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Home My WebLink About2010-03-04 - Planning-Engineering-Operations Committee Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Thursday, March 4, 2010, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director William R. Mills, Chair Ken Vecchiarelli, General Manager Director John W. Summerfield Steve Conklin, Engineering Manager Lee Cory, Operations Manager Ken Mendum, Operations Superintendent John DeCriscio, Chief Plant Operator 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 2.1. Monthly Groundwater Production and Purchased Import Water Report (To be provided at the meeting.) 2.2. Monthly Preventative Maintenance Program Report (To be provided at the meeting.) 3. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 3.1. Engineering Services for Wellhead Equipping of YLWD Well No. 20 Recommendation: That the Committee recommend the Board of Directors authorize execution of a Professional Services Agreement with Civiltec for a fee not to exceed $79,820, to provide engineering design, bid support and construction management services for Wellhead Equipping of Well No. 20. 3.2. On-Call Services Contract with MWH Americas, Inc. (MWH) Recommendation: That the Committee recommend the Board of Directors authorize approval of On-Call Services contract Amendment No. 2 with MWH Americas, Inc. for a fee increase not to exceed $47,240, resulting in a total fee of $95,760. 4. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 4.1. Monthly Groundwater Producers Meeting Report 4.2. Status Report on Capital Projects in Progress 4.3. Future Agenda Items and Staff Tasks 5. ADJOURNMENT 5.1. The next regular meeting of the Planning-Engineering-Operations Committee will be held April 1, 2010 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.1 AGENDA REPORT Meeting Date: March 4, 2010 Subject: Monthly Groundwater Production and Purchased Import Water Report (To be provided at the meeting.) ATTACHMENTS: Narn9: Doscrip ion: u GW Production and Purchased Water Report.pdf GW Production and Purchased Water Report Backup Material YLWD SOURCE WATER SUMMARY ITEM NO. 2.1. Fiscal Year 2009-10 TOTAL MONTHLY YTD BUDGET GW IMPORT DEMAND GW GW (Demand Est.) DELTA MONTH (AF) (AF) (AF) (AF) Jul-09 1,404.2 933.4 2,337.6 60.1% 60.1% 2,585.9 -9.6% Aug-09 1,357.6 961.3 2,318.9 58.5% 59.3% 2,544.1 -8.9% Sep-09 1,309.4 911.5 2,220.9 59.0% 59.2% 2,232.2 -0.5% Oct-09 1,205.4 617.6 1,823.0 66.1% 60.6% 1,882.8 -3.2% Nov-09 1,026.4 673.9 1,700.3 60.4% 60.6% 1,487.4 14.3% Dec-09 793.9 369.4 1,163.3 68.2% 61.4% 1,338.0 -13.1% Jan-10 806.9 308.0 1,114.9 72.4% 62.3% 1,166.6 -4.4% Feb-10 564.6 112.1 676.7 83.4% 63.4% 1,116.1 -39.4% Mar-10 - 1,322.6 Apr-10 - 1,654.3 May-10 - 2,188.2 Jun-10 - 2,451.9 FYTD 8,468.4 4,887.2 13,355.6 63.4% 14,353.0 -6.9% Allowable GW (YTD) 6,226.9 (AF) CUP Obligation FY 2009-10 2,193.0 (AF) Monthly CUP Pumping (AF) - (AF) YTD CUP Pumping (AF) 2,191.8 (AF) YTD CUP Achieved 99.9% GROUNDWATER PERCENTAGE 85.0% 80.0% 75.0% 70.0% -MONTHLY Gw (i 65.0% oe~ -~-YTD GW BPP GOAL 46.6 % 60.0% CUP ADJ GOAL 56.6% 55.0% 50.0% 45.0% 1 Jul-09 Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- 09 09 09 09 09 10 10 10 10 10 10 Month WATER SUPPLY FY 2009-2010 February 2010 Water Supply IMPORT CUP 16.6% 0.0% GW 83.4% 2009-2010 YTD Water Supply CUP 16.4% GW 47.0% GW BPP GOAL IMPORT 46.6% 36.6% 3,500 1I 2,500 2,000 Q N E 3 O > 1,500 1,000 500 Total Water Use Q%, o°' o� o%' o�' o� o�' o�' o� ob (Z' o% o° ^° 1�' e '.° o%' e �.° d) e �.° o%' e �.° o% o° ^° e, F q, F �� Month ■09 -10 GW 009-10 IMPORT Monthly Average Mean Temperature ( °F) 008 -09 GW 72.7 74.8 008 -09 IMPORT ■07 -08 GW 72.2 73.6 0 07 -08 IMPORT 70.5 70.4 69.8 74.0 74.3 64.0 67.4 74.1 65.9 63.3 66.4 6 65.4 1.0 61.6 66.1 60.1 62.6 58.2 62.6 54.0 55.8 54.3 55.0 58.2 55.4 56.3 57.2 Q%, o°' o� o%' o�' o� o�' o�' o� ob (Z' o% o° ^° 1�' e '.° o%' e �.° d) e �.° o%' e �.° o% o° ^° e, F q, F �� Month 22,000 —*--Budgeted Total GW + Import 20,000 18,000 16,000 14,000 UL a_ 12,000 Q E c 10,000 111 . 