,954
Principal on Long Term Debt $ 825,000 $ 825,000 $ 855,000
Capital Equip. & Vehicle Outlay $ 628,500 $ 778,711 $ 334,550
Other $ 156,800 $ 161,389 $ 103,193
Total Expenses $ 32,226,970 $ 30,835,647 $ 32,540,077
Income Less Expenses $ (5,716,004) $ (6,352,371) $ (3,429,490)
Capital Projects Expenses
Capital Improvements $ 15,837,000 $ 13,249,201 $ 11,379,000
Capital Replacements $ 2,420,000 $ 366,200 $ 2,099,000
Total Capital Projects Expenses $ 18,257,000 $ 13,615,401 $ 13,478,000
Page 121
Yorba Linda Water District FY 2010/11 Budget
Distribution of Expenses and Outlay
Vehicles &
Equipt. ($.3M) Long Term Debt
9M) Capital Replacement
5°% Supplies &
Services ($4.01VI)
9%
Variable Water Costs
($12.7M)
, fti~
29°%
Depreciation ($5.01VI)
11%
Salaries & Benefits
Capital Improvement ($7.6M)
($11.3M) 17°%
26%
Page 22
Yorba Linda Water District FY 2010/11 Budget
Reserves & Funding Sources
Forecasted Budgeted
Balance Balance Balance Additions Balances
Ending Ending Ending (Deductions) Ending
Funding Sources Restriction Category 7/1/2009 4/30/2010 6/30/2010 FY 2010/11 6/30/2011
Water (Operating):
Operating Fund Operating Reserve 1,801,690 (171,272) (53,964) 1,429,012 1,375,048
Reserve for Debt Service Debt Service Payment 1,453,657 612,893 1,013,186 (136,223) 876,963
Water (Capital)
Annexation Fund Capital Reserve 4,766,729 - # - -
Water Emergency Emergency Reserve 2,048,767 2,053,153 2,054,379 (1,054,379) 1,000,000
Water Capital Projects Capital Reserve 149,500 18,361,590 # 17,611,590 (8,543,978) 9,067,612
COP Bond 2008 Reserved for Capital ^ 21,513,330 12,465,969 9,458,091 (3,894,000) 5,564,091
ID 1 Capital Reserve 4,332,005 - # - -
ID 2 Capital Reserve 9,159,402 - # - -
Sewer (Operating):
Operating Fund Operating Reserve 1,450,833 1,244,739 1,241,781 (1,098,140) 143,641
Sewer (Capital)
Sewer Emergency Emergency Reserve 371,271 523,081 553,441 446,559 1,000,000
Sewer Capital Projects Capital Reserve 188,729 189,133 189,325 679,779 869,104
Total of Funds $ 47,235,913 $ 35,279,286 $ 32,067,830 $ (12,171,370) $ 19,896,460
" Includes $2,147,096 that has been set aside by the fiscal agent in a reserve fund, and is unable to be spent down
. Includes a one-time transfer of $4,489,774 made from Annexation to Water Operating on July 29, 2009 to correct negative operating cash
# During the fiscal year ended June 30, 2010, Annexation, ID 1 and ID 2 were consolidated into the Water Capital Projects Fund
Page 1 23
Yorba Linda Water District FY 2010/11 Budget
Revenues & Expenses (Water and Sewer)
FY 2009/10 FY 2009/10 FY 2010111
Budget Forecast Budget
Revenue (Operating)
Water Revenue (Residential) $ 15,009,333 $ 13,215,818 $ 17,248,481
Water Revenue (Commercial) $ 1,578,296 $ 1,563,390 $ 1,522,341
Water Revenue (Landscape) $ 3,548,543 $ 2,997,999 $ 3,588,335
Monthly Service Charge $ 2,891,700 $ 2,899,289 $ 3,313,674
Sewer Charge Revenue $ 1,160, 000 $ 1,189, 077 $ 1,112, 574
Locke Ranch Assessments $ 116,000 $ 116,000 $ 102,828
Other Operating Revenue $ 586,892 $ 692,087 $ 607,240
Total Operating Revenue $ 24,890,764 $ 22,673,660 $ 27,495,473
Revenue (Non-Operating)
Interest $ 7,500 $ 159,127 $ 156,000
Investments $ 140,000 $ - $ -
Property Taxes $ 1,200,000 $ 1,215,808 $ 1,206,000
Other Non-Operating Revenue $ 272,702 $ 434,681 $ 253,114
Total Non-Operating Revenue $ 1,620,202 $ 1,809,616 $ 1,615,114
Total Revenue $ 26,510,966 $ 24,483,276 $ 29,110,587
Page 1 24
Yorba Linda Water District FY 2010/11 Budget
Revenues & Expenses (Con't)
Water and Sewer
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Expenses (Operating)
Depreciation & Amortization $ 4,540,800 $ 4,734,225 $ 5,017,876
Variable Water Costs $ 12,259,937 $ 11,846,661 $ 12,667,236
Salary Related Expenses $ 7,355,049 $ 7,288,420 $ 7,624,683
Supplies & Services
Communications $ 295,348 $ 279,674 $ 415,860
Contractual Services $ 1,101,345 $ 938,835 $ 768,485
Data Processing $ 127,635 $ 93,570 $ 120,435
Dues & Memberships $ 33,428 $ 28,815 $ 34,118
Fees & Permits $ 56,200 $ 55,746 $ 50,402
Board Election $ - $ - $ 80,000
Insurance $ 376,300 $ 270,378 $ 345,400
Materials $ 448,726 $ 393,660 $ 356,615
District Activities, Emp. Recognition $ 15,200 $ 10,000 $ 12,800
Maintenance $ 414,150 $ 112,349 $ 367,200
Non-Capital Equipment $ 158,541 $ 82,368 $ 113,120
Office Expense $ 76,325 $ 29,524 $ 43,100
Professional Services $ 842,000 $ 509,583 $ 705,400
Training $ 70,150 $ 41,134 $ 51,050
Travel & Conferences $ 55,785 $ 16,413 $ 44,950
Uncollectible Accounts $ 52,000 $ 42,700 $ 50,500
Utilities $ 29,700 $ 99,776 $ 123,000
Vehicle Equipment $ 326,751 $ 249,618 $ 314,150
Supplies & Services Sub-Total $ 4,479,584 $ 3,254,143 $ 3,996,585
Total Operating Expenses $ 28,635,370 $ 27,123,449 $ 29,306,380
Expenses (Non-Operating)
Interest on Long Term Debt $ 1,981,300 $ 1,947,098 $ 1,940,954
Job Closing Expense $ 45,000 $ - $ -
Other Non-Operating Expenses $ 156,800 $ 161,389 $ 103,193
Total Non-Operating Revenue $ 2,183,100 $ 2,108,487 $ 2,044,147
TOTAL EXPENSES $ 30,818,470 $ 29,231,936 $ 31,350,527
Income (Loss) $ (4,307,504) $ (4,748,660) $ (2,239,940)
Contributed Capital $ 100,000 $ 339,030 $ 145,860
Principal on Long Term Debt $ (825,000) $ (825,000) $ (855,000)
Vehicle Equipment & Capital Outlay $ (628,500) $ (778,711) $ (334,550)
Page 1 25
Yorba Linda Water District FY 2010/11 Budget
Revenues & Expenses (Water)
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Revenue (Operating)
Water Revenue (Residential) $ 15,009,333 $ 13,215,818 $ 17,248,481
Water Revenue (Commercial) $ 1,578,296 $ 1,563,390 $ 1,522,341
Water Revenue (Landscape) $ 3,548,543 $ 2,997,999 $ 3,588,335
Monthly Service Charge $ 2,891,700 $ 2,899,289 $ 3,313,674
Other Operating Revenue $ 583,792 $ 688,829 $ 574,108
Total Operating Revenue $ 23,611,664 $ 21,365,325 $ 26,246,939
Revenue (Non-Operating)
Interest $ 500 $ 143,060 $ 142,000
Investments $ 127,400 $ - $ -
Property Taxes $ 1,092,000 $ 1,215,808 $ 1,206,000
Other Non-Operating Revenue $ 205,462 $ 433,582 $ 227,668
Total Non-Operating Revenue $ 1,425,362 $ 1,792,450 $ 1,575,668
Total Revenue $ 25,037,026 $ 23,157,775 $ 27,822,607
Page 1 26
Yorba Linda Water District FY 2010/11 Budget
Revenues & Expenses (Con't)
Water
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Expenses (Operating)
Depreciation & Amortization $ 3,945,720 $ 4,151,772 $ 4,403,257
Variable Water Costs $ 12,259,937 $ 11,846,661 $ 12,667,236
Salary Related Expenses $ 6,538,008 $ 6,477,095 $ 6,809,598
Supplies & Services
Communications $ 268,694 $ 254,503 $ 376,576
Contractual Services $ 964,090 $ 854,340 $ 707,007
Data Processing $ 116,148 $ 85,149 $ 109,596
Dues & Memberships $ 30,068 $ 26,222 $ 30,778
Fees & Permits $ 50,160 $ 50,729 $ 44,020
Board Election $ - $ - $ 72,800
Insurance $ 342,433 $ 246,044 $ 314,314
Materials $ 427,424 $ 358,231 $ 337,766
District Activities, Emp. Recognition $ 13,832 $ 9,100 $ 11,648
Maintenance $ 384,362 $ 102,238 $ 325,227
Non-Capital Equipment $ 139,910 $ 74,955 $ 92,611
Offce Expense $ 66,775 $ 26,867 $ 39,221
Professional Services $ 763,760 $ 460,536 $ 638,224
Training $ 61,518 $ 40,617 $ 45,735
Travel & Conferences $ 48,892 $ 14,936 $ 40,602
Uncollectible Accounts $ 47,320 $ 38,857 $ 45,955
Utilities $ 27,027 $ 90,796 $ 111,930
Vehicle Equipment $ 279,683 $ 227,152 $ 285,877
Supplies & Services Sub-Total $ 4,032,096'$ 2,961,272 $ 3,629,887
Total Operating Expenses $ 26,775,761 $ 25,436,800 $ 27,509,978
Expenses (Non-Operating)
Interest on Long Term Debt $ 1,981,300 $ 1,947,098 $ 1,940,954
Job Closing Expense $ 40,000 $ - $ -
Other Non-Operating Expenses $ 154,500 $ 153,808 $ 102,193
Total Non-Operating Revenue $ 2,175,800 $ 2,100,906 $ 2,043,147
TOTAL EXPENSES $ 28, 951, 561 $ 27, 537, 706 $ 29, 553,125
Income (Loss) $ (3,914,535) $ (4,379,931) $ (1,730,518)
Principal on Long Term Debt $ (825,000) $ (825,000) $ (855,000)
Vehicle Equipment & Capital Outlay $ (622,500) $ (772,711) $ (266,550)
Contributed Capital $ 91,000 $ 291,180 $ 92,807
Page 1 27
Yorba Linda Water District FY 2010/11 Budget
Distribution of Variable Water Costs
Power ($1.3M)
10% ti..._ .
Groundwater
($2.5M)
20%
Import Water
($8.8M)
70%
Page 28
Yorba Linda Water District FY 2010/11 Budget
Historic Variable Water Costs
$13.00
$12.50 -
$12.00
$11.50
$11.00
o $10.50
$10.00
$9.50
$9.00
$8.50
$8.00
FY FY FY FY FY FY
2006/07 2007/08 2008/09 2009/10 2009/10 2010/11
(Actual) (Actual) (Actual) (Budget) (Forecast) (Budget)
® Water Costs $10.70 $10.52 $10.45 $12.26 $11.85 $12.67
Page 1 29
Yorba Linda Water District FY 2010/11 Budget
Revenues & Expenses (Sewer)
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Revenue (Operating)
Sewer Charge Revenue $ 1,160,000 $ 1,189,077 $ 1,112,574
Locke Ranch Assessments $ 116,000 $ 116,000 $ 102,828
Other Operating Revenue $ 3,100 $ 3,258 $ 33,132
Total Operating Revenue $ 1,279,100 $ 1,308,335 $ 1,248,534
Revenue (Non-Operating)
Interest $ 7,000 $ 16,067 $ 14,000
Investments $ 12,600 $ - $ -
Property Taxes $ 108,000 $ - $ -
Other Non-Operating Revenue $ 67,240 $ 1,099 $ 25,446
Total Non-Operating Revenue $ 194,840 $ 17,166 $ 39,446
TOTAL REVENUE $ 1,473,940 $ 1,325,501 $ 1,287,980
Page 30
Yorba Linda Water District FY 2010/11 Budget
Revenues & Expenses (Con't)
Sewer
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Expenses (Operating)
Depreciation & Amortization $ 595,050 $ 582,453 $ 614,619
Salary Related Expenses $ 817,041 $ 811,325 $ 815,085
Supplies & Services
Communications $ 26,654 $ 25,171 $ 39,284
Contractual Services $ 137,255 $ 84,495 $ 61,478
Data Processing $ 11,487 $ 8,421 $ 10,839
Dues & Memberships $ 3,360 $ 2,593 $ 3,340
Fees & Permits $ 6,040 $ 5,017 $ 6,382
Board Election $ - $ - $ 7,200
Insurance $ 33,867 $ 24,334 $ 31,086
Materials $ 21,301 $ 35,429 $ 18,849
District Activities, Emp. Recognition $ 1,368 $ 900 $ 1,152
Maintenance $ 29,789 $ 10,111 $ 41,973
Non-Capital Equipment $ 18,631 $ 7,413 $ 20,509
Office Expense $ 9,550 $ 2,657 $ 3,879
Professional Services $ 78,240 $ 45,862 $ 67,176
Training $ 8,632 $ 3,702 $ 5,314
Travel & Conferences $ 6,893 $ 1,477 $ 4,348
Uncollectible Accounts $ 4,680 $ 3,843 $ 4,545
Utilities $ 2,673 $ 8,980 $ 11,070
Vehicle Equipment $ 47,068 $ 22,466 $ 28,273
Supplies & Services Sub-Total $ 447,488 $ 292,873 $ 366,697
Total Operating Expenses $ 1,859,579 $ 1,686,651 $ 1,796,401
Expenses (Non-Operating)
Job Closing Expense $ 5,000 $ - $ -
Other Non-Operating Expenses $ 2,300 $ 7,581 $ 1,000
Total Non-Operating Revenue $ 7,300 $ 7,581 $ 1,000
TOTAL EXPENSES $ 1,866,879 $ 1,694,232 $ 1,797,401
Income (Loss) $ (392,939) $ (368,731) $ (509,421)
Vehicle Equipment & Capital Outlay $ (6,000) $ (6,000) $ (68,000)
Contributed Capital $ 9,000 $ 47,850 $ 53,053
Page 131
Yorba Linda Water District FY 2010/11 Budget
Personnel Summary (All Departments)
Positions Additions/ Positions Positions
Authorized Deductions Authorized to Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Administration
Administration 4.5 -1 3.5 3.5
Public Information 1 0 1 1
Subtotal 5.5 -1 4.5 4.5
Engineering
Administration 2 0 2 2
Planning & Design 5 0 5 5
Construction 3 0 3 3
Water Quality 2 0 2 2
Subtotal 12 0 12 12
Finance
Administration 1 0 1 1
Accounting 5 0 5 4
Customer Service/Billing 5 0 5 5
Meter Reading 5 0 5 5
Subtotal 16 0 16 15
Human Resources
Administration 2 0 2 2
Risk Management 1 0 1 1
Safety 0 0 0 0
Subtotal 3 0 3 3
Information Technology
Administration 0.5 0 0.5 0.5
Information Systems 3 0 3 3
GIS 1 0.5 1.5 1.5
SCADA 2 0 2 2
Subtotal 6.5 0.5 7 7
Operations
Administration 2 0 2 2
Water Operation & Maint. 23 0 22 20
Sewer Operation & Maint. 5 0 5 5
Water Production 7 0 7 6
Mechanical Services 3 0 3 3
Facilities Maintenance 1 0 1 1
Subtotal 39 0 39 35
TOTALS 82 -0.5 81.5 76.5
Page 32
Yorba Linda Water District FY 2010/11 Budget
FY 2010/13 Capital Improvement Projects
Improvement Projects Over/(Under)
Total Est. Cost FY 2010-11 FY 2011-12 FY 2012-13 Budget
Highland Reservoir $ 9,500,000 $ 240,000 $ $ $ (576,000)
New Well 20 $ 1,500,000 $ 1,025,000 $ $ $ (71,500)
Wells 1,5,12 Upgrade $ 350,000 $ 150,000 $ $ $ 160,000
OC-51 Upgrade $ 170,000 $ 75,000 $ $ $ 70,000
Fairmont BPS Pump Retrofit $ 300,000 $ 400,000 $ $ $ -
Hidden Hills Res. $ 5,000,000 $ 158,000 $ $ $
Anaheim Interties $ 121,000 $ 46,000 $ $ $ (28,900)
Lakeview Fencing &
Landscaping $ 50,000 $ - $ 50,000 $ $ (83,000)
GIS Implementation $ 410,000 $ 60,000 $ - $ $ (28,100)
Fairmont Site Imprv. $ 300,000 $ 300,000 $ $ $
Fire Flow Impvmts Via Sereno
& Ohio $ 125,000 $ 100,000 $ $ $
Foxtail Pipeline $ 245,000 $ - $ 245,000 $ $
Elk Mtn. Reservoir Site
Impvmts. $ 300,000 $ 300,000 $ - $ $
Palm Ave BPS Replacement $ 5,400,000 $ 500,000 $ 3,900,000 $ 1,000,000 $
Zone 5 BPS $ 1,080,000 $ 540,000 $ 540,000 $ - $
Sewer Master Plan $ 350,000 $ 200,000 $ - $ $
GIS/CMMS $ 300,000 $ 300,000 $ $ $
Service Area Interconnections $ 120,000 $ 120,000 $ $ $
Cresthill Dr. Fire Flow
Improvements $ 300,000 $ 300,000 $
Highland BPS Upgrade $ 6,100,000 $ 5,500,000 $ $ $ (1,401,700)
Mixing/Re-Chlor at 2 Sites $ 80,000 $ 80,000 $ $ $ 56,800
Non-Pot Water for Irrig Use $ 225,000 $ 225,000 $ 525,000 $ 1,000,000 $ -
West Wellfield $ 9,100,000 $ 1,060,000 $ 4,000,000 $ 4,000,000 $ 100,000
Fire Flow Pipeline
Improvements $ 300,000 $ 300,000 $ 300,000 $ - $ -
SUBTOTAL $ 41,726,000 $ 11,979,000 $ 9,560,000 $ 6,000,000 $ (1,802,400)
FY 2010/ 11 Proposed Projects
Page 1 33
Yorba Linda Water District FY 2010/11 Budget
FY 2010/13 Capital Replacement Projects
Over/(Under)
Replacement Projects Total Est. Cost FY 2010-11 FY 2011-12 FY 2012-13 Budget
Vista del Verde Valve
Replacement $ 705,000 $ 600,000 $ - $ $ (295,800)
Valley View Pipeline
Replacement $ 120,000 $ - $ 120,000 $ - $
Blair Drive Pipeline
Replacement $ 50,000 $ - $ 50,000 $ $
Highland Pipeline
Replacement $ 120,000 $ 120,000 $ - $ - $
Plumosa Water Line Relining $ 155,000 $ 110,000 $ $ - $
Bastanchury Pipeline
Replacement $ 1,300,000 $ - $ $ 1,300,000 $
Ohio St. Pipeline
Replacement $ 470,000 $ 470,000 $ $ - $
Fairmont Reservoir Repairs $ 205,000 $ 205,000 $ $ - $
Pebble Beach Rd Pipeline
Replacement $ 150,000 $ - $ 150,000 $ - $
Wabash & Short St Pipeline
Impvmts. $ 132,000 $ $ 132,000 $ - $
South Grandview St
Improvements $ 100,000 $ $ 100,000 $ - $
Hidden Hills Pipeline
Replacement $ 145,000 $ 90,000 $ - $ - $
Richfield Rd Pipeline Liner $ 155,000 $ 200,000 $ $ - $
Oriente Dr. Pipeline
Replacement $ 145,000 $ 304,000 $ $ - $
Imperial Hwy. Pipeline
Replacement $ 340,000 $ - $ $ 340,000 $
SUBTOTAL $ 4,292,000 $ 2,099,000 $ 552,000 $ 1,640,000 $ (295,800)
COMBINED TOTAL $ 46,018,000 $ 14,078,000 $ 10,112,000 $ 7,640,000 $ (2,098,200)
FY 2010/ 11 Proposed Projects
PageJ34
Yorba Linda Water District FY 2010/11 Budget
Capital Projects Program (FY2010/11)
Capital Improvement Protects
Highland Reservoir $240,000
Completion of a new 6 million gallon reservoir to replace the former 4.6 million gallon reservoir
constructed in 1911.
