HomeMy WebLinkAbout2010-10-28 - Board of Directors Meeting Agenda Packet
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, October 28, 2010, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
William R. Mills, President
Michael J. Beverage, Vice President
Ric Collett
Phil Hawkins
John W. Summerfield
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. SPECIAL RECOGNITION
6.1. Presentation of Proclamation to Connor Nason for His Artwork Used on the Inaugural
Edition of YLWD Bottled Water
6.2. Presentation of Proclamation to Jill Weber for 21 Years of Service to the District
6.3. Presentation of Proclamation to Earl Hamanaka for 35 Years of Service to the District
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Regular Board of Directors Meeting Held October 14, 2010
Recommendation: That the Board of Directors approve the minutes as presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $559,460.93.
7.3. Posting of Draft Minutes from Public Financing Corporation (PFC) Meetings
Recommendation: That the Board of Directors authorize staff to post the draft PFC
minutes in Laserfiche, accessible on the District's website prior to PFC approval.
The documents will have a watermark clearly identifying them as "Draft" subject to
approval by the PFC Board.
8. REPORTS, INFORMATION ITEMS, AND COMMENTS
8.1. President's Report
8.2. Directors' Reports
8.3. General Manager's Report
8.4. Future Agenda Items and Staff Tasks
9. COMMITTEE REPORTS
9.1. Executive Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
Minutes of meeting held October 19, 2010 at 4:00 p.m.
Meeting scheduled November 18, 2010 at 4:00 p.m.
9.2. Finance-Accounting Committee
(Summerfield/Collett) Alternate: Mills
• Meeting scheduled November 8, 2010 at 4:00 p.m.
9.3. Personnel-Risk Management Committee
(Collett/Hawkins) Alternate: Summerfield
• Meeting scheduled November 9, 2010 at 4:00 p.m.
9.4. Planning-Engineering-Operations Committee
(Mills/Summerfield) Alternate: Beverage
• Meeting scheduled November 4, 2010 at 4:00 p.m.
9.5. Public Information-Technology Committee
(Beverage/Hawkins) Alternate: Summerfield
Minutes of meeting held October 20, 2010 at 4:00 p.m.
Meeting scheduled November 2, 2010 at 4:00 p.m.
9.6. MWDOC/OCWD Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
• Meeting scheduled November 16, 2010 at 4:00 p.m.
9.7. Citizens Advisory Committee
Minutes of meeting held October 25, 2010 at 8:30 a.m. (To be provided at the meeting.)
Meeting scheduled November 22, 2010 at 8:30 a.m.
10. INTERGOVERNMENTAL MEETINGS
10.1. YL City Council - October 19, 2010 (Summerfield)
10.2. MWDOC Board - October 20, 2010 (Staff)
10.3. OCWD Board - October 20, 2010 (Staff)
10.4. YL Planning Commission - October 27, 2010 (Hawkins)
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from October 29, 2010 - November 30, 2010
12. ADJOURNMENT
12.1. The next regular meeting of the Board of Directors will be held November 10, 2010 at
8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: October 28, 2010
Subject: Minutes of the Regular Board of Directors Meeting Held October 14, 2010
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Narne: Description: Type:
101410 BOD - Minutes.doc BOD Mtg Minutes 10/14/10 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
10/28/2010
MB/JS 5-0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
October 14, 2010
1. CALL TO ORDER
The October 14, 2010 regular meeting of the Yorba Linda Water District Board of
Directors was called to order by President Mills at 8:30 a.m. The meeting was
held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA
92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
William R. Mills, President Ken Vecchiarelli, General Manager
Michael J. Beverage, Vice President Pat Grady, Assistant General Manager
Ric Collett Steve Conklin, Engineering Manager
Phil Hawkins Gina Knight, HR Manager
John W. Summerfield Stephen Parker, Finance Director
Damon Micalizzi, PI Officer
Anh Nguyen, GIS Administrator
Alfredo Vargas, GIS Technician
Annie Alexander, Executive Secretary
OTHER VISITORS
Art Kidman, General Counsel, McCormick, Kidman & Behrens
Laurie Ellen Park, Associate, McCormick, Kidman & Behrens
Gary Melton, Member, YLWD Citizens Advisory Committee
Bob Kiley, Member, YLWD Citizens Advisory Committee
Mark Schock, YLWD Resident
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. PUBLIC COMMENTS
Mr. Schock addressed the Board and read from a prepared statement. Mr.
Shock briefly commented on the City of Bell controversy and expressed concern
over the possibility that Directors were receiving additional compensation for
attendance of Public Financing Corporation (PFC) meetings which typically last
only a few minutes and are held on the same day as regular Board meetings.