111 i 111 2,000 0 4-- Jul -09 2009 -2010 YTD Water Supply Aug -09 Sep -09 Oct -09 Nov -09 Dec -09 Jan -10 Feb -10 Mar -10 Apr -10 May -10 Jun -10 Month ITEM NO. 2.2 AGENDA REPORT Meeting Date: March 4, 2010 Subject: Monthly Preventative Maintenance Program Report (To be provided at the meeting.) ATTACHMENTS: Narn9: Doscrip ion: u 2009-10 PM Report.pdf PM Report Backup Material ITEM NO. 2.2. PM PROGRAM 2009/2010 Fiscal 2009 -10 1 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Percent of target 8% 17% 25% 33% 42% 50% 58% 75% 83% 92% 100% HYDRANTS (3,881) Target; all hydrants to be serviced annually. INSPECTED THIS MONTH 0 5401 3541 131 130 2061 9921 420 INSPECTED THIS YEAR 0 5401 894 1,025 1,155 1,361 1 2,353 1 2,773 % OF TOTAL 0.0% 14.0%1 23.0%1 26.4% 29.8% 35.0%1 60.6% VALVES (10,706/2= 5,353) Target; all valves to be operated every two years OPERATED THIS MONTH 242 2941 4561 5751 326 463 2271 520 OPERATED THIS YEAR 242 5361 9921 1,5671 1,893 2,356 2,5831 3,103 % OF TOTAL 4.5% 10.1%1 18.5%1 29.3%1 35.4% 44.0% 48.0%1 58.0% DEAD ENDS (962x2= 1,924) Target; all dead ends to be flushed twice each year. FLUSHED THIS MONTH 0 01 01 5261 436 0 01 0 FLUSHED THIS YEAR 0 01 01 5261 962 962 9621 962 % OF TOTAL 0.0% 0.0%1 0.0%1 27.3%1 50.0% 50.0% 50% AIR VACS (309) Target; all air /vacs to be serviced annually. INSPECTED THIS MONTH 0 2051 931 0 1 01 21 1 INSPECTED THIS YEAR 0 2051 2981 298 299 2991 3011 302 % OF TOTAL 0.0% 66.3%1 96.4%1 96.4% 96.8% 96.8%1 97.4%1 97.7% SEWER CLEANING (802,560) Target; all sewers to be cleaned annually. CLEANED THIS MONTH 73,825 18,7981 24,9741 104,224 121,202 128,7031 91,8021 130,579 CLEANED THIS YEAR 73,825 92,6231 117,5971 221,821 343,023 471,7261 563,5281 694,107 % OF TOTAL 9.2% 11.5%1 14.7%1 27.6% 42.7% 58.8%1 70.2% SEWER TELEVISING (200,640) Target; all sewers to be televised every 4 years. TELEVISED THIS MONTH 5,334 21,6511 23,1191 5,463 1 809 3,628 7,062 1 2,077 TELEVISED THIS YEAR 5,334 26,985 1 50,1041 55,567 1 56,376 60,004 67,0661 69,143 % TOTAL 2.7% 13.5%1 25.0%1 27.7%1 28.1% 29.1% 33.4%1 34.5% ITEM NO. 3.1 AGENDA REPORT Meeting Date: March 4, 2010 Budgeted: Yes Total Budget: $2M To: Planning-Engineering- Cost Estimate: $79,820 Operations Committee Funding Source: Water Capital Reserves From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: 200711 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: Pending Prepared By: Anthony Manzano, Senior CEQA Compliance: Exempt Project Manager Subject: Engineering Services for Wellhead Equipping of YLWD Well No. 20 SUMMARY: Staff issued a Request for Proposals for the preparation of engineering design, bid support and construction management services for Wellhead Equipping of Well No. 20. The District received three consultant proposals. Following evaluation, staff recommends award to Civiltec Engineering Inc. (Civiltec) for a fee not to exceed $79,820. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors authorize execution of a Professional Services Agreement with Civiltec for a fee not to exceed $79,820, to provide engineering design, bid support and construction management services for Wellhead Equipping of Well No. 20. DISCUSSION: Staff prepared a Request for Proposal to provide consulting services for engineering design, bid support and construction management services for Wellhead Equipping of Well No. 20. Staff solicited proposals from five consulting firms experienced in this field. Three consultants submitted a proposal. The District's review team ranked and scored the proposals based on experience, content, and understanding of the project. Following the technical evaluation and ranking, separate fee envelopes with fees for each proposal were opened by staff. Results of the ranking and the proposed fee for each are as follows: Firm Evaluation Score Fee Civiltec Engineering, Inc. 12.81 $79,820 Bureau Veritas NA, Inc. 13.08 $135,820 SA Associates 12.77 $109,000 Although Bureau Veritas NA, Inc. (BVNA) has the highest score, Civiltec's score was very close with a fee of $56,000 less than BVNA. The review team had a conference call with Civiltec to discuss scope and fee. Civiltec's Vice President and Project Manager confirmed that they are fully prepared and staffed to provide the services proposed at the indicated fee. With this information in hand, the significantly lower fee, and the relatively close score, staff recommends award to Civiltec Engineering Inc. PRIOR RELEVANT BOARD ACTION(S): 1. In August 2008, the Board of Directors approved a Professional Services Agreement with Camp Dresser & McGee in the amount of $179,469 to provide hydrogeologic services to evaluate two potential well sites and provide a well drilling design, specifications and inspection services. 