HomeMy WebLinkAbout2010-09-09 - Board of Directors Meeting Minutes
2010-131
' MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
September 9, 2010
1. CALL TO ORDER
The September 9, 2010 regular meeting of the Yorba Linda Water District Board
of Directors was called to order by President Mills at 8:31 a.m. The meeting was
held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA
92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
William R. Mills, President Ken Vecchiarelli, General Manager
Michael J. Beverage, Vice President Pat Grady, Assistant General Manager
Ric Collett Lee Cory, Operations Manager
Phil Hawkins Stephen Parker, Finance Director
' John W. Summerfield Anthony Manzano, Sr Project Engineer
Stacy Bavol, Customer Svc Supervisor
Art Vega, Info Systems Administrator
Damon Micalizzi, PI Officer
Annie Alexander, Executive Secretary
OTHER VISITORS
Art Kidman, General Counsel, McCormick, Kidman & Behrens
Laurie Ellen Park, Associate, McCormick, Kidman & Behrens
Brett Barbre, Director, Municipal Water District of Orange County
Nancy Rikel, Mayor Pro Tem, City of Yorba Linda
Mike Holmes, General Manager, Walnut Valley Water District
Erik Hitchman, Assistant General Manager, Walnut Valley Water District
Gary Melton, Member, YLWD Citizens Advisory Committee
4. ADDITIONS/DELETIONS TO THE AGENDA
Mr. Vecchiarelli requested to remove Item No. 12.1 from the agenda as there
was no need for a Closed Session. President Mills stated that Items 6.3 through
6.5 on the Consent Calendar were reviewed at the Planning-Engineering-
Operations Committee Meeting on Wednesday, September 8, 2010, and that the
Committee supported staff's recommendation for these items.
' 5. PUBLIC COMMENTS
None.
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6. CONSENT CALENDAR '
On a motion by Director Collett, seconded by Director Hawkins, the Board voted
5-0 to approve the Consent Calendar.
6.1. Minutes of the Regular Board of Directors Meeting Held August 26, 2010
Recommendation: That the Board of Directors approve the
minutes as presented.
6.2. Payment of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $982,893.41.
6.3. Approval of Change Order No. 3, Final Progress Payment Number 15 and
the Notice of Completion for the Hidden Hills Reservoir Project
Recommendation: That the Board of Directors approve Change
Order No. 3 in the amount of $3,002.27 and one additional calendar
day, Final Progress Payment No. 15 in the net amount of
$418,871.04 to Pacific Hydrotech Corporation and 10% retention of
$46,541.23; authorize staff to file the Notice of Completion and '
release the retention thirty five days following recordation, if no
liens have been filed; release the Labor and Material Bond; and
release the Faithful Performance Bond in one year if no defects
have been found for the Hidden Hills Reservoir Project, Job No.
200028.
6.4. Geotechnical Services for the Highland Booster Station Replacement
Project
Recommendation: That the Board of Directors authorize execution
of a Professional Services Agreement with Ninyo & Moore for a fee
not to exceed $30,494, to provide geotechnical services for the
Highland Booster Station Replacement Project.
6.5. Well No. 20 Engineering Services Amendment No. 1 with Civiltec
Engineering, Inc.
Recommendation: That the Board of Directors authorize approval
of Engineering Services Amendment No. 1 with Civiltec
Engineering, Inc. for a fee increase not to exceed $9,500, resulting
in a total fee of $89,320.
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' 7. DISCUSSION ITEMS
7.1. IT Projects and Status Update
Mr. Grady provided the Board with a PowerPoint presentation regarding
the status of IT projects. Mr. Grady summarized the department's
achievements in the past two years including: upgrading the IT
infrastructure; GIS conversion; implementation of electronic imaging and
agenda preparation systems; financial system conversion and utility billing
system implementation with online bill pay; SCADA conversion;
implementation of vehicle location system; automated timesheets and
payroll integration; and increased use of intranet for various functions.
8. REPORTS. INFORMATION ITEMS AND COMMENTS
8.1. President's Report
President Mills reported that he had received a request from Jim
Drummond, writer for the Yorba Linda Star, regarding benefits received by
the Board of Directors. President Mills then summarized the information
he provided to Mr. Drummond regarding retirement and health benefits
currently being provided to the Board.
' 8.2. Directors' Reports
None.
8.3. General Manager's Report
Mr. Vecchiarelli reported that staff had participated in a luncheon event
and observed the District's hot tapping team who will be competing at the
Orange County Water Association's picnic on September 15, 2010. Mr.
Vecchiarelli further reported that he had recently attended a meeting
regarding the District's request for annexation to the OCWD. Preparation
of the related CEQA document will begin shortly and the process should
be completed in approximately one year.