Well No. 20 $1,025,000
Complete construction of a new groundwater production well to replace older wells recently
abandoned by the District, and to increase the reliability of the District's local water resource
production capabilities.
Wells 1, 5 and 12 Upgrade $150,000
Project consists of blanking out shallow perforations and lowering bowl assemblies as required to
improve groundwater production capacity at the Richfield well facilities. Construction will be
completed in FY 2010/11.
Service Area Connections $75,000
Project consists of increasing the capacity of MWD's OC-51 connection from 10 cfs to 20 cfs. The
upgrade will allow the District to back up the OC-66 connection off the Allen McCulloch Pipeline
with water carried from OC-51 through the Zone 4 Transmission Pipeline. Construction will be
completed in FY 2010/11.
Hidden Hills Reservoir and Santiago Booster Upgrades $158,000
Complete construction of the new two million-gallon buried concrete reservoir and transmission
pipeline to serve Pressure Zone 1390. Pump station improvements include replacement of two
pumps and upgrades to the electronic control system.
Fire Flow Improvement for Via Sereno at Ohio St $100,000
The project consists of the replacement of approximately 700 linear feet of 6-inch pipeline in Via
Sereno with an 8-inch pipe to increase fire flow capacity in the area. Construction will be
completed in FY 2010/11 with an estimated remaining cost of $100,000.
Anaheim Intertie Improvements $46,000
Project consists of the District's share of upgrades to the existing emergency intertie connections
with the City of Anaheim at Willow Woods Drive, Crystal Drive and Jennifer Lane. Construction
will be complete in FY 2010/11.
GIS Implementation $60,000
Final tasks in the implementation of a digital information database and analytical geographical
information system (GIS) containing the water and sewer infrastructure, parcel and street
Page 1 35
Yorba Linda Water District FY 2010/11 Budget
information linked to the customer service and operational database systems. Completion is
scheduled for FY 2010/11.
Fairmont Pump Station Site Improvements $300,000
Construction of improvements to the existing pump station building and the addition of a parts and
equipment storage building to be used for maintenance and operations. This is the District's
share of a developer-funded project planned for construction in FY 2010/11.
Palm Avenue Booster Pump Station and Yorba Linda Boulevard Pipeline $500,000
Project consists of replacing the existing Palm Avenue Booster Pump Station with a three-pump
4,500-gpm capacity facility including a block-building enclosure and other improvements. The
project will assist the District in pushing more groundwater to the east half of the service area. The
project will require constructing a parallel 16-inch pipeline in Yorba Linda Boulevard from Ohio
Street to Fairmont Boulevard. Work will continue in FY 2011/12 and FY 2012/13 with an
estimated remaining cost of $4,900,000.
Zone 5 Booster Pump Station $540,000
Project consists of a low-head, high-volume booster pump station located downstream of the
Quarterhorse Reservoir. This station will lift water from Pressure Zone 920 to Pressure Zone 1000
and to Little Canyon Reservoir. Once completed this station will allow the District to reconfigure
the existing Fairmont Booster Pump Station to pump groundwater to Zone 780 and make it
accessible to the entire District. Work will continue in FY 2011/12 with an estimated remaining
cost of $540,000.
Sewer Master Plan $200,000
This project, initiated in FY 2009-10, is the preparation of an updated sewer master plan. The
plan will identify existing sewer pipelines, develop and calibrate a hydraulic computer model,
provide flow monitoring, identify deficiencies and evaluate needs, provide capital improvement
recommendations, and provide a summary report. It will be completed in FY 2010/11 at an
estimated cost of $200,000.
Computerized Maintenance and Management System $300,000
This project consists of a software-based maintenance and management system for improved
tracking of work performed on the District's infrastructure. The system integrates directly with the
District's GIS and financial information systems to produce reports on true costs of service and to
assist District staff on future infrastructure planning and budgeting. Completion is scheduled for
FY 2010/11.
Service Area Interconnections $120,000
In an emergency situation or in the event of the loss of import supply, it may be necessary to
move water from a lower to a higher pressure zone, in excess of the capacity of existing booster
pump stations. This project is for construction of stub-up connection points in the pipelines
between two adjacent water pressure zones to address this need. Construction will be completed
in FY 2010/11.
Page 1 36
Yorba Linda Water District FY 2010/11 Budget
Highland Booster Pump Station Upgrade $5,500,000
Construct an 18,000-gpm capacity pump station, with three electric- and two gas-engine-driven
pumps. The new, high-capacity pump station will make it possible to deliver more groundwater to
the higher zones of the District. It is estimated that construction will be completed in FY 2010/11,
though final completion may extend into early FY 2011/12.
Reservoir Mixing & Rechlorination Facilities $80,000
As a means to improve water quality, a small pump and appurtenances were added at Camino de
Bryant Reservoir in FY 2009/10. The reservoir water is drawn through the pump and pushed
upwards, which, over time, mixes and blends all of the water in storage, resulting in more uniform
water quality. The unit will be tested over the summer of 2010, and if successful, a system will be
installed at a second reservoir as a low-cost means to improve water quality, at an estimated cost
of $80,000.
Non-potable Water Facility for Irrigation Use $225,000
A study was initiated in FY 2009/10, evaluating the feasibility of constructing a small-scale facility
to treat wastewater from local sewers and use the treated and disinfected water for irrigation of
local golf courses, parks, greenbelts, and other landscaped areas. The study, half-funded by a
state grant, will be completed in FY 2010/11. If the study findings are promising, a more detailed
study and preliminary design report may follow at an estimated cost of $225,000.
West Wellfield Project $1,060,000
Initial property acquisition and environmental documentation tasks for the proposed new wellfield
located westerly of the existing Richfield Plant and other wells. The new wellfield and
transmission pipeline may include three wells to replace and augment existing wells, and to
increase the District's groundwater pumping capacity. It is anticipated that acquisition and
construction will continue through FY 2012/13 or later and may cost an additional $8,000,000 or
more.
Cresthill Drive Fire Flow Improvements $300,000
This project consists of installing approximately 160 lineal feet of 8-inch pipeline, crossing under
Imperial Highway, along with pressure-regulator upgrades, to increase fire flow capacity in the
430-foot zone. Construction will be completed in FY 2010/11.
Elk Mountain Reservoir Site Improvements $300,000
Design and construction of practice fields for use by local neighborhood groups and the public.
Funding was provided as a condition of development by a local developer. Work will begin this FY
and will probably extend into FY 11-12.
Page 1 37
Yorba Linda Water District FY 2010/11 Budget
Capital Replacement Projects
Vista Del Verde Valve Replacement $600,000
Excavate and replacement of 12-, 16- and 24-inch diameter butterfly valves. Phase 1 work for the
replacement of the first five valves is planned for completion in July 2010. The remaining work will
be completed in two phases, planned for FY 2010/11 at an estimated cost of $600,000.
Highland Pipeline Replacement $120,000
Construct 600 ft of 8-inch pipeline, new fire hydrants and new water services. Construction will
be completed in FY 2010/11.
Plumosa St. and Richfield Rd. Pipeline Relining $310,000
Install new liner pipeline inside 1,900 lineal feet of 18-inch diameter pipeline in Plumosa Drive, and
in 1,400 lineal feet of 26-inch diameter steel pipeline in Richfield Road. Construction will be
completed in FY 2010/11.
Ohio Street Pipeline Replacement $470,000
Construction of approximately 1,300-ft. of 8-inch and 2,000-ft. of 16-inch diameter pipeline in Ohio
Street, north of Yorba Linda Boulevard to replace 60-year old pipeline. Design work is underway
and is expected to be complete by August 2010. Construction is expected to begin during Sprint
2011.
Hidden Hills Rd Pipeline and Oriente Dr Pipeline Replacement $394,000
In Hidden Hills Road, approximately 120-ft. of 14-inch diameter pipeline is planned for
replacement due to material issues. In Oriente Drive, approximately 2,600-ft. of 70-year-old 16-
inch diameter pipeline is planned for replacement. This pipeline will be sized to supply water to
the planned Palm Booster Station. Construction will be completed in FY 2010/11.
Fairmont Reservoir Repairs $205,000
Replacement of valves, upgrading of data acquisition and control system, repair of concrete and
other appurtenant work in this 36-year-old buried, reinforced concrete reservoir. Construction will
be completed in FY 2010/11.
Page 1 38
Yorba Linda Water District FY 2010/11 Budget
Vehicles and Capital Equipment (FY 2010/11)
Department / Item Amount
Board of Directors
None
Administration
None
Engineering
None
Finance
Meter Reading
(2) Ford Ranger Trucks $ 36,000
Radio-Read Handheld Device $ 6,600
Total Vehicle Equipment & Capital Outlay- Finance $ 42,600
Human Resources
None
IT
Information Systems
(2) Computer Servers $ 16,000
Security Camera System $ 20,000
Overall Security Improvements $ 15,000
GPS Equiptment for District Fleet $ 22,000
SCADA
Hardware Upgrade for Elk Mountain Reservoir $ 14,750
(2) SCA DA Servers $ 16,500
(2) Pump Station Engine Meters $ 10,000
Total Vehicle Equipment & Capital Outlay- IT $ 114,250
Page 1 39
Yorba Linda Water District FY 2010/11 Budget
Vehicles and Capital Equipment (Con't)
FY 2010/11
Department / Item Amount
Operations
Facilities Maintenance
Mechanic's Cold Saw $ 5,700
Sewer Operations & Maint.
Slip Lines for Sewer Pipe Repair $ 60,000
Sewer CCTV Camera Cable $ 8,000
Water Operations & Maint.
1 Ton Utility Truck $ 70,000
112 Ton Pickup Truck $ 18,000
Valve Turning Machine $ 16,000
Total Vehicle Equipment & Capital Outlay- Operations $ 177,700
TOTAL VECHICLE EQUIPTMENT & CAPITAL OUTLAY $ 334,550
Page 1 40
Yorba Linda Water District FY 2010/11 Budget
Board of Directors
William R. Mills
President
Michael J. Beverage
Vice President
Ric Collett
Director
Phil Hawkins
Director
John W. Summerfield
Director
Page 41
Yorba Linda Water District FY 2010/11 Budget
Board of Directors Programs & Responsibilities
This program accounts for the Board of Director's activities related to governing the District, establishing policy
through approval of the Budget, Five Year Plan, Resolutions and Ordinances, and participating in community affairs,
intergovernmental relations and participation at selected water organization activities. In addition, activities related to
Board direction to legal counsel is provided in this program.
BOARD OF DIRECTORS PROGRAM:
1. Conduct District business at Board of Directors meetings.
2. Study and review specific policy issues facing the District through the Board's five standing committees during
the period.
3. Provide Board representation to the Association of California Water Agencies (ACWA), Association of
California Water Agencies/Joint Powers Insurance Authority (ACWA/JPIA), Colorado River Water Users
Association (CRWUA), Water Advisory Committee of Orange County (WACO) and Independent Special
District's of Orange County (ISDOC).
4. Attend intergovernmental meetings of Yorba Linda City Council and Yorba Linda City Planning Commission.
5. File Conflict of Interest forms.
6. Conduct a Board of Director's goals and strategic plan workshops on a regular basis.
7. Provide direction to legal counsel on specific policy issues during the budget period.
8. Monitor and seek to influence Municipal Water District of Orange County and Orange County Water District
policies that affect water service and/or rates.
9. Monitor and provide direction on the legislative positions.
10. Monitor that District policies are being implemented.
Page 1 42
Yorba Linda Water District FY 2010/11 Budget
Board of Directors Budget
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Expenses (Operating)
Salary Related Expenses
Salaries - Directors $ 61,740 $ 61,740 $ 54,000
Fringe Benefits $ 22,651 $ 22,650 $ 31,673
Mandatory Benefits - Directors $ 9,743 $ 9,743 $ 5,083
Total Salary Related Expenses $ 94,134 $ 94,133 $ 90,756
Supplies & Services
Dues & Memberships $ 700 $ 500 $ 700
Election Expenses $ - $ - $ 80,000
Insurance $ 400 $ 400 $ 400
Professional Services $ 53,000 $ 13,000 $ 30,000
Travel & Conferences $ 12,500 $ 5,000 $ 7,500
Supplies & Services Sub-Total $ 66,600 $ 18,900 $ 118,600
Total Operating Expenses $160,734 $113,033 $ 20%356
Page 1 43
Yorba Linda Water District FY 2010/11 Budget
Board of Directors Budget Detail (FY 2010/11)
e-
. r- R" p"O"m
.
