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HomeMy WebLinkAbout2007-01-11 - Board of Directors Meeting Minutes2007-01 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING January 11, 2007 The January 11, 2007 regular meeting of Directors was called to order by President held at District Headquarters, 4622 Plumosa the Yorba Linda Water District Board of Ric Collett at 8:30 a.m. The meeting was Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Ric Collett, President John W. Summerfield, Vice President Michael J. Beverage William R. Mills DIRECTORS ABSENT AT ROLL CALL Paul R. Armstrong STAFF PRESENT Michael A. Payne, General Manager Arthur G. Kidman, General Counsel Kenneth R. Vecchiarelli, Asst. G.M. Diane Cyganik, Finance Director Amelia Cloonan, Exec Secretary INTRODUCTION OF VISITORS AND PUBLIC COMMENTS None SPECIAL RECOGNITION Presentation of Proclamation to Paul R. Armstrong for his service as President during 2006. Director Armstrong was not present at the meeting. Presentation to Pamela Pietras, Assistant Administrator I for receiving a Workers Compensation Safety Incentive Award from ACWA/JPIA. Ms. Pietras was not present at the meeting. CONSENT CALENDAR (Items 1 through 7) On a motion by Director Beverage, seconded by Vice President Summerfield, the Board of Directors voted 4-0 to approve the Consent Calendar, with Director Mills abstaining from voting on item 3 due to his position as a board member of the Water Education Foundation. Minutes of the Regular Board of Directors meeting held December 21, 2006. Recommendation: Approve the minutes as presented. 2. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $1,288,266.54. 3. Consider Water Education Foundation membership dues for 2007. Recommendation: That the Board of Directors approve the 2007 Water Education Foundation dues in the amount of $1797.00. 2007-02 4. Consider membership dues for the Association of California Water Agencies for 2007. Recommendation: That the Board of Directors approve the 2007 ACWA membership dues in the amount of $11,500. 5. Construction of Lakeview Reservoir Storm Drain Structures. Recommendation: That the Board of Directors approve Progress Payment No. 1 in the net amount of $185,364.81 to Paulus Engineering for construction of the Lakeview Reservoir storm drain structures, Project No. 200505. 6. Construction of the Lakeview Booster Pump Station. Recommendation: That the Board of Directors approve Progress Payment No. 8 in the net amount of $111,456.54 to Schuler Engineering Corporation for construction of the Lakeview Booster Station, Job No. 200505. 7. Terms and Conditions for Water 1301 Rose Drive, Placentia. Recommendation: That the Conditions for Water Service 200630. Service with ACS Development Group, Inc. at Board of Directors approve the Terms and with ACS Development Group, Inc., Job No. ADJOURN TO CLOSED SESSION 8. None ACTION CALENDAR 9. Annual Board of Directors Committee Assignments. On a motion by Director Mills, seconded by Director Beverage, the Board of Directors the Board of Directors voted 4-0 to accept the committee assignments for 2007 as formulated with President Collett. 10. Consider membership dues for the California Special District's Association for 2007. General Manager Payne presented the report. There was some discussion several months ago about the benefits to the District of membership. Director Mills attended an ISDOC meeting where there was a presentation by this group. There was discussion among participants about duplication by this group with what ACWA does and whether CSDA provided any additional benefits. A question was asked about whether there is any official connection between ISDOC and CSDA and the LAFCO process. On a motion by Director Mills, seconded by Director Beverage, the Board of Directors voted 4-0 to continue this item to the Board meeting of January 25, 2007 while the General Manager performs research about contingent membership issues and benefits of membership. -2- 2007-03 REPORTS, INFORMATION ITEMS AND COMMENTS 12. a. President's Report President Collett thanked the Board members for their help in setting the committees. b. Directors Reports Vice President Summerfield questioned the amount of the District's contribution for Water Education Foundation dues. Director Mills commented