HomeMy WebLinkAbout2010-09-16 - Public Information-Technology Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISRICT
PUBLIC INFORMATION -TECHNOLOGY COMMITTEE MEETING
September 16, 2010
A meeting of the Public Information-Technology Committee was called to order by
Director Beverage at 4:00 p.m. The meeting was held at the District's Administrative
Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director Phil Hawkins Pat Grady, Assistant General Manager
Damon Micalizzi, PI Officer
1. PUBLIC COMMENTS
None.
3. DISCUSSION ITEMS (Discussed out of sequence)
3.6. IT Projects Monthly Status
Mr. Grady reviewed the monthly IT Projects status report. The Committee
discussed upcoming kickoff of the Computerized Maintenance and
Management Systems (CMMS) including what initial training will be
needed for Staff. The Committee discussed in detail the implementation of
a security camera system and Security and Access Improvements.
3.7. GIS & IT Master Plan Elements
Mr. Grady reviewed with the Committee a milestone schedule related to
the District's GIS program and Master Plan. Director Beverage discussed
his desire to have more information provided to the Committee on the
implementation of software solutions in each department and any issues,
concerns or problems that have arisen during the implementation of these
systems, along with staff's actions and costs to remedy them. Mr. Grady
left the meeting following these discussions.
2. ACTION CALENDAR
2.1. Proposed YLWD Bottled Water Policy
Mr. Micalizzi reviewed the proposed policy with the Committee. After
discussion and recommending minor revisions, the Committee supported
the policy. Mr. Vecchiarelli clarified that this policy is primarily for internal
use to provide staff direction, assign responsibilities and conditions for
administering the distribution of the District's bottled water.
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3. DISCUSSION ITEMS (continued)
3.1. Sports Groups Interest in Elk Mountain Project (Verbal Report)
The Committee discussed the September 7t" meeting with the Local Youth
Sports Organizations and outlined next steps moving forward, including
another meeting with the Sports Organizations in October to determine
possible capital contributions to complete the water conservative project
option.
3.2. Fullerton Arboretum Water Conservation Class Curriculum
Mr. Micalizzi presented to the Committee the Class list for this season's
Water Conservation Series at the Arboretum. The Committee decided to
include this information on page 4 of the upcoming Fall Newsletter.
3.3. Fall Newsletter Content
Mr. Micalizzi presented to the Committee potential themes, photos and
content for the YLWD Quarterly Newsletter. All of the content was
approved for use by the Committee.
3.4. Public Outreach Activities
Mr. Micalizzi updated the Committee on current and future public outreach
activities.
3.5. Conservation Ordinance Monthly Statistics
Mr. Vecchiarelli presented the conservation ordinance statistics through
the month of August 2010. The Committee discussed observations of
some customers relaxing their compliance efforts. Overall, Mr. Vecchiarelli
reported that water consumption is still down considerably for the year and
is hovering at 18% over the fourteen months since the District's
Conservation Ordinance went into effect (July1, 2009).
3.8. Future Agenda Items and Staff Tasks.
Director Beverage requested monthly progress reports on IT and CMMS
implementation on an update by department basis.
4. ADJOURNMENT
4.1. The meeting was adjourned at 5:28 p.m. The next regular meeting of the
Public Information-Technology Committee will be held October 5, 2010 at
4:00 p.m.
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