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HomeMy WebLinkAbout2025-02-13 - Board of Directors Meeting Minutes 2025-007 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, February 13,2025, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. PARTICIPATION INSTRUCTIONS Were included on the agenda. 2. CALL TO ORDER The meeting was called to order at 8:30 AM. 3. PLEDGE OF ALLEGIANCE Assistant General Manager Davert led the pledge. 4. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Tom Lindsey, President Mark Toy, General Manager Gene Hernandez, Vice President Doug Davert, Assistant General Manager Brett R. Barbre Christine Mcllrevey, Finance Manager Trudi DesRoches Freddie Ojeda, Operations Manager Wayne R. Scott Lori Thompson, Human Resources and Risk Manager Rosanne Weston, Engineering Manager Reza Afshar, Principal Engineer Annie Alexander, Board Secretary Joanna Gonzalez, Public Information Officer Yvette Hanna, Senior Engineer Robyn Hollinshead, Senior Information Systems Admin Irma Lopez, Customer Service Supervisor Marie Pagenkopp, Customer Service Representative III Eric Watson, Senior Facilities Maintenance Worker ALSO, PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP 5. ADDITIONS/DELETIONS TO THE AGENDA (None) 6. INTRODUCTIONS AND PRESENTATIONS 6.1. Elected Official Liaison Reports (None) Minutes of the YLWD Board of Directors Regular Meeting Held February 13,2025,at 8:30 AM 1 2025-008 6.2. Employee Recognition General Manager Toy announced a new District initiative to recognize employee service milestones and awards at Board meetings. General Manager Toy and Customer Service Supervisor Lopez recognized Marie Pagenkopp, Customer Service Representative III, for ten (10) years of dedicated service. General Manager Toy also recognized Eric Watson, Senior Facilities Maintenance Worker, for being awarded Employee of the Quarter. Ms. Pagenkopp and Mr. Watson expressed appreciation to the Board. 6.3. Credit Ratings Overview by Fieldman, Rolapp & Associates General Manager Toy introduced Robert Porr, Executive Vice President for Fieldman, Rolapp & Associates, who provided an overview of the item. The presentation focused on the District's AAA Fitch credit rating, budget process, capital funding mechanisms, and cash reserve levels. Discussion followed regarding credit rating reevaluation, flexibility, and costs, and the District's budget process, rate structure, and reserve levels. Director Barbre inquired about the District's remaining borrowing capacity and Mr. Porr stated that he would provide this information to staff. Director Barbre also requested that Fitch's credit rating criteria be distributed to the Board. 7. PUBLIC COMMENTS David Sorem, President of Mike Bubalo Construction, expressed concerns regarding a construction project associated with Item No. 12.2. 8. CONSENT CALENDAR Director Barbre requested to remove Item Nos. 8.2, 8.4, 8.5, 8.8, and 8.9 from the Consent Calendar for separate action. Director DesRoches made a motion, seconded by Director Scott, to approve the remainder of the Consent Calendar. Motion carried 5-0-0-0. 8.1. Minutes of the Board of Directors Meetings Held November 19-December 17, 2024 Recommendation: That the Board of Directors approve the minutes as presented. Minutes of the YLWD Board of Directors Regular Meeting Held February 13,2025,at 8:30 AM 2 2025-009 8.3. Unaudited Financial Statements for Second Quarter of Fiscal Year 2024-25 Recommendation:That the Board of Directors receive and file the Unaudited Financial Statement for the Second Quarter of Fiscal Year 2024-25. 8.6 Director Appointment as 1st Alternate to Orange County Operational Area Executive Board Recommendation: That the Board of Directors endorse the appointment of Director Trudi DesRoches to serve as the 1st Alternate for 1SDOC's seat on the Orange County Operational Area Executive Board. 8.7 Notice of Exemption for Golden Avenue Asbestos-Cement Pipe Removal Recommendation: That the Board of Directors consent to filing the Notice of Exemption (NOE) with the Orange County Clerk Recorder's office for the Golden Avenue Asbestos-Cement Pipe Removal Project, Job No. J-2025-01. ITEMS REMOVED FROM CONSENT CALENDAR FOR SEPARATE ACTION Staff and General Counsel responded to questions from Director Barbre regarding expenses listed in Item No. 8.2., the Bank of America revolving line of credit listed in Item No. 8.4., and participation in a conference listed in Item No. 8.5. Director Barbre also asked if there were any outstanding issues with the projects listed in Item Nos. 8.8 and 8.9. Staff noted that all invoices had been paid to the contractors and there were no outstanding issues or concerns. Director Barbre made a motion, seconded by Director DesRoches, to approve Item Nos. 8.2, 8.4, 8.5, 8.8, and 8.9. Motion carried 5-0-0-0. 