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Home My WebLink About2010-11-24 - Board of Directors Meeting Minutes 2010-163 t MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING November 24, 2010 1. CALL TO ORDER The November 24, 2010 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Mills at 8:30 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT William R. Mills, President Pat Grady, Assistant General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Ric Collett Lee Cory, Operations Manager Phil Hawkins Gina Knight, Human Resources Mgr ' John W. Summerfield Stephen Parker, Finance Director Derek Nguyen, Water Quality Engineer Ron Talbert, Mechanic III Jennifer Hill, Meter Services Lead Ricky De Anda, Meter Reader II Annie Alexander, Executive Secretary OTHER VISITORS Gary Melton, Director Elect, Yorba Linda Water District Brett Barbre, Director, Municipal Water District of Orange County Nancy Rikel, Mayor Pro Tem, City of Yorba Linda 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS Director Barbre addressed the Board and reported on the current water supply situation and thanked Directors Mills and Summerfield for their service to the District. 6. CONSENT CALENDAR On a motion by Director Collett, seconded by Director Hawkins, the Board voted ' 5-0 to approve the Consent Calendar. Director Collett abstained from voting on Check No. 55375 of Item 6.2. as he had a financial interest with the vendor. 1 2010-164 6.1. Minutes of the Regular Board of Directors Meeting Held November 10, ' 2010 Recommendation: That the Board of Directors approve the minutes as presented. 6.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $2,004,478.74. 6.3. Final Progress Payment No. 29 and the Notice of Completion for Highland Reservoir Replacement Project Recommendation: That the Board of Directors approve Final Progress Payment No. 29 in the net amount of $408,586.82, to Schuler Engineering Corporation and 5% retention of $21,504.57, deposited to Citizens Bank escrow account, authorize staff to file the Notice of Completion and release the retention thirty five days following recordation, if no liens have been filed; release the Labor and Material Bond; and release the Faithful Performance Bond in one year if no defects have been found for the construction of the ' Highland Reservoir Replacement Project, Job No. 200309. 7. ACTION CALENDAR 7.1. Verizon Cell Site Lease Agreement Mr. Grady explained that Verizon had submitted an agreement to construct a wireless cell site at the Quarter Horse Reservoir for which the District would receive $29,460 annually in revenue. Legal Counsel has reviewed agreement and has some concerns regarding a few clauses and right of way issues. Staff is recommending that the Board approve the agreement subject to revision by Legal Counsel. Mr. Grady then responded to questions from the Board regarding the shape and location of the tower as well as visual impact on nearby residents. On a motion by Director Beverage, seconded by Director Hawkins, the Board voted 5-0 to authorize the General Manager to execute the Verizon Cell Site Lease Agreement as revised by Legal Counsel. 8. REPORTS. INFORMATION ITEMS AND COMMENTS 8.1. President's Report President Mills commented on two recent incidents involving groundwater ' contamination. President Mills then stated how much he enjoyed serving on the Board of Directors for the past 8 years. 2 2010-165 ' 8.2. Directors' Reports Director Summerfield thanked the citizens of the Yorba Linda community for allowing him to serve for 10 years on the Board of Directors. 8.3. Assistant General Manager's Report Mr. Grady reported that Legal Counsel had advised staff that the District's petition for review had been denied. Mr. Grady also announced that an employee recognition luncheon was scheduled December 16, 2010 from 11:30 a.m. to 1:30 p.m. to which the Directors were invited to attend. Mr. Grady then introduced 3 staff members who were in attendance at the meeting as a requirement of the ACWA/JPIA professional development program. Mr. Grady asked Mr. Conklin to provide a report on the water contamination incident in Barstow and the District's water quality protection efforts. Mr. Conklin reported that the ban had been lifted and responded to questions from the Board regarding the District's water quality program and testing requirements. Director Mills requested staff to provide the Board with a report on the water quality monitoring program upstream of the groundwater basin at a future meeting. 8.4. Future Agenda Items and Staff Tasks None. ' 9. COMMITTEE REPORTS 9.1. Executive-Administrative-Organizational Committee (Mills/Beverage) Alternate: Collett Minutes of meeting held November 18, 2010 were provided in the agenda packet. Directors Mills and Beverage attended. Matters discussed during the meeting were as follows: Verizon Cell Site Lease Agreement; Water Conservation Ordinance - Revisions for Consideration; Board of Directors and Committee Meeting Minutes; Water Storage Levels in Reservoirs on Weekends with Red Flag Alert; General Counsel's Monthly Summary Billing Report; and Directors and General Managers Fees and Expenses. Meeting scheduled December 21, 2010 at 4:00 p.m. 9.2. Finance-Accounting Committee (Summerfield/Collett) Alternate: Mills Meeting scheduled December 13, 2010 at 4:00 p.m. 3 2010-166 9.3. Personnel-Risk Management Committee ' (Collett/Hawkins) Alternate: Summerfield Minutes of meeting held November 17, 2010 were provided in the agenda packet. Directors Collett and Hawkins attended. Matters discussed during the meeting were as follows: Status of Human Resources and Risk Management Activities; and Status of Recruitment and Authorized/Budgeted Positions. Meeting scheduled December 14, 2010 at 4:00 p.m. 9.4. Planning-Engineering-Operations Committee (Mills/Summerfield) Alternate: Beverage Meeting scheduled December 1, 2010 at 4:00 p.m. 9.5. Public Information-Technology Committee (Beverage/Hawkins) Alternate: Summerfield Meeting scheduled December 7, 2010 at 3:00 p.m. 9.6. MWDOC/OCWD Ad Hoc Committee (Mills/Beverage) Alternate: Collett ' Minutes of meeting held November 16, 2010 were provided in the agenda packet. Directors Mills and Beverage attended. Matters discussed during the meeting were as follows: Changes in MWD Allocation - Water Supply Status Report; MWD Issues; OCWD Annexation; GWRS Expansion; BEA Exempt Projects; and Amicus Support Letters. Meeting scheduled January 25, 2010 at 4:00 p.m. 9.7. Citizens Advisory Committee Meeting scheduled December 13, 2010 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS 10.1. YL Planning Commission - November 10, 2010 (Collett) Director Collett did not attend. 10.2. YL City Council - November 16, 2010 (Summerfield) Director Summerfield attended and commented on the trash audit, building code updates and town center plan which were discussed during ' the meeting. Director Summerfield requested that a staff member be assigned to follow up regarding the building code changes as they could have a direct effect on the District. 4 2010-167 ' 10.3. MWDOC Board- November 17, 2010 (Staff) Staff did not attend. 10.4. OCWD Board -November 17, 2010 (Staff) Staff did not attend. 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from November 25, 2010 - December 31, 2010 The Board reviewed the listed meetings and made no changes. Mr. Grady reported that a special Board meeting would be scheduled for December 3, 2010 at 3:00 p.m. to administer the Oath of Office to the newly elected Board members and conduct a new Board member orientation. Mr. Grady also announced that staff would be scheduling a photographer at 2:00 p.m. the same day to take portraits of the new Directors. 12. ADJOURNMENT 12.1. The meeting was adjourned at 9:10 a.m. A special meeting of the Board of Directors will be held December 3, 2010 at 3:00 p.m. The next regular ' meeting of the Board of Directors will be held December 9, 2010 at 8:30 a. m. Pat Grady Assistant Board Secre 5