Loading...
HomeMy WebLinkAbout2008-04-10 - Board of Directors Meeting Minutes2008-59 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING April 10, 2008 The April 10, 2008 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Summerfield at 8:30 a.m. The meeting was held at the District's offices at 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL STAFF PRESENT John W. Summerfield, President Michael A. Payne, General Manager William R. Mills Arthur G. Kidman, General Counsel Michael J. Beverage Kenneth R. Vecchiarelli, Asst. G.M. Richard P. Collett Lee Cory, Operations Manager Amelia Cloonan, Personnel Technician DIRECTORS ABSENT AT ROLL CALL Cindy Mejia, Assistant Administrator Paul R. Armstrong INTRODUCTION OF VISITORS AND PUBLIC COMMENTS Brett R. Barbre, MWDOC Director MWDOC Director Barbre distributed an information sheet on water supply allocation. Each member agency must determine what they will do. In the next six months, the GM's group will be working on what needs to be in the allocation plan. On the central pool, they finished all the borings and found no flaws. Congressman Calvert asked everyone to work together. Senator Boxer will attend an inspection tour over the Memorial Day weekend. Brett Barbre left the meeting at 8:53 a.m. A brief ceremony was held to commemorate the last board meeting to be held at the Plumosa office. SPECIAL RECOGNITION None CONSENT CALENDAR (Items 1 through 3) On a motion by Vice President Mills, seconded by Director Collett, the Board of Directors voted 4-0 to approve the Consent Calendar. Minutes of the Regular Board of Directors meeting held March 27, 2008. Recommendation: Approve the minutes as presented. 2. Minutes of the Regular Board of Directors meeting held April 2, 2008. Recommendation: Approve the minutes as presented. 3. Payment of bills, refunds, and wire transfers. -1- 2008-60 Recommendation: Ratify and authorize disbursements in the amount of $746,537.31. ACTION CALENDAR 4. Award of Construction Contract for the Highland Reservoir Replacement Project. Assistant General Manager Vecchiarelli presented the item. The District has a good working relationship with Schuler Engineering, and they have an excellent reputation in the industry. Director Collett queried the timeline for construction, which will be close to two years. Vice President Mills said the item came before the PEO Committee, and the members recommend approval of the award of contract. Assistant General Manager Vecchiarelli stated the first of the oil wells on the property are in the process of being properly abandoned. There was a question about venting and discussion about the tank and what will be occurring. On a motion by Vice President Mills, seconded by Director Beverage, the Board of Directors voted 4-0 to award a construction agreement to Schuler Engineering in the amount of $9,049,346 for construction of the Highland Reservoir Replacement Project, Job No. 200309. 5. SSC Construction, Inc. Change Order No. 1 for Construction of the Lakeview Reservoir Project. Assistant General Manager Vecchiarelli reported. An eight million gallon tank is being constructed on the site. The change order is the result of a delay claim. With this compensation and a 60-day non-monetary time extension at the end of the project, the change order has been signed by the contractor. Vice President Mills said the item came to the PEO Committee, and they agreed it should be sent to the Board for approval. On a motion by Vice President Mills, seconded by Director Collett, the Board of Directors voted 4-0 to approve Change Order No. 1 in the amount of $150, 000 to SSC Construction, Inc., extend the contract by 60 calendar days and authorize the General Manager to either waive the requirement for extending the Builders Risk Insurance when coverage expires on July 21, 2008 or to reimburse SSC for the premium to extend this policy through completion of the Lakeview Reservoir Project, Job No. 200704. 