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HomeMy WebLinkAbout2024-12-12 - Board of Directors Meeting Minutes 2024-127 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, December 12, 2024, 7:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1: PARTICIPATION INSTRUCTIONS Were included on the agenda. 2. CALL TO ORDER The meeting was called to order at 7:30 AM. 3. PLEDGE OF ALLEGIANCE Director Barbre led the pledge. 4. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Brett R. Barbre Mark Toy, General Manager Trudi DesRoches Doug Davert, Assistant General Manager Gene Hernandez John DeCriscio, Operations Manager Tom Lindsey Christine Mcllrevey, Finance Manager Lori Thompson, Human Resources and Risk Manager Rosanne Weston, Engineering Manager Reza Afshar, Principal Engineer Annie Alexander, Board Secretary Joanna Gonzalez, Public Affairs Officer Freddie Ojeda, Operations Superintendent Sophia Pbuong, Accounting Supervisor ALSO, PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP 5. ADDITIONS/DELETIONS TO THE AGENDA (None) 6. PUBLIC COMMENTS (None) 7. ELECTED OFFICIAL LIAISON REPORTS (None) 8. SEATING OF DIRECTORS 8.1. Administration of Oaths of Office General Manager Toy administered the Oaths of Office for incoming Directors Trudi DesRoches and Gene Hernandez. Minutes of the YLWD Board of Directors Regular Meeting Held December 12,2024 at 7:30 AM 1 2024-128 8.2. Review Candidate Applications for Board Vacancy President DesRoches announced that seven (7) applications had been received for consideration of appointment to fill the vacancy on the Board of Directors. Each of the Directors shared their preferences regarding whether to interview all the candidates. Discussion followed regarding the interview schedule and format and accommodating remote participation for candidates who may be unable to attend in person on December 17, 2024. Director Barbre made a motion, seconded by Director Hernandez, to interview all seven (7) applicants. Vice President Lindsey inquired if any candidates were unavailable for an interview on the scheduled date. Jess Battaglia indicated he would be traveling for business that day but could participate in his interview remotely. Motion carried 4-0-0-0 on a roll call vote. The start time for the meeting on December 17, 2024 was set for 7:00 AM. Staff will coordinate with all the candidates to schedule their interviews. 8.3. Reorganization of the Board of Directors and Appointment of Officers Director Barbre made a motion, seconded by Director DesRoches, to appoint Director Lindsey as President, and Director Hernandez as Vice President. Motion carried 4-0-0-0 on a roll call vote. Directors expressed appreciation to outgoing President DesRoches for her service over the last year. The meeting was handed over to President Lindsey as the presiding officer. 9. ADJOURN TO FINANCING AUTHORITY AND PUBLIC FINANCING CORPORATION REGULAR MEETINGS The meeting was adjourned to the Financing Authority and Public Financing Corporation Regular Meetings at 7:47 AM. (Directors do not receive additional compensation for participating in these meetings.) The meeting resumed at 7:49 AM. 10. ACTION CALENDAR 10.1. Identification of Agency Designated Representative(s) for Labor Negotiations Minutes of the YLWD Board of Directors Regular Meeting Held December 12,2024 at 7:30 AM 2 2024-129 Director Barbre made a motion, seconded by Director DesRoches, to identify General Manager Mark Toy and Human Resources and Risk Manager Lori Thompson as designated representatives for labor negotiations with the Yorba Linda Water District Employees Association and with all unrepresented classifications. Motion carried 4-0-0-0 on a roll call vote. 11. CLOSED SESSION The Board entered Closed Session at 7:50 AM. 11.1. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representatives: Mark Toy, General Manager, and Lori Thompson, Human Resources and Risk Manager Employee Organization: Yorba Linda Water District Employees Association 11.2. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representatives: Mark Toy, General Manager, and Lori Thompson, Human Resources and Risk Manager Unrepresented Employees: All Unrepresented Classifications The Board returned from Closed Session at 8:27 AM. President Lindsey stated that as there was another Closed Session on the agenda, any reportable action from both Closed Sessions would be reported at the end of the meeting. 