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HomeMy WebLinkAbout2010-06-24 - Board of Directors Meeting Minutes 2010-95 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING June 24, 2010 1. CALL TO ORDER The June 24, 2010 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Mills at 8:30 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT William R. Mills, President Pat Grady, Assistant General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Ric Collett Lee Cory, Operations Manager Phil Hawkins Stephen Parker, Finance Director ' John W. Summerfield Damon Micalizzi, PI Specialist Derek Nguyen, Water Quality Engineer Delia Lugo, Senior Accountant Miguel Serna, HR Analyst Annie Alexander, Executive Secretary 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS Mark Schock addressed the Board and stated that he had attended the Executive-Administrative-Organizational (EAO) Committee meeting in January where the Committee had requested staff to include more detailed information for expenses listed in the General Counsel's Monthly Summary Billing report. Mr. Schock then stated that he had not seen any additional information being provided in subsequent reports and asked about the status of this request. Director Beverage responded that he thought the request was related to a specific project. Following brief discussion, it was determined that the request was for more detailed expense information for the Hidden Hills Reservoir Project. Director Mills then stated that the District's legal counsel does submit a detailed billing report but that it is not presented to the EAO Committee. 1 2010-96 6. SPECIAL RECOGNITION 6.1. Recognize Miguel Serna, Human Resources Analyst, for Completion of ' the ACWA/JPIA Professional Development Program The Board of Directors commended Mr. Serna for completion of the Human Resources specialty in the ACWA/JPIA Professional Development Program. 6.2. Introduce Delia Lugo, Newly Hired Senior Accountant Mr. Parker introduced Ms. Lugo and provided a brief summary of her work history. 7. PUBLIC HEARING 7.1. 2010 Public Health Goals Report 7.2. A. President Opens Public Hearing President Mills opened the Public Hearing at 8:41 a.m. B. Secretary Provides Proof of Public Hearing Notification, Correspondence and/or Petitions Mr. Grady reported that a notice of the Public Hearing was published in the Yorba Linda Star on May 27, June 3, and June 10, ' 2010 and placed on the District's website. No correspondence or petitions regarding the Public Health Goals Report were received. C. Testimony Beginning with Report by Water Quality Engineer Mr. Nguyen reported that a notice regarding the Public Hearing was also placed in the Orange County Register in addition to the Yorba Linda Star. Mr. Nguyen then explained the purpose of the report and stated that while six water constituents had been detected, they did not exceed enforceable primary drinking water standards and therefore no treatment actions were being recommended. D. Testimony from Public None. E. President Closes Public Hearing President Mills closed the Public Hearing at 8:45 a.m. F. Discussion Mr. Nguyen then responded to questions from the Board regarding preparations for potential future treatment requirements, government regulations for drinking water versus bottled water, and , the treatment of water being purchased from the Metropolitan Water District. 2 2010-97 On a motion by Director Hawkins, seconded by Director Collett, the Board voted 5-0 to accept and rile the District's 2010 Public Health Goals Report. 8. CONSENT CALENDAR On a motion by Director Collett, seconded by Director Summenreld, the Board voted 5-0, to approve the Consent Calendar. Director Collett abstained from voting on Check No. 54375 of Item No. 8.2. as he had a financial interest in the company. Directors Mills and Hawkins also abstained from voting on Item No. 8.1. as they were not in attendance at the meeting. 8.1. Minutes of the Regular Board of Directors Meeting Held June 10, 2010 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Payment of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,988,965.92. 8.3. Progress Payment No. 13 for Construction of the Hidden Hills Reservoir ' Project Recommendation: That the Board of Directors approve Progress Payment No. 13 in the net amount of $167,944.50 to Pacific Hydrotech Corporation for construction of the Hidden Hills Reservoir Project, Job No. 200028. 8.4. Final Progress Payment No. 2 for Well 20 Drilling Recommendation: That the Board of Directors approve Final Progress Payment No. 2 in the net amount of $21,363.75 to Bakersfield Well & Pump Co. for drilling of Well 20, Job No. 200711; authorize staff to file the Notice of Completion and release the retention thirty-rive days following recordation if no liens have been filed, release the Labor and Material Bond; and release the Faithful Performance Bond in one year if no defects have been found. 8.5. Well 5 Pump Installation for the Well Rehabilitation Project Recommendation: That the Board of Directors ratify payment to Layne Christensen Company, in the amount of $50,888.59, for ' work completed to date for the Well 5 pump installation. 3 8.6. Damage Claim Filed by Valerie Valardi 2010-98 ' Recommendation. That the Board of Directors reject the claim and refer it to ACWA/JPIA. 8.7. Damage Claim Filed by David Ip Recommendation: That the Board of Directors reject the claim and refer it to ACWA/JPIA. 9. ACTION CALENDAR 9.1. Proposed Budget for Fiscal Year 2010/11 Mr. Parker provided an overview of four minor revisions made to the proposed budget since it was last presented to the Board on May 27, 2010. Director Summerfield reported that the Finance-Accounting Committee had reviewed these revisions and recommended approval of the budget. On a motion by Director Beverage, seconded by Director Collett, the Board voted 5-0 on a Roll Call to approve Resolution No. 10-16 Adopting the Budget for FY 2010111 and Rescinding Resolution No. 09-06. 