HomeMy WebLinkAbout2024-10-24 - Board of Directors Meeting Minutes 2024-110
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, October 24,2024, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. PARTICIPATION INSTRUCTIONS
Were included on the agenda.
2. CALL TO ORDER
The meeting was called to order at 8:30 a.m.
3. PLEDGE OF ALLEGIANCE
Director Barbre led the pledge.
4. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Trudi DesRoches, President Mark Toy, General Manager
Tom Lindsey, Vice President Doug Davert, Assistant General Manager
Brett R. Barbre John DeCriscio, Maintenance Superintendent
Gene Hernandez Delia Lugo, Finance Manager
Christine Mcllrevey, Finance Manager
DIRECTORS ABSENT Rosanne Weston, Engineering Manager
Phil Hawkins Lori Thompson, Human Resources and Risk Manager
Annie Alexander, Board Secretary
Paige Appel, Budget Analyst
Joanna Gonzalez, Public Affairs Officer
Sophia Phuong, Accounting Supervisor
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
5. ADDITIONS/DELETIONS TO THE AGENDA (None)
6. AB 2449 TELECONFERENCE REQUESTS (None)
7. INTRODUCTIONS AND PRESENTATIONS
7.1. Introduction of New Hire
General Manager Toy introduced Christine Mcllrevey, newly hired Finance
Manager.
8. PUBLIC COMMENTS (None)
Minutes of the YLWD Board of Directors Regular Meeting Held October 24,2024,at 8:30 AM. 1
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9. DISCUSSION ITEMS
9.1. Financial Reserves Policy Workshop
Staff provided an overview of best business practices in regard to establishing
reserve policies, the results of a risk assessment conducted by staff, the
District's insurance coverage structure, and a comparison of other agencies'
reserve policies. Discussion touched on restricted versus unrestricted reserves,
days in cash in relation to bond ratings, whether the current insurance
coverage amounts were sufficient in the event of a wildfire, and debt service
coverage ratios.
Staff then reviewed recommendations for reserve balances and target levels
for the District's unrestricted reserve fund categories. Discussion continued
regarding operating reserves, the previous and upcoming rate study, capital
reserves and funding depreciation, customer messaging, and the proposed
priority funding order..
Staff will incorporate the feedback received from the Board and present the
final proposed revisions to the reserves policy for consideration at a future
meeting.
Director Hernandez requested an agenda item to discuss plaques for the
rededication of District facilities.
Discussion followed regarding a press release on the California Court of Appeal's
decision in IRWD v. OCWD, et al., and why a quote from President DesRoches was
not included. Also discussed were the District's participation in the litigation, the
associated expense and customer messaging, and future general opportunities for
including quotes from the Board in media releases.
Discussion continued regarding branding variations on District vehicles. Staff will be
addressing branding when presenting the communications plan for Board approval
in the coming months.
President DesRoches presented Finance Manager Lugo with a proclamation from
the Board in recognition of Ms. Lugo's retirement following 14 years of dedicated
service to the District.
10. CLOSED SESSION
The Board entered Closed Session at 11:32 AM.
10.1. Liability Claims
Pursuant to Subsections 54956.9(d) and (e)(3) of the California Government Code
Claimants: Pascal & Ludwig Constructors and Mike Bubalo Construction
Agency Claimed Against: Yorba Linda Water District
Minutes of the YLW D Board of Directors Regular Meeting Held October 24,2024,at 8:30 AM. 2
2024-112
10.2. Conference with Legal Counsel- Existing Litigation
Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the California
Government Code
Name of Case: Irvine Ranch Water District v. Orange County Water District, et
al. (Los Angeles County Superior Court-Case No. BS168278)
10.3. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
REPORT FROM CLOSED SESSION
The Board returned from Closed Session at 12:31 p.m. No reportable action was
taken.
11. ADJOURNMENT
11.1. The meeting was adjourned at 12:31 p.m.
Annie Alexander
Board Secretary
Minutes of the YLWD Board of Directors Regular Meeting Held October 24,2024,at 8:30 AM. 3