Additionally, Mr. Schock expressed concern regarding the length of time draft
minutes from the PFC meetings were being published.
1
President Mills responded to Mr. Schock's comments and clarified that Directors
did not receive additional compensation for attendance at PFC meetings as they
are typically held on the same day as regular Board meetings. He further
explained that Directors are compensated $150 per day for each day's
attendance at Board meetings and other meetings attended at the request of the
Board with a maximum of 10 days a month.
Mr. Vecchiarelli explained that draft minutes from PFC meetings are required to
be approved by the PFC and not the Board of Directors. It is for this reason that
they are not presented until the next PFC meeting which typically meets only
once a year.
President Mills then suggested that the draft PFC meeting minutes could be
made available on the District's website following each meeting if they were
marked as "Unapproved Draft".
Mr. Kidman advised that it would be best to defer taking action on this matter
until the next Board meeting so it could be formally agendized. The Board
agreed.
Mr. Schock thanked the Board for their clarification regarding his concerns.
6. SPECIAL RECOGNITION
6.1. Introduce Alfredo Vargas, Newly Hired GIS Technician
Mr. Grady introduced Alfredo Vargas, newly hired GIS Technician.
7. CONSENT CALENDAR
On a motion by Director Collett, seconded by Director Hawkins, the Board voted
5-0 to approve the Consent Calendar. Director Collett abstained from voting on
Check No. 55093 of Item No. 7.2. as he has a financial interest with the vendor.
7.1. Minutes of the Regular Board of Directors Meeting Held September 23,
2010
Recommendation. That the Board of Directors approve the
minutes as presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize
disbursements in the amount of $3,924,917.39.
7.3. Engineering Services for the 2010 Waterline Replacement Project
Recommendation. That the Board of Directors authorize execution
of a Professional Services Agreement with RBF, for a fee not to
exceed $219,309, to provide engineering design, bidding support
services and construction management for the 2010 Waterline
Replacement Project.
2
7.4. Terms and Conditions for Water and Sewer Service with K. Hovnanian
Homes for Tract 17105
Recommendation. That the Board of Directors approve the Terms
and Conditions for Water and Sewer Service with K. Hovnanian
Homes for Tract No. 17105, Job No. 201023.
8. ACTION CALENDAR
8.1. Application and Agreement with the California Public Employees'
Retirement System
Mrs. Knight explained that the Board previously approved Resolution No.
10-01 authorizing staff to move forward with the process of allowing
current employees hired prior to April 1986, the opportunity to elect in
Medicare-only coverage. Only one of the five employees eligible to
participate has elected not to be covered. The next step in the process is
for the Board to adopt a resolution authorizing execution of an Application
and Agreement with CalPERS, who will in turn request that the Federal
Government provide these employees with Medicare-only coverage.
On a motion by Director Beverage, seconded by Director Collett, the
Board voted 5-0 on a Roll Call to approve Resolution No. 10-20 Approving
the Execution of an Application and Agreement (PERS MED-32D) with the
California Public Employees' Retirement System.
8.2. Authorized Budgeted Positions for the Remainder of FY 2010/2011
Mrs. Knight explained that the proposed revision to the authorized
budgeted positions for FY 2010/2011 was the job title for the Meter
Services Representative. At the request of the employee, staff conducted
a job duties/classification assessment and title review and is
s recommending that this job title be changed to Meter Services Lead.
a4;
The Board members were handed a revised Exhibit A to the proposed
Resolution 10-21, as a file error had occurred on the agenda version.
Copies were also made available to the public and the record document
will reflect the changes made, if approved.
Director Collett reported that the Personnel-Risk Management Committee
had discussed this matter at its meeting held October 12, 2010 and
recommended Board approval.
Director Hawkins clarified that the proposed revision was a change in a
job title only and would not authorize any additional budgeted positions for
FY 2010/2011.
On a motion by Director Collett, seconded by Director Hawkins, the Board
voted 5-0 on a Roll Call to approve Resolution No. 10-21 Revising the
Authorized and Budgeted Positions for the remainder of Fiscal Year
2010/11 and Rescinding Resolution No. 10-17.
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8.3. Audit Reports for Fiscal Year 2009/10
Mr. Parker reported that the District's external auditors had completed
their audit of the District for FY 2009/10 and have rendered an unqualified
(clean) opinion in the Comprehensive Annual Financial Report (CAFR).
The auditors also generated two letters, one reporting on their internal
control findings and the other reporting on required disclosures.