6. Consider changing the May 8 and May 22, 2008 Board Meeting dates. General Manager Payne presented the item. The ACWA Conference to be held May 6 through 9 will be attended by Vice President Mills, Director Armstrong, General Manager Payne and Assistant General Manager Vecchiarelli. On a motion by Director Beverage, seconded by Director Collett, the Board of Directors voted 4-0 to approve moving the Board meetings in May to May 15 and May 29. -2- 2008-61 DISCUSSION ITEMS 7. Administration Building move update. General Manager Payne reported. Identification cards were distributed to the Directors. The office will be closed Friday, April 11 for packing and moving. The new administration offices will be open on Monday, April 14. Recommendation: This was for information only. No action was required. REPORTS, INFORMATION ITEMS AND COMMENTS 8. a. President's Report President SummerField reported on the move of his business office. b. Directors Reports Vice President Mills attended the Water Education Foundation Executive Briefing. There was discussion about the peripheral canal and the Delta. c. General Managers Report Staff will attend the Water Forum scheduled for May 2. Information about the employee picnic being held at Knott's Berry Farm on Saturday, May 3 was presented to the Board members. An employee breakfast is also planned to be held at the new Administration building in lieu of the Employee Recognition Dinner. d. General Counsel's Report General Counsel Kidman stated that after the last Board meeting he made limited distribution of the memorandum presented to the Board of Directors. There were some inquiries. It appears there is a loose group of interested organizations that will be involved if this goes anywhere. COMMITTEE REPORTS 9. a. Executive-Administrative-Organizational Committee (Summerfield/Mills) Alternate: Collett 1) Meeting scheduled for April 15, 4:00 p.m. Director Collett will attend as the alternate. The meeting will take place in the Board Closed Session Room at 1717 East Miraloma Avenue, Placentia. b. Finance-Accounting Committee (Beverage/Summerfield) Alternate: Mills 1) Minutes of meeting held March 25. Director Beverage reported. A document needed to be signed for the 2003 COP's, because the insurance company's rating fell below the rates specified. The Committee joined in a conference call regarding the District's investments with Keith Khorey and Michael Rodgers of Wells Capital. Investments will be left as they are for now. The issue will be revisited at the next Finance-Accounting Committee meeting. A status report on the -3- 2008-62 Orange County commingled Investment Pool was presented. The District pulled all of its investments out of the pool and the account is now closed. President Summerfield asked that the Finance-Accounting Committee take a look at what the Board philosophy is on investments. 2) Minutes of meeting held April 8 will appear in the Board Agenda for April 24. 3) Meeting scheduled for May 13, 4:00 p.m. c. Personnel-Risk Management Committee (Armstrong/Collett) Alternate: Summerfield 1) The meeting scheduled for April 14 will be rescheduled. d. Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate: Beverage 1) Minutes of meeting held April 3. Vice President Mills reported. Discussion items included: the Furnace Creek lining, a status report on the Preventative Maintenance Program and a status report on the Meter Replacement and Radio Read Retrofit Project. Terms and Conditions for Water Service for the King Family Development were also discussed. Messrs. Santos, Thompson and Cornwell joined the meeting to discuss a tentative project extending north of the newly developed Casino Ridge. The General Manager is to contact the City to state the District is still in communication about the matter. The District is asking the City to master plan so the project is not piecemealed. Chief Plant Operator De Criscio presented monthly water production and purchased imports through March 2008. Other items included: Construction Agreement for the Highland Reservoir Replacement Project, Change Order No. 1 to SSC Construction, Inc. and a report by Assistant General Manager Vecchiarelli on the monthly Orange County Groundwater Producers meeting. 