1-1010-0640-00 $700 1-1010-0640-00 700 Water Education Foundation 200
DUES,MEMBERSHIPS, Colorado River Water Users Assoc 200
SUBSCRIPTIONS (E) ISDOC 100
WACO 200
1-1010-0650-00 $80,000 1-1010-0650-10 80,000 2010 Board Elections 80,000
1-1010-0690-00 $400 1-1010-0690-00 400 Honesty Bond 400
1-1010-0780-00 $30,000 1-1010-0780-00 30,000 LegalServices - Retainer 30,000
1-1010-0830-00 $7,500 1-1010-0830-00 7,500 **ACWA 3,500
TRAVEL & CONFERENCES (E) "Washington DC 0
CRW UA 3,800
ISDOCQuarterly 200
Section Total $118,6001 1
Page 44
Yorba Linda Water District FY 2010/11 Budget
Administration
Ken Vecchiarelli
General Manager
Page 1 45
Yorba Linda Water District FY 2010/11 Budget
Administration Department Organization Chart
Administration Department
Manager
Information General
Publiic
Management
Officer AnaLyst
Yorba Linda
Water District
Organization Chart
FY 20:0-1 1
Page 46
Yorba Linda Water District FY 2010/11 Budget
Administration Programs & Responsibilities
The Administration Department is responsible for the overall day-to-day management of the District. This involves the
continual planning, control, direction and evaluation of the District's programs and resources. The Department
researches and prepares recommendations for consideration by the Board of Directors on issues facing the District.
Vested in this Department is the primary responsibility for assuring that Board policies, resolutions and ordinances are
properly administered.
SECTION RESPONSIBILITIES:
ADMINISTRATION
The Department provides administrative services support to each of the departments. Other department activities
include interagency coordination and consultation with department managers regarding various operational and
planning issues. Additionally, the department is responsible for facilitating the work of the District's General Counsel.
PUBLIC AFFAIRS
This section of the Administration department is responsible for the organization and implementation of external and
internal communications activities. This includes maintaining relations with the public and news media, coordinating
community activities, preparing and disseminating District publications, coordinating water conservation activities, and
organizing and conducting tours of District facilities for students, youth groups, and the general public.
ADMINISTRATION SERVICES PROGRAM:
1. Coordinate, prepare, print and distribute Board of Director agenda packages, and Committee agendas in
accordance with the Brown Act.
2. Facilitate and/or organize Board goals and strategic plan workshops.
3. Coordinate, prepare and print the Administration department's budget by June of each year.
4. Administer the Employees' Deferred Compensation Plan.
5. Administer the adopted records management activity.
6. Facilitate annexation of land to the District and to the Orange County Water District.
7. Facilitate contracts for sewer maintenance with the City of Placentia and City of Yorba Linda.\ Facilitate
contracts for sewer maintenance billing with the City of Placentia.
8. Attend intergovernmental meetings of MWDOC, OCWD and Yorba Linda City Council and Placentia City
Council as necessary.
9. Update written policies into a manual for the Board of Directors and preparing new policies where possible
and practical.
10. Monitor the effect of water quality regulations on District customers.
11. Facilitate survey of customer attitudes.
12. Consider sewer extension policies to encourage completion of the sewer system.
13. Monitor all activities identified in this budget.
14. Conduct discussions with the City of Yorba Linda regarding the use of District facilities for recreational
activities.
15. Continue involvement in community organizations.
16. Continue involvement in outside committees of other agencies.
17. Participate on Orange County Water District's groundwater producers committee.
Page 1 47
Yorba Linda Water District FY 2010/11 Budget
PUBLIC AFFAIRS PROGRAM:
1. Provide information on District activities, services and related issues to the District's water and sewer service
customers, print and electronic media representatives and other public agencies and community
organizations.
2. Prepare and provide for distribution of "Water Lines" customer newsletter.
3. Prepare and provide for distribution of the District's "Annual Report."
4. Coordinate with the Engineering department's Water Quality section to prepare and provide for distribution of
annual "Consumer Confidence Report."
5. Coordinate with information technology function to monitor and update content of the District's internet web
site.
6. Coordinate and conduct information booth activities at community events including American Cancer Society
"Relay for Life" and Yorba Linda Fiesta Days Street Fair.
7. Coordinate District participation in Placentia Heritage Days Parade and Yorba Linda Fiesta Days Parade.
8. Coordinate and conduct speaker's bureau and special events for community, youth and school groups and
monitor MWDOC school education program.
9. Monitor activities of Local Agency Formation Commission (LAFCO) as related to the interests of the District.
10. Participate in MWDOC Water Conservation Workgroup and coordinate water conservation activities.
11. Coordinate and consult with public affairs consultant.
Page 1 48
Yorba Linda Water District FY 2010/11 Budget
Administration Personnel Summary
Positions Additions) Positions Positions to
Authorized Deductions Authorized Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Administration
Administration
General Manager 1 0 1 1
Asst. General Manager 0.5 0 0.5 0.5
Executive Assistant 1 0 1 1
Management Analyst 1 0 1 1
Asst. Administrator 1 1 -1 0 0
4.5 -1 3.5 3.5
Public Affairs
Public Information Specialist 1 -1 0 0
Public Information Officer 0 1 1 1
1 0 1 1
Department Totals
5.5 -1 4.5 4.5
Page 49
Yorba Linda Water District FY 2010/11 Budget
Administration Department Budget (FY 2010/11)
FY 2009/10 Budget FY 2009/10 FY 2010/11 Budget
Forecast
Expenses (Operating)
Salary Related Expenses
Salaries $ 526,507 $ 526,507 $ 508,374
Fringe Benefits $ 204,128 $ 204,128 $ 131,744
Vacation Sale/Purchase $ 30,000 $ 30,000 $ -
Unemployment Insurance $ 20,000 $ 20,000 $ -
Overtime $ - $ - $ 34,186
Mandatory Benefits $ 64,634 $ 64,635 $ 285,820
Total Salary Related Expenses $ 845,269 $ 845,270 $ 960,124
Supplies & Services
Communications $ 127,808 $ 111,145 $ 211,650
Contractual Services $ 32,350 $ 18,293 $ 39,420
Dues & Memberships $ 23,639 $ 22,004 $ 24,780
Insurance $ 1,100 $ 637 $ 1,100
Materials $ 2,000 $ 1,456 $ 1,600
Office Expense $ - $ - $ 200
Professional Services $ 445,000 $ 171,500 $ 251,000
Training $ - $ 364 $ 400
Travel & Conferences $ 15,600 $ 5,000 $ 14,200
Vehicle Equipment $ - $ 1,001 $ 1,100
Supplies & Services Sub-Total $ 647,497 $ 331,400 $ 545,450
Total Operating Expenses $1,492,766 $1,176,670 $ 1,505,574
Page 1 50
Yorba Linda Water District FY 2010/11 Budget
Administration Budget Section Detail (FY 2010/11)
Administration Section
Total Detail Description Detail
s Total
1-2010-0580-00 $25,000 1-2010-0580-30 25,000 Prop. 218 letter 25,000
1-2010-0600-00 $22,500 1-2010-0600-00 3,500 Temp help 500
CONTRACTUAL SERVICES (E) Qua Ise rv Be nch ma rki ng Su rveys 3,000
1-2010-0600-10 19,000 LAFCO 19,000
1-2010-0640-00 $24,200 1-2010-0640-00 24,100 ACWA 18,100
DUES,M EM BERSHIPS, Notary Assoc 400
SUBSCRIPTIONS (E) Water Education Foundation 2,800
YLChamber 700
League of CA Cities 200
Postage 200
Misc. 1,000
PLChamber 700
1-2010-0640-10 100 News pa persubscriptions 100
1-2010-0690-00 $1,100 1-2010-0690-00 1,100 Honesty Bond 1,100
1-2010-0710-00 $1,500 1-2010-0710-00 500 Misc Materials 500
MATERIALS (E) 1-2010-0710-10 1,000 Coffee, Etc. 1,000
1-2010-0760-00 $200 1-2010-0760-00 200 Office Supplies 200
1-2010-0780-00 $251,000 1-2010-0780-05 250,000 Freeway Complex Fire Legal Services 100,000
PROFESSIONAL SERVICES (E) Lega I Se rvices Annexation Legal Services 50,000
Routine Legal 100,000
1-2010-0780-10 0 Appraisel Services 0
1-2010-0780-15 1,000 Records Management 1,000
1-2010-0780-20 0 N/A 0
1-2010-0810-00 $400 1-2010-0810-00 400 Laserfiche Conference 400
1-2010-0830-00 $6,000 1-2010-0830-00 6,000 ACWA 5,000
TRAVEL & CONFERENCES (E) Misc. 1,000
1-2010-0890-00 $1,000 1-2010-0890-00 1,000 Gas & Mileage 1,000
Section Total $332,900
Page 51
Yorba Linda Water District FY 2010/11 Budget
Administration Budget Section Detail (FY 2010/11)
Public Affairs Section
1-2020-0580-00 $186,650 1-2020-0580-05 40,950 Bill Stuffer (1800 X 12 Months) 21,600
COMMUNICATIONS (E) Advertising Ads in YLStar/ PL News Times 3,400
Street Signs (3) 1,650
Automated Phone Call (Program Update X 2) 7,800
2010 Consumer Confidence Report 6,500
1-2020-0580-15 20,000 Special Events (Site Dedications/Recognitions) 20,000
District Special Events
1-2020-0580-30 24,500 Postage 24,500
Postage
1-2020-0580-35 45,000 YLWD Bottled Water 20,000
Promotional Items Re-stock Promotional Items 25,000
1-2020-0580-40 14,500 Sponsorship- OCWD Water Festival 2,500
Sponsorships Sponsorship- OC Water Summit x2 2,000
Partnership - Fullerton Arboretum 10,000
1-2020-0580-45 20,500 rgita A/Video Production 20,000
Video Productions l C amera 500
1-2020-0580-50 17,600 Summer Newsletter 4,400
Water Conservation Materials Fall Newsletter 4,400
Winter Newsletter 4,400
Spring Newsletter 4,400
1-2020-0580-55 3,600 Water Conservation Event 1,000
Water Conservation Programs Enforcement Materials 2,600
1-2020-0600-00 $16,920 1-2020-0600-00 16,920 CAPIO Membership 350
CONTRACTUAL SERVICES (E) PRSA Membership 790
Muzak Contract 780
Conservation Rebate Frog. 15,000
1-2020-0640-00 $580 1-2020-0640-10 530 OC Register 530
DUES,MEMBERSHIPS, 1-2020-0640-20 50 Western Water 50
SUBSCRIPTIONS (E)
1-2020-0710-00 $100 1-2020-0710-00 100 Misc. Materials 100
MATERIALS (E)
1-2020-0780-00 $0 1-2020-0780-00 0 Communication & Public Outreach 0
PROFESSIONAL SERVICES (E)
1-2020-0830-00 $8,200 1-2020-0830-00 8,200 CAC Field Trips 5,000
TRAVEL & CONFERENCES (E) Meeting Dues/Mileage 3,200
1-2020-0890-00 $100 1-2020-0890-00 100 Misc. Vehicle Expenses 100
VEHICLE EXPENSES (E)
Section Total $212,550
Page 52
Yorba Linda Water District FY 2010/11 Budget
Engineering
Steve Conklin
Engineering Manager
Page 1 53
Yorba Linda Water District FY 2010/11 Budget
Engineering Department Organization Chart
Engineering Department
r+ r.. ::r .a>
A
r
Yorba Luida
Water District
Organization Chart
FY 2010-11
Page 54
Yorba Linda Water District FY 2010/11 Budget
Engineering Programs & Responsibilities
The Engineering Department is responsible for preparing and maintaining engineering records, planning for and
managing subsection construction-related work, capital improvements and replacement projects for District facilities,
inspecting system improvements, managing the water quality testing program, and administering the planning and
design of capital projects.
PROGRAM RESPONSIBILITIES
ENGINEERING ADMINISTRATION
This section includes overall departmental administration and planning for capital projects, subsection work and water
quality testing. Also included is records management to maintain files on facilities, subsection construction projects,
accomplish as-built documentation, and respond to underground service alert requests.
PLANNING AND DESIGN
This section is responsible for planning and oversight of water and sewer facilities proposed by developers to assure
that they are planned and designed to District standards, and sized to meet the long-range plans of the District. The
section has similar responsibilities for District planned and funded facilities. The section also provides management
and review of the design of District facilities, with the design performed internally or by outside engineering
consultants retained by the District.
CONSTRUCTION MANAGEMENT
This section is responsible for construction management of all District capital projects and developer-related
subsection construction projects. The Department has inspection staff or retains outside inspection staff as required,
to oversee construction of water and sewer facilities to assure they are meeting design intent and the standards of the
District.
WATER QUALITY
This section is responsible to implement, maintain, and comply with all water quality and environmental regulations
and programs which include monitoring, analysis, and documentation of all water quality compliance sampling and
testing required by local, state, and federal regulations. In addition, this includes funding for the program to monitor all
backflow devices and fire detector check assemblies as required by California law to ensure that they are designed
and functioning properly.
ENGINEERING ADMINISTRATION:
1. Update the District's water and sewer rules and regulations each year, as required.
2. Assist in the preparation of the District's budget.
3. Administer the update and revisions of the District's Standard Plans and Specifications for construction of
water and sewer facilities.
4. Improve staff skill level in the areas of water and sewer design, safety practices and cross connection
principals.
5. Facilitate completion of projects identified in the capital project budget.
6. Conduct monthly staff meetings with department employees.
7. Administer pre-annexation agreements throughout each year.
8. Assist in the planning required for annexations to the District.
9. Administer sewer charges to the County of Orange for those properties connected to the District's sewer
system by July of each year.
Page 1 55
Yorba Linda Water District FY 2010/11 Budget
10. Research grant and low interest loan programs for water and sewer system improvements.
11. Maintain computerized databases to track equipment, fire hydrants, fire detector check assemblies and
backflow devices.
12. Establish files for new subsection construction water projects each year.
13. Establish files for new sewer construction projects each year.
14. Measure and record as-built information for new projects (including subsections and CIP's) onto the water
and sewer plat maps.
15. Maintain and review underground service alert files and locate facilities in the field.
16. Provide information about District facilities, procedures and water quality to the District's customers and other
governmental agencies throughout each year.
PLANNING AND DESIGN:
1. Administer an update of the District's sewer master plan.
2. Administer preparation of an Asset Management Plan for the District.
3. Plan and design water and sewer refurbishment and replacement projects.
4. Plan and design mixing and re-chlorination facilities for two reservoirs.
5. Complete design and begin construction of the Highland Booster Station replacement project.
6. Complete planning and design and begin construction of new Wells 20 and 21.
7. Complete planning, agreements and permits for new westerly well field and pipeline project.
8. Complete redevelopment study for the District's Plumosa site.
9. Pursue grant funding and development of a non-potable or recycled water source for irrigation use.
10. Complete planning and begin design of the Palm Ave Booster Station.
CONSTRUCTION:
1. Provide construction management and oversight for the Highland Reservoir Project and the Hidden Hills
Reservoir Project.
2. Administer reimbursement agreements for construction of production, storage, transmission facilities, and
trunk sewer projects by June of each year.
3. Provide construction management and oversight of the Zone Reconfiguration Project and San Antonio PRS
Upgrade Project.
4. Monitor the construction of developer dedicated water production, storage, and transmission facilities.
5. Monitor the construction of developer dedicated sewer facilities.
6. Secure and process current job closing documents throughout each year.
7. Inspect, test and approve materials used for sewer and water jobs during each year.
WATER QUALITY:
1. Monitor, analyze, document and file physical, microbial, and arsenic and manganese well water samples test
results on the District's wells.
2. Monitor, analyze, document and file a minimum of 37 bacteriological and disinfection residual water samples
test results taken throughout the distribution system each week.
3. Monitor, analyze, document and file 12 disinfection by-products samples on a quarterly basis for
trihalo methanes, haloacetic acids, chlorate, chlorite, and 16 Stage 2 Disinfectant and Disinfection By-
Products samples in compliance with the approved initial distribution system evaluation plan (IDSE).
4. Monitor, analyze, document and file 9 weekly samples for physical water quality parameters in the distribution
system.
5. Perform sampling, analyze, document and file results of weekly monitoring for water quality parameters for
prevention and control of nitrification in 14 reservoirs.
6. Perform the triennial lead and copper distribution system sampling during the summer of 2009. Analyze,
document and file the appropriate reports with the State Department of Health Services.
Page 1 56
Yorba Linda Water District FY 2010/11 Budget
7. Monitor, analyze, document and file reports for approximately 477 fire detector double check assemblies
throughout each year.
8. Monitor the inspection of new backflow device installations. Document and file reports on approximately
2,100 existing devices throughout each fiscal year. Conduct on-site inspection of water users with potentially
hazardous contamination potential.
9. Prepare the District's Annual Consumer Confidence Report by June of each year.
10. Review and monitor all proposed and upcoming federal and state regulations related to drinking water quality
matters.
11. Monitor annual testing of nearby underground fuel storage systems.
12. Assist in the development and calibration of computer-based water quality modeling using the District's
hydraulic analysis software system.
13. Oversee the arsenic and manganese blending operation of Well 15 with other District wells to ensure
compliance with drinking water standards.
14. Investigate and resolve water quality-related complaints, and respond to customer and backflow tester
requests for backflow device information.
