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HomeMy WebLinkAbout2010-09-16 - Public Information-Technology Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISRICT PUBLIC INFORMATION -TECHNOLOGY COMMITTEE MEETING September 16, 2010 A meeting of the Public Information-Technology Committee was called to order by Director Beverage at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager Director Phil Hawkins Pat Grady, Assistant General Manager Damon Micalizzi, PI Officer 1. PUBLIC COMMENTS None. 3. DISCUSSION ITEMS (Discussed out of sequence) 3.6. IT Projects Monthly Status Mr. Grady reviewed the monthly IT Projects status report. The Committee discussed upcoming kickoff of the Computerized Maintenance and Management Systems (CMMS) including what initial training will be needed for Staff. The Committee discussed in detail the implementation of a security camera system and Security and Access Improvements. 3.7. GIS & IT Master Plan Elements Mr. Grady reviewed with the Committee a milestone schedule related to the District's GIS program and Master Plan. Director Beverage discussed his desire to have more information provided to the Committee on the implementation of software solutions in each department and any issues, concerns or problems that have arisen during the implementation of these systems, along with staff's actions and costs to remedy them. Mr. Grady left the meeting following these discussions. 2. ACTION CALENDAR 2.1. Proposed YLWD Bottled Water Policy Mr. Micalizzi reviewed the proposed policy with the Committee. After discussion and recommending minor revisions, the Committee supported the policy. Mr. Vecchiarelli clarified that this policy is primarily for internal use to provide staff direction, assign responsibilities and conditions for administering the distribution of the District's bottled water. 1 3. DISCUSSION ITEMS (continued) 3.1. Sports Groups Interest in Elk Mountain Project (Verbal Report) The Committee discussed the September 7t" meeting with the Local Youth Sports Organizations and outlined next steps moving forward, including another meeting with the Sports Organizations in October to determine possible capital contributions to complete the water conservative project option. 3.2. Fullerton Arboretum Water Conservation Class Curriculum Mr. Micalizzi presented to the Committee the Class list for this season's Water Conservation Series at the Arboretum. The Committee decided to include this information on page 4 of the upcoming Fall Newsletter. 3.3. Fall Newsletter Content Mr. Micalizzi presented to the Committee potential themes, photos and content for the YLWD Quarterly Newsletter. All of the content was approved for use by the Committee. 3.4. Public Outreach Activities Mr. Micalizzi updated the Committee on current and future public outreach activities. 3.5. Conservation Ordinance Monthly Statistics Mr. Vecchiarelli presented the conservation ordinance statistics through the month of August 2010. The Committee discussed observations of some customers relaxing their compliance efforts. Overall, Mr. Vecchiarelli reported that water consumption is still down considerably for the year and is hovering at 18% over the fourteen months since the District's Conservation Ordinance went into effect (July1, 2009). 3.8. Future Agenda Items and Staff Tasks. Director Beverage requested monthly progress reports on IT and CMMS implementation on an update by department basis. 4. ADJOURNMENT 4.1. The meeting was adjourned at 5:28 p.m. The next regular meeting of the Public Information-Technology Committee will be held October 5, 2010 at 4:00 p.m. 2