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HomeMy WebLinkAbout2025-08-28 - Board of Directors Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, August 28, 2025, 3:30 PM 1717 E Miraloma Ave, Placentia CA 92870 1. PARTICIPATION INSTRUCTIONS This meeting will be held in person. For public convenience, the meeting can also be accessed via internet-based service or telephone as indicated below. For questions regarding participation, please call the Board Secretary at (714) 701-3020. Computer/Mobile Device: https://us06web.zoom.us/m/88950070726 Telephone: (669)444-9171 or(669) 900-6833 Meeting ID: 889 5007 0726 2. CALL TO ORDER 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. ADDITIONS/DELETIONS TO THE AGENDA Items may be added to the agenda upon determination by a two-thirds vote of the Board, or a unanimous vote if only three Directors are present, that there is a need to take immediate action which came to the District's attention subsequent to the agenda being posted. (GC 54954.2(b)(2)) 6. AB 2449 TELECONFERENCE REQUESTS 7. PUBLIC COMMENTS Any individual wishing to address the Board (or Committee) is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to three minutes and must be related to matters of public interest within the jurisdiction of the Water District. (GC 54954.3) 8. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 8.1. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager 8.2. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representative: Andrew Gagen, General Counsel Unrepresented Employee: General Manager 9. OPEN SESSION WILL BEGIN AT 4:30 PM 10. REPORT FROM CLOSED SESSION 11. PUBLIC COMMENTS CONTINUED 12. DISCUSSION ITEMS This portion of the agenda is for items that cannot reasonably be expected to be concluded by action of the Board (or Committee) at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking advice and counsel. Time permitting, it is generally in the District's Page 1 of 26 interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 12.1. 2025 Water and Wastewater Rate Study and Public Outreach Recommendation: That the Board of Directors and YLWD staff conduct a Public Engagement Meeting to inform, educate, and collaborate with the residents and businesses in our service area in order to highlight how YLWD water and sewer rates support the infrastructure that keeps clean, safe, and reliable water flowing every day. 13. ADJOURNMENT 13.1. The next regular Board meeting is scheduled Thursday, September 11, 2025 at 8:30 AM. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Non-exempt materials related to open session agenda items that are distributed to a majority of the Board of Directors (or Committee Members) less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's Administrative building located at 1717 E Miraloma Ave, Placentia CA 92870 during regular business hours. When practical, these materials will also be posted on the District's website at https://ylwd.com/. (GC 54957.5) Accommodations for the Disabled Requests for disability-related modifications or accommodations, including auxiliary aids or services, required for participation in the above-posted meeting should be directed to the Board Secretary at (714) 701-3020 at least 24 hours in advance. (GC 54954.2(a)) Page 2 of 26 ITEM NO. 12.1. Yorba Linda Water District AGENDA REPORT MEETING DATE: August 28, 2025 TO: Board of Directors FROM: Mark Toy, General Manager STAFF CONTACTS: Christine Mcllrevey, Finance Manager SUBJECT: 2025 Water and Wastewater Rate Study and Public Outreach RECOMMENDATION: That the Board of Directors and YLWD staff conduct a Public Engagement Meeting to inform, educate, and collaborate with the residents and businesses in our service area in order to highlight how YLWD water and sewer rates support the infrastructure that keeps clean, safe, and