HomeMy WebLinkAbout2025-05-22 - Board of Directors Meeting Minutes 2025-49
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, May 22, 2025, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. PARTICIPATION INSTRUCTIONS
Were included on the agenda.
2. CALL TO ORDER
The meeting was called to order at 8:30 AM.
3. PLEDGE OF ALLEGIANCE
Human Resources and Risk Manager Thompson led the pledge.
4. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Tom Lindsey, President Mark Toy, General Manager
Gene Hernandez, Vice President Doug Davert, Assistant General Manager
Brett R. Barbre Christine Mcllrevey, Finance Manager
Trudi DesRoches Freddie Ojeda, Operations Manager
Wayne R. Scott Lori Thompson, Human Resources and Risk Manager
Rosanne Weston, Engineering Manager
Annie Alexander, Board Secretary
Joanna Gonzalez, Public Affairs Officer
Jacqueline Segura, Human Resources Analyst
Carole Wayman, Assistant Board Secretary
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
5. ADDITIONS/DELETIONS TO THE AGENDA (None)
6. AB 2449 TELECONFERENCE REQUESTS (None)
7. PUBLIC COMMENTS (None)
8. CLOSED SESSION
The Board entered Closed Session at 8:32 a.m.
8.1. Conference with Labor Negotiators
Pursuant to Section 54957.6 of the California Government Code
Agency Designated Representatives: Mark Toy, General Manager, and Lori
Thompson, Human Resources and Risk Manager
Employee Organization: Yorba Linda Water District Employees Association
Minutes of the YLWD Board of Directors Regular Meeting Held May 22,2025 at 8:30 AM 1
2025-50
8.2. Conference with Labor Negotiators
Pursuant to Section 54957.6 of the California Government Code
Agency Designated Representatives: Mark Toy, General Manager, and Lori
Thompson, Human Resources and Risk Manager
Unrepresented Employees: All Unrepresented Classifications
8.3. Conference with Legal Counsel - Existing Litigation
Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the California
Government Code
Name of Case: Mike Bubalo Construction Co., Inc./Pascal & Ludwig
Constructors, Inc. v. Yorba Linda Water District (OCSC - Case No. 30-2025-
01 461247-C U-BC-C J C)
9. REPORT FROM CLOSED SESSION
The Board returned from Closed Session at 9:45 a.m. No reportable action was taken.
Director Barbre left the meeting at this time.
10. PUBLIC HEARING
10.1 AB 2561 Annual Vacancy Report
President Lindsey opened the public hearing at 9:46 AM.
Staff presented the AB 2561 status of vacancies, recruitment, and retention
efforts for the 2024 calendar year. Staff noted a correction to slide 10, stating
that as of December 31, 2024, there was 1 vacancy for the employee
association and 3 vacancies for the unrepresented employees. The number
of vacancies on the original slide was for a different period. Staff explained
the purpose of the public hearing and provided an overview of District-wide
vacancy information, process for recruitment, vacancy and recruitment
statistics, and hiring obstacles and planned efforts to address them.
President Lindsey opened the floor to public comment, for which there was
none.
President Lindsey closed the public hearing at 9:58 AM.
Discussion followed regarding the District's reputation as a quality workplace,
vacancy trends, quality of candidate pools, employment pre-requisites, and
internal candidates and promotions. Director DesRoches requested that
vacancy trends be included in the annual reports to the Board.
Director DesRoches made a motion, seconded by Director Hernandez, to
receive and file the annual AB 2561 Vacancy Report as presented. Motion
carried 4-0-0-1 with Director Barbre absent.
Minutes of the YLWD Board of Directors Regular Meeting Held May 22,2025 at 8:30 AM 2
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11. DISCUSSION ITEMS
11.1 Fiscal Year 2025-26 Budget Workshop #4
Staff explained that direction was needed from the Board regarding the
proposed budget and rate adjustments to prepare the final draft budget
document for consideration at the next regular meeting.
Staff then presented the financial summaries and noted that total expenses
were higher than projected in the 2021 rate study, primarily due to increases
in variable costs, supplies, and services. Discussion touched on the total
change to net position and how the funds are used.
Staff then reviewed the proposed tampering penalties for illegal waterline
connections. Discussion followed regarding various methods used to detect
illegal connections, including camera inspections, responding to
emergencies, and reports from third parties. Board members expressed
support for applying the same tampering penalties for illegal waterline
connections as for illegal sewer system connections.
Staff also reviewed the annual debt service ratio, unrestricted reserves, days
of cash on hand, and staff participation in various industry organizations.
Staff then presented an overview of the draft 5-year Capital Improvement
Program (CIP) and responded to questions from the Board regarding various
projects. Director DesRoches requested that Engineering's reports on active
CIP projects be provided to the full Board monthly. General Manager Toy
confirmed they would be distributed via email.
President Lindsey asked if the Board had any final questions or concerns
before staff prepared the final draft budget documents for consideration at
the next regular meeting. Directors expressed general comfort with the
information provided. Staff confirmed that any proposed changes to the rate
structure would need to be part of the next rate study.
12. ADJOURNMENT
12.1. The meeting was adjourned at 10:45 AM.
Carole Wayman
Assistant Board Secretary
Minutes of the YLWD Board of Directors Regular Meeting Held May 22,2025 at 8:30 AM 3