On a motion by Director Summerfield, seconded by Director Collett, the
Board voted 5-0 to receive and file the FY 2009110 Comprehensive
Annual Financial Report, the Report on Internal Control and the
Communication To Those In Governance Letter.
Director Collett reported that the Finance-Accounting Committee reviewed
the audit report at its meeting held October 11, 2010. At that meeting the
auditors commented that this was the best audit they had performed for
the District in three years and expressed their expectations for the District
to receive an award for the CAFR from the Government Financial Officers
Association (GFOA).
9. DISCUSSION ITEMS 40
9.1. Results of Fire Flow Testing in Hidden Hills Area
Mr. Conklin provided the Board with a PowerPoint presentation regarding
the results of fire flow testing conducted in the Hidden Hills area the
previous week. This included an overview of the test procedures and test
results before and after construction of the Hidden Hills Reservoir. Mr.
Conklin and Mr. Vecchiarelli then responded to questions from the Board
regarding the water level of the Hidden Hills Reservoir at the time of the
test and current fire flow requirements.
Mr. Schock commented that he thought the testing procedures were
conducted professionally.
10. REPORTS, INFORMATION ITEMS AND COMMENTS
10.1. President's Report
None.
10.2. Directors' Reports
Director Hawkins reported that he was invited to speak at his son's school
regarding water conservation. The students responded well to his
remarks and he encouraged staff to look into providing an education
program at some time in the future.
10.3. General Manager's Report
Mr. Vecchiarelli announced that the Human Resources department would
be hosting a benefits fair on October 27, 2010 from 11:30 a.m. to 1:30
p.m. Flu shots will be provided.
4
Mr. Vecchiarelli then provided a brief report regarding his presentation at
the ACWA Legal Conference held September 30, 2010 on litigation
resulting from the Freeway Complex Fire. Mr. Vecchiarelli further reported
that the District had received a $74K rebate check from Southern
California Edison for the purchase and installation of solar panels. Staff
has observed an approximate 1/3 reduction in electricity bills for the
Administration building compared to the same time last year.
10.4. General Counsel's Report
Mr. Kidman commented on new requirements for the preparation of Urban
Water Management Plan's. The Department of Water Resources has
issued a guidance document to assist agencies during the preparation
process. Mr. Kidman then commented on the new mandate of 20% water
conservation by 2020 and how benchmarks will be calculated using
demographic data not normally available to water agencies. Mr.
Vecchiarelli then responded to questions from the Board regarding the
accessibility of required demographic data and the District's practice of
using an average of 3.2 persons per service connection for the purposes
of calculating water demands.
10.5. Future Agenda Items and Staff Tasks
None.
i °4aYaYtiY .
11. COMMITTEE REPORTS
11.1. Executive-Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
Meeting scheduled October 19, 2010 at 4:00 p.m.
11.2. Finance-Accounting Committee
(Summerfield/Collett) Alternate: Mills
Minutes of the meeting held October 11, 2010 were provided at the
meeting. Directors Summerfield and Collett attended. Matters discussed
during the meeting were as follows: Submission of Audit Reports; August
2010 Budget to Actual Results; and August 2010 Monthly Investment
Report.
Meeting scheduled November 8, 2010 at 4:00 p.m.
11.3. Personnel-Risk Management Committee
(Collett/Hawkins) Alternate: Summerfield
Minutes of the meeting held October 12, 2010 were provided at the
meeting. Directors Collett and Hawkins attended. Matters discussed
during the meeting were as follows: Proposed Authorized Positions
Revision for FY 2010/2011; Status of Recruitments and
Authorized/Budgeted Positions; and Status of Human Resources and Risk
Management Activities.
5
Meeting scheduled November 9, 2010 at 4:00 p.m.
11.4. Planning-Engineering-Operations Committee
(Mills/Summerfield) Alternate: Beverage
Minutes of the meeting held October 6, 2010 were provided in the agenda
packet. Directors Mills and Summerfield attended. Matters discussed
during the meeting were as follows: Monthly Groundwater Production and
Purchased Import Water Report; Monthly Preventative Maintenance
Program Report; Engineering Services for the 2010 Waterline
Replacement Project; Groundwater Producers Meeting Report; and Status
Report on Capital Projects in Progress.
Meeting scheduled November 4, 2010 at 4:00 p.m.
11.5. Public Information -Technology Committee
(Beverage/Hawkins) Alternate: Summerfield
Meeting scheduled October 20, 2010 at 4:00 p.m.