Page 1 57
Yorba Linda Water District FY 2010/11 Budget
Engineering Personnel Summary
Positions Additions/ Positions Positions to
Authorized Deductions Authorized Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Engineering
Administration
Engineering Manager 1 0 1 1
Engineering Secretary 1 0 1 1
2 0 2 2
Planning & Design
Sr. Project Manager * 1 0 1 1
Project Engineer 1 0 1 1
Engineering Technician II 3 0 3 3
5 0 5 5
Construction
Project Engineer 1 0 1 1
Sr. Construction Inspector 1 0 1 1
Construction Inspector 1 0 1 1
3 0 3 3
Water Quality
Water Quality Engineer 1 0 1 1
Water Quality Technician II 1 0 1 1
2 0 2 2
Department Totals
12 0 12 12
* 3-year limited term position
under filled with Water Quality Technician I
Page 58
Yorba Linda Water District FY 2010/11 Budget
Engineering Department Budget (FY 2010/11)
FY 2009/10 Budget FY 2009/10 FY 2010/11 Budget
Forecast
Expenses (Operating)
Salary Related Expenses
Salaries $ 904,955 $ 904,955 $ 908,210
Fringe Benefits $ 183,163 $ 183,163 $ 183,344
Vacation Sale/Purchase $ - $ - $ -
Unemployment Insurance $ - $ - $
Overtime $ - $ - $ -
Mandatory Benefits $ 115,657 $ 115,658 $ 114,550
Total Salary Related Expenses $ 1,203,775 $ 1,203,776 $ 1,206,104
Supplies & Services
Communications $ 2,000 $ 1,000 $ 1,000
Contractual Services $ 88,965 $ 52,200 $ 77,970
Dues & Memberships $ 2,725 $ 1,566 $ 1,300
Fees & Permits $ 24,200 $ 28,220 $ 20,500
Materials $ 1,400 $ 1,949 $ 1,550
Non-Capital Equipment $ 1,310 $ 850 $ 300
Office Expense $ 13,425 $ 3,400 $ 3,000
Professional Services $ 14,100 $ 190,244 $ 163,000
Training $ 10,850 $ 1,166 $ 8,500
Travel & Conferences $ 4,735 $ 600 $ 3,500
Vehicle Expenses $ 16,540 $ 8,452 $ -
Supplies & Services Sub-Total $ 180,250 $ 289,647 $ 280,620
Total Operating Expenses $ 180,250 $ 289,647 $ 280,620
Page 1 59
Yorba Linda Water District FY 2010/11 Budget
Engineering Budget Section Detail (FY 2010/11)
Administration Section
g o
1-4010-0640-00 $500 1-4010-0640-00 500 N/A 500
DUES,MEMBERSHIPS,
SUBSCRIPTIONS (E)
1-4010-0780-00 $13,000 1-4010-0780-00 5,000 N/A 5,000
PROFESSIONAL SERVICES (E)
1-4010-0780-50 8,000 Legal Services 8,000
1-4010-0810-00 $500 1-4010-0810-00 500 Professional Development 500
PROFESSIONAL
DEVELOPMENT(E)
1-4010-0830-00 $1,500 1-4010-0830-00 1,500 Travel & Conferences 1,500
TRAVEL & CONFERENCES (E)
Section Total $15,500
Page 1 60
Yorba Linda Water District FY 2010/11 Budget
Engineering Budget Section Detail (FY 2010/11)
Planning & Design Section
o- o- DAWIAML
$2,500 1-4020-0645-20 2,500 N/A 2,500
FEES & PERMITS (E) USA Underground Service
1-4020-0750-00 $300 1-4020-0750-10 300 N/A 300
NON-CAPITAL EQUIPMENT(E) Pressure Rec and Equip
1-4020-0760-00 $3,000 1-4020-0760-00 3,000 N/A 3,000
OFFICE EXPENSE
1-4020-0780-00 $150,000 1-4020-0780-20 5,000 Sewer plan-check services 5,000
PROFESSIONAL SERVICES (E) 1-4020-0780-30 145,000 Water System LeakSurvey (limited study area) 10,000
Plumosa Site Redevelopment Study 50,000
On-call Misc. Cons ultingEnginee ring Se rvice 10,000
On-call SurveyingSe rvices 10,000
Urban Water Management Plan Update 45,000
Corrosion Monitoring Program 20,000
1-4020-0810-00 $1,000 1-4020-0810-00 1,000 N/A 1,000
PROFESSIONAL
DEVELOPMENT(E)
1-4020-0830-00 $1,000 1-4020-0830-00 1,000 N/A 1,000
TRAVEL & CONFERENCES (E)
Section Total $157,800
Page 61
Yorba Linda Water District FY 2010/11 Budget
Engineering Budget Section Detail (FY 2010/11)
Construction Section
® Sub Acct,No^ub Category SubAcd ®A
Total Total ~Description
1-4030-0580-00 $500 1-4030-0580-20 500 N/A 500
COMMUNICATIONS (E) Code & reference Books
1-4030-0600-00 $220 1-4030-0600-95 220 N/A 220
CONTRACTUAL SERVICES (E) Uniforms
1-4030-0640-00 $300 1-4030-0640-00 300 N/A 300
DUES,MEMBERSHIPS,
SUBSCRIPTIONS (E)
1-4030-0810-00 $1,000 1-4030-0810-00 1,000 N/A 1,000
PROFESSIONAL
DEVELOPMENT(E)
1-4030-0830-00 $500 1-4030-0830-00 500 N/A 500
TRAVEL & CONFERENCES (E)
Section Total $2,520
Page 62
Yorba Linda Water District FY 2010/11 Budget
Engineering Budget Section Detail (FY 2010/11)
Water Quality Section
,
1-4040-0580-00 $500 1-4040-0580-20 500 N/A 500
COMMUNICATIONS (E) Code & reference books
1-4040-0600-00 $77,750 1-4040-0600-10 350 N/A 350
CONTRACTUAL SERVICES (E) Ba ckfl ow Device Repair
1-4040-0600-20 2,400 N/A 2,400
Distribution Physical Testing
1-4040-0600-30 15,000 N/A 15,000
Distribution System
Disinfection
1-4040-0600-60 55,000 N/A 55,000
Microbiological Examination
1-4040-0600-80 5,000 N/A 5,000
Well 15 Blending
1-4040-0640-00 $500 1-4040-0640-00 500 N/A 500
DUES,MEMBERSHIPS,
SUBSCRIPTIONS (E)
1-4040-0645-00 $18,000 1-4040-0645-10 18,000 N/A 18,000
FEES & PERMITS (E) Dept of Health Services
1-4040-0710-00 $1,550 1-4040-0710-20 1,550 N/A 1,550
MATERIALS (E) Wtr Qua IityTest Kit Reagents
1-4040-0810-00 $6,000 1-4040-0810-00 6,000 N/A 6,000
PROFESSIONAL
DEVELOPMENT(E)
1-4040-0830-00 $500 1-4040-0830-00 500 N/A 500
TRAVEL & CONFERENCES (E)
Section Total $104,800
Page 63
Yorba Linda Water District FY 2010/11 Budget
Finance
Stephen Parker
Finance Director
Page 1 64
Yorba Linda Water District FY 2010/11 Budget
Finance Department Organization Chart
Finance Department
Yorba Linda
Water District
Organization Chart
FY zoso-11
Page 65
Yorba Linda Water District FY 2010/11 Budget
Finance Sections and Responsibilities
The Finance Department is responsible for the management and accounting of the District's financial resources as
well as providing effective customer services.
SECTION RESPONSIBILITIES:
FINANCE ADMINISTRATION SECTION
The administration of the Department includes is responsible for the establishment and maintenance of an effective
financial accounting, inventory and utility billing system, which accurately the operations of the District and offers a
framework for planning and analysis.
ACCOUNTING SECTION
The Department tracks and records all the financial transactions of the District. In addition, the Department processes
payroll, financial statements, construction in progress, payables and inventory transactions.
CUSTOMER SERVICE/BILLING DIVSION
The Customer Service Department assists customers with all areas of water and sewer monthly billing services. In
addition, the department administers the Meter Department in reading of meters within the District's boundaries. They
also assist customers with general questions concerning the daily operations of the District.
METER SERVICES SECTION
The meter staff provides services related to reading meters and repairing/replacing broken meters, lids and boxes.
Handles all customer service orders for water service turn ons', turn offs' reads and re-reads. Also, interacts with
customers in the field with questions concerning their water bills, conservation efforts and other water related issues.
FINANCE ADMINISTRATION SECTION:
1. Coordinate the budget process beginning February 2011 for completion in June 2011.
2. Prepare departmental budget by May 2011.
3. Coordinate fiscal year 2009/10 annual audit for presentation to the Finance-Accounting Committee and Board
of Directors.
4. Coordinate with the Human Resources department on the monthly administration of the deferred
compensation plan for District employees.
5. Conduct departmental meetings on a monthly basis.
6. Present the District's investment policy, when modification deemed necessary, to Finance-Accounting
Committee and Board of Directors.
7. Invest the District's funds in safe, liquid and high yielding accounts in accordance with the District's
investment policy.
8. Administer the District's financial requirements for the payment of approximately 24 check registers and 26
payrolls each year.
9. Prepare and/or review the required county, state and federal financial reports on a timely schedule:
- County Budget report by July 2010
- Payroll reports by July 2010
- Replenishment Assessment by August 2010
- Statement of financial conditions by September 2010
- Ad-Valorem property tax report by September 2010
- Wastewater collection, transport, and/or Treatment Agencies Survey by June 2011
- Annual Report of Special Districts
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Yorba Linda Water District FY 2010/11 Budget
Appropriation's Limit.
10. Coordinate and investigate ways to improve accounting, warehouse and billing procedures.
11. Review monthly and quarterly financial statements, investment and portfolio reports.
12. Prepare and execute Loch Ranch Sewer Assessment Report to Orange County Auditor Controller's Office to
be included on the tax roll.
13. Monitor ongoing Certificate of Participation requirements for the 2003 and 2008 series bond issues and
ensure the Significant Events Disclosures are documented and submitted.
ACCOUNTING SECTION:
1. Account for the daily receipts and disbursements of the District.
2. Maintain inventory in approximately 400 categories and perform a physical inventory count by June 30, each
year.
3. Track investments and bank balances.
4. Purchase all office supplies, computer and billing supplies, arrange for returns of any office equipment
needing repairs.
5. Issue approximately 1,200 purchase orders each year.
6. Prepare and keep track of reports sent to other agencies.
7. Process accounts payable for approximately 800 vendors and prepares 24 billboards each year.
8. Post and/or balance subsidiary ledgers monthly.
9. Post and balance fixed assets ledger monthly.
10. Process payroll for District employees on a biweekly basis.
11. Prepare and post journal entries each month.
12. Reconcile all bank accounts on a monthly basis.
13. Research, balance and close all construction jobs.
14. Prepare the agricultural credit report monthly.
15. Prepare and file form 5500 at year-end for 125 Plan.
16. Process refunds for accounts receivable.
17. Reconcile balance sheet items to general ledger each month.
18. Reconcile all insurance premiums for COBRA participants and retirees.
19. Complete approximately 10 vendor credit applications per year.
20. Assist with annual audit.
21. Prepare monthly and quarterly Finance Statements as well as Investment Reports for the Finance-Accounting
Committee and the Board of Directors.
CUSTOMER SERVICE/BILLING SECTION:
1. Administer monthly billing program.
2. Sign on new customers for service and administer approximately 2,900 changes in existing services each
year.
3. Respond to approximately 10,000 customer inquiries each year, research accounts and update files.
4. Deliver notices of termination to approximately 150 customers weekly.
5. Contact approximately 400 customers by telephone that are subject to termination during the year.
6. Disconnect approximately 125 services due to nonpayment during the year.
7. Process approximately 300 returned checks during the fiscal year.
8. Perform receptionist duties for the water district.
9. Process customer payments and deposit money on a daily basis.
10. Process approximately 2,500 collection accounts each year.
11. Prepare billing for construction meters, jumpers, damages and outside services.
12. Continue analyzing customer accounts.
13. Process billing format changes as needed. Audit bills for accuracy after changes are made.
14. Research alternative payment plan options such as online payments and electronic bill presentment.
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Yorba Linda Water District FY 2010/11 Budget
WATER METER SERVICES SECTION:
1. Read water meters on assigned routes. Records data into computerized meter reader.
2. Performs re-reads on misreads or billings questioned by customers.
3. Tag delinquent customers and shut-off delinquent accounts.
4. Test and repair broken residential and construction meters, lids boxes, and registers.
5. Respond to customer inquiries.
6. Maintain the meter recycling program.
7. Maintain and read construction water meters on a monthly basis.
8. Create new accounts for services.
9. Establish new routes and methods to make reading more efficient.
10. Install water meters on new services.
11. Assist other departments on meter locations.
12. Coordinate with the Water Quality department on location of backflow devices within the District.
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Yorba Linda Water District FY 2010/11 Budget
Finance Personnel Summary
Positions Additions/ Positions Positions to
Authorized Deductions Authorized Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Finance
Administration
Finance Director 1 0 1 1
1 0 1 1
Accounting
Sr. Accountant 1 0 1 1
Accounting Assistant II 2 0 2 1
Accounting Assistant 1 1 0 1 1
Storekeeper 1 0 1 1
5 0 5 4
Customer Service/Billing
Customer Service Supervisor 1 0 1 1
Customer Service Rep. 1 1 0 1 1
Customer Service Rep. 11 1 0 1 1
Customer Service Rep. III 2 0 2 2
5 5 5 5
Meter Reading
Meter Services Lead 0 1 1 1
Meter Services Representative 1 -1 0 0
Meter Reader 1 2 0 2 2
Meter Reader 11 2 0 2 2
5 0 5 5
De pa rtm a nt Tota I s
16 0 16 15
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Yorba Linda Water District FY 2010/11 Budget
Finance Department Budget (FY 2010/11)
FY 2009/10 Budget FY 2009/10 FY 2010/11 Budget
Forecast
Expenses (Operating)
Salary Related Expenses
Salaries $ 881,192 $ 827,369 $ 865,432
Fringe Benefits $ 235,462 $ 228,806 $ 239,360
Vacation Sale/Purchase $ - $ - $ -
Unemployment Insurance $ - $ - $ -
Overtime $ - $ - $ 3,000
Mandatory Benefits $ 107,162 $ 101,013 $ 108,383
Total Salary Related Expenses $ 1,223,816 $ 1,157,188 $ 1,216,175
Supplies & Services
Communications $ 103,200 $ 85,030 $ 101,050
Contractual Services $ 215,950 $ 294,523 $ 182,065
Dues & Memberships $ 2,000 $ 646 $ 1,900
Materials $ 2,800 $ 1,956 $ 18,540
Maintenance $ 300 $ 220 $ 350
Non-Capital Equipment $ 4,200 $ 215 $ 2,950
Office Expense $ 42,600 $ 16,423 $ 24,400
Professional Services $ 114,500 $ 126,224 $ 110,900
Training $ 7,200 $ 2,614 $ 5,200
Travel & Conferences $ 3,600 $ 278 $ 7,850
Uncollectible Accounts $ 52,000 $ 42,700 $ 50,500
Collection Agency Fee $ 3,500 $ 3,000 $ 3,000
Utilities $ 2,700 $ 1,992 $ -
Vehicle Equipment $ 23,500 $ 11,610 $ 200
Supplies & Services Sub-Total $ 578,050 $ 587,431 $ 508,905
Total Operating Expenses $1,801,866 $1,744,619 $1,725,080
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Yorba Linda Water District FY 2010/11 Budget
Finance Budget Section Detail (FY 2010/11)
Administration Section
Primary GL Category Category Total Sub Acct No./Sub Category Sub Acct Detail Item Description Detail Amt
1-3010-0600-00 $1,050 1-3010-0600-00 1,050 Custodial services 200
CONTRACTUAL SERVICES (E) Checksignature plate 350
Misc. contracts 500
1-3010-0640-00 $500 1-3010-0640-00 500 Membership dues -GFOA, CSMFO, etc. 500
DUES,MEMBERSHIPS, DUES, MEMBERSHIPS,SUBSCRIPT
SUBSCRIPTIONS (E) IONS (E)
1-3010-0710-00 $500 1-3010-0710-00 500 Reference books 500
MATERIALS (E) MATERIALS (E)
1-3010-0780-00 $110,900 1-3010-0780-00 110,900 Consulting - temporaryassistance 17,000
PROFESSIONAL SERVICES (E) Fieldman Rolapp 5,000
Auditors 23,900
Great Plains consulting 10,000
Bond counsel 5,000
Cost of Service and Water Rate Study 50,000
1-3010-0810-00 $1,500 1-3010-0810-00 1,500 Government workshops 700
PROFESSIONAL
DEVELOPMENT(E) Misc training 800
1-3010-0830-00 $5,500 1-3010-0830-00 5,500 CSMFO Conference 2,500
TRAVEL & CONFERENCES (E) ACWA Conference 2,500
Educational Seminars 500
Section Total $119,950
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Yorba Linda Water District FY 2010/11 Budget
Finance Budget Section Detail (FY 2010/11)
Accounting Section
!*APWNq^*0*~my j $4*0 1 a• OwOtlbn 1000UAmt
low
1-3020-0580-00 $450 1-3020-0580-00 450 Publish Unclaimed List 350
COMMUNICATIONS (E) UPS / Fed Ex/ Other 100
1-3020-0600-00 $61,780 1-3020-0600-00 300 FSAPlan Renewal Ceridian 200
CONTRACTUAL SERVICES (E) Misc 100
1-3020-0600-10 29,630 Analysis fees (averaging 2350/month) 29,500
Ba nk Services/Fees Safe deposit boxfee 100
Annual bankcard fee 30
1-3020-0600-30 900 Checksigner 700
Maintenance contracts Misc 200
1-3020-0600-40 30,000 Accounting 30,000
1-3020-0600-50 350 Uniforms 350
1-3020-0600-70 600 ADP fees 600
1-3020-0640-00 $600 1-3020-0640-00 600 Joann - CSMFO,GFOA, etc 300
DUES,MEMBERSHIPS,
SUBSCRIPTIONS (E) Sr. Accou nta nt - CSMFO, G FOA, etc. 300
1-3020-0710-00 $2,620 1-3020-0710-00 2,620 AP & Payroll check stock 1,400
MATERIALS (E) Ribbon 300
Warehouse cabinet 620
Misc 300
1-3020-0730-00 $350 1-3020-0730-00 350 Misc (typewriter, etc.) 350
1-3020-0750-00 $1,200 1-3020-0750-00 1,200 Calculators 400
NON-CAPITAL EQUIPMENT(E) Misc. small equipment 500
Safety items 100
Ergonomics items 200
1-3020-0760-00 $22,500 1-3020-0760-00 18,000 Office supplies 18,000
OFFICE EXPENSE (E) 1-3020-0760-10 4,500 Paper 4,500
1-3020-0810-00 $1,300 1-3020-0810-00 1,300 Payroll related training 500
PROFESSIONAL Staff Training 500
DEVELOPMENT(E) Supervisor Tra ining 300
1-3020-0830-00 $700 1-3020-0830-00 700 Misc. Travel & Conference 500
TRAVEL & CONFERENCES (E) Mileage 200
Section Total $91,500
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Yorba Linda Water District FY 2010/11 Budget
Finance Budget Section Detail (FY 2010/11)
Customer Service/Billing Section
e .