2. In January 2010, the Board of Directors authorized execution of a Drilling Contract for Well No. 20 to Bakersfield Well & Pump Company, in the amount of $367,291. 3. In January 2010, the Board of Directors authorized execution of a License Agreement with the Orange County Water District, to discharge Well 20 blow-off water into the Warner Basin Complex. ITEM NO. 3.2 AGENDA REPORT Meeting Date: March 4, 2010 Budgeted: Yes Total Budget: $200,000 To: Planning-Engineering- Cost Estimate: $48,000 Operations Committee Funding Source: Water Capital Reserves From: Ken Vecchiarelli, General Account No: 1-2700-0903 Manager Job No: 200903 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Anthony Manzano, Senior CEQA Compliance: N/A Project Manager Subject: On-Call Services Contract with MWH Americas, Inc. (MWH) SUMMARY: MWH was previously retained for On-Call Services under the General Manager's signing authority, to update the District's hydraulic model and evaluate pump connection locations to enhance emergency response and fire protection. Additional work is required to complete updates to the hydraulic model and the plans for the pump connections, which would take the total fee beyond the signature authority of the General Manager. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors authorize approval of On-Call Services contract Amendment No. 2 with MWH Americas, Inc. for a fee increase not to exceed $47,240, resulting in a total fee of $95,760. DISCUSSION: On May 7, 2009, the District entered into a Professional Services Agreement with MWH to provide on-call support services to evaluate and update the existing hydraulic model and evaluate the planning of potential interzonal emergency connections, for a fee not to exceed $15,000. On August 5, 2009, based on good progress and the need for further work on these items, Amendment No. 1 to the PSA was approved by the General Manager for $33,000, increasing the limit to $48,000. Substantial progress has been made on these items between District and MWH staff. However, additional work is necessary to take these to completion. The improved water-system hydraulic model, converted from its existing format to the District's GIS system, will allow the District to simulate emergency response alternatives before and during events. The emergency pump connection points will allow the District to utilize its portable pumps to deliver water faster and more efficiently from lower to upper pressure zones, for which MWH is completing design plans. District staff will assist with the GIS modifications and the hydraulic analysis to minimize costs. At the District's request, MWH provided a proposal for the above services, a copy of which is attached. Staff has reviewed the proposal for $47,240 and recommends approval. PRIOR RELEVANT BOARD ACTION(S): None. ATTACHMENTS: Name: Description: Type: MWM On-Call Services Proposal 02-15-2010.pdf MWH On-call Serv Prop Backup Material BURI PP€ ig A .GETTER WORLD February 15, 2010 Mr. Steve Conklin Yorba Linda Water District 1717 E. Miraloma Avenue Placentia, CA 92870-6785 Subject: On-Call Service Contract Dear Steve: MWH is pleased to continue support to the Yorba Linda Water District on important projects related to emergency response and fire protection. The District is improving responsivness to emergencies by developing a hydraulic model and designing emergency pump locations. The model will allow the District to simulate emergency response alternatives before and during an event. The emergency pump locations will allow the District to utilize their portable pumps to deliver water from the lower pressure zones to the upper pressure zones. MWH will work with District staff