11.6. MWDOC/OCWD Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
Minutes of the meeting held September 28, 2010 were provided in the
agenda packet. Directors Mills and Beverage attended. Matters
discussed during the meeting were as follows: MWDOC Settlement
Agreement; Results of MWDOC Strategic Review; Upgrade of MWD's
OC-51 Connection; MWD Issues; and Status of OCWD Annexation
Process.
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Meeting scheduled November 16, 2010 at 4:00 p.m.
11.7. Citizens Advisory Committee
Minutes of meeting held September 27, 2010 were provided in the agenda
packet. Matters discussed during the meeting were as follows: YLWD
Water Rate Study and Pass-Through Rate Increase; YLWD Water Rate
Reduction Petition; Status of Sewer System Transfer Agreement; and
District Wide Water Usage and Conservation Update.
Meeting scheduled October 25, 2010 at 8:30 a.m.
12. INTERGOVERNMENTAL MEETINGS
12.1. YL Planning Commission -September 29, 2010 (Collett)
Director Collett did not attend.
6
12.2. ISDOC -September 30, 2010 (Beverage)
Director Beverage attended and reported that while he and others tried to
vote for candidates individually by position during the Executive
Committee Election, the slate of candidates recommended by the
nominating committee were voted in.
12.3. WACO - October 1, 2010 (Hawkins)
Director Hawkins attended and commented on two presentations
regarding ocean desalination and Santa Ana River flow rates which were
provided at the meeting.
12.4. YL City Council - October 5, 2010 (Mills)
Director Mills did not attend.
12.5. MWDOC/MWD Workshop - October 6, 2010 (Staff)
Staff did not attend.
12.6. OCWD Board - October 6, 2010 (Staff)
Staff did not attend.
12.7. YL Planning Commission - October 13, 2010 (Collett)
This meeting was cancelled.
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from October 15, 2010 -November 30, 2010
The Board reviewed the listed meetings and made no additional changes.
14. CONFERENCES AND SEMINARS
14.1. MWDOC Water Policy Forum & Dinner - November 4, 2010
MWDOC 20 x 2020 Summit - November 10, 2010
On a motion by Director Hawkins, seconded by Director Summerfield, the
Board voted 5-0 to authorize Directors and such staff members of the
District as approved by the General Manager to attend the above listed
events.
A brief recess was declared at 9:28 a.m.
The meeting reconvened at 9:36 a.m.
15. CLOSED SESSION
The meeting was adjourned to Closed Session at 9:36 a.m. All Directors were
present. Also present were Messrs. Vecchiarelli, Grady and Kidman and Ms.
Park.
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15.1. Conference With Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No.
00124906)
Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court -
Case No. 00125994)
Name of Case: State Farm General Insurance Company vs. YLWD
(OC Superior Court - Case No. 00311353)
Name of Case: Weiss vs. YLWD (OC Superior Court - Case No.
00319080)
Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case
No. 00320239)
Name of Case: Travelers Commercial Insurance Company vs. YLWD
(OC Superior Court - Case No. 00327152)
Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case
No. 00332968)
Name of Case: Rodriguez vs. YLWD, et al (OC Superior Court - Case
No. 00333938)
Name of Case: American Security Insurance Company, et al vs.
YLWD (OC Superior Court - Case No. 00348304)
Name of Case: Buc vs. YLWD (OC Superior Court - Case No.
00409755)
The Board reconvened in Open Session at 9:58 a.m. President Mills announced
that no action was taken during Closed Session that was required to be reported
under the Brown Act.
16. ADJOURNMENT
16.1. The meeting was adjourned at 9:58 a.m. The next regular meeting of the
Board of Directors will be held October 28, 2010 at 8:30 a.m.
Ken Vecchiarelli
Board Secretary
8
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: October 28, 2010 Budgeted: Yes
Total Budget: N/A
To: Board of Directors Cost Estimate: $559,460.93
Funding Source: All Funds
From: Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Presented By: Stephen Parker, Finance Director Dept: Finance
Reviewed by Legal: N/A
Prepared By: Maria Trujillo, Accounting CEQA Compliance: N/A
Assistant I
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it when
they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $559,460.93.
DISCUSSION:
The major items and wire transfers on this disbursement list are as follows: A wire of $85,018.55 to
ACWA-HBA for November 2010 health premium; and, a check of $56,012.78 to Westin Engineering,
Incorporated for September through October 2010 services rendered on CMMS. The balance of
$175,304.58 is routine invoices. The Accounts Payable check register total is $316,335.91; Payroll No.