1-3030-0580-00 $100,600 1-3030-0580-00 600 UPS/ Fed Ex/Other 600
COMMUNICATIONS (E) 1-3030-0580-10 10,000 Postage Metered 10,000
1-3030-0580-20 90,000 Postage- INFOSEND 90,000
1-3030-0600-00 $113,835 1-3030-0600-00 250 Post Office Box Rent 250
CONTRACTUAL SERVICES (E) 1-3030-0600-10 47,000 Lock Box Services 30,000
Bank Services/Fees Credit Card & Auto Dr Processing 17,000
1-3030-0600-20 53,660 Info Send E-Bill Fees 13,660
Printing ofbills, Infosend Mailing Service 40,000
1-3030-0600-30 925 Mail Opener Maintenance 425
Maintenance contracts Meter & Scale Maint Contract 500
1-3030-0600-40 5,000 Temporary employment 5,000
1-3030-0600-60 7,000 Phone Answering Service 7,000
1-3030-0640-00 $400 1-3030-0640-00 400 CustServPublications/Books 250
DUES,MEMBERSHIPS, Membership Dues 150
1-3030-0710-00 $100 1-3030-0710-00 100 Materials 100
MATERIALS (E)
1-3030-0750-00 $400 1-3030-0750-00 400 Calculators 400
NON-CAPITAL EQUIPMENT (E)
1-3030-0760-00 $1,900 1-3030-0760-00 1,900 Forms/Pads/Tags 1,500
OFFICE EXPENSE (E) Postage Machine Supplies 300
Deposit Supplies 100
1-3030-0810-00 $1,600 1-3030-0810-00 1,600 CustServClerksSeminar 600
PROFESSIONAL Safety Tra i ni ng 200
DEVELOPMENT (E) Supervisor Training 500
Undesignated 300
1-3030-0830-00 $1,650 1-3030-0830-00 1,650 Conferences 1,050
TRAVEL & CONFERENCES (E) Travel 600
1-3030-0850-00 $50,500 1-3030-0850-00 50,500 Sewer 5,500
UNCOLLECTIBLE ACCOUNTS Water 45,000
1-3030-0855-00 $3,000 1-3030-0855-00 3,000 Agencyfee 3,000
COLLECTION AGENCY FEE (E)
1-3030-0890-00 $200 1-3030-0890-00 200 Mileage Travel Reimbursement 200
VEHICLE EXPENSES (E)
Section Total $274,185
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Yorba Linda Water District FY 2010/11 Budget
Finance Budget Section Detail (FY 2010/11)
Meter Reading Section
° e 9tibAcdWdAuhtatVxV m" 6daft - f ®d
Tiw e <
1-3040-0600-00 $5,400 1-3040-0600-30 1,500 Sensus Maintenance and Support 1,500
CONTRACTUAL SERVICES (E) Ma i me na nce contra cts
1-3040-0600-50 3,900 Uniforms 3,900
Uniform
1-3040-0640-00 $400 1-3040-0640-00 400 AWWA 400
DUES,M EM BERSHI PS,
SUBSCRIPTIONS (E)
1-3040-0710-00 $15,320 1-3040-0710-00 15,320 Register Replacements 6,720
MATERIALS (E) MXU (Buffer Inv. for Warranty Returns) 8,200
PPEEquipment(RainGear) 400
1-3040-0750-00 $1,350 1-3040-0750-00 1,350 Ha nd Tools/Mete r Lid Ba rs/Lifte rs 850
NON-CAPITAL EQUIPMENT(E) Power Tools 200
Meter Shop Equipment 300
1-3040-0810-00 $800 1-3040-0810-00 800 Safety 300
PROFESSIONAL J o b Tra i n i ng 500
1-3040-0830-00 $0 1-3040-0830-00 0 Lodging 0
TRAVEL & CONFERENCES (E) Travel 0
Meals 0
Section Total $23,270
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Yorba Linda Water District FY 2010/11 Budget
Human Resources
Gina Knight
Human Resources/Risk Manager
Page 1 75
Yorba Linda Water District FY 2010/11 Budget
Human Resources Department Organization Chart
Human Resources Department
HR & Risk
Manager
Personnel
Technician
Yorba Linda
Water District
organization Chart
FY 2010-11
Page 76
Yorba Linda Water District FY 2010/11 Budget
Human Resources Programs and Responsibilities
The Human Resources Department is responsible for the administration and coordination of the District's personnel
system, risk management and safety programs. Its primary function is to provide support services in the areas of
recruitment, retention, selection, employment and training to other District departments.
The department supports operating departments by providing a wide range of personnel services such as benefits
administration, which includes health, dental, optical, life insurance and an employee assistance program,
coordinating recruitment and selection, classification and compensation programs, as well as the administration of the
District's personnel rules, policies and procedures. Other functions include the maintenance of employee personnel
files, training records, medical files and employee performance evaluation reports. It provides employer/employee
relation's administration services and contract negotiations. This includes employee and supervisory counseling on
personnel policies, procedures and practices, providing assistance in the handling of employee grievances and
disciplinary actions as well as implementation of new labor contract provisions.
The Human Resources department administers the District's self-insured liability, worker's compensation and loss
prevention programs. The District's liability and workers compensation insurance is provided by the Association of
California Water Agencies Joint Powers Insurance Authority (ACWA-JPIA). The department strives to protect the
personnel and physical assets of the District from injury and financial consequences of accidental losses through a
program of prevention, avoidance and insurance procurement. Other functions include the coordination and
implementation of safety and training programs ensuring compliance with federal and state laws regarding
occupational health and safety regulations. The department promotes employee development and the sharpening of
employees' skills and knowledge through training programs as well as providing career development opportunities.
The department actively looks to reduce the District's accidental loss exposure through continuous identification and
measurement of existing hazards and through the implementation of policies and procedures to eliminate unsafe
working conditions. The department is responsible for cost-effective management of tort liability claims filed against
the District. It strives to process and bring closure as expeditiously as possible to all claims and engages the input of
other District departments during the investigation and resolution process.
HUMAN RESOURCES PROGRAM:
1. Conduct the recruitment, advertising, testing and selection processes necessary to maintain full staffing
needs.
2. Conduct timely and successful recruitments to maintain an effective workforce throughout the budget period.
3. Conduct appropriate surveys to ensure competitive employee salaries and benefits when necessary.
4. Prepare, maintain and secure employee personnel data files for approximately 75 full-time employees and
five Board members.
5. Review and revise the District's Drug and Alcohol Policy by December 15, 2010.
6. Administer U.S. Department of Transportation (DOT) drug testing regulations.
7. Review and Revise the District's Family and Medical Leave Policy as needed.
8. Process Family Medical Leave Act requests and track/monitor usage.
9. Continue to review and revise personnel rules, policies, employee handbook and mandated programs when
necessary.
10. Assist departments in preparation of appropriate disciplinary actions.
11. Provide employee assistance through an employee assistance program.
12. Coordinate a District-wide Employee Service Award Luncheon on an annual basis.
13. Conduct financial planning workshops as needed and presented by the District's deferred compensation
providers to assist the District's employees with supplemental retirement planning needs.
Page 1 77
Yorba Linda Water District FY 2010/11 Budget
14. Conduct investigations on complaints regarding harassment allegations.
15. Manage the labor relations and meet and confer process with the District's employee association.
16. Maintain and interpret the Memorandum of Understanding with the District's employee association.
17. Participate in the Liebert Cassidy and Whitmore consortium to provide additional training material to the
District's management and supervisory staff.
18. Provide consultation and advice to four department heads in performance management issues.
19. Assist management in interpretation of the District's personnel rules and regulations and Memorandum of
Understanding throughout the budget period.
20. Provide on-going training to all Supervisory and Management staff on the District's policies and procedures
and personnel rules.
21. Participate on ACWA's Salary Survey Subcommittee and Orange County Water Association's Human
Resources Committee.
RISK MANAGEMENT AND SAFETY PROGRAMS:
1. Improve safety and health awareness in the District.
2. Process and monitor liability claims filed against the District.
3. Process and monitor claims and invoices filed against others.
4. Process and monitor workers' compensation claims.
5. Continue to coordinate and monitor administration of the worker's compensation program.
6. Review general liability insurance, property insurance, and workers' compensation insurance requirements as
needed.
7. Expand and maintain a selection of individualized computer-based training programs throughout the budget
period.
8. Provide employee development training to maintain a knowledgeable and capable workforce throughout the
budget period.
9. Implement and maintain federal and state safety regulation requirements throughout the budget period.
10. Promote a safe and positive working environment throughout the budget period.
11. Conduct quarterly safety committee meetings throughout the fiscal year.
12. Coordinate the safety committee's review of job injuries and accidents.
13. Coordinate the annual mandated safety inspections of all District facilities.
14. Provide OSHA-required workplace training.
15. Review and revise the District's Injury and Illness Prevention Program as needed.
16. Administer the District's comprehensive Hearing Conservation Program.
17. On a continuing basis, streamline the risk management and training processes.
18. On a continuing basis, conduct ergonomic workstation improvements.
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Yorba Linda Water District FY 2010/11 Budget
Human Resources Personnel Summary
Positions Additions/ Positions Positions to
Authorized Deductions Authorized Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Human Resources
Administration
Human Resources & Risk Manager 0 1 1 1
Human Resources Manager 1 -1 0 0
Human Resources Analyst 1 0 1 1
2 0 2 2
Risk Management
Personnel Technician 1 0 1 1
1 0 1 1
Safety
Safety & Training Officer 0 0 0 0
0 0 0 0
Department Totals
3 0 3 3
Page 79
Yorba Linda Water District FY 2010/11 Budget
Human Resources Department Budget (FY 2010/11)
FY 2009/10 Budget FY 2009/10 FY 2010/11 Budget
Forecast
Expenses (Operating)
Salary Related Expenses
Salaries $ 196,522 $ 196,522 $ 259,678
Fringe Benefits $ 51,480 $ 51,480 $ 51,708
Vacation Sale/Purchase $ - $ - $ -
Unemployment Insurance $ - $ - $ -
Overtime $ - $ - $ -
Mandatory Benefits $ 96,590 $ 96,590 $ 32,430
Total Salary Related Expenses $ 344,592 $ 344,592 $ 343,816
Supplies & Services
Communications $ 9,900 $ 6,496 $ 9,400
Contractual Services $ 45,900 $ 11,510 $ 29,450
Dues & Memberships $ 800 $ 800 $ 1,750
Insurance $ 374,800 $ 201,847 $ 343,900
Materials $ 5,100 $ 1,932 $ 5,100
District Activities, Emp. Recognition $ 15,200 $ 10,000 $ 12,800
Professional Services $ 97,000 $ 39,395 $ 87,000
Training $ 20,800 $ 18,800 $ 13,700
Travel & Conferences $ 1,600 $ 1,600 $ 1,800
Supplies & Services Sub-Total $ 571,100 $ 292,380 $ 504,900
Total Operating Expenses $ 915,692 $ 636,972 $ 848,716
Page 1 80
Yorba Linda Water District FY 2010/11 Budget
Human Resources Budget Section Detail (FY 2010/11)
Administration Section
Category Primary GL • Total Sub Acct No./Sub Sub Acct Detail Description Detail
a
1-7010-0580-00 $9,000 1-7010-0580-00 1,000 Minuteman Press 1,000
COMMUNICATIONS (E) 1-7010-0580-10 8,000 Advertising 8,000
1-7010-0600-00 $9,950 1-7010-0600-00 2,000 NA 0
CONTRACTUAL SERVICES (E) COBRA Solutions 400
Shred-it 1,000
N/A 0
Diaz & Associates 0
EE Relations 600
1-7010-0600-10 2,250 DOTPhysicals 2,250
1-7010-0600-20 2,500 Pre-employment Physicals 2,500
1-7010-0600-30 3,200 Flu Shots 3,200
1-7010-0640-00 $1,050 1-7010-0640-00 1,050 Jobs Available Membership 100
DUES,MEMBERSHIPS,SUBSCRI CALPELRAAnnual Dues 450
PTIONS(E) National Notary Association 300
SHRM Membership 200
1-7010-0710-00 $2,600 1-7010-0710-00 1,500 YLWDJackets/Beanies 500
MATERIALS (E) Office Supplies 400
Refreshments-Training, Meetings, Interviews 600
1-7010-0710-10 500 Books & Publication 300
FLSA Update 200
1-7010-0710-20 600 Employee/Promotional Items 600
1-7010-0715-00 $12,800 1-7010-0715-00 12,800 Employee Recognition 6,000
DISTRICT ACTIVITIES, Benefits Fair 800
EM PL.RECOGNITION(E) Employee Picnic 5,000
Retirement Recognitions 1,000
1-7010-0780-00 $87,000 1-7010-0780-00 7,000 Norm Traub & Associates 7,000
PROFESSIONAL SERVICES (E) 1-7010-0780-10 80,000 Lie bertCassidyWhitmore - EmpIoymentLaw 80,000
1-7010-0810-00 $5,700 1-7010-0810-00 5,700 Job Training 2,000
PROFESSIONAL Harassment Prevention 500
DEVELOPMENT(E) Ethics 0
Brown Act/Conflict of Interest 0
LCW -Consortium 3,200
1-7010-0830-00 $1,200 1-7010-0830-00 1,200 CalPERS 600
TRAVEL & CONFERENCES (E) LCW 600
1-7010-0890-00 $0 1-7010-0890-00 0 Misc Vehicle Expense 0
Section Total $129,300
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Yorba Linda Water District FY 2010/11 Budget
Human Resources Budget Section Detail (FY 2010/11)
Risk Management Section
[4~wi*Tow ® P ® °
P
1-7020-0600-00 $6,000 1-7020-0600-00 0 N/A 0
CONTRACTUAL SERVICES (E) 1-7020-0600-30 6,000 First Aid- Workers Compensation 6,000
1-7020-0640-00 $200 1-7020-0640-00 200 PARMA Membership 200
1-7020-0690-00 $343,900 1-7020-0690-00 343,900 Tort Claims-<15K 8,000
INSURANCE (E) ACWA-J PIA Liability Insurance 183,500
ACWA-J PIA Property Insurance 38,900
ACWA-J PIA Workers Compensation Program 27K/QTR 113,500
1-7020-0710-00 $600 1-7020-0710-00 400 Office Supplies 300
MATERIALS (E) Refreshments -Training, Meetings, Interviews 100
1-7020-0710-10 200 Books & Publications 200
1-7020-0810-00 $2,000 1-7020-0810-10 2,000 Risk Management Training 2,000
1-7020-0830-00 $600 1-7020-0830-00 600 PARMA 600
Section Total $353,300
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Yorba Linda Water District FY 2010/11 Budget
Human Resources Budget Section Detail (FY 2010/11)
Safety Section
Primary G L !~atggory Category Sub Acct No./Sub Sub Appt e- item Des~Criptiort Detail Amt
e . toiif total
1-7030-0580-00 $400 1-7030-0580-10 400 Minute man Press 400
1-7030-0600-00 $13,500 1-7030-0600-00 8,500 All Purpose Solutions -Safety 2,000
CONTRACTUAL SERVICES (E) IndustrailHearing&Pulmonary Management 2,500
Regulation Compliance Inc.-Safety 4,000
1-7030-0600-10 0 N/A 0
1-7030-0600-30 0 N/A 0
1-7030-0600-40 5,000 Temporary Labor 5,000
1-7030-0640-00 $500 1-7030-0640-00 500 PASMA 100
DUES, MEMBERSHIPS, Pacific Safety Council -COSS 400
1-7030-0710-00 $1,900 1-7030-0710-00 1,700 Refreshments-Training, Meetings, Interviews 300
MATERIALS (E) Fi rst Aid Suppl i es 800
Office Supplies - IIPP Binders 600
1-7030-0710-10 200 Books & Publications 200
1-7030-0780-00 $0 1-7030-0780-00 0 Misc Professional Services 0
1-7030-0810-00 $6,000 1-7030-0810-10 6,000 OSHA COMPLIANCE TRAI NI NG 6,000
Section Total $22,300
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Yorba Linda Water District FY 2010/11 Budget
Information Technology
Pat Grady
Assistant General Manager
IT Director
Page 1 84
Yorba Linda Water District FY 2010/11 Budget
Information Technology Organization Chart
(nformation-Technology Department
,
® Yvrba Linda
y~ Water Districl
Organization Chart
Fv 2010-11
Page 85
Yorba Linda Water District FY 2010/11 Budget
Information Technology Programs & Responsibilities
The Information Technology Department provides a variety of specialized services to other departments and the
District at large. Providing access to information through integrated databases, across a local and wide area network
are included in this department, along with management of the District's telephone, facsimile, voice and electronic
mail systems. This department also includes SCADA which is the information system that allows operators to control
and monitor District facilities.