8.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$10,796.254.56. 8.4. Cash and Investment Report for the Period Ended December 31, 2024 Recommendation: That the Board of Directors receive and file the Cash and Investment Report for the period ended December 31, 2024. 8.5. Directors and General Manager Fees and Expenses Report for the Second Quarter of Fiscal Year 2024-25 Recommendation: That the Board of Directors receive and file the Directors and General Manager Fees and Expenses Report for the Second Quarter of Fiscal Year 2024-25. Minutes of the YLWD Board of Directors Regular Meeting Held February 13,2025,at 8:30 AM 3 2025-010 8.8 Final Payment and Notice of Completion for Fiscal Year 2023-24 Sewer CIPP Rehabilitation Project Recommendation: That the Board of Directors approve zero dollars final payment to the contractor and authorize staff to file the Notice of Completion for the FY23-24 Sewer CIPP Rehabilitation Project, Job No. J-2023-40S. 8.9 Final Payment and Notice of Completion for Fiscal Year 2023-24 Pressure Regulating Station Replacement Project Recommendation: That the Board of Directors approve $32,352.46 final payment to the contractor and authorize staff to file the Notice of Completion for the FY23-24 Pressure Regulating Station Replacement Project, Job Nos. J-2023-46, 48, 49, 51, 52 & 53. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. Director's Reports Directors reported on topics discussed during recent meetings and events they attended.Comments touched on the value of District infrastructure tours, the recent wildfires in the Los Angeles area, and challenges facing water districts. President Lindsey commented on informational flyers that were distributed during recent District infrastructure tours related to the journey of water and capital improvement projects. Director Barbre requested some revisions to the maps and information included in the flyers. 9.2. General Manager's Report General Manager Toy highlighted the success of the District's infrastructure tours and expressed appreciation to the Board and staff for their participation. He also commented on the Supervisors Academy sponsored by MWDOC and YLWD and noted that 15 of the 30 participants were YLWD staff members. 9.3. General Counsel's Report (None) 9.4. Future Agenda Items and Staff Tasks Director Scott commented on a letter that was distributed to Board members and Yorba Linda City Council members regarding suggested wildfire prevention and protection measures. He requested additional discussion with key stakeholders. Director DesRoches suggested scheduling a joint agency committee meeting with the City to continue the dialogue. There was consensus to schedule the meeting. Minutes of the YLWD Board of Directors Regular Meeting Held February 13,2025,at 8:30 AM 4 2025-011 Director Barbre requested that video footage of a heli-hydrant in use during a wildfire incident be placed on the District's website when available. He also requested staff obtain additional information from a vendor providing mobile fuel storage for backup emergency generators. He then requested a future agenda item to consider taking a position on HR 471. 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD 10.2. Joint Agency Committee with City of Yorba Linda 10.3. Joint Agency Committee with City of Placentia 10.4. Joint Agency Committee with City of Brea 10.5. Joint Agency Committee with Placentia-Yorba Linda Unified School District 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from February 14-March 15, 2025 Director Barbre noted that he was not available to attend the Yorba Linda City Council meeting on March 4, 2025. Director DesRoches stated that she would attend the meeting. 12. CLOSED SESSION The Board entered Closed Session at 9:55 AM. 12.1. Annual Homeland Security Briefing Regarding Public Services or Facilities Pursuant to Subdivision 54957(a) of the California Government Code Consultation with General Manager 12.2. Liability Claims Pursuant to Subdivisions 54956.9(d) and (e)(3) of the California Government Code Claimants: Pascal & Ludwig Constructors and Mike Bubalo Construction Agency Claimed Against: Yorba Linda Water District 13. REPORT FROM CLOSED SESSION The Board returned from Closed Session at 10:30 AM. No reportable action was taken. Minutes of the YLW D Board of Directors Regular Meeting Held February 13,2025,a18:30 AM 5 2025-012 14. ADJOURNMENT 14.1. The meeting was adjourned at 10:30 AM. � Carole M. Wayman Recording Secretary Minutes of the YLW D Board of Directors Regular Meeting Held February 13,2025,at 8:30 AM 6