reliable water flowing every day. BACKGROUND: District staff has been working with Water Resources Economics (WRE) for the performance of the District's new 2026 Water and Sewer Rate Study, which will set the rates for all District customers effective July 1 , 2026. The current schedule is as follows: RATE STUDY SCHEDULE: Thy, /10 BOO Mtg Preliminary Flnannlal Plan �-rra -07Trry Thu, 08/28 BOD Mtg — Public Engagement Mtg (4:30 — 5:30 PM) Thu, 09/11 BOD Mtg — Preliminary Rates Sat, 10/04 Open House (9:00 AM — 12:00 PM) Thu, 11/13 BOD Mtg — Final Rates Thu, 01/22 BOD Mtg — Receive Report and Approve Proposition 218 Notice Thu, 04/09 BOD Mtg — Public Hearing to Adopt Rates Wed, 07/01 New Rates Implemented PRIOR RELEVANT BOARD ACTION: On July 10, 2025, WRE founder and Project Manager Sanjay Gaur presented the preliminary water and wastewater financial plan models, which included a review of financial policies and financial inputs, including estimated escalation factors. STRATEGIC PLAN INITIATIVES: G2 3A— Perform cost of services analysis periodically and appropriately to ensure rates and charges are fair and equitable, including compliance with Proposition 218 requirements. Page 3 of 26 ATTACHMENTS: 1. Slide Deck Page 4 of 26 Yorba Linda Water District f� ®4na u�aa hi rDisr WELCOME TO Yorba L*inda is ric Water ., y PUBLIC ENGAGEMENT MEETING August 28 2025 @YLWD • @YORBALINDAWATERDISTRICT Page 5 of 26 YLWD YL Is hosting a?V4 W z Public Engagement Meeting W W � Wh Water Why We Looking Back y Need to do a to Move LU Z Rates Matter Rate Study Forward W Q 0 _ Z W -_ V • • A /6# ve Page 6 of 26 YLWP Rate Study Schedule March Jun-Jul • Dec 1. Ma 2074� • Selection of Kick-off Financial Plan • Cost of Report Proposition Rates consultant Workshop Development Service Development 218 Public effective • Data Analyses Hearing Collection • Water and Final Rate Sewer Rate Adoption by Design Board Board Meeting Schedule Date Meeting Thu, 08/28 BOD Mtg - Public Engagement Mtg (4:30 - 5:30 PM) Thu, 09/1 1 BOD Mt - Preliminary Rates Sat, 10/04 Open House 9:00 AM - 12:00 PM Thu, 1 1/13 BOD Mt - Final Rates Thu, 01/22 BOD Mt - Receive Report and Approve Proposition 218 Notice Thu, 04/09 BOD Mt - Public Hearing to Adopt Rates Wed, 07/01 New Rates Implemented Page 7 of 26 Yorba Linda our Wof SWater High-quality, safe, and reliable �I • Economical and fiscally responsible • 82 highly-skilled water professionals g `: a _ r � r a Page 8 of 26 F--I J Water Boundary Anaheim Brea -- --•, Placentia Yorba Linda County of Orange • O EN A.1 •\ - EAarnrc�,n+Y no 0 YORBAUNwkw O,p 111 r% �*TAAYE & � I 1 .A GK\111.E i r ,l Elevation in the YLWD service area ranges ' from 250 feet to over 1 ,390 feet. w 0 0.25 0.5 1 Miles I I Page 9 of 26 YL • qfructurp YLWD has made significant investments in our water supply and manages a robust water distribution system. • Over 56,000 individual assets valued at approximately $1 .3d hlllion • 14 Reservoirs • 12 Booster Pump Stations Highland Reservoir • 10 Groundwater Wells • Elevation levels: 250 feet to over 1 ,390 feet • 20 Pressure Zones • 355 Miles of water mains - 4-1A_ r • 270 Miles of sewer mains 1 • Over 25,000 customer connections i WIT l Fairmont Booster Pump Station Page 10 of 26 • • SWater b . • eves in in our Ir ins ruc urnIF _ Through thoughtful investments, YLWD has strengthened our community's water future with: A state-of-the-art PFAS Treatment Plant Heli-hydrants to aid wildfire response and protection Enhanced fire protection systems in high-risk zones Upgrades to pipelines and essential infrastructure Page 11 of 26 I Wayne Miller, Ph . D ., Water Treatment Plant Largest IX PFAS Water Treatment Plant in the Nation 25 million gallons per day $27. 