HomeMy WebLinkAbout2010-06-30 - Executive-Administrative-Organizational Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
June 30, 2010
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Mills at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E. Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Pat Grady, Assistant General Manager
1. PUBLIC COMMENTS
Mr. Mark Schock resident of the upper Hidden Hills area presented the staff and
Committee copies and read a document titled, "Public Comments Made by Mark
Schock June 30, 2010 at the YLWD Executive Administrative-Organizational
Committee". Mr. Schock's comments were regarding a power outage
experienced in his neighborhood on Friday afternoon, June 25t". The outage
subsequently affected the Santiago Booster Pump Station, interrupting water
service from this facility for approximately three hours. Mr. Schock requested
and the Chair affirmed that staff present a report on the incident to the Board of
Directors at the meeting July 8t"
2. DISCUSSION ITEMS
2.1. OCWD Annexation (Verbal Report)
Mr. Vecchiarelli reported on the rescheduled OCWD Board activity related
to the District's annexation request and a Memorandum of Understanding
(MOU) to begin the CEQA analysis and documentation. The Committee
discussed possible courses of action should this matter continue to be
delayed. Staff stated they will forward a copy of the OCWD PowerPoint
Presentation on annexations for their preview.
2.2. Second Report on 2010 Legislative Bills
The Committee reviewed the report and discussed some of the more
pertinent pending legislative activities including the sub-metering of
master-metered accounts, future chain of custody requirements for grease
from interceptors and ethics legislation.
2.3. AWWA QualServe Program (Verbal Report)
Mr. Vecchiarelli reported the Productivity-Innovation-Communication
Committee held a kick off meeting and discussed their goals and
objectives including taking the lead in coordinating the response to the
AWWA QualServe Program, which is expected to begin with the self-
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assessment survey in late July or early August. The Committee discussed
the intent and purpose of this program and inquired about efficiencies
expected from our participation and investment in time and financial
resources. Staff will report back to the Committee on a regular basis once
the program is initiated.
2.4. Customer Feedback Report
The Committee reviewed the report graphs and inquired about the
supporting data and trending information still to be compiled and
presented at a future meeting.
2.5. General Counsel's Monthly Summary Billing Report
The Committee reviewed the report and discussed the breakdown of
capitalized and expensed efforts. Director Beverage inquired about a
cumulative charge on a task item that exceeds the original task order
estimate. Mr. Vecchiarelli reported his recall on these expenses, which
were within the General Manager's authority and reported he would follow
up to confirm the purpose of charges, which were related to water rates.
Mr. Vecchiarelli shared that relatively low monthly legal expenses in May
are expected to spike in June due to the recent, focused legal efforts
related to the Freeway Complex Fires complaints. Year to date expenses
are considerably lower than last fiscal year's cumulative legal expenses.
2.6. General Manager's Action Plan and Employment Contract (To be provided
at the meeting.)
Mr. Vecchiarelli reported this item would be delayed as he was unable to
forward draft materials ahead of time for the Board and the Committee's
consideration and review.
2.7. Future Agenda Items and Staff Tasks
None.
3. ADJOURNMENT
3.1. The Committee adjourned at 5:25 p.m. The next regular meeting of the
Executive-Administrative-Organizational Committee will be held July 20,
2010 at 4:00 p.m.
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