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HomeMy WebLinkAbout2010-09-09 - Board of Directors Meeting Minutes 2010-131 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING September 9, 2010 1. CALL TO ORDER The September 9, 2010 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Mills at 8:31 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT William R. Mills, President Ken Vecchiarelli, General Manager Michael J. Beverage, Vice President Pat Grady, Assistant General Manager Ric Collett Lee Cory, Operations Manager Phil Hawkins Stephen Parker, Finance Director ' John W. Summerfield Anthony Manzano, Sr Project Engineer Stacy Bavol, Customer Svc Supervisor Art Vega, Info Systems Administrator Damon Micalizzi, PI Officer Annie Alexander, Executive Secretary OTHER VISITORS Art Kidman, General Counsel, McCormick, Kidman & Behrens Laurie Ellen Park, Associate, McCormick, Kidman & Behrens Brett Barbre, Director, Municipal Water District of Orange County Nancy Rikel, Mayor Pro Tem, City of Yorba Linda Mike Holmes, General Manager, Walnut Valley Water District Erik Hitchman, Assistant General Manager, Walnut Valley Water District Gary Melton, Member, YLWD Citizens Advisory Committee 4. ADDITIONS/DELETIONS TO THE AGENDA Mr. Vecchiarelli requested to remove Item No. 12.1 from the agenda as there was no need for a Closed Session. President Mills stated that Items 6.3 through 6.5 on the Consent Calendar were reviewed at the Planning-Engineering- Operations Committee Meeting on Wednesday, September 8, 2010, and that the Committee supported staff's recommendation for these items. ' 5. PUBLIC COMMENTS None. 1 2010-132 6. CONSENT CALENDAR ' On a motion by Director Collett, seconded by Director Hawkins, the Board voted 5-0 to approve the Consent Calendar. 6.1. Minutes of the Regular Board of Directors Meeting Held August 26, 2010 Recommendation: That the Board of Directors approve the minutes as presented. 6.2. Payment of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $982,893.41. 6.3. Approval of Change Order No. 3, Final Progress Payment Number 15 and the Notice of Completion for the Hidden Hills Reservoir Project Recommendation: That the Board of Directors approve Change Order No. 3 in the amount of $3,002.27 and one additional calendar day, Final Progress Payment No. 15 in the net amount of $418,871.04 to Pacific Hydrotech Corporation and 10% retention of $46,541.23; authorize staff to file the Notice of Completion and ' release the retention thirty five days following recordation, if no liens have been filed; release the Labor and Material Bond; and release the Faithful Performance Bond in one year if no defects have been found for the Hidden Hills Reservoir Project, Job No. 200028. 6.4. Geotechnical Services for the Highland Booster Station Replacement Project Recommendation: That the Board of Directors authorize execution of a Professional Services Agreement with Ninyo & Moore for a fee not to exceed $30,494, to provide geotechnical services for the Highland Booster Station Replacement Project. 6.5. Well No. 20 Engineering Services Amendment No. 1 with Civiltec Engineering, Inc. Recommendation: That the Board of Directors authorize approval of Engineering Services Amendment No. 1 with Civiltec Engineering, Inc. for a fee increase not to exceed $9,500, resulting in a total fee of $89,320. 2 2010-133 ' 7. DISCUSSION ITEMS 7.1. IT Projects and Status Update Mr. Grady provided the Board with a PowerPoint presentation regarding the status of IT projects. Mr. Grady summarized the department's achievements in the past two years including: upgrading the IT infrastructure; GIS conversion; implementation of electronic imaging and agenda preparation systems; financial system conversion and utility billing system implementation with online bill pay; SCADA conversion; implementation of vehicle location system; automated timesheets and payroll integration; and increased use of intranet for various functions. 8. REPORTS. INFORMATION ITEMS AND COMMENTS 8.1. President's Report President Mills reported that he had received a request from Jim Drummond, writer for the Yorba Linda Star, regarding benefits received by the Board of Directors. President Mills then summarized the information he provided to Mr. Drummond regarding retirement and health benefits currently being provided to the Board. ' 8.2. Directors' Reports None. 8.3. General Manager's Report Mr. Vecchiarelli reported that staff had participated in a luncheon event and observed the District's hot tapping team who will be competing at the Orange County Water Association's picnic on September 15, 2010. Mr. Vecchiarelli further reported that he had recently attended a meeting regarding the District's request for annexation to the OCWD. Preparation of the