21 total is $243,125.02; and, the total disbursements of this agenda report are $559,460.93. A summary
of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name: Description: Type:
CkReg102810 BOD.pdf Check Register Backup Material
10-CS 1028.doc Cap Sheet Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
10/28/2010
MB/JS 5-0
Yvrba Linda Water District
Check Register
For Checks Dated: 1011512010 thru 10/28/2010
Check No. Date Vendor Name Amount Description ($25k ❑r greater)
55142 10/28/2010 Abbott Staffing Group, Inc. 2485.40
W102710 10/27/2010 ACWA-HBA 85,018.55 Health premium November
55143 10/28/2010 Alhambra Foundry Company 1545-00
55144 10/28/2010 Anixter In(-, 220.43
55145 10/28/2010 Apollo Technologies Inc. 380.00
55146 10/28/2010 Aramark Uniform Services, Inc 675.15
55147 1.0/28/2010 Arrow Hardware 263.21
55148 10/28/2010 Associated Laboratories 3,172.20
55149 10/28/2010 AW Direct Inc. 195.73
55150 10/28/2010 AWWA - Dues 457-50
55151 10/28/2010 Baez Truck & Auto Electric 215.87
55152 10/28/2010 Black Box Corp 15.06
55153 10/28/2010 Brown And Caldwell 200.00
55154 10/28/2010 Cal Society-Municipal Finance 50.00
55155 10/28/2010 Calif Water Environ Assn {CWEA) 144.00
55156 10/28/2010 CaIPERS 300.00
55157 10/28/2010 CDM, Inc. 2,124.00
55158 10/28/2010 CDW Government, Inc 2,199.20
551.59 10/28/2010 City Of Anaheim 953.26
55160 10/28/2010 City Of Placentia 1,321.00
55161 10/28/2010 CIVILTEC Engineering, Inc 15,901.25
55162 10/28/2010 Clinical Lab. Of San Bern. 1,615.00
55163 10/28/2010 Culligan 1,749.80
55164 10/28/2010 Datalok Grange County 359.53
55167 10/28/2010 Delia Lugo 86.00
55165 10/28/2010 Dell Marketing L.P. 7,532.58
55166 10/28/2010 Delta Care USA 394.48
55168 10/28/2010 Derek Nguyen 69.50
55,169 10/28/2010 Diehl, Evans & Company, LLP 275.00
55170 10/28/2010 E. H- Wachs Company 17,460.73
55140 10/28/2010 Elizabeth R Schwartz 151.78
55171 10/28/2010 Federal Express 30.31
55172 10/28/2010 General Pump Co., Inc. 19,582.75
55173 10/28/2010 Government Finance Officers 435.00
55174 10/28/2010 Hi-Tech E V S, Inc./Crimson Fire 3,197.91
55175 10/28/2010 Home Depot Credit Services 195.94
55176 10/28/2010 ID Modeling, Inc. 21,989-00
55177 10/28/2010 Jeff Mc Donald 60.00
55139 10/28/2010 Joel Burnham 5135
55178 10/28/2010 Joyce Dale Consulting 33550
55179 10/28/2010 Kenneth R. Vecchiarelli 141.11
55180 10/28/2010 KillIngswarth Gear 1,500.00
55181 10/28/2010 Konica Minolta Business 286.07
55182 10/28/2010 Lancab, Inc. 2,509.44
55183 10/28/2010 Lee Cory 105.00
55138 10/28/2010 Lisa Glamuzina 16.29
55184 10/28/2010 LPR 85-00
55185 10/28/2010 Malcolm Pirnie, Inc. 11,559.00
55186 10/28/2010 Mc Cormick,Kidman & Behrens UP 13,399.50
55187 10/28/2010 Mc Fadden-Dale Hardware 231.20
55188 10/28/2010 Merchants Building Maintenance LLC 5,993.13
55189 10/28/2010 Minuteman Press 97.88
55190 1012812010 National Notary Association 52.00
55191 10/28/2010 Neil S. Levinbrook, LLC 1,015.00
55192 10/28/2010 One Source Distributors, LLC 1,761.36
55193 10/28/2010 Orange County - I W M D 219.04
55194 10/28/2010 Orange County Register 1,176.00
55197 10/28/2010 P.T.I. Sand & Gravel, Inc. 971.60
55195 1012812010 Parts Source Anaheim 67.32
55196 10/28/2010 Praxair Distribution 122.47
55199 10/28/2010 R J Services, Inc 948.42
55198 1012812010 Raftelis Financial 1,322.50
55200 10/28/2010 Ronald Talbert 130.79
55201 10/28/2010 Scott W. Moulton 3,633.75
55141 10/28/2010 Sergio Bocci 5.97
55202 10/28/2010 Southern Calif Edison Co. 191.47
55203 10/28/2010 Southern Calif Gas Co. 13,898.14
55204 10/28/2010 Staples Advantage 69.34
55205 10/28/2010 Stater Bros. Markets 82.73
55206 10/28/2010 Stephen Parker 1,325.66
55207 10/28/2010 Suburban Propane 58.60
55208 1012812010 Sunrise Medical Group 95.00
55209 10/28/2010 Talley, Inc_ 87.00
55210 10/28/2010 Time Warner Cable 297.64
55211 10/28/2010 Verizon Wireless 56013
55212 10/28/2010 Village Nurseries 113.97
55213 10/28/2010 Wells Supply Co 2,783.64
55214 10/28/2010 WESTIN ENGINEERING, INC 56,012.78 CMMS September-October
Total $316,335.91
October 28, 2010
CHECK NUMBERS:
Computer Checks 55138-55214 $ 231,317.36
WIRE:
W-102710 ACWA-H BA $ 85, 018.55
TOTAL OF CHECKS AND WIRE $ 316,335.91
PAYROLL NO. 21:
Computer Checks 4667 - 4673
Manual Checks 4674 - 4677
Void Check 4678
Manual Check 4679 - 4684 $ 243,125.02
DISBURSEMENT TOTAL: $ 559,460.93
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF OCTOBER 28, 2010
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: October 28, 2010 Budgeted: N/A
Total Budget: N/A
To: Board of Directors Cost Estimate: N/A
Funding Source: N/A
From: Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Presented By: Ken Vecchiarelli, General Dept: Administration
Manager
Reviewed by Legal: N/A
CEQA Compliance: N/A
Subject: Posting of Draft Minutes from Public Financing Corporation (PFC) Meetings
SUMMARY:
The Yorba Linda Water District Public Financing Corporation (PFC) meets once yearly or more
frequently if needed, typically for the purposes of electing new officers. The PFC usually meets the
same day and immediately following a regularly schedule meeting of the YLWD Board. Minutes
from a PFC meeting are drafted soon after the meeting date but not published for public availability
until the next PFC meeting, sometimes twelve months later, when the PFC Board considers action
to approve or amend these minutes for the public record. In response to a customer request for
more timely review of action taken by the PFC, staff recommends posting the draft meeting minutes
as soon as they are available.
STAFF RECOMMENDATION:
That the Board of Directors authorize staff to post the draft PFC minutes in Laserfiche, accessible
on the District's website prior to PFC approval. The documents will have a watermark clearly
identifying them as "Draft" subject to approval by the PFC Board.
COMMITTEE RECOMMENDATION:
The Executive-Administrative-Organizational Committee discussed this item at its meeting held
October 19, 2010 and supports staff recommendation.
DISCUSSION:
The YLWD Public Finance Corporation (PFC) was established by action of the YLWD Board on
August 7, 2003. The purpose of forming the corporation was to authorize financing for the
replacement of the Highland Reservoir and for construction of the District Administration Building.
The Board pledged the District's property tax revenue as the first and primary source of repayment
against the principal and interest for any new debt authorized for these projects. The PFC
authorized the issuance of additional debt in the form of Certificates of Participation (Revenue
Bonds), in December 2007, for the purposes of funding an ambitious program of Capital
Improvement and Capital Replacement projects.
On a yearly basis, the PFC convenes, usually following the YLWD Board reorganization meeting in
December, to elect or appoint officers of the corporation. The Board of Directors and officers of
YLWD typically serve as the Board and officers of the PFC. These meetings occur immediately
following the regularly scheduled YLWD Board meeting and are usually very short and
administrative in nature. Minutes from a PFC meeting are drafted soon after the meeting but not
published for public availability until the PFC meets again and can approve or amend these
minutes.
In response to a customer request for more timely review and availability of the PFC action, staff
recommends posting a draft of the PFC minutes shortly following the meeting date and prior to the
next meeting of the PFC when the Board will officially consider approving the minutes as is or as
amended. Since this is sometimes twelve months following the meeting date, with this simple
change in practice, our customers can see what action was taken by the PFC much sooner.
Since the YLWD Board is only compensated for a maximum of one meeting per day and a
maximum of ten meetings per month, the Board is not compensated for attending a PFC meeting
on the same days as a regular or special meeting of the YLWD Board. By convening the PFC
meetings concurrently, our Board conserves our ratepayers money and minimizes the PFC and
District expenses.
Approved by the Board of Directors of the
Yorba Linda Water District
10/28/2010
MB/JS 5-0
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: October 28, 2010
Subject: Executive Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
Minutes of meeting held October 19, 2010 at 4:00 p.m.