SECTION RESPONSIBILITIES
INFORMATION SYSTEMS SECTION
The information system program administers the development and maintenance of the District's Information Systems
and computer network. It consists of the following: billing, accounting, operations and engineering related information
systems. This program provides planning, employee technical training and coordinating services with contract
consultants.
Also included is technical support, which assists other departments with technology related issues by providing help
desk support. This program provides user computer installations and configuration, technical support and
coordinating services with support contract consultants
This program is responsible for telephones, cell phones, walkie-talkies, facsimiles, voice mail, routers, switches, VPN
and firewalls. This program is also responsible for internet and intranet connections; developing and maintaining the
www.vlwd.com web-site; monitoring and securing the District's computer network data traffic.
GEOGRAPHICAL INFORMATION SYSTEM (GIS) SECTION
This program is charged with building and maintaining the layers of graphic data used by the District to produce visual
representations and analysis for informed decision making in the water and sewer system. This is accomplished by
maintaining the Geographic Information System (GIS), performing geospatial analysis of data and display data on GIS
maps; preparing charts, graphs and displays; coordinating system needs with other departments; defining
requirements for end users; coordinating services with contract consultants for maintenance agreements; researching
information from records, surveys and assessor maps; performing field data collection; programming and scripting for
customization of software applications.
SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SECTION
This program is responsible for the communications and the hardware related to the District's SCADA system.
Communications includes radios, lease lines, and all other means for ensuring SCADA remote sites communicate
with the District's headquarters. Additionally, this program is responsible for all SCADA sensors in the field that
collect and send digital information to the SCADA system via the PLCs.
INFORMATION SYSTEMS PROGRAM:
1. Administer all Information Systems for the District except GIS & SCADA
2. Conduct training on personal computers
3. Administer vender and reseller agreements.
4. Maintain an inventory of all necessary computer supplies and technical support manuals.
5. Develop new template forms and reports and modify existing reports.
6. Study and research new technology that would benefit the district.
7. Administer district IS servers including voice mail server.
8. Setup user environments and access restriction on servers.
9. Implement district information sharing strategy on network.
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Yorba Linda Water District FY 2010/11 Budget
10. Coordinate network backups.
11. Administering the implementation of new information systems and related software and hardware.
12. Troubleshoot hardware and software problems on PC's.
13. Maintain personal computers by installing software updates and running diagnostic utilities.
14. Provide users with support for software or operating system on PC's including installation and setup of new
PC's.
15. Maintain and troubleshoot network printers.
16. Install software upgrades when feasible and available.
17. Install hardware and software updates or upgrades.
18. Troubleshoot network problems.
19. Setup users for network, e-mail, and voice mail servers including passwords.
20. Assist other departments with troubleshooting technical related issues.
21. Administer internet connections with service provider.
22. Maintain point-to-point T-1 connection with the yard
23. Maintain and administer wireless communications with district networks and related hardware.
24. Phone servicing and repairs
25. Cell phones and walkie-talkie
26. Maintaining district web site.
27. Network traffic monitoring for intrusion detection
28. Network Security
29. Maintain and administer district switches, hubs, modems, cabling (CAT 5, 5e, 6) and firewall.
GIS PROGRAM:
1. Coordinates activities related to the implementation, deployment and use of GIS and related technologies
2. Installs, configures, upgrades, and administers GIS software including databases.
3. Provides specifications for, configures and administers GIS workstations, servers and related hardware in
cooperation with IT section.
4. Codes, install, test, and administer custom GIS applications using appropriate code.
5. Create maps and graphs using GIS software and related equipment
6. Meet with users to define data needs, project requirements, required outputs, or to develop applications.
7. Gather, analyze, and integrate spatial data from staff and determine how best the information can be
displayed using GIS
8. Analyze spatial data for geographic statistics to incorporate into documents and reports.
9. Analyze geographic relationships among varying types of data.
10. Prepare metadata and other documentation
11. Operate and maintain GIS system hardware, software, plotter, digitizer, color printers and related equipment.
12. Develop and implement procedures to share GIS database information with other district databases.
13. Identify potential GIS applications to improve operational efficiency and make available geography-based
information to other district departments
14. Establish procedures and methods for data entry into GIS databases and sharing information with district
employee
SCADA PROGRAM:
1. Ensures that all communication links between SCADA equipment in the field with the District's
headquarters.
2. Test and maintain all field sensors that are SCADA related.
3. Consult and make recommendations for SCADA field equipment during new construction projects.
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Yorba Linda Water District FY 2010/11 Budget
Information Technology Personnel Summary
Positions Additions/ Positions Positions to
Authorized Deductions Authorized Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Information Technology
Administration
IT Director 0.5 0 0.5 0.5
0.5 0 0.5 0.5
Information Systems
IS Administrator 1 0 1 1
IS Technician II 1 0 1 1
IS Technician I 1 0 1 1
3 0 3 3
GIS
GIS Technician 1 -0.5 0.5 0.5
GIS Administrator 0 1 1 1
1 0.5 1.5 1.5
SCADA
SCADA Administrator 1 0 1 1
Instrumentation Technician 1 0 1 1
2 0 2 2
Department Totals
6.5 0.5 7 7
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Yorba Linda Water District FY 2010/11 Budget
Information Technology Department Budget (FY 2010/11)
FY 2009/10 Budget FY 2009/10 FY 2010/11 Budget
Forecast
Expenses (Operating)
Salary Related Expenses
Salaries $ 441,357 $ 441,356 $ 421,841
Fringe Benefits $ 81,838 $ 81,838 $ 87,307
Vacation Sale/Purchase $ - $ - $ -
Unemployment Insurance $ - $ - $ -
Overtime $ - $ - $ 2,500
Mandatory Benefits $ 54,509 $ 54,508 $ 52,681
Total Salary Related Expenses $ 577,704 $ 577,702 $ 564,329
Supplies & Services
Communications $ 50,760 $ 73,814 $ 89,060
Contractual Services $ 102,930 $ 62,528 $ 116,680
Data Processing $ 127,635 $ 93,570 $ 120,435
Dues & Memberships $ 1,407 $ 970 $ 1,442
Materials $ 35,875 $ 25,840 $ 39,875
Maintenance $ 97,351 $ 35,942 $ 88,350
Non-Capital Equipment $ 127,031 $ 57,760 $ 71,420
Professional Services $ 63,900 $ 35,163 $ 33,000
Training $ 8,100 $ 5,595 $ 7,750
Travel & Conferences $ 6,700 $ 4,039 $ 5,800
Vehicle Equipment $ 300 $ 3,519 $ -
Supplies & Services Sub-Total $ 621,989 $ 395,221 $ 573,812
Total Operating Expenses $ 1,199,693 $ 972,923 $ 1,138,141
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Yorba Linda Water District FY 2010/11 Budget
IT Budget Section Detail (FY 2010/11)
Information Systems Section
Pft~'GJL Category Category TOW %)b Aoct No./Sub Category Sub AOM POW[ DeSdIption Detail 1-6020-0580-00 $67,760 1-6020-0580-00 200 Misc. Items 200
COMMUNICATIONS (E) 1-6020-0580-10 5,100 (phone Cell Phone Service 5,100
1-6020-0580-20 24,000 Nextel/Sprint Service 24,000
1-6020-0580-30 8,900 Verizon Mobile 3,900
Mobile Broadband Service Verizon Broadband Aircard Service 5,000
1-6020-0580-40 29,560 Time Warner Cable Internet>> 3,600
Communications Lines **AT&T District Lines 25,000
AT&T DSL 960
1-6020-0600-00 $89,680 1-6020-0600-00 39,200 Temp LaborforDocument Imaging 34,200
CONTRACTUAL SERVICES (E) CONTRACTUAL SERVICES (E) Programming Temp 5,000
1-6020-0600-10 180 AT&T District Web Site Hosting 180
1-6020-0600-20 21,600 Lease Agreement for New Engineering 0
Lease Agreements XeroxCopier, Printer Scanner Lease 15,600
Konica Minolta Operations Copier, 6,000
1-6020-0600-30 28,700 Dell Servers Service Contracts 2,000
Warranties & Service Contracts GPSVehicleTrackingService 20,000
Ricoh 480 Scanner/CopierinEng 1,750
Minolta Service Supply Contract for Eng 1,350
APC Data Center UPSOn-Site Service 3,600
1-6020-0620-00 $62,350 1-6020-0620-10 8,500 PerlDesk Replacement 0
DATA PROCESSING (E) Software Purchases Microsoft Volume Licensing Select 6 0
Solar Winds Mgmt. (APN, IP Address 5,500
MS Exchange ServerCALs (25 more) 0
New Softwa re 2,000
MS Termina I Se rver CALs 1,000
1-6020-0620-20 50,100 GP & Cogsdale annual Maintenance 32,000
Software License Renewals Novus Agenda Maintenance renewal 5,500
Solar Winds Engineering'sToolkit 800
Solar Winds Orion Monitoring Tool 3,900
Kiwi Cat Tools 200
Trend Micro NeatSuite AV & Spyware 2,000
Laserfiche Software Assurance Plan 5,000
Enterprise Leave Managerfor Dynamics 450
1-6020-0620-30 3,750 Watchguard x1250e firewall renewal 2,250
Hardware Subscription Renewals BDR monthlycharge foroffsite backup 300
Barracuda Spam firewall Energizer 600
Barracuda Message Archiver Energizer
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Yorba Linda Water District FY 2010/11 Budget
IT Budget Section Detail (FY 2010/11)
Information Systems Section (Con't)
~ e - 7TechNet p B. 1-6020-0640-00 $842 1-6020-0640-00 592 uting 30
DUES,MEMBERSHIPS, Plus Subscription 500
SUBSCRIPTIONS (E) 12
30
PCWorld 20
1-6020-0640-20 250 Misc Memberships 250
1-6020-0710-00 $15,550 1-6020-0710-00 400 Misc. Materials 400
MATERIALS (E) 1-6020-0710-10 1,500 keyboards 800
Desktop Supplies mice 300
blank DVD+R, CD disc etc 200
misc 200
1-6020-0710-20 8,500 HP LaserJet Printers & copiertoners, 8,000
Printer Supplies Xerox Copier/ Printer supplies in Mail 375
Minolta Copier/ Printer supplies forOps 125
1-6020-0710-30 2,600 batteries 800
Cell Phone Supplies holsters & covers 800
chargers 500
misc. 500
1-6020-0710-40 350 Books 350
1-6020-0710-50 200 Power Strips 200
1-6020-0710-60 2,000 Desktop peripherals 900
Hardware Supplies USE, Drives 100
misc. hardware supplies 1,000
1-6020-0730-00 $7,900 1-6020-0730-00 1,000 Misc. Maintenance 1,000
MAINTENANCE (E) 1-6020-0730-05 2,400 HP Printer servicing 2,000
Printer Servicing faxmachines servicing in Engineering 400
1-6020-0730-10 2,000 cell phone servicing/ replacement 1,000
Telco/Phone Servicing Phone switch servicing 500
Building line repairs 500
Security equipment maintenance & 0
1-6020-0730-30 2,000 Cabling(CAT6A,CATSe,fiber) 21000
1-6020-0730-60 500 UPS replacement batteries fordesktops 500
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Yorba Linda Water District FY 2010/11 Budget
IT Budget Section Detail (FY 2010/11)
Information Systems Section (Con't)
LaERM2EE
1-6020-0750-00 $22,700 1-6020-0750-05 5,500 Oldest server replacement 0
NON-CAPITAL EQUIPMENT (E) Servers ForefrontTMG ProxyServer including 5,500
1-6020-0750-10 4,200 Dell OptiplexPCs 3,000
Desktops thin clients 1,200
1-6020-0750-15 1,700 Dell Latitude E-series 1,700
1-6020-0750-20 500 New printers 500
Printers Fujitsu scanners for Laserfiche(Ops, 0
1-6020-0750-25 750 Miscnetwork equipment such as 400
Networking Equipment KVM System Inteface pods 250
Network Storage Devices 0
Networkswitches 100
1-6020-0750-30 1,000 Data Center misc. equipment (Rack & 1,000
Tools & Equipment CPI Evolution Cable Management for 0
1-6020-0750-35 500 HID proximity badges for building 500
1-6020-0750-40 4,350 LCD Monitors 2,400
Audio/Visual Digital Voice Recorder for HR 350
Misc. 1,000
Digital Cameras 600
1-6020-0750-45 1,000 Phones & Accessories 1,000
1-6020-0750-50 2,000 Multimode duplex50/125 LC/LCfiber 1,000
Cabling DVI, VGA, DB9, Display Port, HDMI, 600
Adapters 400
1-6020-0750-95 1,200 Misc Items 1,200
1-6020-0780-00 $7,000 1-6020-0780-10 2,000 Network/Hardware Consulting 2,000
PROFESSIONAL SERVICES (E) 1-6020-0780-20 4,000 Software Consulting 4,000
1-6020-0780-30 0 Data Conversion 0
1-6020-0780-40 1,000 Technical Support 1,000
1-6020-0810-00 $5,000 1-6020-0810-00 5,000 ITTechnical Training 5,000
PROFESSIONAL PROFESSIONALDEVELOPMENT(E) TestOut121TCertificationSuite CBT 0
1-6020-0830-00 $4,000 1-6020-0830-00 4,000 Mileage and Travel Reimbursement 500
TRAVEL & CONFERENCES (E) TRAVEL & CONFERENCES (E) WinConnections/DevConnections 2,200
Interop (April/May) 2011 1,300
Section Total $282,7$2
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Yorba Linda Water District FY 2010/11 Budget
IT Budget Section Detail (FY 2010/11)
GIS Section
Primary GIL Category Category Sub Acct NojSub Category Sub Acct Detail Item Description Detail Ahft
'I Uw t Total
1-6030-0600-00 $0 1-6030-0600-00 0 GISTEMP (CIP$15,000) 0
1-6030-0620-00 $26,000 1-6030-0620-10 0 Infrared Image Software (CIP $5,000) 0
DATA PROCESSING (E) 1-6030-0620-20 26,000 Info Water & InfoSewer 3,000
Software License Renewals Freeance Annual Software Maintenance 2,500
ArclnforConcurrent Use Primary Maintenance 3,500