7 milliosawle -� — r`.; F M _ :, ,: �• °ray YLWD Signature Project Page of 26 YLWD Heli - Hydrants A game-changing way to safeguard life, property, and the environment. Heli-Hydrants help local fire authorities save critical time and fight wildfires more efficiently by offering a strategically placed, quick-fill, pilot-operated water source that can fill in minutes. 1 2 �t Marc M mrAW10 Heli-Hydrant Wells Fargo Heli-Hydrant& Landing Zone Wells Fargo Hell-Hydrant& Landing Zone Total • • • • Cost: 01,000 $490,000 Page 13 of 26 Learn how YLWD is helping our community YL • with homeowners ' insurance. W YLWD partnered with OCFA and the City of Yorba Linda in a joint letter addressing homeowners' insurance issues. 0 '~'}'0 sF:'4W'rr'F o Page 4 of 26 W YLWD is Wildfire Ready Increased Fire Protection YLWD is dedicated to ensuring the safety and well-being of our community through proactive wildfire emergency preparedness. Backup Booster Fire-. Reservoirs Generators Pump Hardening Stations Landscaping Page 15 ' ryNllh YL Elk Mountain Emergency Timber Ridge B.P.S. Hidden Hills B.P.S. Backup Generator - 500kw Design Pumping Capacity: Design Pumping Capacity: Elevation: 780' 2,700 GPM 3,600 GPM of 26 Preventative Maintenance Programs YLWD's Commitment to Ensuring a Safe, Reliable Water Supply Fire HydrantsLlAir Release Apparatus MIJ — ,� Valves Sewer Line Assessments Water Quality Reservoirs and Booster Pump l :�: � Stations YLWD's preventative maintenance Pressure Reducing Valves program _ backbone _ . .l( water system Page 16 of • W Since 2010 2024: Hidden Hills 2010: Hidden Hills 2024: Well 5 and Booster Pump Well 19 Station and Reservoir � Rehabilitation Emergency Backup . __ Generator F P YLWD Resiliency Projects 2021: Two 2025: Timber Ridge Hidden HillBooster Marc Emergency Backup Booster Pump Marcantonio Heli- Generators at YLWD Station and Hydrant Headquarters Emergency Backup (1 ,000 kW) Generator 2020: Elk Mountain Booster Pump 2021: Wells Fargo 2025: Well 21 - �_= -� — � _ - Y_ -- ' Station Emergency Heli-Hydrant and Phase 1 =ram Backup Generator Landing Zone _ Emergency - - . . YLWD Headquarters Page YLWD Waterline Projects to Enhance Fire Flow, Operations, Maintenance, & Safety L *IE . - - . I -Ma This past year, the District replaced or rehabilitated 13,760 feet of waterlines at: • Mandarin Lane • Via del Agua • Shinnyo-En • Via del Puente • Villa Terrace • Via del Cerro • Vallecito Lane • Via Tomas • Avolinda Drive • Box Canyon • Camela Street • Mabel Paine Elementary School • Camino de Bryant Ph. 2 • Charles Wagner Elementary School • Lute Avenue • McKenzie Drive • Roxborough Drive • Cedar/own Drive Camino De Bryant Waterline Replacement Page 18 of 26 OngoingYLWD ProJ'ects Project Mill kE Description Kellogg Drive Waterline Upgrade to a 10-inch waterline July 2025 to Replacement at Esperanza High June 2027 Kellogg Drive Sewer Main Upgrade to 15-inch sewer mains July 2025 to Replacement at Esperanza High June 2027 Santiago Booster Pump Station July 2025 to Discharge Waterline on Green Rehabilitate 12-inch pipe June 2026 Crest Drive Santiago Booster Pump Station Pump replacements and new building July 2025 to Rehabilitation June 2028 Well 10 Rehabilitation Clean well and replace equipment July 2025 to Mar. 2026 Well 18 Rehabilitation Clean well and replace equipment July 2025 to Mar. 2026 Well 21 Rehabilitation Ph. 2 Installation of new equipment Jan. 2026 Page 19 of 26 Upcom *ing CIP (through FY 2031 ) Water $40.8 million Sewer • Well 23 Drilling & Equipping $13.7 million Yorba Linda Town Center Sewer Main $ 3.3 million • Waterline Projects $ 8.1 million Kellog Dr Sewer Main $ 3.0 million • Santiago Booster Pump Station Rehab $ 6.4 million FY26-31 Sewer CIPP Rehab $ 2.0 million • Fairmont Reservoir Rehab $ 5.2 million Capacity Enhancement Project $ 2.0 million • Lakeview Booster Pump Station Rehab $ 3.4 million Buena Vista Sewer Main $ 1.7 million • Other Water Projects $ 4.0 million Other Sewer Projects $ 1.0 