Meeting scheduled November 18, 2010 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
101910 EAO - Minutes.doc EAO Mtg Minutes 10/19/10 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
October 19, 2010
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Mills at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Pat Grady, Assistant General Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Posting of Draft Minutes from Public Financing Corporation (PFC)
Meetings
Mr. Vecchiarelli reported that staff does not foresee any negative impacts
from posting draft minutes of the Public Financing Corporation for public
viewing prior to formal PFC Board approval, since the PFC board usually
meets only once or twice per year. The Committee supported staff's
recommendation and this item will be placed on the Consent Calendar for
consideration at the next regularly scheduled Board meeting.
3. DISCUSSION ITEMS
3.1. E-Civis Grants Management
Mr. Vecchiarelli and Mr. Grady reported this item was previously
discussed by the Committee at the time contracts with two political
advocate firms were not renewed. After discussion, the Committee
recommended subscribing to the E-Civis service for one year as a trial.
Since this is an unbudgeted item and requires staff resources for effective
use of the service, staff reported they would give this further consideration
for the second half of the fiscal year and if moving forward, this item would
be placed on the Consent Calendar at an upcoming Board meeting
following this evaluation.
3.2. Final Report on 2010 Legislative Bills
The Committee reviewed the report prepared by legal counsel and a brief
discussion took place regarding the status of pending legislation through
the year. The Committee also asked if additional action or consideration
1
by the full Board is needed for this item. Staff will follow up and report
back on what has been done in the past with this report.
3.3. General Counsel's Monthly Summary Billing Report
The Committee reviewed the report and briefly discussed efforts to review
and understand the ramifications of a petition to revise the District's water
rates.
3.4. Continuing Education Plan & Expense Reimbursement (Verbal Report)
Mr. Vecchiarelli reported that his employment contract provides for tuition
reimbursement and his desire to pursue an advanced degree by acquiring
a Masters in Public Administration. The Committee discussed the terms
and proposed timing of Mr. Vecchiarelli's plans for continuing education
and supported his proposal. The tuition fees and related expenses will be
placed on the Board Calendar for consideration at upcoming regular
meetings.
3.5. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The Committee adjourned at 4:48 p.m. The next regular meeting of the
Executive-Administrative-Organizational Committee will be held November
18, 2010 at 4:00 p.m.
2
ITEM NO. 9.5
AGENDA REPORT
Meeting Date: October 28, 2010
Subject: Public Information-Technology Committee
(Beverage/Hawkins) Alternate: Summerfield
Minutes of meeting held October 20, 2010 at 4:00 p.m.
Meeting scheduled November 2, 2010 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
102010 PIT - Minutes.doc PIT Mtg Minutes 10/20/10 Minutes
MINUTES OF THE
YORBA LINDA WATER DISRICT
PUBLIC INFORMATION -TECHNOLOGY COMMITTEE MEETING
October 20, 2010
A meeting of the Public Information-Technology Committee was called to order by
Director Beverage at 4:00 p.m. The meeting was held at the District's Administrative
Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director Phil Hawkins Pat Grady, Assistant General Manager
Damon Micalizzi, PI Officer
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.7. IT Projects Monthly Status
The Chair discussed taking this item out of order if needed and requested
representatives from the various departments be available to discuss how
the business software programs that affect their department are working
as planned or not. The Committee and Mr. Vecchiarelli agreed to
reschedule this item to the next meeting date.
2.1. YLWD Bottled Water Update (Verbal Report)
Mr. Micalizzi presented to the Committee YLWD's new bottled water and
reported on how it's been received one week into the program.
2.2. Review of YLWD's Fall Newsletter (Verbal Report)
Mr. Micalizzi presented to the Committee the final (PDF version) of the
Fall Newsletter. The Newsletter was approved and has gone to print.
2.3. History of YLWD Video (Verbal Report & Video Demo)
Mr. Micalizzi presented to the Committee initial plans to do a History of
YLWD video along with a proposal from Starmarc Studios for production.
The Committee discussed possible content and directed Mr. Micalizzi to
move forward with creation of a script. The Committee also discussed
ideas for short and longer versions of the video as well as the creation of
archive footage and materials for other uses.
2.4. Water Education for Elementary Schools in YLWD
Mr. Micalizzi presented to the Committee the statistics for Water
Education for Elementary Schools in the YLWD service area. The
Committee discussed options for taking the program to more schools in
the District's service area.
1
2.5. Public Events Update
Mr. Micalizzi updated the Committee on current and future Public
Outreach Events.