to complete both these projects. In addition, MWH will provide support to the District with other hydraulic analysis for planning purposes. These services will be part of our existing on-call contract with the District. Attached is the scope of services to perform the four tasks we discussed at our meeting on February 4, 2010. All work will be performed on a time and materials basis, in accordance with our contract. Please review the attached scope of services. We estimate an additional budget of $47,240 will be required to complete these services. MWH can begin immediately on supporting the District with these tasks. Please provide your written authorization if this is acceptable. Sincerely, Michael Moore John Robinson Project Manager 'Vice President 618 Michillinda Ave. r:_._ 626 796 9141 Suite 20 FAx 626 568 61 u" Amadia. GA 91007 wwwnwhuional.corr, PROPOSED SCOPE OF SERVICES Task 1 Pump Connection Bid Documents MWH will prepare bid documents for the emergency portable pump connections. The pump connection locations were identified by operations staff and verified with a hydraulic analysis. The pump connections will be at the following locations. 1. Trentino Drive 2. Fairmont Reservoir 3. Aviemore Drive The plans will be revised to be bid documents in accordance with District standards. Technical specifications will be prepared for the project- The District wifl incorporate the technical specifications into the District standard front end documents. It is assumed the District will provide all reprographic and copying for the bid documents. No bid or construction support services are assumed at this time. Task 2 Fairmont Vault Modifications The Fairmont PRV vault was studied for modification. Drawings were prepared for the modification. We understand the District will postpone the improvements until next fiscal year due to budget constraints. As such, the final modifications to the drawings were not included in the on-call contract. Task 3 Hydraulic Analysis The existing hydraulic model will be used to perform specific analysis for evaluating capital projects. MWH will facilitate a workshop with District staff to perform the hydraulic analysis. Task 4 Hydraulic Model Conversion MWH will assist District staff in developing a hydraulic model in Info Water by MWH Soft using the District's GIS. The first phase of the project will consist of reviewing the GIS data and working with District staff to clean and filter the pipe attributes. MWH will prepare a plan for District staff to modify the geodatabase and provide controls for the pumps and valves. The next phase will be a verification process to ensure all elements have unique ID's. Duplicate nodes will be removed and pipe connectivity will be verified. MWH will identify the elements to be modified by the District. MWH will hold a meeting to review the data to be cleaned. After the geodatabase is cleaned, MWH staff will import the into the new model software. District staff will be used to input controls for the pump, valves and reservoirs. The District will provide a digital terrain map for importing the elevations. Demands will be allocated from nodes based on billing data provided by the District. The MWH staff and District staff will work closely with each other to perform all tasks. All cost will be billed on a time and materials basis. The budget is an estimate based on District staff assistance. Work will stop when the budget has been expended and MWH will not proceed further until written authorization is provided by the District. The budget does not contain software costs to upgrade the existing model to InfoWater. Proposed Budget Project Sr Labor Task Principal Manager Professional Designer Admin Hours OaC Budget Pump Connection 2 24 32 20 8 86 350 $ 12,860 Fairmont Vault 4 16 20 $ 2,860 Hydraulic analysis 12 16 28 100 $ 5,160 Model Conversion 16 30 1.20 166 400 $ 26,3£0 Total $ 47,240 ITEM NO. 4.1 AGENDA REPORT Meeting Date: March 4, 2010 Subject: Monthly Groundwater Producers Meeting Report ATTACHMENTS: Name: cv, i~a$icri: a ype: GWP MtgNotes 10Feb10.pdf GWP Summary Report for Feb 2010 Backup Material Yorba Linda Water District MEMORANDUM