this organization exists only on membership dues and the money is well spent. c. General Managers Report Assistant General Manager Vecchiarelli reported on the bid process for the Lakeview Reservoir. General Manager Payne reminded the Directors that the filing for the Campaign Statement Form 460 is due by January 31, 2007. d. General Counsel's Report General Counsel Kidman had nothing to report. Barry Brokaw, Sacramento Advocates, entered the meeting at 8:46 a.m. DISCUSSION ITEMS 11. Update on legislative activities - report by Barry Brokaw, Sacramento Advocates. Barry Brokaw spoke about the inauguration and outlined the key highlights of the governor's proposed State Budget for 2007-08. The governor proposed: greening the state, reforming the legislative redistricting process, term limits, health care plan, and water issues including storage and committee assignments in Sacramento. February 23 is the deadline for introduction of bills. Anyone wanting a bill to be introduced must submit a first draft by January 26. Bills must be approved by the first committee by late April and out of the fiscal committee by late May. Bills are amended as they go through the process. General Counsel Kidman stated an urgent legislative need was identified after the Big Horn decision this year. There is now a requirement to provide actual mailed notice for rate increases of water and sewer. The legislation for statutes now in place would require notice to go to owner shown on last tax roll. It is a difficult process. Mr. Kidman has provided an opinion to the District indicating it is in a better stead to use the rate payer role, but the authority does not exist to do so. General Counsel Kidman stated last year there was concern about Delta levies and flood control. The money was passed in bond measures. It does not seem to be an issue now. Mr. Brokaw responded it is actually a huge issue. Half a billion dollars in emergency repairs were performed. The legislature passed $4 billion. There are several Delta flood control bills introduced this year. The legislation needs 6-9 months. -3- 2007-04 COMMITTEE REPORTS 13. a. Executive-Administrative-Organizational Committee (Collett/Summerfield) Alternate: Armstrong 1) Minutes of meeting held December 19. President Collett reported the committee discussed membership fees for the Water Education Foundation, CSDA, and ACWA. Barry Brokaw of Sacramento Advocates gave an update as did Debbie Trabbatoni of OC Advocacy Group. Setting quarterly dates for ad hoc meetings with the cities of Yorba Linda and Placentia was discussed. An update on meetings with the Placentia-Yorba Linda Unified School District was provided to the committee. 2) Meeting scheduled for January 16, 2007. b. Finance-Accounting Committee (Mills/Beverage) Alternate: Summerfield 1) Minutes of meeting held January 8 will appear in the Board agenda for January 25, 2007. President Collett reported a review with Keith Khorey was performed and reporting was also reviewed. 2) Meeting scheduled for February 13, 2007. (Alt. Summerfield to attend for Mills) c. Personnel-Risk Management Committee (Summerfield/Armstrong) Alternate: Mills 1) Minutes of meeting held January 9 will appear in the Board agenda for January 25, 2007. Director Beverage reported some minor claims issues were discussed. The committee left the issues to staff to resolve. There were questions on hiring and internal personnel adjustments. A review of property insurance had been performed and was discussed. 2) Meeting scheduled for February 12, 2007. d. Planning-Engineering-Operations Committee (Armstrong/Mills) Alternate: Collett 1) The minutes of meeting held January 4, 2007 were in the agenda. Vice President Summerfield reported the committee talked about the pre annexation agreement with the Placentia Yorba Linda Unified School District. Their proposal was not what the committee wanted to bring to the Board. General Manager Payne reported another meeting is being set up after a call from Mike Bailey. Synthetic turf and SmarTimers were discussed. Director Mills commented that many of the conservation measures are already subsidized by other agencies. Staff was encouraged to go with existing policies. -4- 2007-05 The study on Highland Reservoir value engineering was disussed as was the groundwater well feasibility study in ID #2. Staff was encouraged to move forward. Standing items included: status report on meter replacement project, status report on monthly water production, status report on progress of capital improvement projects in progress. 