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Home My WebLink About2025-08-14 - Board of Directors Meeting Minutes 2025-76 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, August 14, 2025, 8:30 AM 1717 E Miralomo Ave, Placentia CA 92870 1. PARTICIPATION INSTRUCTIONS Were included on the agenda. 2. CALL TO ORDER The meeting was called to order at 8:30 AM. 3. PLEDGE OF ALLEGIANCE Director Scott led the pledge. 4. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Tom Lindsey, President Mark Toy, General Manager Gene Hernandez, Vice President Doug Davert, Assistant General Manager Brett R. Barbre Christine Mcllrevey, Finance Manager Wayne R. Scott Freddie Ojeda, Operations Manager Lori Thompson, Human Resources and Risk Manager DIRECTORS ABSENT Rosanne Weston, Engineering Manager Trudi DesRoches Annie Alexander, Board Secretary Joanna Gonzalez, Public Information Officer Carole Wayman, Assistant Board Secretary ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP 5. ADDITIONS/DELETIONS TO THE AGENDA (None) 6. AB 2449 TELECONFERENCE REQUESTS (None) 7. INTRODUCTIONS AND PRESENTATIONS 7.1 Elected Official Liaison Reports (None) 7.2 Employee Recognition General Manager Toy recognized the following employees: Employee of the Year and the Quarter. Ariel Bacani, Assistant Engineer III New Employee: Anthony Arias, Maintenance Worker I Minutes of the YLWD Board of Directors Regular Meeting Held August 14, 2025 at 830 AM 1 2025-77 B. PUBLIC COMMENTS Rick Salazar, resident, commented on his concerns regarding the Terms and Conditions being prepared for proposed improvements to the Highland Reservoir Access Road. Undo Rizzo, resident, commented on her concerns regarding the access gate and vehicle traffic on the Highland Reservoir Access Road. 9. ACTION CALENDAR 9.1. Amendment to Public Funds Investment Policy and Market Update by PFM Asset Management Robert Montoya, Institutional Sales and Relationship Manager for PFM Asset Management, provided a financial market and investment update and an overview of the proposed amendments to the Investment Policy. Director Barbre requested that Section D in Appendix A in the policy be deleted as it was no longer applicable. Director Barbre made a motion, seconded by Director Hernandez to adopt Resolution No. 2025-XX amending the Public Funds Investment Policy, including the requested revision, and rescinding Resolution No. 2023-17. Motion carried 4-0-0-1 with Director DesRoches absent. 92. Septic to Sewer Conversion Due Diligence Study Paul Jones, PE, of Dopudja & Wells Consulting, provided a brief overview of the purpose of the study, the methodology utilized, a proposed framework for conversion, and expected costs and financing strategies. Discussion followed regarding the proposed phases, the feasibility of implementation, the lack of available reserves, and proactive communication efforts with the property owners. It was suggested that this topic be revisited during the upcoming rate study process. No action was taken on this item. 10. CONSENT CALENDAR Director Barbre requested to remove Item Nos. 10.1., 10.2.and 10.9.from the Consent Calendar for separate action. Director Barbre made a motion, seconded by Director Hernandez to approve the remainder of the Consent Calendar. Motion carried 4-0-0-1 with Director DesRoches absent. Minutes of the YLW D Board of Directors Regular Meeting Held August 14.2025 of&3D AM 2 2025-78 10.3. Preliminary Unaudited Financial Statements for Fourth Quarter of Fiscal Year 2024-25 Recommendation: That the Board of Directors receive and file the Preliminary Unaudited Financial Statements for the Fourth Quarter of Fiscal Year2024-25. 10.4. Unaudited Cash and Investment Reports for the Quarter Ended June 30, 2025 Recommendation: That the Board of Directors receive and file the Unaudited Cash and Investment Reports for the Quarter Ended June 30, 2025. 10.5. Directors and General Manager Fees and Expenses Report for the Fourth Quarter of Fiscal Year 2024-25 Recommendation: That the Board of Directors receive and file the Directors and General Manager Fees and Expenses Report for the Fourth Quarter of Fiscal Year 2024-25. 10A, Claim for Damages Filed by Ausim Khan Recommendation: That the Board of Directors reject the claim filed by Ausim Khan. 10.7. Claim for Damages Filed by Vallecito Lane and Villa Terrace Property Owners Recommendation: That the Board of Directors reject the claims filed by Vallecito Lane and Villa Terrace property owners. 10.8. Quitclaim Deed for Tract 17341, Cielo Vista Recommendation: That the Board of Directors authorize the General Manager to execute a Quitclaim Deed to abandon an existing dedicated easement located east of the Palo Verde bridge at the Cfelo Vista housing tract development. 10.10. Award of Multiple Award Task Order Contract for Surveying Services Recommendation: That the Board of Directors authorize the General Manager to execute three (3) non-exclusive Professional Services Agreements (PSAs) for the Multiple Award Task Order Contract (MATOC) for Surveying Services with Coast Surveying, Inc., Guido, and Psomas for an initial period of three (3) years and a Not to Exceed cumulative total of$200,000, subject to review and approval as to form by Legal Counsel. Minutes of the YLWD Board of DFeclon Regular Meeting Held August 14,2D25 at 8:30 AM 3 2025-79 10.11. Purchase of ClorTec 100-lb/day On-Site Sodium Hypochlorite Generator (Lakeview Booster Station) Recommendation: That the Board of Directors authorize the General Manager to purchase a ClorTec On-Site Sodium Hypochlorite Generator from De Nora for the amount of$153,235.00 plus sales tax and freight. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 10.1. Minutes of Board of Directors Meetings Director Barbre inquired about staff's research regarding the District being listed as a supporter of AB 2257. General Manager Toy explained that a letter of support had been signed by the Board President in 2024, and that a copy would be shared with the Board. Director-Barbre made a motion,seconded by DlrectorHemandez to approve the minutes as presented. Motion carried 4-0-0-1 with Director DesRoches absent. 10.2. Payments of Bills, Refunds, and Wire Transfers Director Barbre requested an update on the contract with ProcureAmerica and a copy of the ad to be placed in the Yorba Linda City Lifestyle publication. Director Barbre made a motion, seconded by Drector Hernandez to ratify and authorize disbursements in the amount of $12,289.827.66.Motion carried 4-M-I with Director DesRoches absent. 10.9. Final Payment and Notice of Completion for FF-11 Waterline Replacement and Adobe Pressure Regulating Station Project At Director Barbre's request, General Counsel Gagen affirmed that there were no outstanding payments due to the contractor. DrectorBarbre made a motion,seconded by DrectorHemandez to approve $0.00 final payment to the contractor, Dominguez General Engineering, Inc., and authorize staff to file the Notice of Completion for the FF-1 I Waterline Replacement and Adobe Pressure Regulating Station Project, Job Nos. J-2024-14 &J-2024-21. Motion carried 4-0-0-1 with Director DesRoches absent. 11. ACTION CALENDAR CONTINUED 11.1. ACWA Election of Officers and ACWA Region 10 Election of Board Members for 2026-2027 Term Minutes of the YLWD Board of Directors Regular Meeting Held August 14,2025 at 8:30 AM 4 2025-Bo Staff briefly reviewed the voting options for the Board. Director Barbre made a motion, seconded by Director Hernandez to vote for the recommended slates in the ACWA Election of Officers and the ACWA Region 10 Election of Board Members. Motion carried 4-"-1 ono roll call vote with Director DesRoches absent. 12. DISCUSSION ITEMS 12.1. Director Review of Invoices for Legal Services Director Barbre proposed that the President and/or the Vice President review the District's invoices for legal services monthly. General Manager Toy briefly outlined the current review processes for these invoices. Discussion followed regarding summarizing work included in these invoices over a specified amount and the availability for Directors to review them when requested. Director Barbre made a motion to assign the President or Vice President to review the invoices for legal services monthly. Motion failed for lock of a second. 13. REPORTS. INFORMATION ITEMS, AND COMMENTS 13.1. Director's Reports Directors provided brief updates on meetings attended and upcoming events. Director Scoff suggested reviewing the updated CAL FIRE fire hazard severity zone maps to evaluate if the changes would have an impact on the District's fire hydrant placement, sae, and testing. President Lindsey noted that Yorba Linda City Manager Pulone would be recognized on the event of his retirement at the Council meeting on September 16, 2025. General Manager Toy indicated that staff had prepared a draft proclamation for this purpose to be presented at the meeting. 13.2. General Manager's Report General Manager Toy highlighted various aspects of his report. Director Barbre requested that the breakout of the special assessments in the General Manager's report be included in the associated staff reports next year. Minutes of the nWD rtoaxi of Dinsctm Regular Meeting Held August 14,2025 at 8:30 AM 5 2025-81 13.3. General Counsel's Report )None) 13A Future Agenda Items and Staff Tasks Director Scott noted that he had been working with the USA 250-OC committee to commemorate the 250th anniversary of the United States. He requested a future agenda item to consider future engagement with the organization. Director Scott made a motion, seconded by Director Barbre, to agendize consideration of District support activities for the USA 250-OC program. Motion carried 4-0-0-1 with Director DesRoches absent. 14. COMMITTEE REPORTS 14.1. Interagency Committee with MWDOC and OCWD DesRoches / Barbre 14.2. Joint Agency Committee with City of Yorba Linda Hernandez/ Barbre 14.3. Joint Agency Committee with City of Placentia Lindsey / Scoff 14.4. Joint Agency Committee with City of Brea Barbre / Hernandez 14.5. Joint Agency Committee with Placentia-Yorba Linda Unified School District Hernandez/ Scott 15. BOARD OF DIRECTORS ACTIVITY CALENDAR 15.1. Meetings from August 15, 2025-October 4, 2025 At the request of Director Barbre, staff reviewed the purpose of the rate study public engagement meeting scheduled August 28, 2025 and efforts to promote the event. 16. CLOSED SESSION The Board entered Closed Session a1 10:19 AM. 16.1. Conference With Real Property Negotiators Pursuant to Section 54956.8 of the California Government Code Property: APNs 343-591-18, 343-591-48, and 343-591-49 Agency Negotiator. Mark Toy, General Manager Minutes of the YLWD Board or Directors Regular Meeting Held August 14.2025 at 8:30 AM 6 2025-82 Negotiating Parties: Nick Diaz Under Negotiation: Terms and Conditions 16.2. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) or (3) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One 16.3. Conference with Legal Counsel - Existing Litigation Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the California Government Code Name of Case: Mike Bubalo Construction Co., Inc./Pascal & Ludwig Constructors, Inc. v. Yorba Linda Water District (OCSC - Case No. 30-2025- 01461247-CU-BC-CJC) 16.4. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager 16.5 Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representative: Andrew Gagen, General Counsel Unrepresented Employee: General Manager 17. REPORT FROM CLOSED SESSION The Board returned from Closed Session at 10:50 AM. No reportable action was taken. 18. ADJOURNMENT 18.1. The meeting was adjourned at 10:50 AM. Annie Alexander Board Secretary Minutes of the YLWD Board o1 Directors Regular Meetlug Held August 14,2D25 at&.30 AM 7