ArcGIS Server Standard Enterprise Up to 4 Cores Ma 6,000
Parcel Data Renewal (5yrs contract)--this will be 9,000
ArcView Single Use Primary Maintenance 500
AutoCAD & Map 3Dv2010 Renewal Licenses 1,500
1-6030-0710-00 $3,800 1-6030-0710-20 3,500 Atlas Reprint Supplies (large format 2406 & 11x17) 3,500
MATERIALS (E) 1-6030-0710-40 300 Books 300
1-6030-0730-00 $0 1-6030-0730-00 0 N/A 0
MAINTENANCE (E)
1-6030-0750-00 $0 1-6030-0750-10 0 1 GIS Computer for Te mp (CI P $ 5,000) 0
NON-CAPITAL EQUIPMENT (E) 1-6030-0750-20 0 N/A 0
1-6030-0780-00 $1,000 1-6030-0780-20 1,000 Software Consulting 1,000
PROFESSIONAL SERVICES (E)
1-6030-0810-00 $1,000 1-6030-0810-00 1,000 GIS Training 1,000
PROFESSIONAL
DEVELOPMENT(E)
1-6030-0830-00 $400 1-6030-0830-00 400 Mileage and Travel Reimbursement 100
TRAVEL & CONFERENCES (E) ESRI Conference 300
Section Total $32,200
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Yorba Linda Water District FY 2010/11 Budget
IT Budget Section Detail (FY 2010/11)
SCADA Section
1-6040-0580-00 $21,300 1-6040-0580-30 800 Broa dba nd SCADA 800
COMMUNICATIONS (E) 1-6040-0580-40 20,500 AT&TCircuits (T-1, DSO's) 20,500
1-6040-0600-00 $7,000 1-6040-0600-30 7,000 Cisco Smartnet premium (forCisco 1842 router) 3,000
CONTRACTUAL SERVICES (E) Warranties & Service Cisco Sma rtnet pre mi um (for Cisco 3825 route r) 2,500
Contracts Dell Servers Service contracts 1,500
1-6040-0620-00 $32,085 1-6040-0620-10 5,000 Wonderware calc & addistional Platform & views 0
DATA PROCESSING (E) Software Purchases Terminal services calcs & OtherCalc-Lic. 750
Misc. software 2,750
Unity sm. 1,500
1-6040-0620-20 26,685 Proworks 32 light 650
Software License Renewals Proworks 32 full 1,285,
Wonderware Premium Support 20,100
Concept XL 2,900
Unity 500
Concept Med. 1,250
1-6040-0620-30 400 BDR service 400
1-6040-0640-00 $600 1-6040-0640-20 600 AWWA 230
DUES,MEMBERSHIPS,SUBSCRI Instrumentation system & Automation Society x2 250
PTIONS (E) Water Environment Federation 120
1-6040-0710-00 $20,525 1-6040-0710-40 300 Books 300
MATERIALS (E) 1-6040-0710-50 3,750 Electrical Supplies 3,750
1-6040-0710-60 3,500 Hardware Supplies 3,500
1-6040-0710-70 650 Calibration Supplies 650
1-6040-0710-80 12,325 Level indicators 5,400
Meters & Sensors LELsensors 625
Flow meter 2,500
Integral Manaflods forflow& Pressure meters 2,000
Pressure meter 1,800
1-6040-0730-00 $80,450 1-6040-0730-15 2,000 Flow Meter Calibration 2,000
MAINTENANCE (E) 1-6040-0730-20 18,750 Electrica I Gene ra I Ma i nte na nce 18,750
Electrical General Reservoir Sensor Access (2 sites) 0
1-6040-0730-25 0 Electrical Motor Control Center Work 0
1-6040-0730-30 4,650 Conduit Replacement Rim Rd. to Chino Reservoir 0
Cabling&WAN Conduit Replacement ValleyViewto Gardena 4,000
Communication Cabling & WAN Communication 650
1-6040-0730-40 10,000 Radio repairs & Servicing 10,000
1-6040-0730-45 8,500 Signal Conditioners-Converters 800
PLC Hardware Power Supply 1,200
Moduals replacements 5,000
M340 system 0
Terminal Blocks 1,500
1-6040-0730-50 10,000 PLC -SCADAModifications 10,000
1-6040-0730-55 1,800 Security & Gas detectors 1,800
1-6040-0730-60 7,500 UPS& Back-up Powersystems 7,500
1-6040-0730-65 2,250 Cooling&A/C Servicing 2,250
1-6040-0730-70 15,000 Instrumentation 15,000
Page 94
Yorba Linda Water District FY 2010/11 Budget
IT Budget Section Detail (FY 2010/11)
SCADA Section (Con't)
4
W Au#
sokA* e• e• POTbEill
$48,720 1-6040-0750-15 3,500 Notebook replacements 3,500
NON-CAPITAL EQUIPMENT (E) 1-6040-0750-25 5,670 Cisco 1841 Router CDB 1,890
Networking Equipment Cisco 1841 Router Box Canyon 1,890
FieldRouters -switches - fiber device 0
Cisco 1841 Router Bryant Ranch 0
Cisco 1841 Router Elk Mt. 1,890
1-6040-0750-30 1,550 Tools & Equipment 1,550
1-6040-0750-35 0 Security 0
1-6040-0750-55 2,500 PLCs & Panels 2,500
1-6040-0750-60 3,500 Instrumentation Sensors & Meters 2,000
Instrumentation Sensors & Smart Bob RI-Chem 1,500
Meters
1-6040-0750-65 10,500 Electrical Upgrades 10,500
1-6040-0750-70 12,600 (Radio) Box Canyon to Hidden Hills 3,800
Redundant SCADA (Radio) Elk Mt to Hidden Hills with 5,000
Communications Radio Systems (Radio) Bryant Ranch to Hidden Hills 0
(Radio) CDB to Hidden Hills 3,800
1-6040-0750-80 7,500 Gas Detector Replacement (3 sites) 7,500
1-6040-0750-85 0 Standby Generators 0
1-6040-0750-90 1,400 Calibration equipment 1,400
1-6040-0780-00 $25,000 1-6040-0780-10 1,000 Network/Hardware Consulting 1,000
PROFESSIONAL SERVICES (E) 1-6040-0780-20 23,000 PLC progra m to Concept OC-51 0
PLC program to Concept Wel119 (3 0
PLC progra m to Concept Va I I ey Vi ew (5 0
PLCprogramtoConcept - Wells 8,000
MSO 5,000
SCADA s ys t e m programing 10,000
PLC program to Concept W ell 15 (2 0
PLC program to Concept W ell 18 (3 0
1-6040-0780-40 1,000 Technical Support 1,000
1-6040-0810-00 $1,750 1-6040-0810-00 1,750 Awwa training 500
PROFESSIONAL DEVELOPMENT Wonderwa re training 1,250
(E) Concept PLC programming training 0
1-6040-0830-00 $1,40011-6040-0830-00 1,400 Awwa Conference 1,400
Section Total $238,830
Page 95
Yorba Linda Water District FY 2010/11 Budget
Operations
Lee Cory
Operations Manager
Page 1 96
Yorba Linda Water District FY 2010/11 Budget
Operations Department Organization Chart
Operations Department
Yorba Linda
® Water District
Organization Chart
FY 2010-11
Page 97
Yorba Linda Water District FY 2010/11 Budget
Operations Programs & Responsibilities
The Operations Department is delegated the responsibilities of maintaining and overseeing the District's water
storage, production, pumping and distribution systems; sewer collection systems; operation of wells and related water
production equipment; fleet and equipment maintenance. These responsibilities are achieved through the following
sections.
SECTION RESPONSIBILITIES:
OPERATIONS ADMINISTRATION
Activities of the operations administration include the day-to-day supervision and administration of maintenance,
production and inventory work. The department's safety and risk management program are undertaken in this section.
WATER OPERATIONS AND MAINTENANCE
The Department undertakes the maintenance and repair of all water distribution facilities and appurtenances. This
section also includes ongoing programs such as the fire hydrant maintenance; valve turning programs; dead end
water main flushing; the meter installation and replacement program, and the maintenance of the District's Air
Vacuum and Air Release systems.
SEWER OPERATIONS AND MAINTENANCE
The Department is responsible for implementation of the District's Sewer System Management Plan that includes;
system inspection (CCTV) cleaning, repairs, grease control, and monthly reporting of sewer overflows to the State.
This plan also includes system capacity and rehabilitation assessments, in addition to other supplemented Waste
Discharge Requirements.
WATER PRODUCTION
The Production Section is responsible for the operation of the District's water supply, water storage and water
disinfection systems. This includes the operation and maintenance of the following systems, chlorine generation and
application, booster pump stations, water wells and imported water connections. The primary objective is to meet
customer water demands on a daily basis. Activities include overseeing the maintenance of the supply wells, booster
stations, system pressure regulating, disinfection systems and monitoring of the District's reservoir levels, and the
under-drain systems of reservoirs.
Water Production depends on and is the end user of the Supervisory Control and Data Acquisition System (SCADA).
Production interfaces with the IT Department to develop programming, reports and updates of the SCADA system.
Updates include remote systems such as flow meters, level transmitters, the human machine interface (HMI).
Production SCADA interface includes technical support and planning of the SCADA system and the wide area
network communication systems, working with contractors on new booster stations and reservoirs to bring the new
controls into the District's control system. Additional interfacing extends to maintenance, repair and control changes
to the District's remote telemetry systems, programmable logical controllers (PLC's) and related control devices, and
instrumentation.
MECHANICAL SERVICES
The Department carries out the maintenance on the District's fleet of vehicles, heavy equipment, and natural gas fired
booster engines and small equipment.
FACILITIES MAINTENANCE
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Yorba Linda Water District FY 2010/11 Budget
This section is responsible for the maintenance and upkeep of District buildings and facilities sites. It interfaces and
oversees work of outside contractors as relate to performing facility maintenance.
OPERATIONS ADMINISTRATION PROGRAM:
1. Conduct bi-weekly safety meetings.
2. Conduct building and yard safety inspections.
3. Administer the operations department budget.
4. Administer the sale of surplus equipment.
5. Administer mandated personnel training during the fiscal year.
6. Administer the 9/80 work schedule.
7. Interact with regulatory agencies as required.
8. Administer regulatory programs assigned to the Operations Department
WATER OPERATION AND MAINTENANCE PROGRAM:
1. Respond to approximately 380 meter repair work orders each year.
2. Respond to approximately 510 leak repairs work orders each year.
3. Respond to approximately 180 customer complaints per month.
4. Service, and repair as necessary, approximately 360 air release/vacuum breaker valves annually.
5. Continue system valve maintenance & replacement program. Operate approximately 5,000 valves annually.
6. Repair or replace fire hydrants on an as needed basis.
7. Flush approximately 460 dead-ends twice (2) each year.
8. Inspect and service approximately 4,000 fire hydrants for correct operation annually.
9. Respond to contractor emergency problems as necessary.
10. Assist engineering in pipeline shut-downs for construction jobs.
11. Assist engineering in water quality program activities. Installing new sampling stations and maintaining
approximately 37 existing stations.
SEWER OPERATION AND MAINTENANCE PROGRAM:
1. Check and service sewer lift station once per week.
2. Clean approximately 16,000 linear feet of sewer lines per week.
3. Respond to approximately six sewer complaints per month.
4. Respond to approximately six contractor emergency problems each year.
5. Comply with mandated Waste Discharge Regulation, by responding to all compliance rules and best
management practices as dictated by the State Water Resources Control Board.
6. Monitor, analyze, document and file waste discharge reports to the Regional Water Quality Control Board
throughout each year.
7. Televise approximately 1,000 feet of sewer main weekly.
WATER PRODUCTION PROGRAM:
1. Provide necessary supply of local and imported water to meet customer needs.
2. Conduct combined daily and weekly on-site plant inspections of production facilities.
3. Oversee weed abatement program at reservoir and booster sites.
4. Assist in the annual upgrade of the computer telemetry system.
5. Perform maintenance on approximately 100 pressure reducing station valves per year.
6. Monitor and report on energy prices and usage.
7. Ensure proper performance of well, booster and CL2 systems.
8. Assess the Cathodic Protection system.
9. Provide for continuous and reliable operation of the District's telemetry system.
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Yorba Linda Water District FY 2010/11 Budget
10. Maintain the SCADA system programmable logic controllers (PLC's) and communications systems.
11. Increase the reliability and improve security of the SCADA systems.
12. Maintain the SCADA system historian, protect the data, and provide the stored data to the District's
Departments as needed.
13. Replace obsolete PLC hardware.
14. Interface and build human machine interfaces (HMI) to newly constructed facilities.
15. Maintain human machine interfaces (HMI) and program changes to meeting operational requirements or
changes.
16. Maintain instrumentation & perform calibrations (i.e. flow meters, pressure meters, and level transmitters.
MECHANICAL SERVICES PROGRAM:
1. Conduct routine service on the District's rolling stock and major equipment.
2. Conduct routine service on the District's 15 stationary natural gas engines.
3. Conduct routine service on the District's small equipment.
4. Assist in development of specifications for vehicles and equipment used by District.
5. Assist in the purchase of budgeted vehicles and equipment.
6. Assure AQMD compliance of stationary natural gas engines.
FACILITY MAINTENANCE
1. Carry out repairs to buildings and ancillary equipment; Co-ordinate with outside contractors when required.
2. Conduct site maintenance including mowing, weed abatement, graffiti removal, and building upkeep.
3. Ensure Richfield yard is kept in a clean and safe condition.
4. Conduct emergency repairs to facilities after hours and at weekends.
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Yorba Linda Water District FY 2010/11 Budget
Operations Personnel Summary
Positions Additions) Positions Positions to
Authorized Deductions Authorized Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Operations
Administration
Operations Manager 1 0 1 1
Operations Secretary 1 -1 0 0
Operations Assistant 0 1 1 1
2 0 2 2
Water Operations & Maint.
Water Maintenance Superint. 1 0 1 1
Sr. Maint. Distribution Operator 4 0 4 3
Maint. Distribution Operator III 4 0 4 3
Maint. Distribution Operator II " 6 0 6 5
Maintenance Worker 1 6 0 6 6
21 0 21 18
Sewer Operations & Maint.