2) Meeting scheduled for February 1, 2007. (Alt. Collett to attend for Mills) e. Public Information Committee (CoIlett/Beverage) Alternate: Armstrong 1) The minutes of meeting held December 11 were in the agenda. The committee considered the 2006 Annual Report combined with the Consumer Confidence Report. Standing items discussed included the SmarTimer program, the MWDOC School program, West Coast magazine schedule. Information items included District activities, District promotional items and a news article published in the Yorba Linda Star and Placentia News-Times. 2) Meeting scheduled for February 6, 2007. Building Ad Hoc Committee (Summerfield/Beverage) Alternate: Armstrong 1) Meeting scheduled for January 18, 2007. g. MWDOC Ad Hoc Committee (Beverage/Collett) Alternate: Mills 1) The minutes of meeting held December 22, 2006 were in the agenda. Discussion items included MWDOC member agency relations, selection of a new Metropolitan director serving MWDOC, status of the second lower feeder interconnection, MWDOC's 2007-2008 budget, and MWDOC's list of potential studies for 2007-08. 2) Meeting scheduled for February 27, 2007. INTERGOVERNMENTAL MEETINGS 14. a. Yorba Linda Planning Commission, December 13. Director Mills attended. There was nothing to report. b. Colorado River Water Users Association Annual Conference, December 13-15, 2006 (Armstrong) Director Armstrong was not present at the meeting to report. -5- 2007-06 c. Yorba Linda City Council, December 19. President Collett attended. There was nothing to report. d. MWDOC Board, December 20. General Manager Payne stated the MWDOC budget and MSR were discussed. e. OCWD Board, December 20 (postponed) f. Yorba Linda City Council, January 2 (postponed) g. OCWD Groundwater Producers, January 3 Assistant General Manager Vecchiarelli attended. General Manager Payne and General Counsel Kidman attended by phone. This was a meeting of a subgroup interested in annexations. Assistant General Manager Vecchiarelli reported on the terms submitted to IRWD. OCWD set the terms. Action will be taken on the term sheet next week at OCWD Board's meeting. h. WACO, January 5 No one attended. i. Yorba Linda Planning Commission, January 10 Director Mills attended. No items involved District issues. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after January 11, 2007. Agenda is available in the District office prior to meeting. _lanuarv 2007 Executive-Admin-Or anizational Committee, Jan 16, 4:00 .m. Collett/Summerfield Yorba Linda City Council, Jan 16, 6:30 .m. Mills MWDOC Board, Jan 17, 8:30 a.m. Staff OCWD Board, Jan 17, 5:00 .m. Staff Building Ad Hoc Committee, January 18, 2007, 4:00 .m. Summerfield/Bevera e Yorba Linda Planning Commission, Jan 24, 6:30 .m. Summerfield Gnhrjiarv 9nn7 Public Information Committee, Feb 5, 4:00 .m. Collett/Beverage Yorba Linda City Council, Feb 6 , 6:30 .m. Collett MWDOC/MWD Joint Workshop, Feb 7, 8:30 a.m. Staff OCWD Board, Feb 7, 5:00 .m. Staff Plan nin -En ineerin -O erations Committee, Feb 1, 4:00 .m. Armstrong/Mills WACO, Feb 2, 7:30 a.m. Mills Finance-Accounting Committee, Feb 12, 4:00 .m. Mills/Beverage -6- 2007-07 Personnel-Risk Management Committee, Feb 13, 4:00 .m. Summerfield/Armstrong Yorba Linda Planning Commission, Feb 14, 6:30 .m. Armstrong Executive-Admin-Or anizational Committee, Feb 20, 4:00 .m. Collett/Summerfield President's Day, Feb 19, YLWD offices closed Yorba Linda City Council, Feb 20, 6:30 .m. Mills MWDOC Board, Feb 21, 8:30 a.m. Staff OCWD Board, Feb 21, 5:00 p.m. Staff Building Ad Hoc Committee, Feb 15, 4:00 .m. Summerfield/Bevera e Yorba Linda Planning Commission, Feb 28, 6:30 .m. Summerfield CONFERENCES AND SEMINARS 15. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. None ADJOURNMENT On a motion by Director Beverage, seconded by Director Mills, the Board of Directors voted 4-0 to adjourn to a regular meeting of the Board of Directors scheduled for Thursday, January 25, 2007, at 8:30 a.m., at 4622 Plumosa Drive, Yorba Linda 92886. Michael A. Payne General Manager -7- THIS PAGE IS BLANK. 2007-08