12. REPORT FROM CLOSED SESSION Provided under Item No. 21. 13. DISCUSSION ITEMS 13.1. Overview of Water Resources Development Act and Associated Funding Process Ben Goldeen, Federal Advocacy Director for Townsend Public Affairs, gave a brief presentation on this matter. Topics discussed included the process for Section 219 funding, funding recently authorized and pending for YLWD, Congressional direction, and the role of the Army Corps of Engineers. General Manager Toy reviewed the plan for funding the construction of a new well over a four-year period. Christopher Townsend, President of Townsend Public Affairs, provided additional information regarding Section 219 authorities and appropriations. Mr. Townsend also commented on efforts to schedule a heli- hydrant demonstration for the California Insurance Commissioner and Director of Cal OES. Minutes of the YLWD Board of Directors Regular Meeting Held December 12,2024 at 7:30 AM 3 2024-130 13.2. Municipal Water District of Orange County (MWDOC) Participation in Metropolitan Water District's Reverse Cyclic Program for Pre-purchasing Import Water Deliveries Alex Heide, Sr. Water Resources Analyst for MWDOC, provided an overview of the program. Discussion touched on rates for import water deliveries, cost savings of the program, and the timeline for participation. Finance Manager Mcllrevey provided a financial evaluation of YLWD's participation in the program. Discussion continued regarding participation levels and associated net cost savings. Director Barbre made a motion, seconded by Director Hernandez, to direct staff to coordinate with MWDOC and request the pre-purchase of 1,000 AF of import water deliveries. Motion carried 4-0-0-0. Director Barbre clarified that his motion was for treated water. 14. CONSENT CALENDAR Director Barbre requested to remove Item Nos. 14.2., 14.3., 14.6., and 14.7. from the Consent Calendar for separate action. Director Hernandez made a motion, seconded by Director Barbre, to approve the remainder of the Consent Calendar. Motion carried 4-0-0-0. 14.1. Minutes of the Board of Directors Meeting Held September 19 - October 10, 2024 Recommendation: That the Board of Directors approve the minutes as presented. 14.4. Cash and Investment Report for the Period Ended October 31, 2024 Recommendation: That the Board of Directors receive and file the Cash and Investment Report for the period ended October 31, 2024. 14.5. Award of Construction Contract for the FF-1 Waterline Replacement Placentia Project Recommendation: That the Board of Directors award the Construction Contract for. the FF-1 Waterline Replacement Placentia Project to T.E. Roberts, Inc. for$733,482.00, Job No. J-2024-20. Minutes of the YLW D Board of Directors Regular Meeting Held December 12,2024 at 7:30 AM 4 2024-131 14.8. Notice of Completion for Hidden Hills Booster Pump Station and Lower Hidden Hills Pressure Regulating Station Recommendation: That the Board of Directors authorize staff to file the Notice of Completion for the Hidden Hills Booster Pump Station and Lower Hidden Hills Pressure Regulating Station, Job Nos. J-2018-27 and J-2020-20. 14.9. Terms and Conditions for Sewer Service with Steve Brink for 5799 Highland Avenue Recommendation: That the Board of Directors approve the Terms and Conditions for Sewer Service with Steve Brink for 5799 Highland Avenue, Job No. J-2024-66S. 14.10. Quitclaim Deed for 5071 Casa Loma Avenue Recommendation: That the Board of Directors authorize the General Manager to execute a Quitclaim Deed to abandon a portion of an existing dedicated easement on 5071 Casa Loma Avenue. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION Staff responded to questions from Director Barbre and Director DesRoches regarding two expenses listed in Item No. 14.2., and questions from Director Barbre regarding sewer charge revenue listed in Item No. 14.3., applicable government codes for rejecting bids in relation to Item No. 14.6., and options for mitigating arsenic levels as mentioned in Item No. 14.7. Director Barbre made a motion, seconded by Director DesRoches, to approve Item Nos. 14.2., 14.3., 14.6., and 14.7. Motion carried 4-0-0-0 with the exception of Item No. 14.2 in which Director Hernandez abstained. 