HomeMy WebLinkAbout2010-08-17 - Executive-Administrative-Organizational Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADMIN-ORGANIZATIONAL COMMITTEE MEETING
August 17, 2010
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Mills at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Pat Grady, Assistant General Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Approval of MWDOC Grant Participation Agreement
Mr. Vecchiarelli reported that the MWDOC agreement provides grant
funds to the District for conducting a financial plan, performing a rate study
and developing a conservation-based rate structure. The grant funds are
being provided to MWDOC by the Department of Water Resources. The
District would be eligible to receive $68,000 in grants as a reimbursement
for the rate study consultant along with other related expenses. The
Committee supported Staff's recommendation to approve the agreement
and forward it to the full Board for consideration.
2.2. Proclamation Recognizing the Centennial Anniversary of the Association
of California Water Agencies
Mr. Vecchiarelli presented this item and the Committee supported staff's
recommendation that the full Board consider a resolution recognizing
ACWA's 100 year celebration.
2.3. Posting of Job Classifications and Salary Ranges
Mr. Vecchiarelli reported that the State's Controller's Office instituted a
requirement that all Cities and Counties within California post salary
information of their public employees. While this requirement does not
apply to water districts, staff recommended posting this information for
improved public accessibility and transparency. The Committee was in
agreement and supported staff's recommendation to post employee
classifications, salary ranges and labor agreements.
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2.4. Reschedule Board Meetings
Mr. Vecchiarelli reported that three Board meetings scheduled for
November and December conflict with holiday schedules. The Committee
supported staff's recommendation to reschedule the following meetings:
November 11, 2010 to November 10, 2010, November 25, 2010 to
November 24, 2010 and December 23, 2010 to December 22, 2010.
2.5. Schedule Financial Planning Workshop Meeting for Mid-October
Mr. Vecchiarelli suggested scheduling a financial planning workshop to
review the first phase of the financial planning aspect of the rate study
currently in progress by Raftelis. The Committee supported staff's
recommendation and suggested the meeting be scheduled for October 21,
2010 beginning at 9:00 a.m.
3. DISCUSSION ITEMS
3.1. Director's and General Manager's Quarterly Fees and Expenses (Apr-Jun)
and Fiscal Year to Date Expenses for FY 2009/10
The Committee reviewed the report and had no comments.
3.2. General Counsel's Monthly Summary Billing Report July 2010
The Committee reviewed the report and requested separating the costs
associated with the Freeway Complex Fire litigation from the Hidden Hills
Reservoir project in legal counsel's billing summary. Mr. Vecchiarelli
noted staff would revise the report accordingly and remove historical
accounting items that will not incur any additional charges.
3.3. Future Agenda Items and Staff Tasks
Staff reported that a discussion of a Strategic Goals and Planning
Workshop will be brought to the Committee at a future meeting.
4. ADJOURNMENT
4.1. The Committee adjourned at 4:35 p.m. The next regular meeting of the
Executive-Administrative-Organizational Committee will be held
September 21, 2010 at 4:00 p.m.
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