DATE: February 11, 2010 TO: Ken Vecchiarelli, General Manager FROM: Steve Conklin, Engineering Manager COPY: Pat Grady, Assistant General Manager Lee Cory, Operations Manager John DeCriscio, Chief Plant Operator SUBJECT: Groundwater Producers Meeting, February 10, 2010 John DeCriscio and I attended the Groundwater Producers (GWP) Meeting on February 10 at OCWD. Items presented and discussed included the following: 1. Water Quality Update. OCWD staff reported on the schedule for preparation of the 2010 Consumer Confidence Report, for which OCWD is providing input and assistance. In addition, a special note was made that a lab instrument company has provided some incorrect information to local water providers that the State has issued an MCL for Chromium-6, which is not the case. Only a draft Public Health Goal (PHG) has been issued, which is informational only, and not a regulatory standard. 2. BPP and RA Projection for FY 2010-11. OCWD staff reported that on January 20, the Board received recommendations from staff that the Replenishment Assessment (RA), currently $249/AF, is estimated to be $249 to $266/AF next year. The Basin Production Percentage (BPP), currently 62%, is estimated to be 57 to 62% next year. On March 3, staff will present its draft budget for the new FY, which will include the final proposed RA and BPP, based on weather and water conditions at that point. They also noted that OCWD has prepared a Prop 218 Notice of Public Hearing, which will be mailed to all groundwater producers, with the potential rate changes. OCWD is investigating if a 218 hearing is necessary, but proceeding with the mailing just in case. Mike Markus noted that OCWD will attempt to stay with the current numbers. 3. Annexation Update. OCWD reported that a meeting took place last week with reps from YLWD, IRWD, and the City of Anaheim on annexation. All three have requested to proceed with an annexation request, and will be combined as one for the preparation of the required CEQA documentation. The annexation water demand for YLWD and IRWD is approximately 6,000 AF/Yr each, and 3,000 AF/Yr for Anaheim, for a total of 15,000 AF/Yr. At a BPP of 50%, that equates to a 1 combined annexation groundwater demand of 7,500 AF/Yr. It was noted that IRWD has proposed a project that would include construction of new wells in Anaheim as one potential means to provide all or part of the groundwater to meet the annexation water demand. The project may include wells and pipelines to serve all three of the applicants. Don Calkins of Anaheim also noted that he contacted staff of Golden State Water Company to advise them of the project, and to see if there might be an opportunity for their participation as a joint beneficiary. OCWD reported that updates will be provided as this progresses. 4. GWR System Update. OCWD reported that they plan to proceed with purchase of additional microfiltration membranes for the treatment plant, which will increase plant production by an estimated 3 mgd in the short-term. This purchase was planned for the plant expansion project, and is being moved up. It was also reported that OCWD is finalizing a new O&M agreement with OCSD for GWRS, to replace the existing one, which included many construction-phase issues, no longer applicable. 5. Prado Dam Study to Increase Winter Conservation Pool Elevation. OCWD staff reported that the District is proceeding with a study with the Corps of Engineers with a goal of increasing the flood-season water conservation pool elevation from 498 to 505 feet. This would provide an additional 10,500 acre-feet of water storage. The cost of the study is $768,000, most of which is for preparation of CEQA/NEPA documents for project impacts. The goal is to complete the study and documents, and gain approval of the Corps in three years, though it may take longer. 6. New Method to Set BEA and Surcharge proposed by Mesa Consolidated WD. OCWD reported on the above, whereby the Basin Equity Assessment (BEA) will be set based upon the true marginal cost of imported water (MWDOC melded rate). Following discussion, it was agreed to bring this back for further consideration, perhaps in a special groundwater producers meeting. 