related CEQA document will begin shortly and the process should be completed in approximately one year. 8.4. General Counsel's Report Mr. Kidman briefly commented on the current legislative activity related to the City of Bell controversy. Mr. Kidman then reported that his office was preparing a report for staff regarding issues related to water conservation price incentives and Proposition 218. Mr. Vecchiarelli added that staff had received notice from the Orange County Registrar of Voters that a customer had initiated a petition to lower the District's water rates. If the completed petition contains enough valid signatures, the Registrar of Voters office will notify the Board that they will ' need to adopt the new rates or call a special election. The estimated cost of calling a special election is $180K. 8.5. Future Agenda Items and Staff Tasks None. 3 2010-134 9. COMMITTEE REPORTS ' 9.1. Executive-Administrative-Organizational Committee (Mills/Beverage) Alternate: Collett Meeting scheduled September 21, 2010 at 4:00 p.m. 9.2. Finance-Accounting Committee (Summerrield/Collett) Alternate: Mills Meeting scheduled September 13, 2010 at 4:00 p.m. was rescheduled to 8:00 a.m. the same day. Director Mills will attend in place of Director Summerfield. 9.3. Personnel-Risk Management Committee (Collett/Hawkins) Alternate: Summefiie/d Meeting scheduled September 14, 2010 at 4:00 p.m. (This meeting was later cancelled.) 9.4. Planning-Engineering-Operations Committee (Mills/Summerfield) Alternate: Beverage Minutes of the meeting held September 8, 2010 were provided at the ' meeting. Directors Mills and Summerffeld attended. Matters discussed during the meeting were as follows: Monthly Groundwater Production and Purchased Import Water Report; Monthly Preventative Maintenance Program Report; Approval of Change Order No. 3, Final Progress Payment No. 15 and the Notice of Completion for the Hidden Hills Reservoir Project; Geotechnical Services for the Highland Booster Station Replacement Project; Water Supply Assessment for the City of Yorba Linda 2008-2014 Housing Element; Well No. 20 Engineering Services Amendment No. 1 with Civiltec Engineering, Inc.; Monthly Groundwater Producers Meeting Report; Status Report on Capital Projects in Progress. Mr. Vecchiarelli reported that the Committee also discussed the brush fire in Yorba Linda which occurred on Saturday, September 4, 2010. Fire crews responded quickly and no calls were received from District customers regarding this matter. Meeting scheduled October 7, 2010 at 4:00 p.m. was rescheduled to October 6, 2010 at 4:00 p.m. 9.5. Public Information-Technology Committee , (Beverage/Hawkins) Alternate: Summerfield Meeting scheduled September 16, 2010 at 4:00 p.m. 4 2010-135 ' 9.6. MWDOC/OCWD Ad Hoc Committee (Mills/Beverage) Altemate: Collett Meeting scheduled September 28, 2010 at 4:00 p.m. 9.7. Citizens Advisory Committee Meeting scheduled September 27, 2010 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS 10.1. MWDOC/MWD Workshop - September 1, 2010 (Staff) Mr. Vecchiarelli attended and commented on a presentation provided by Jeff Kightlinger of MWD regarding the current water supply situation and MWD's draft Integrated Resources Plan (IRP). 10.2. OCWD Board - September 1, 2010 (Staff) Staff did not attend this meeting. 10.3. YL City Council - September 7, 2010 (Staff) Director Mills did not attend this meeting. ' 10.4. YL Planning Commission - September 8, 2010 (Collett) This meeting was rescheduled to September 15, 2010. Director Hawkins will attend. Director Collett will attend the following meeting scheduled September 29, 2010. 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from September 10, 2010 -October 31, 2010 The Board reviewed the listed meetings and made no additional changes. 12. CLOSED SESSION Item No. 12.1. was removed from the agenda. 12.1 Conference with Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No. 00124906) ' Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court - Case No. 00125994) Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court - Case No. 00311353) 5 2010-136 Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080) ' Name of Case: Lindholm vs. YLWD, at al (OC Superior Court - Case No. 00320239) Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior Court - Case No. 00327152) Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No. 00332968) Name of Case: Rodriguez vs. YLWD, at al (OC Superior Court - Case No. 00333938) Name of Case: American Security Insurance Company, et al vs. YLWD (OC Superior Court - Case No. 00348304) 13. ADJOURNMENT 13.1. The meeting was adjourned at 10:02 a.m. The next regular meeting of the Board of Directors will be held September 23, 2010 at 8:30 a.m. i K6 Vecchiarelli Board Secretary 1 6