9.2. Proposed Authorized and Budgeted Positions for Fiscal Year 2010/11 ' Mr. Grady explained that the District's Personnel Rules required that a resolution identifying the number of authorized positions and salary ranges be adopted by the Board each fiscal year. Director Collett reported that the Personnel-Risk Management Committee had reviewed the resolution and recommended adoption. Director Collett made a motion, seconded by Director Hawkins to approve Resolution No. 10-17 Approving the Authorized and Budgeted Positions for FY 2010111 and Rescinding Resolution No. 09-07. Director Beverage questioned the difference between the total number of authorized positions listed in the agenda report versus the number listed on the exhibit behind the resolution. Mr. Grady clarified that the number of positions listed on the exhibit (76.5) was correct. The motion passed with the Board voting 5-0 on a Roll Call. 9.3. Appropriations Limit for Fiscal Year 2010/11 Mr. Parker explained that the resolution was routine and that its purpose was to ensure that the District could not assess and collect taxes in ' excess of controlled limits. Mr. Parker then responded to questions from the Board regarding the impact of this legislation on other water districts. 4 2010-99 ' On a motion by Director Beverage, seconded by Director Summerfie/d, the Board voted 5-0 on a Roll Call to approve Resolution No. 10-18 Adopting the Appropriations Limit for FY 2010111. 10. REPORTS. INFORMATION ITEMS AND COMMENTS 10.1. President's Report President Mills reported that he had enjoyed his vacation. 10.2. Directors' Reports Director Hawkins reported that he may have a conflict attending one of the upcoming Board meetings but that he had arranged his scheduled so that he would be available for all Board meetings should he be elected in November. Director Collett reported that he would be unable to attend the Board meeting scheduled July 22, 2010. 10.3. General Manager's Report Mr. Grady thanked Mr. Parker for his work on preparing the budget. Mr. Grady then reported on his upcoming attendance at the MWDOC ' Agencies Managers meeting and the District's request for agency participation in an Amicus Curiae letter to the Fourth Circuit District Court of Appeals. The letter would request the court to correct an order overruling the District's demurrer to an inverse condemnation cause of action for alleged deficiencies of the District's distribution system during the Freeway Complex Fire. ACWA has also agreed to work with District's legal counsel to submit a similar letter on behalf of their membership. Mr. Grady further reported that staff would be providing a presentation regarding the City of Yorba Linda sewers at the next Citizens Advisory Committee meeting and that the new utility billing system was scheduled to go live the week of June 28, 2010. Customers will begin to receive the redesigned bills the same week. 10.4. Future Agenda Items and Staff Tasks None. 11. COMMITTEE REPORTS 11.1. Executive-Administrative-Organizational Committee (Mills/Beverage) Alternate: Collett Meeting scheduled June 30, 2010 at 4:00 p.m. I 5 2010-100 11.2. Finance-Accounting Committee (Summerfield/Collett) Alternate: Mills ' Minutes of the meeting held June 14, 2010 were provided in the agenda packet. Directors Summerfield and Collett attended. Matters discussed during the meeting were as follows: April Budget to Actual Results; Monthly Investment Report for April 2010; Changes to FY 2010/11 Draft Budget; and Monthly Portfolio Reports for March 2010. Meeting scheduled July 12, 2010 at 8:00 a.m. 11.3. Personnel-Risk Management Committee (Collett/Hawkins) Alternate: Summerfield Meeting scheduled July 13, 2010 was rescheduled to July 14, 2010 at 4:00 p.m. 11.4. Planning-Engineering-Operations Committee (Mills/Summerfield) Alternate: Beverage Meeting scheduled July 1, 2010 at 4:00 p.m. Mr. Grady asked Mr. Conklin to report on the construction status of the Highland and Hidden Hills Reservoirs. Mr. Conklin reported that the ' Highland Reservoir was just about full with water and that staff expected to have beneficial use by the end of next week. The final fill of the Hidden Hills Reservoir is scheduled to begin at the end of the week with beneficial use expected at the same time as the Highland Reservoir. The State also executed the easement agreement and staff will be working with Edison to complete the electrical work for the SCADA system. 11.5. Public Information-Technology Committee (Beverage/Hawkins) Alternate: Summerfield Meeting scheduled July 6, 2010 at 4:00 p.m. 11.6. MWDOC/OCWD Ad Hoc Committee (Mills/Beverage) Alternate: Collett Meeting scheduled July 27, 2010 at 4:00 p.m. 11.7. Citizens Advisory Committee Meeting scheduled June 28, 2010 at 8:30 a.m. 6 2010-101 ' 12. INTERGOVERNMENTAL MEETINGS 12.1. YL City Council - June 1, 2010 (Mills) Director Mills did not attend. 12.2. WACO - June 4, 2010 (Hawkins) Director Hawkins attended and commented on a report provided by LAFCO presented at the meeting. Director Hawkins then requested to attend the next WACO meeting scheduled July 9, 2010. Following brief discussion, President Mills assigned Director Hawkins to attend all future WACO meetings through the end of the calendar year. 12.3. YL City Council - June 15, 2010 (Summerfield) Director Summerfield attended and commented on a public nuisance hearing which was held during the meeting. 12.4. MWDOC Board - June 16, 2010 (Staff) Staff did not attend. 12.5. OCWD Board -June 16, 2010 (Staff) Staff planned to attend this meeting as the OCWD Annexation was scheduled to be discussed but received word that this item would be deferred to a future meeting. 12.6. YL Planning Commission - June 23, 2010 (Hawkins) This meeting was cancelled. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from June 25, 2010 -July 31, 2010 The Board reviewed the listed meetings and made no additional changes. 14. ADJOURNMENT 14.1. The meeting was adjourned at 9:20 a.m. The next regular meeting of the Board of Directors will be held July 8, 2010 at 8:30 a.m. Pat Grady Assistant Board Secretary 7