7. Groundwater Management Plan BPP Projections. OCWD reported that they will be developing BPP projections after completion of the draft FY 2010-11 Budget. The BPP projections will be provided for the preparation of the required Urban Water Management Plans in 2011 by producers. 8. Abandoned Well Destruction Program Update. OCWD reported on a recent meeting with the County Health Care Agency, which is the lead agency for the subject program. They are looking at means to identify and pay for proper abandonment and destruction of old agricultural and supply wells no longer in use, many of which have no owner to take responsibility. Funding, staff time and agency costs are issues. Grants are being investigated. 9. Other. OCWD reported on river flow conditions. Prado water level is approx 505 feet after recent Corps discharges. Discharge has been limited to 2000 cfs to minimize potential scour over the SARI line. At 2000 cfs, OCWD cannot inflate the two rubber dams to maximize diversion to recharge. Without dams, diversion is about 300 cfs, and recharge capacity is about 350 cfs. 2 ITEM NO. 4.2 AGENDA REPORT Meeting Date: March 4, 2010 Subject: Status Report on Capital Projects in Progress ATTACHMENTS: Name: Dosciiption: a ype: CIP Rept Mar10.pdf Status Report on Capital Projects in Progress Backup Material CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: March 1, 2010 New Information since Last Report is Shown in Red IN CONSTRUCTION Project Current Status Next Actions Comments 1 Highland Reservoir Reservoir walls complete. Roof Complete shoring and On schedule with no significant Budget: $11,200,000 Job No. 200309 shoring and columns columns, continue to form and issues outstanding. (same) Project Contact: Joe Polimino installation continues. plan for the first roof pour in Planned Completion Date: August 2010 approximately 2 weeks. 2 San Antonio PRS Upgrades Contractor completed work on Final change order has been Final payment and NOC Budget: $300,000 Job 200901 the San Antonio PRS. approved. recommendation will be brought to Project Contact: Joe Polimino the following Board Meeting. Planned Completion Date: Nov 2009 3 Hidden Hills Res & Santiago BPS Contractor completed reservoir Contractor working on roof Submitted easement description to Budget: $7,000,000 Job No.200028 wall and roof construction. hatches and appurtenances. State's rep for prep of easement Project Contact: Joe Polimino Storm drain pipeline work documents. In contact with State Planned Completion Date: July 2010 continues. for status. 4 Photovoltaic Panels —Admin Bldg Design Plans submitted to City Wait for State's Solar Rebate Order components for solar system. Budget: $250,000 Job No. 200912 of Placentia planning dept. confirmation. Await SCE Schedule 8 hour shutdown of Project Contact: Hank Samaripa CSI application sent to SCE for agreements for paralleling Admin Bldg in April for Planned Completion Date: May 2009 rebate. service with solar panel. interconnection of solar system. 5 Wells 1, 5 and 12 Upgrade Analyzing W -12 gas engine Finalize W -12 engine Well 5 was successfully test - Budget: $190,000 Job No. 200813 replacement. W -5 pump setting selection. W -5 pump pumped at original design flow rate. Project Contact: Anthony Manzano recommendations completed. installation to be completed Project Completion: TBD soon. 6 Reservoir WQ Improvement Mixer installation and training Mixers are in operation and System will mitigate thermal Budget: $100,000 Job No. 200917 complete. WQ will be tested. An stratification and nitrification issues. Project Contact: Anthony Manzano overflow gage will be installed Planned Completion Date: Jan 2010 in the inlet vault. 