HomeMy WebLinkAbout2007-06-28 - Resolution No. 07-11RESOLUTION NO 07-11
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
MODIFYING DISTRICT PURCHASING POLICY
AND RESCINDING RESOLUTION NO. 02-01
WHEREAS, the District established a Purchasing Policy by adopting Resolution
88-12 on March 24, 1998; and
WHEREAS, the District modified the Purchasing Policy by rescinding Resolution
88-12 and adopting Resolution 91-13 on May 16, 1991; and
WHEREAS, the District modified the Purchasing Policy by rescinding Resolution
91-13 and adopting Resolution 02-01 on June 13, 2002; and
WHEREAS, from time to time it is necessary to review the Purchasing Policy and
to make modifications that reflect current District policies and
economic conditions.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of Yorba Linda
Water District shall establish the following policies:
Section 1: Procurement Policy
The following standards and procedures will be used for the acquisition or leasing of
personal property; repair or modification of District equipment or
structures; or obtaining
labor, materials, services or supplies as identified in the budget:
Dollar Amount Procedure
AA2nroval
$0-5,000 1 Written Quote
Dept. Manager
$5,001-$25,000 2 Written Quotes
Dept. Mgr/Asst. GM
$25,001-$75,000 3 Written Quotes
General Manager
>$75,001 Competitive Bid
Board of Directors
Section 2: Capital Projects Policy
The following standards and procedures will be used for fire
hydrants, water mains,
reservoirs, etc. as identified in the budget:
Dollar Amount
$0-$25,000
$25,001-$100,000
>$100,001
Procedure
2 Written Quotes
3 Written Quotes
Competitive Bid
AA2oroval
Dept. Manager
General Manager
Board of Directors
Section 3: Change Order Policy
The following standards and procedures will be used for capital projects where the
change order does not alter project completion time:
Dollar Amount
5%
f P
Proced1~
Apnrov 1
~
o
roject Cost
Notify GM
Dept.
gr/Asst. GM
$0-$50,000
Notify GM
Dept. Mgr/Asst. GM
10% of Project Cost
Notify BOD
GM
$0-$75,000
Notify BOD
GM
$75,001 and over
Notify BOD
BOD
>10%of Project Cost
Notify BOD
BOD
Section 4: Contractual Services Policy
The following standards and procedures will be used for professional services such as
engineering consultant, leg
al counsel, auditors, etc as identified in the budget.
Dollar Amount
$0-$5,000
$5,001-$25,000
$25,001-$75,000
>$75,001
Procedure
1 Written Quote
2 Written Quotes
3 Written Quotes
Competitive Bid
AA. oroy,9f
Dept. Mgr
Dept. Mgr/Asst. GM
GM
BOD
Section 5: Emergency Policy
The following standards and procedures will be used in emergency situations:
Dollar Amount Procedure Aroval
$0-$100,000 Next or Special Mtg. GU
>$100,001 Next or Special Mtg. BOD
Requirement: Those events which require immediate extraordinary action to protect the
public health, safety, welfare and property. Ratification by the Board at the next meeting
or the earliest special meeting that can be called.
*In all cases where notification is required, a written memo shall be provided stating the
reasons for the approval by the designee.
Section 6 Effective:
The Purchasing Policy adopted herein shall take effect immediately upon adoption of
this Resolution.
Section 7 Rescinding:
That Resolution No. 02-01 and conflicting Minute Orders are hereby rescinded upon
adoption of this resolution.
PASSED AND ADOPTED this 28"' day of June, 2007 by the following called vote:
AYES: Directors Armstrong, Beverage, Collett, Mills and Summerfield
NOES; None
ABSENT: None
ABSTAIN: None
Secretary, Michael A. Pay e
Yorba Linda Water District
President, Ric Collett
Yorba Linda Water District