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HomeMy WebLinkAbout2025-01-09 - Board of Directors Meeting Minutes 2025-001
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, January 9, 2025, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. PARTICIPATION INSTRUCTIONS
Were included on the agenda.
2. CALL TO ORDER
The meeting was called to order at 8:30 a.m.
3. PLEDGE OF ALLEGIANCE
Operations Manager Ojeda led the pledge.
4. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Tom Lindsey, President Mark Toy, General Manager
Gene Hernandez, Vice President Doug Davert, Assistant General Manager
Brett R. Barbre Christine Mcllrevey, Finance Manager
Trudi DesRoches Freddie Ojeda, Operations Manager
Wayne R. Scott Lori Thompson, Human Resources and Risk Manager
Rosanne Weston, Engineering Manager
Annie Alexander, Board Secretary
Joanna Gonzalez, Public Affairs Officer
ALSO, PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
5. ADDITIONS DELETIONS TO THE AGENDA (None)
6. AB 2449 TELECONFERENCE REQUESTS (None)
7. ELECTED OFFICIAL LIAISON REPORTS (None)
8. PUBLIC COMMENTS (None)
9. CONSENT CALENDAR
Director Barbre requested to remove Item Nos. 9.2 and 9.5 from the Consent
Calendar for separate action.
Director DesRoches made a motion, seconded by Vice President Hernandez, to
approve the remainder of the Consent Calendar. Motion carried 5-0-0-0.
Minutes of the YLW D Board of Directors Regular Meeting Held January 9,2025,at 8:30 AM 1
2025-002
9.1. Minutes of the Board of Directors Meetings Held October 24-November 14, 2024
Recommendation: That the Board of Directors approve the minutes as
presented.
9.3. Budget to Actual Reports for the Month Ended November 30, 2024
Recommendation: That the Board of Directors receive and file the Budget to
Actual Reports through the month ended November 30, 2024.
9.4. Cash and Investment Report for the Month Ended November 30, 2024
Recommendation: That the Board of Directors receive and file the Cash and
Investment Report for the month ended November 30, 2024.
ITEMS REMOVED FROM CONSENT CALENDAR FOR SEPARATE ACTION
9.2. Payments of Bills, Refunds, and Wire Transfers
Staff responded to questions from Director Barbre regarding several items on
the check register.
Director Barbre made a motion, seconded by Director DesRoches to ratify
and authorize disbursements in the amount of $3,229,053.84. Motion carried
5-0-0-0.
9.5. Notice of Exemption for the Well No. 21 Rehabilitation Project
Staff responded to questions from Director Barbre regarding the CEQA
process for the project. General Counsel Gagen and General Manager Toy
provided clarification.
Director Barbre made a motion, seconded by Director DesRoches to consent
to filing a Notice of Exemption (NOE) with the Orange.County Clerk Recorder's
office for the Well No, 21 Rehabilitation Project, Job No. J-2024-65. Motion
carried 5-0-0-0.
10. ACTION CALENDAR
10.1 Board of Directors' Committee, Agency, and Intergovernmental Meeting
Assignments and Amendments to Policies and Procedures Manual
Director Barbre requested that the National Endangered Species Action
Reform Coalition (NESARC) be included with the proposed amendments to
Section 9.1 (A-B) of the Manual. Director Barbre also inquired if participation in
the Water Education for Latino Leaders (WELL) organization was open to
Minutes of the YLWD Board of Directors Regular Meeting Held January 9,2025,at 8:30 AM 2
2025-003
non-Latinos. Director Hernandez clarified that participation in WELL was open
to any elected official. It was the consensus of the Board to include the
addition of NESARC as requested.
Director Barbre inquired about Brown Act requirements for ad-hoc and long-
standing committees and whether the Financial Review Group and Capital
Improvement Program Review Group qualified as long-standing committees.
General Counsel Gagen clarified the definition of a committee subject to
Brown Act requirements. Discussion followed regarding ad-hoc committees
that meet for a limited time and committees that meet on a regular basis.
General Counsel Gagen recommended that discussion of the classification
of these two review groups be agendized for discussion at a future meeting.
President Lindsey requested an item on the next regular Board meeting
agenda to discuss the status of the Financial Review and Capital
Improvement Program Review Groups and the Brown Act requirements for
committees.
Director DesRoches made a motion, seconded by Director Scott, to (1)
approve the remaining proposed assignments for the 2025 calendar year,
and (2) adopt Resolution No. 2025-XX as revised amending Sections 9.1(A-B)
of the Board of Directors Policies and Procedures Manual. Motion carried 5-0-
0-0.