7 Well 20 OCWD discharge permit fully Seeking PEO & Board Targeting March 2010 to start Well Budget: $2,000,000 Job No.200711 executed. Board awarded approval to award equipping Drilling. Project Contact: Anthony Manzano drilling contract to Bakersfield design. Processing Drilling Planned Completion Date: TBD Well & Pump. Agreement. IN DESIGN IN PLANNING Project Current Status Next Actions Comments 1 OC -51 Connection Upgrade District provided responses to Meet with MWDOC staff to Coordinate w/ MWDOC staff to Budget: $242,000 Job No. 200815 MET thru MWDOC regarding discuss further plans upon address any additional concerns Project Contact: Derek Nguyen the 7 comments received in receipt of MET's 2nd response. MET might bring forth. Planned Completion Date: TBD MET's letter. Waiting to hear kickoff meeting to establish Planned Completion Date: TBD back from MET. schedule. 2 Highland Booster Station Upgrade Design 80% completed. Sole 90% plans and specs submittal Coordinate Reservoir and Booster Budget: $6,000,000 Job No. 200814 source justification worksheet due first week of April. Station site work construction. Project Contact: Hank Samaripa completed. Mitigated Negative Review new pipeline layout for Review instrumentation consultant Planned Completion Date: Mid 2011 Declaration distributed for potential conflicts with trees designs. review period. and future security fence. 3 Anaheim Intertie Connection Distributed comments on the Review specifications. Prepare Prepare bid documents for project. Budget: $250,000 (YLWD Share) 90% design submittal back to a short list of General Determine timing for soliciting Job No. 200906 Consultant for correction. Contractors for construction proposals. Project Contact: Hank Samaripa phase. Planned Completion Date: March 2010 IN PLANNING Project Current Status Next Actions Comments 1 Fairmont Site Improvements Agreement approved by S &S has proposed a code Present schedule to Operations and Budget: $300,000 (YLWD share) Board. Waiting for signed update review by City. Production departments. Job No. 200803 agreement from S &S. S &S Contact S &S for preliminary Project Contact: Hank Samaripa has delayed signing pending kickoff meeting to establish Planned Completion Date: TBD completion of other priorities. schedule. 2 Recycled Water Study PSA sent to Malcolm Pirnie Obtain attorney's approval on Kickoff meeting tentatively Budget: $1,800,000 Job No. 200807 for signature. Awaiting PSA and insurance, then scheduled 3/2/2010. Project Contact: Derek Nguyen District's review on insurance execute agreement to begin Planned Completion Date: TBD requirements then to Art project. Kidman's office for approval. 3 West Wellfield Project Property Acquisition Services Potential well sites to be Land availability along with Budget: $9,000,000 Job No. Agreement being processed determined and evaluated. separation requirements from City Project Contact: Anthony Manzano with Overland Pacific Cutler, of Anaheim Wells will impact well Planned Completion Date: TBD Inc. selection. 4 Asset Management Plan (AMP) Reviewed Carollo slides of Prepare for internal meeting to Send comments of draft plan back Budget: $120,000 Job No. 200909 AMP plan for Board discuss high risk assets for to Carollo. Check for erroneous GIS Project Contact: Hank Samaripa workshop. Review existing future replacement planning. data points in the report. Board Planned Completion Date: Feb. 2010 GIS data for high risk areas. workshop March 8. 5 Sewer Master Plan (SMPU) Staff and Consultant working Initial flow monitors set and Flow monitoring to be complete by Budget: $350,000 Job No. 200916 on setting flow monitors. relocated to capture dry and approximately April. GIS system to Project Contact: Anthony Manzano Sewer system GIS database wet weather conditions. be updated by early May. Planned Completion Date: August 2010 being updated. 6 Lakeview Grade Separation Discussing Lakeview, at Researching prior rights in Next meeting with OCTA March 3. Budget: TBD Job No. 201002 Orangethorpe Ave., pipeline Lakeview Ave. to determine Project Contact: Anthony Manzano relocation scenarios with agency financially responsible Planned Completion Date: Sept. 2013 OCTA representatives. for pipe relocation. CAPITAL IMPROVEMENT PROJECTS APPROVED BY THE BOARD (2007 -2012) THAT ARE STILL PENDING 1. Zone 5 (1000) Booster Station ($1,080,000) 2. Fairmont Booster Station Reconfiguration ($400,000) 3. Foxtail Drive Pipeline ($245,000) 4. Elk Mountain Reservoir Site Improvements ($300,000) 5. Fire Flow Improvements- -Via Sereno and Ohio ($125,000)