2) Meeting scheduled for May 1, 4:00 p.m. e. Public Information Committee (Collett/Beverage) Alternate: Armstrong 1) Meeting scheduled for April 11, 8:30 a.m. 2) Meeting scheduled for May 6, 4:00 p.m. -4- 2008-63 f. Building Ad Hoc Committee (Beverage/Summerfield) Alternate: Armstrong 1) The meeting scheduled for April 17 was cancelled. A wrap-up meeting will be scheduled. g. MWDOC Ad Hoc Committee (Mills/Beverage) Alternate: Collett 1) Meeting scheduled for April 22, 4:00 p.m. h. City of Placentia Ad Hoc Committee (Beverage/Payne) 1) Meeting to be scheduled. The meeting will be scheduled for May. i. City of Yorba Linda Ad Hoc Committee (Summerfield/Payne) 1) Meeting to be scheduled. We are checking with Dave Gruchow to see if he can fit it in and coordinate with the mayor. INTERGOVERNMENTAL MEETINGS 10. a. Yorba Linda City Council, April 1 Vice President Mills attended. The City Council wants to set up an equestrian committee made up of interested citizens. b. MWDOC/MWD Joint Workshop, April 2 No one attended due to the YLWD Board workshop held on the same date and time. c. OCWD Board, April 2 There was discussion about their budget. d. Yorba Linda Planning Commission, April 9 No Director attended. The City Council agendas are available on line the Thursday before the meeting. In the future the agendas will be accessed by the attending Directors online. The Directors preferred to receive paper copies of the Planning Commission agendas. -5- 2008-64 BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after April 10, 2008. Agenda is available in the District office prior to meeting. Aaril 2008 Personnel-Risk Management Committee, April 14, 4:00 p.m. Cancelled. To be rescheduled. Armstrong/Collett Executive-Admin-Or anizational Committee, April 15, 4:00 .m. Summerfield/Mills Yorba Linda City Council, April 15, 6:30 .m. Armstrong MWDOC Board, April 16, 8:30 a.m. Staff OCWD Board, April 16, 5:00 .m. Staff Building Ad Hoc Committee, April 17, 4:00 .m. Bevera a/Summerfield MWDOC Ad Hoc Committee Meeting, April 22, 4:00 .m. Mills/Beverage Yorba Linda Planning Commission, April 23, 7:00 .m. Summerfield District Board Meeting, April 24, 8:30 a.m. Dedication Ceremony of Miraloma Avenue April 29, 8:30 a.m. All Board Members District Board Tour, April 29, 9:00 a.m. All Board Members Mav 2008 Plan nin -En ineerin -O erations Committee, May 1, 4:00 .m. Mills/Armstrong WACO, May 2, 7:30 a.m. Public Information Committee, May 6, 4:00 .m. Collett/Beverage Yorba Linda City Council, May 6, 6:30 .m. Mills MWDOC/MWD Joint Workshop, May 7, 8:30 a.m. Staff OCWD Board, May 7, 5:00 .m. Staff District Board Meeting, May 8, 8:30 a.m. To be rescheduled Personnel-Risk Management Committee, May 12, 4:00 .m. Armstrong/Collett Finance-Accounting Committee, May 13, 4:00 .m. Bevera a/Summerfield Yorba Linda Planning Commission, May 14, 7:00 .m. Collett Executive-Admin-Or anizational Committee, May 20, 4:00 .m. Summerfield/Mills Yorba Linda City Council, May 20, 6:30 .m. Armstrong MWDOC Board, May 21, 8:30 a.m. Staff OCWD Board, May 21, 5:00 .m. Staff District Board Meeting, May 22, 8:30 a.m. To be rescheduled Yorba Linda Planning Commission, May 28, 7:00 p.m. Summerfield CONFERENCES AND SEMINARS 11. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. Community Leaders Briefing, Friday, April 18, 7:30 a.m. to 9:00 a.m. b. ACWA's 2008 Legislative Symposium, April 26, 2008, c. Orange County Water Summit, May 2, 7:30 a.m. to 1:30 p.m. -6- 2008-65 ADJOURN TO CLOSED SESSION 12. None ADJOURNMENT On a motion by Vice President Mills, seconded by Director Collett, the Board of Directors voted 4-0 at 10:31 a.m. to adjourn to a regular meeting of the Board of Directors scheduled for April 24, 2008, 8:30 a.m., at 1717 East Miraloma Avenue, Placentia 92870. Michael A. Payne Secretary -7-