8.4. General Counsel's Report
Mr. Kidman briefly commented on the current legislative activity related to
the City of Bell controversy. Mr. Kidman then reported that his office was
preparing a report for staff regarding issues related to water conservation
price incentives and Proposition 218.
Mr. Vecchiarelli added that staff had received notice from the Orange
County Registrar of Voters that a customer had initiated a petition to lower
the District's water rates. If the completed petition contains enough valid
signatures, the Registrar of Voters office will notify the Board that they will
' need to adopt the new rates or call a special election. The estimated cost
of calling a special election is $180K.
8.5. Future Agenda Items and Staff Tasks
None.
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9. COMMITTEE REPORTS '
9.1. Executive-Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
Meeting scheduled September 21, 2010 at 4:00 p.m.
9.2. Finance-Accounting Committee
(Summerrield/Collett) Alternate: Mills
Meeting scheduled September 13, 2010 at 4:00 p.m. was rescheduled to
8:00 a.m. the same day. Director Mills will attend in place of Director
Summerfield.
9.3. Personnel-Risk Management Committee
(Collett/Hawkins) Alternate: Summefiie/d
Meeting scheduled September 14, 2010 at 4:00 p.m. (This meeting was
later cancelled.)
9.4. Planning-Engineering-Operations Committee
(Mills/Summerfield) Alternate: Beverage
Minutes of the meeting held September 8, 2010 were provided at the '
meeting. Directors Mills and Summerffeld attended. Matters discussed
during the meeting were as follows: Monthly Groundwater Production and
Purchased Import Water Report; Monthly Preventative Maintenance
Program Report; Approval of Change Order No. 3, Final Progress
Payment No. 15 and the Notice of Completion for the Hidden Hills
Reservoir Project; Geotechnical Services for the Highland Booster Station
Replacement Project; Water Supply Assessment for the City of Yorba
Linda 2008-2014 Housing Element; Well No. 20 Engineering Services
Amendment No. 1 with Civiltec Engineering, Inc.; Monthly Groundwater
Producers Meeting Report; Status Report on Capital Projects in Progress.
Mr. Vecchiarelli reported that the Committee also discussed the brush fire
in Yorba Linda which occurred on Saturday, September 4, 2010. Fire
crews responded quickly and no calls were received from District
customers regarding this matter.
Meeting scheduled October 7, 2010 at 4:00 p.m. was rescheduled to
October 6, 2010 at 4:00 p.m.
9.5. Public Information-Technology Committee ,
(Beverage/Hawkins) Alternate: Summerfield
Meeting scheduled September 16, 2010 at 4:00 p.m.
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' 9.6. MWDOC/OCWD Ad Hoc Committee
(Mills/Beverage) Altemate: Collett
Meeting scheduled September 28, 2010 at 4:00 p.m.
9.7. Citizens Advisory Committee
Meeting scheduled September 27, 2010 at 8:30 a.m.
10. INTERGOVERNMENTAL MEETINGS
10.1. MWDOC/MWD Workshop - September 1, 2010 (Staff)
Mr. Vecchiarelli attended and commented on a presentation provided by
Jeff Kightlinger of MWD regarding the current water supply situation and
MWD's draft Integrated Resources Plan (IRP).
10.2. OCWD Board - September 1, 2010 (Staff)
Staff did not attend this meeting.
10.3. YL City Council - September 7, 2010 (Staff)
Director Mills did not attend this meeting.
' 10.4. YL Planning Commission - September 8, 2010 (Collett)
This meeting was rescheduled to September 15, 2010. Director Hawkins
will attend. Director Collett will attend the following meeting scheduled
September 29, 2010.
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from September 10, 2010 -October 31, 2010
The Board reviewed the listed meetings and made no additional changes.
12. CLOSED SESSION
Item No. 12.1. was removed from the agenda.
12.1 Conference with Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No.
00124906)
' Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court -
Case No. 00125994)
Name of Case: State Farm General Insurance Company vs. YLWD
(OC Superior Court - Case No. 00311353)
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Name of Case: Weiss vs. YLWD (OC Superior Court - Case No.
00319080) '
Name of Case: Lindholm vs. YLWD, at al (OC Superior Court - Case
No. 00320239)
Name of Case: Travelers Commercial Insurance Company vs. YLWD
(OC Superior Court - Case No. 00327152)
Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case
No. 00332968)
Name of Case: Rodriguez vs. YLWD, at al (OC Superior Court - Case
No. 00333938)
Name of Case: American Security Insurance Company, et al vs.
YLWD (OC Superior Court - Case No. 00348304)
13. ADJOURNMENT
13.1. The meeting was adjourned at 10:02 a.m. The next regular meeting of the
Board of Directors will be held September 23, 2010 at 8:30 a.m.
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K6 Vecchiarelli
Board Secretary
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