14.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$3,619,864.05. 14.3. Budget to Actual Reports for the Month Ended October 31, 2024 Recommendation: That the Board of Directors receive and file the Budget to Actual Reports through the month ended October 31, 2024. Minutes of the YLW D Board of Directors Regular Meeting Held December 12,2024 at 7:30 AM 5 2024-132 14.6. Award of Construction Contract for FF-4, FF-7, and- FF-12 Fire Flow Enhancement Project Recommendation: That the Board of Directors award the Construction Contract for the FF-4, FF-7, and FF-12 Fire Flow Enhancement Project to Big Ben, Inc. for$1,408,741, Job No. J-2024-26. 14.7. Award of Non-Professional Services Task Order for Groundwater Well Repair and Rehabilitation Services for Well 21 Recommendation: That the Board of Directors authorize the General Manager to execute a Non-Professional Services Task Order for Groundwater Well Repair and Rehabilitation Services to General Pump Company for a total Not to Exceed$350,000. 15. ACTION CALENDAR CONTINUED 15.1. Draft Municipal Service Review and Sphere of Influence Update for the Orange County Water District Assistant General Manager Davert briefed the Board on this matter. Discussion centered around the timing for submitting comments on the content of the draft document and submitting comments to OCWD and MWDOC regarding any proposed action to consolidate the two agencies. No action was taken on this matter. 16. DISCUSSION ITEMS CONTINUED 16.1. Board of Directors' Committee, Agency, and Intergovernmental Meeting Assignments President Lindsey requested that Board members provide him with their preferred assignments for consideration at the meeting on January 9, 2025. Director Barbre suggested a review of ad-hoc committees at the same time. 17. REPORTS, INFORMATION ITEMS, AND COMMENTS 17.1. Director's Reports The Directors reported on their attendance at recent meetings and events. Director DesRoches requested staff contact her regarding available dates in February for a public tour of the PFAS Water Treatment Plant and MWDSC Diemer Filtration Plant. The Board congratulated Freddie Ojeda on his upcoming promotion to Operations Manager. Minutes of the YLWD Board of Directors Regular Meeting Held December 12,2024 at 7:30 AM 6 2024-133 17.2. General Manager's Report General Manager Toy expressed appreciation to Public Affairs Officer Gonzalez and Public Affairs Specialist De La Cruz for their efforts in promoting YLWD. He provided a brief update on the joint heli-hydrant project with MWDSC and shared that he would be speaking at the next WACO meeting. Director Barbre requested staff schedule a future presentation from the District's Municipal Advisors regarding maintaining the District's AAA rating from Fitch. He also requested that staff send copies of news articles referencing YLWD to the Board. 17.3. General Counsel's Report (None) 17.4. Future Agenda Items and Staff Tasks There were no additional requests from the Board. 18. COMMITTEE REPORTS 18.1. Interagency Committee with MWDOC and OCWD DesRoches / Lindsey 18.2. Joint Agency Committee with City of Yorba Linda Lindsey / DesRoches 18.3. Joint Agency Committee with City of Placentia Lindsey/ Hernandez 18.4. Joint Agency Committee with City of Brea Barbre / Hernandez 18.5. Joint Agency Committee with Placentia-Yorba Linda Unified School District Hernandez/ Barbre 19. BOARD OF DIRECTORS ACTIVITY CALENDAR 19.1. Meetings from December 13-January 31, 2025 20. CLOSED SESSION CONTINUED The Board entered Closed Session at 10:30 AM. 20.1. Liability Claims Pursuant to Subsections 54956.9(d) and (e)(3) of the California Government Code Claimants: Pascal & Ludwig Constructors and Mike Bubalo Construction Agency Claimed Against: Yorba Linda Water District Minutes of the YLWD Board of Directors Regular Meeting Held December 12,2024 at 7:30 AM 7 2024-134 21. REPORT FROM CLOSED SESSION The Board returned from Closed Session at 1 1:00 AM. No reportable action was taken during this or the previous Closed Session. 22. ADJOURNMENT 22.1. The meeting was adjourned at 1 1:00 AM. Annie Alexander Board Secretary Minutes of the YLW D Board of Directors Regular Meeting Held December 12,2024 at 7:30 AM 8