Sr. Maint. Distribution Operator 1 0 1 1
Maint. Distribution Operator 111 1 0 1 1
Maint. Distribution Operator II 1 0 1 1
Maintenance Worker 1 2 0 2 2
5 0 5 5
Water Production
Chief Plant Operator 1 0 1 1
Sr. Plant Operator 1 0 1 1
Maint. Distribution Operator II 1 0 1 1
Plant Operator II 4 0 4 3
7 0 7 6
Mechanical Services
Sr. Fleet Mechanic 1 0 1 1
Mechanic 111 1 0 1 1
Mechanic 11 1 0 1 1
3 0 3 3
Facilities Maintenance
Facilities Maintenance 1 0 1 1
1 0 1 1
Department Totals
39 0 39 35
(2) positions underfilled with Maintenance Worker I
" Underfilled with Maintenance Worker I
Page 101
Yorba Linda Water District FY 2010/11 Budget
Operations Department Budget (FY 2010/11)
FY 2009/10 Budget FY 2009/10 FY 2010/11 Budget
Forecast
Expenses (Operating)
Salary Related Expenses
Salaries $ 2,047,532 $ 2,047,533 $ 2,185,834
Fringe Benefits $ 681,984 $ 681,984 $ 569,459
Vacation Sale/Purchase $ - $ - $ -
Unemployment Insurance $ - $ - $ -
Overtime $ - $ - $ 108,000
Mandatory Benefits $ 336,245 $ 336,245 $ 347,176
Total Salary Related Expenses $ 3,065,761 $ 3,065,762 $ 3,210,469
Supplies & Services
Communications $ 1,680 $ 2,189 $ 3,700
Contractual Services $ 615,250 $ 499,781 $ 342,900
Dues & Memberships $ 2,157 $ 2,329 $ 2,246
Fees & Permits $ 32,000 $ 27,526 $ 29,902
Materials $ 401,550 $ 360,527 $ 289,950
Maintenance $ 316,500 $ 76,187 $ 278,500
Non-Capital Equipment $ 26,000 $ 23,543 $ 38,450
Office Expense $ 20,300 $ 9,519 $ 15,500
Professional Services $ 51,000 $ 9,347 $ 27,500
Training $ 23,200 $ 12,595 $ 15,500
Travel & Conferences $ 11,050 $ 1,496 $ 4,300
Utilities $ 27,000 $ 97,784 $ 123,000
Vehicle Equipment $ 282,210 $ 225,036 $ 312,850
Supplies & Services Sub-Total $ 1,809,897 $ 1,347,859 $ 1,484,298
Total Operating Expenses $ 4,875,658 $ 4,413,621 $ 4,694,767
Page 1 102
Yorba Linda Water District FY 2010/11 Budget
Operation Budget Section Detail (FY 2010/11)
Administration Section
1-5010-0580-00 $500 1-5010-0580-20 500 Manuals/Books/Magazines 500
1-5010-0600-00 $5,000 1-5010-0600-70 5,000 Miscellaneous Contractor Services 5,000
1-5010-0645-00 $300 1-5010-0645-15 300 E.P.A. Fee's 300
1-5010-0640-00 $796 1-5010-0640-05 55 CESA 55
DUES,MEMBERSHIPS, 1-5010-0640-10 396 AWWAMemberships 396
SUBSCRIPTIONS (E) 1-5010-0640-20 250 CWEAMemberships 250
1-5010-0640-30 50 OCWAMemberships 50
1-5010-0640-40 45 WEF Membership 45
1-5010-0710-00 $8,000 1-5010-0710-65 8,000 PPE Equipment 8,000
1-5010-0750-00 $100 1-5010-0750-50 100 Safety Equipment (includes Traffic Equipment) 100
1-5010-0760-00 $15,500 1-5010-0760-10 2,500 Paper Supplies 2,500
OFFICE EXPENSE (E) 1-5010-0760-20 3,000 Printer Ink 3,000
1-5010-0760-30 10,000 Misc Supplies 10,000
1-5010-0780-00 $17,500 1-5010-0780-20 15,000 Emergency Service Consultant 15,000
PROFESSIONAL SERVICES (E) 1-5010-0780-30 0 UrbanWaterMa nageme ntPlanConsultant 0
1-5010-0780-40 2,500 Legal Fees 2,500
1-5010-0810-00 $2,500 1-5010-0810-10 100 Safety 100
PROFESSIONAL 1-5010-0810-20 500 Job Training 500
DEVELOPMENT(E) 1-5010-0810-30 1,600 Emergency Response 1,600
1-5010-0810-40 300 Certificate Reimbursement 300
1-5010-0830-00 $1,550 1-5010-0830-10 300 Travel 300
TRAVEL & CONFERENCES (E) 1-5010-0830-20 500 Lodging 500
1-5010-0830-30 300 Meals 300
1-5010-0830-40 450 Registration 450
Section Total $51,746
Page 103
Yorba Linda Water District FY 2010/11 Budget
Operation Budget Section Detail (FY 2010/11)
Water Operation & Maintenance Section
x a x D r r A° x Y
° x @
1-5020-0580-00 $200 1-5020-0580-20 200 Manuals/Books/Magazines 200
1-5020-0600-00 $155,000 1-5020-0600-15 120,000 Asphalt Paving 120,000
CONTRACTUAL SERVICES (E) 1-5020-0600-20 20,000 Concrete Repair 20,000
1-5020-0600-50 10,000 Uniforms 10,000
1-5020-0600-70 5,000 Miscellaneous Contractor Services 5,000
1-5020-0640-00 $600 1-5020-0640-10 600 AWWAMemberships 600
DUES,MEMBERSHIPS,
SUBSCRIPTIONS (E)
1-5020-0645-00 $16,902 1-5020-0645-05 402 AQMD Permits 402
FEES & PERMITS (E) 1-5020-0645-10 15,000 Landfill (Orange County & Dan Coop) 15,000
1-5020-0645-25 1,500 NPDES Deminimus (RWQCB) 1,500
1-5020-0710-00 $212,000 1-5020-0710-02 2,000 Arrow Hardware 2,000
MATERIALS (E) 1-5020-0710-05 20,000 Road Material 20,000
1-5020-0710-13 10,000 Air-Vac parts 10,000
1-5020-0710-20 10,000 Water Main Repair Parts 10,000
1-5020-0710-25 50,000 Hydrant Repair Parts 50,000
1-5020-0710-28 3,000 McFadden Dale 3,000
1-5020-0710-30 25,000 Valve Repair Parts 25,000
1-5020-0710-40 40,000 N/A 40,000
1-5020-0710-45 2,000 Meter Repair Parts 2,000
1-5020-0710-50 0 N/A 0
1-5020-0710-60 10,000 Meter Boxes/Lids/Vaults 10,000
1-5020-0710-90 35,000 Water Service Repair Parts 35,000
1-5020-0710-94 5,000 Miscellaneous Warehouse Parts 5,000
1-5020-0730-00 $50,000 1-5020-0730-40 50,000 Pipeline Repairs 50,000
1-5020-0750-00 $16,600 1-5020-0750-10 3,000 Hand Tools 3,000
NON-CAPITAL EQUIPMENT (E) 1-5020-0750-15 4,000 Equipment Rental 4,000
1-5020-0750-20 5,000 Road Equipment (Jackhammers, Wackers, etc.) 5,000
1-5020-0750-30 2,000 Power Tools 2,000
1-5020-0750-50 1,600 Traffic Cones, Barricades, and Signs 1,600
1-5020-0750-55 1,000 Safety Equipment Repairs 1,000
1-5020-0780-00 $2,500 1-5020-0780-40 2,500 Legal Fees 2,500
1-5020-0810-00 $8,300 1-5020-0810-10 1,000 Safety 1,000
PROFESSIONAL 1-5020-0810-20 6,000 Job Training 6,000
DEVELOPMENT(E) 1-5020-0810-40 1,300 Certificate Reimbursement 1,300
1-5020-0830-00 $900 1-5020-0830-10 300 Travel 300
TRAVEL & CONFERENCES (E) 1-5020-0830-20 200 Lodging 200
1-5020-0830-30 200 Meals 200
1-5020-0830-40 200 Registration 200,
Section Total $463,002
Page 104
Yorba Linda Water District FY 2010/11 Budget
Operation Budget Section Detail (FY 2010/11)
Sewer Operation & Maintenance Section
a e e
2-5030-0580-00 $2,100 2-5030-0580-10 2,000 FOG Materials 2,000
COMMUNICATIONS (E) 2-5030-0580-20 100 Manuals/Books/Magazines 100
2-5030-0600-00 $7,200 2-5030-0600-15 6,000 Asphalt Paving 6,000
CONTRACTUAL SERVICES (E) 2-5030-0600-50 1,200 Uniforms 1,200
2-5030-0640-00 $400 2-5030-0640-20 400 CWEAMemberships 400
DUES,MEMBERSHIPS, CWEA Memberships
SUBSCRIPTIONS (E)
2-5030-0645-00 $3,700 2-5030-0645-20 2,400 FOG Inspections & Fees (OCSD) 2,400
FEES& PERMITS (E) 2-5030-0645-30 1,300 WDR -SSO(SWRCB) 1,300
2-5030-0710-00 $11,000 2-5030-0710-02 400 Arrow Hardwa re 400
MATERIALS (E) 2-5030-0710-28 600 McFadden Dale 600
2-5030-0710-92 10,000 Sewer Main Repair Parts 10,000
2-5030-0730-00 $28,500 2-5030-0730-15 1,000 Electrical Repair Work 1,000
MAINTENANCE (E) 2-5030-0730-55 1,500 Sewer lift Station Repairs 1,500
2-5030-0730-60 20,000 Sewer Line Repairs 20,000
2-5030-0730-65 6,000 Vector Control in Manholes 6,000
2-5030-0750-00 $13,150 2-5030-0750-05 10,000 CCTV Repairs 10,000
NON-CAPITAL EQUIPMENT(E) 2-5030-0750-10 1,500 Hand Tools 1,500
2-5030-0750-50 850 Traffic Cones, Barricades, and Signs 850
2-5030-0750-55 800 Safety Equipment Repairs 800
2-5030-0780-00 $4,500 2-5030-0780-10 3,000 Water/Sewer Consultant 3,000
PROFESSIONAL SERVICES (E) 2-5030-0780-40 1,500 Legal Fees 1,500
2-5030-0810-00 $1,800 2-5030-0810-10 500 Safety 500
PROFESSIONAL 2-5030-0810-20 1,000 Job Training 1,000
DEVELOPMENT(E) 2-5030-0810-40 300 Certificate Reimbursement 300
2-5030-0830-00 $550 2-5030-0830-10 200 Travel 200
TRAVEL & CONFERENCES (E) 2-5030-0830-20 100 Lodging 100
2-5030-0830-30 150 Meals 150
2-5030-0830-40 100 Registration 100
Section Total 1$72,900,
Page 105
Yorba Linda Water District FY 2010/11 Budget
Operation Budget Section Detail (FY 2010/11)
Water Production Section
Primary GIL Category Category Total Sub Acct No./Sub Sub Acct Detail Item Description Detail Amt
1-5040-0580-00 $400 1-5040-0580-20 400 Manuals/Books/Magazines 400
1-5040-0600-00 $3,200 1-5040-0600-50 1,200 Uniforms 1,200
CONTRACTUAL SERVICES (E) 1-5040-0600-70 2,000 Miscellaneous Contractor Services 2,000
1-5040-0640-00 $450 1-5040-0640-10 400 AWWA Memberships 400
DUES,MEMBERSHIPS, 1-5040-0640-30 50 OCWAMemberships 50
SUBSCRIPTIONS (E)
1-5040-0660-00 $775,514 1-5040-0660-20 563,721 S.C.E. 563,721
FUEL& POWER-PUMPING (E) 1-5040-0660-30 211,793 The Gas Company 211,793
1-5040-0670-00 $551,285 1-5040-0670-10 150,170 City of Anaheim 150,170
FUEL& POWER, WELLS& 1-5040-0670-20 194,714 S.C.E. 194,714
YARD PUMPING (E) 1-5040-0670-30 206,401 The Gas Company 206,401
1-5040-0680-00 $2,499,991 1-5040-0680-00 2,499,991 O.C.W.D.Replenishment Assessment 2,499,991
1-5040-0710-00 $46,400 1-5040-0710-02 1,500 Arrow Hardware 1,500
MATERIALS (E) 1-5040-0710-15 5,000 Cla-Valve Parts 5,000
1-5040-0710-17 5,000 Pump Repair Parts 5,000
1-5040-0710-28 1,800 McFadden Dale 1,800
1-5040-0710-75 19,500 Salt 19,500
1-5040-0710-81 100 Welding Supplies 100
1-5040-0710-84 13,000 Production Repair Parts 13,000
1-5040-0710-85 500 Cleaning/Painting Supplies 500
1-5040-0730-00 $139,000 1-5040-0730-05 4,000 CL2 System Service 4,000
MAINTENANCE (E) 1-5040-0730-10 14,000 Electrical Motor& Pump Repairs 14,000
1-5040-0730-15 6,000 Electric Repair Work 6,000
1-5040-0730-25 14,000 Reservoir Inspections & Cleaning 14,000
1-5040-0730-30 60,000 Wells: Maint. & Repairs 60,000
1-5040-0730-45 21,000 Water Softener Service 21,000
1-5040-0730-75 20,000 Pump Repairs 20,000
1-5040-0750-00 $1,600 1-5040-0750-10 200 Hand Tools 200
NON-CAPITAL EQUIPMENT (E) 1-5040-0750-30 400 Power Tools 400
1-5040-0750-50 200 Traffic Cones, Barricades, and Signs 200
1-5040-0750-55 800 Safety Equipment Repairs 800
1-5040-0780-00 $2,000 1-5040-0780-40 2,000 Legal Fees 2,000
1-5040-0805-00 $440,000 1-5040-0805-00 440,000 Municipal Water District of O.C. 440,000
1-5040-0800-00 $8,400,446 1-5040-0800-00 8,400,446 Purchased Water 8,400,446
1-5040-0810-00 $1,900 1-5040-0810-10 500 Safety 500
PROFESSIONAL 1-5040-0810-20 1,000 Job Training 1,000
DEVELOPMENT(E) 1-5040-0810-40 400 Certificate Reimbursment 400
1-5040-0830-00 $1,300 1-5040-0830-10 200 Travel 200
TRAVEL & CONFERENCES (E) 1-5040-0830-20 400 Lodging 400
1-5040-0830-30 200 Meals 200
1-5040-0830-40 500 Registration 500
Section Total $12,863,486
Page 106
Yorba Linda Water District FY 2010/11 Budget
Operation Budget Section Detail (FY 2010/11)
Mechanical Services Section
10
1-5050-0580-00 $500 1-5050-0580-20 500 Manuals/Books/Magazines 500
COMMUNICATIONS (E)
1-5050-0645-00 $9,000 1-5050-0645-05 7,000 AQMD Permits 7,000
FEES& PERMITS (E) 1-5050-0645-35 2,000 Haz Mat Fee (CCFA) 2,000
1-5050-0710-00 $4,900 1-5050-0710-02 100 Arrow Hardware 100
MATERIALS (E) 1-5050-0710-28 1,300 McFadden Dale 1,300
1-5050-0710-80 3,000 Mech. Shop Supplies 3,000
1-5050-0710-81 500 Welding Supplies 500
1-5050-0750-00 $6,000 1-5050-0750-10 2,000 Hand Tools 2,000
NON-CAPITAL EQUIPMENT(E) 1-5050-0750-30 1,000 PowerTools 1,000
1-5050-0750-40 3,000 Misc Mech Shop Equipment 3,000
1-5050-0810-00 $600 1-5050-0810-10 200 Safety 200
PROFESSIONAL 1-5050-0810-20 200 Job Training 200
DEVELOPMENT(E) 1-5050-0810-40 200 Certificate Reimbursment 200
1-5050-0890-00 $312,850 1-5050-0890-10 750 Gasoline 750
VEHICLE EXPENSES 1-5050-0890-11 500 Admin -Vehicle Maint 500
1-5050-0890-20 12,000 Finance -Gas 12,000
1-5050-0890-21 5,000 Finance -Vehicle Maint 5,000
1-5050-0890-30 11,000 Engineering-Gas 11,000
1-5050-0890-31 7,000 Engineering-Vehicle Maint 7,000
1-5050-0890-40 1,000 CPS-Admin Vehicle Maint 1,000
1-5050-0890-41 3,000 CPSAdminGas 3,000
1-5050-0890-42 45,000 CPSWaterVehicle Maintenance 45,000
1-5050-0890-43 3,000 CPS-Water Equipment Maintenance 3,000
1-5050-0890-44 55,000 CPS-Water-Gas 55,000
1-5050-0890-45 7,500 CPS-Water-Diesel 7,500
1-5050-0890-46 20,000 CPS-Sewer Vehicle Maint 20,000
1-5050-0890-47 1,000 CPS-Sewer Equipment Maint 1,000
1-5050-0890-48 5,000 CPS-Sewer-Gas 5,000
1-5050-0890-49 6,500 CPS-Sewer-Diesel 6,500
1-5050-0890-50 5,000 CPS-Production Vehicle Maint 5,000
1-5050-0890-51 1,000 CPS-Production Equipment Maint 1,000
1-5050-0890-52 15,000 CPS- Production -Gas 15,000
1-5050-0890-53 2,000 CPSMechSvcs -VehicleMaint 2,000
1-5050-0890-54 4,500 CPS-MechSvcs-Gas 4,500
1-5050-0890-55 1,000 CPS-Facilities -VehicleMaint 1,000
1-5050-0890-56 2,500 CPS-Facilities-Gas 2,500
1-5050-0890-57 3,000 CPS-Taal Repair 3,000
1-5050-0890-70 2,000 IT-Vehicle Maintenance 2,000
1-5050-0890-71 3,600 IT-Gas 3,600
1-5050-0890-80 75,000 Stationary Engine Maint 75,000
1-5050-0890-81 12,000 Stationary Engine Emissions Testing 12,000
1-5050-0890-90 3,000 Haz Mat Disposal 3,000
Section Total $333,850
Page 107
Yorba Linda Water District FY 2010/11 Budget
Operation Budget Section Detail (FY 2010/11)
Facilities Maintenance Section
M. WIMR-.,
725,000 1-5060-0600-00 $172,500 1-5060-0600-05 0 AC&Heating 13,000
CONTRACTUALSERVICES(E) 1-5060-0600-10 0 AlarmService 1,500
1-5060-0600-15 As phaIt Paving 25,000
1-5060-0600-20 2,000 Concrete Repair 2,000
1-5060-0600-30 5,500 Disposal Service 5,500
1-5060-0600-35 75,000 Janitorial Service 75,000
1-5060-0600-40 41,000 Landscape Service 41,000
1-5060-0600-45 500 Pest Control Service 500
1-5060-0600-50 2,500 Uniforms 2,500
1-5060-0600-70 6,500 Miscellaneous Contractor Services 6,500
1-5060-0710-00 $7,650 1-5060-0710-02 150 Arrow Hardware 150
MATERIALS (E) 1-5060-0710-10 5,000 Building Repair Parts 5,000
1-5060-0710-28 1,000 McFadden Dale 1,000
1-5060-0710-85 500 Cleaning/PaintingSupplies 500
1-5060-0710-98 1,000 Landscape Supplies 1,000
1-5060-0730-00 $61,000 1-5060-0730-15 12,000 Electrical Repair Work 12,000
MAINTENANCE (E) 1-5060-0730-35 2,500 Fire Extinguiser Maint/Calibration 2,500
1-5060-0730-50 45,000 Painting& Fencing 45,000
1-5060-0730-70 1,500 Lock Repairs 1,500
1-5060-0750-00 $1,000 1-5060-0750-10 500 Hand Tools 500
NON-CAPITAL EQUIPMENT (E) 1-5060-0750-30 0 Power Tools 0
1-5060-0750-50 500 Safety Equipment 500
1-5060-0780-00 $1,000 1-5060-0780-40 1,000 Legal Fees 1,000
PROFESSIONAL SERVICES (E) Legal Fees
1-5060-0810-00 $400 1-5060-0810-10 200 Safety 200
PROFESSIONAL 1-5060-0810-20 200 Job Training 200
DEVELOPMENT (E) Job Training
1-5060-0870-00 $123,000 1-5060-0870-10 122,000 Electric 122,000
UTILITIES (E) 1-5060-0870-20 1,000 Gas 1,000
Section Total $366,550
Page 108
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