million Other CapitalOutlay • Vehicle replacements $ 5.5 million • Enterprise Resource Planning System $ 1 .3 million • Other Capital Outlay $ 1.3 million Grants Awarded: $300 thousand EPA Grant (Green Crest) • • • • • •- . - . million • pEngineers - • • • Page 20 of 26 What is the Value of our Infrastructure A Breakdown Va&aia Rece&led S#ar Supplies& Variable Water Costs Services Capital Non-Operating Bond Proceeds $0.36 $0.15 $0.18 Revenues 11% ' '�I��T�\1'1'1:1) THIS NOTE IS LEGALTENDER S EDR ALL DEBTS.PUSUC AND VRIV In (_j�Jr sl_ C 8 1 2 3 0 C 5 1 _ V 3 . WwUaExcTor.11.C. P �; 0 ija C 81230251 D 3 lk� ' ► ' ' � RYEN�41 _Operating Revenues 80% Personnel Services Non-Operating $0.26 $0.05 Variable Water Costs • Groundwater $0.21 • Imported Water $0.06 Examples of Funding Sources: • Water Supply Fixed Costs $0.03 Rates, Bonds, Grants, Property Taxes, Investment Earnings • Fuel/Power&Pumping $0.06 Page 21 of 26 How do Rates Support our Costs? wYorba Linda Monthly Customer Bill YORBA LINDA WATER DISTRICT Phone(714)701-3000 Annual Property • • 1717 E Miraloma Avenue Website:www.yWd.com x Bill Placentia.CA 92870 Fax(714)701-3058 STATEMENT OF SERVICES Account Summary Water Usage Customer Name VALUED CUSTOMER Meter Previous Cur ent Current Usage 0 Capital Finance Charges Account No: OOOODO-000000 nyM12= $d11 am runits-1 Current Charges Due. 09/07/2025 ow000x 488 474 6 Billing Date: 0811 V2025 Billing Period: 07108r2025 to 08042025 No of Days 28 Average gallons/day: 160.3 Service Address. 123 MAIN ST Average uniWday: 0.21 '1 unit= 748 gallons : • annually • to property owners AMr r. Previous Bill 071142025 103.58 PaymentPrevious Balance 2025-Thank you! 103.58 ; • • • • • portion • • • Previous Balance 0.00 Current Bi Inch Meter Basic Service Charge 60. " " bt service Water Charge(9 Units @ 3.77/Unit) 24.66 Sevier Maintenance Charge 15.05 a D e u u u al Current Charges 100.32 Usa a Units, r r n I a obligation To ount Due 100. Prior Year 5 8 10 11 16 Current year S 9 6 Did You Know?YLWD offers a severe Online Bill Pay Service featuring:Paperless Billing-Receive an email when your bill is ready to view online and reduce excess paper clutter.Pay By Text-Viewing and paying your tills is now at your fingertips.Receive a text message when your bill is ready to view and pay. Auto-Pay Option-Take the worry out of paying your bill on time.Electronically process your payment using your preferred auto-payment method. Ir Enroll Todayl Visit us at www.ylwd.com or contact us at 714-701-3000. Page 22 of 26 Annual 0 SerV*ICeObligations • Outstanding Debt @ 6/30/2025 $31,325,000 • Outstanding Debt @ 6/30/2025 $21,730,000 • Annual Debt Service $ 1,992,700 • Annual Debt Service $ 2,133,919 Total Outstanding Debt $53,055,000 Total Annual Debt Service $ 4, 126,619 Yorba Linda AAA Water District FitchRatings Page 23 of 26 Reserves RESERVE TYPE TARGET LEVEL Operating Provides cash flow stability and mitigates revenue volatility 60% annual operating budget - • - Protects against losses from unplanned events/circumstances 5% net capital assets Capital Replacement Funds CIP, capital repair & replacement as infrastructure ages 2 yrs CIP, Cap Outlay & Depr. • - Stabilization Assists in smoothing out rate increases 10% budgeted water sales ConservationProvides funding for District conservation efforts Administrative penalties assessed Employee Liabilit jd Covers employee accrued vacation, other comp time & Employee Comp Absences retiree medical ?a w aia p-� W uMaq�, Z)Wwer a 36. 4iV 4 caa ow 4aad, 2021 $31 .3 million $ 5.1 million $36.4 million 2025 $56.6 million $10.5 million $67.1 million Page 24 of 26 SWater d . our ommuni • A True Community Partner • A Model for Others • Local Commitment • Community at the Center �r rr� L� ®Yorba L: Water D r A �4r1 Page 25 of 26 i , 1 r e IL LU 910 Z ,' An J Q m 0 YL ' Quest*ioris Page 26 .