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HomeMy WebLinkAbout2010-07-01 - Planning-Engineering-Operations Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING July 1, 2010 A meeting of the Planning-Engineering-Operations Committee was called to order by Director Mills at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director William R. Mills, Chair Ken Vecchiarelli, General Manager Director John Summerfield Steve Conklin, Engineering Manager Lee Cory, Operations Manager Ken Mendum, Ops Superintendent John DeCriscio, Chief Plant Operator 1. PUBLIC COMMENTS None. 2. DISCUSSION ITEMS 2.1. Monthly Groundwater Production and Purchased Import Water Report Mr. DeCriscio reported that the District finished FY 09-10 right on target, at 46.6% total annual groundwater production. He noted that on July 1, the first day of the new FY, the District increased its draw of import water through MWDOC, so as to maximize the use of that source before the increase in price on January 1, 2011. He also reported that we concluded the fiscal water year at 18.3% less overall water consumption than the baseline years used to determine the District's water allocation from MWD/MWDOC, which exceeded our goal by 8.3%. 2.2. Monthly Preventative Maintenance Program Report Mr. Mendum reported that for FY 09-10, the District achieved our PM targets in all categories except for sewer televising, where we achieved 69%--i.e., we videoed and reviewed 69% of the annual target (one- quarter) of all our sewer lines. Mr. Corey noted that we first received the video equipment in 2007, and began the learning and training process with the equipment. The District is in the process of adding redundant equipment and training more staff to increase our capabilities. It was also noted that the process of televising the sewers identifies cracked or leaking lines that are fixed to prevent larger future problems and to comply with the WDR. This important remedial repair work diverts staff from televising efforts but is exactly why the WDR requires the CCTV inspections. 1 2.3 Report on Service Interruption at Santiago Booster Station Mr. Vecchiarelli and Mr. Cory reported on the electrical power outage in Hidden Hills on Friday afternoon, June 25, and the response of staff to restore operation of the Santiago Booster Station. A follow-up report will be made to at the July 8 Board meeting. 3. ACTION CALENDAR 3.1. Approval of Change Order No. 2 for Hidden Hills Reservoir Project Mr. Conklin reported on the status of Hidden Hills Reservoir construction and requested construction Change Order No. 2. Following discussion, the Committee supported staff recommendation of the change order in the amount of $22,376.97 and 29 additional calendar days. The Committee also requested that staff report back next month on the outcome of negotiations with Carollo Engineers on relative responsibility for extra costs. 3.2. On-Call Services Contract Amendment with MWH Americas, Inc. Mr. Vecchiarelli requested that this item be removed and rescheduled for consideration at the August PEO meeting. The Committee agreed with this request with a comment by Director Mills on expectations and concerns with this change order. 3.3. Amendment to Professional Services Agreement for Tetra Tech, Inc. Mr. Conklin reported that in a June 23 meeting with City of Yorba Linda staff, the District was requested to accelerate its planned pipeline replacement project in Oriente Drive, and complete the work before the City's federally-funded pavement replacement project, planned for Fall 2011. In order for the District to meet this schedule, staff requested an amendment to the existing Professional Services Agreement (PSA) with Tetra Tech, so that design work can begin immediately after Board approval. Following discussion, the PEO Committee supported staff's recommendation for Board approval of Amendment No. 1 to the PSA with Tetra Tech to expand its existing design scope for the Ohio Street Pipeline Replacement to include engineering services for the design of the Oriente Drive Pipeline Replacement Project, for a total fee increase not to exceed $63,300. 4. DISCUSSION ITEMS 4.1. Monthly Groundwater Producers Meeting Report Mr. Vecchiarelli and Mr. Conklin reported on the June 9 meeting, which had a primary purpose of presenting and discussing issues and concerns of the proposed annexation to OCWD by Anaheim, IRWD and YLWD. The PEO Committee reviewed with staff the issues and planned schedule of action by the OCWD Board and asked staff to provide updates on developments to the Committee and to the Board. 2 4.2. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of capital projects in planning, design and construction. 4.3. Future Agenda Items and Staff Tasks The Committee commented on the level of activity around Highland Reservoir by the District and by local residents. Staff reviewed with the Committee current and planned construction of the reservoir, pump station and pipelines and of other issues and concerns with adjacent residents regarding access, easements and other issues. Staff will report back to the Committee as these items develop. 5. ADJOURNMENT 5.1. The meeting was adjourned at 5:30 p.m. The next regular meeting of the Planning-Engineering-Operations Committee will be held August 5, 2010 at 4:00 p.m. 3