Discussion continued regarding Board members meeting separately with
community members and Brown Act requirements.
11. DISCUSSION ITEMS
11.1. Developing a Value Proposition for the YLWD
Director Barbre asked about goal-setting and strategic planning. General
Manager Toy noted that status reports on his assigned goals would be
provided to the Board. Discussion followed regarding the value YLWD provides
to the community;wildfire preparation and mitigation measures; heli-hydrants
and infrastructure improvements; District facility tours, social media; website;
joint-agency outreach; and how best to promote YLWD.
11.2. Challenges with Homeowner Insurance Coverage in Regard to Wildfires
Director DesRoches commented on a recent article in the ACWA newsletter
highlighting a city partnering with a local fire department in producing a joint
letter describing fire protection measures and improvements made in their
community. The purpose of the letter was to assist residents with addressing
difficulties in obtaining homeowners' insurance. She recommended that
YLWD prepare a similar letter highlighting the proactive measures by local
agencies (YLWD, Fire, and City) to improve wildfire preparedness.
Minutes of the YLWD Board of Directors Regular Meeting Held January 9,2025,at 8:30 AM 3
2025-004
General Manager Toy noted that an invitation had been sent to the Insurance
Commissioner and Cal OES Director to participate in a heli-hydrant
demonstration on February 18, 2025.
The Board gave direction for the preparation of a letter highlighting local
proactive fire preparation measures to be signed by YLWD, OCFA, and the
City of Yorba Linda.
12. REPORTS INFORMATION ITEMS AND COMMENTS
12.1. Director's Reports
Director Scott expressed appreciation for the opportunity to serve on the
YLWD Board.
Directors reported on topics discussed during recent meetings they attended.
12.2. General Manager's Report
General Manager Toy noted his report included in the agenda packet. He
welcomed Director Scott to the Board and commented on upcoming tours
he would be participating in. He announced a recent grant award from Cal
OES for cybersecurity and expressed appreciation to Senior Information
Systems Administrator Hollinshead for her efforts in securing the grant. He
highlighted timelines for the rate study and budget workshop and
recommended moving the first budget workshop to February 25, 2025, or an
alternate date due to a conflict with the UWI conference. The Board
supported moving the budget workshop to February 25, 2025 at 2:00 PM. Staff
responded to questions regarding on-call professional service contracts, rate
study timeline, ACH payments to vendors, CFC invoicing and outstanding
collections, and materials produced by Communications LAB.
12.3. General Counsel's Report (None)
12.4. Future Agenda Items and Staff Tasks
Director DesRoches recommended acknowledging former Director Phil
Hawkins for his 14 years of service. General Manager Toy noted that staff will
work on scheduling a date for this event.
Director Barbre shared information about the memorial service for former
Records Management Specialist Marcus Millen and encouraged Board
members to attend. General Manager Toy noted that staff members would
be in attendance.
Minutes of the YLWD Board of Directors Regular Meeting Held January 9,2025,at 8:30 AM 4
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13. COMMITTEE REPORTS
13.1. Interagency Committee with MWDOC and OCWD
13.2. Joint Agency Committee with City of Yorba Linda
13.3. Joint Agency Committee with City of Placentia
13.4. Joint Agency Committee with City of Brea
13.5. Joint Agency Committee with Placentia-Yorba Linda Unified School District
14. BOARD OF DIRECTORS ACTIVITY CALENDAR
14.1. Meetings from January 10-31, 2025
Director DesRoches noted she was not available to attend the Yorba Linda
City Council meeting on January 21, 2025. Staff offered to assist with
scheduling an alternate Director.
15. CLOSED SESSION
The Board entered Closed Session at 10:07 AM.
15.1. Annual Homeland Security Briefing Regarding Public Services or Facilities
Pursuant to Subdivision 54957(a) of the California Government Code
Consultation with General Manager
15.2. Liability Claims
Pursuant to Subdivisions 54956.9(d) and (e)(3) of the California Government
Code
Claimants: Pascal & Ludwig Constructors and Mike Bubalo Construction
Agency Claimed Against: Yorba Linda Water District
16. REPORT FROM CLOSED SESSION
The Board returned from Closed Session at 1 1:30 AM. No reportable action was taken.
17. ADJOURNMENT
17.1. The meeting was adjourned at 1 1:30 AM.
[ � --
Carole M. WaymarP
Recording Secretary
Minutes of the YLWD Board of Directors Regular Meeting Held January 9,2025,at 8:30 AM 5