2.6. Conservation Ordinance Monthly Statistics
Mr. Vecchiarelli presented the conservation ordinance statistics through
the month of September 2010. Mr. Vecchiarelli reported that water
consumption is at 19% for the fiscal year and 18% overall since the
District's Conservation Ordinance went into effect (July1, 2009).
2.8. Future Agenda Items and Staff Tasks.
None.
3. ADJOURNMENT
3.1. The meeting was adjourned at 5:27 p.m. The next regular meeting of the
Public Information-Technology Committee is scheduled for November 2,
2010 at 4:00 p.m. This meeting may need to be rescheduled as staff had
incorrectly identified November 9t" as the next meeting date, during the
discussions held on October 20tH
2
ITEM NO. 9.7
AGENDA REPORT
Meeting Date: October 28, 2010
Subject: Citizens Advisory Committee
• Minutes of meeting held October 25, 2010 at 8:30 a.m. (To be provided at the
meeting.)
• Meeting scheduled November 22, 2010 at 8:30 a.m.
ATTACHMENTS:
Name: Description: Type:
102510 - CAC Minutes.doc CAC Mtg Minutes 10/25/10 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
CITIZENS ADVISORY COMMITTEE MEETING
October 25, 2010
1. CALL TO ORDER
A meeting of the Citizens Advisory Committee was called to order at 8:34 a.m. by
Committee Chair Carl Boznanski. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE MEMBERS PRESENT STAFF PRESENT
Bill Guse Modesto Llanos Ken Vecchiarelli, General Mgr
Bob Kiley Greg Meyers Damon Micalizzi, PI Officer
Carl Boznanski Lindon Baker
Gary Melton
2. PUBLIC COMMENTS
None.
3. DISCUSSION ITEMS
3.1. YLWD Bottled Water Update
Mr. Vecchiarelli presented to the Committee YLWD's Inaugural Bottled
Water. The Committee discussed YLWD's Bottled Water Program and Mr.
Baker suggested identifying the source water on the bottle, for example:
"From YLWD Well #19" on future label designs. Mr. Llanos expressed
concerns about the potential message this program sends regarding
bottled water being perceived as better than tap water to drink. Mr.
Vecchiarelli reported that while water from the tap may taste different,
bottled water is no better for you from a health perspective and certainly
more expensive for the additional purification processes it goes through.
The Committee discussed the pros and cons of offering bottled water to
the community and acknowledged the value as a public communications
and public relations tool.
3.2. Results of Fire Flow Testing in Hidden Hills Area
Mr. Vecchiarelli presented to the group information regarding the results of
fire flow testing conducted in the Hidden Hills area before and after the
new reservoir was placed into service. This included an overview of the
test procedures and an explanation of the test results. Mr. Vecchiarelli
responded to questions from the Committee regarding standards for these
tests and current fire flow requirements. Mr. Meyers asked about
differences between the test site results and inquired about flowing
multiple hydrants. Mr. Vecchiarelli explained to the Committee the
variables and reasons for different pressures and flows in different areas
of the District's distribution system.
1
3.3. Update on Current Rebates for Water Saving Devices
Mr. Micalizzi updated the Committee on rebates currently offered for water
saving devices by MWDOC/MWD, including rotating sprinkler heads,
weather controlled irrigation systems and details on future rebates for turf
removal.
3.4. Upcoming Events
Mr. Micalizzi and Mr. Vecchiarelli invited the Committee to two upcoming
events hosted by MWDOC in the month of November. Committee
members will have an opportunity to attend a Water Policy Forum and
Dinner and the "20 X 2020 Summit". The members were encouraged to
e-mail Annie Alexander before the end of the week if they are interested in
attending either event.
3.5. Board of Directors Meeting Minutes
Mr. Melton suggested that the Committee make a recommendation to the
Board of Directors that Board Meeting Minutes be kept in greater detail.
This suggestion was precipitated after Mr. Melton went seeking minutes of
an August Board Meeting that he attended and was concerned that the
record minutes were substantially abbreviated and cursory in nature. In
addition to more elaborate written minutes, the Committee discussed the
possibility of videotaping or audio recording Board meetings. Mr.
Boznanski shared his experiences with the Planning Commission minutes.
The Committee decided to further discuss the matter at their next meeting.
3.6 Future Agenda Items
Mr. Guse requested an update on the Elk Mountain Practice Field Project.
Mr. Kiley suggested that staff bring some of the more important matters
facing the District to the Committee sooner; so that the Committee can
adopt a more active role in providing opinions and recommendations to
both the Board and staff. Mr. Kiley also suggested a yearly outreach to the
YLWD community to invite additional participation and new faces in the
CAC. Chair Boznanski suggested this is a matter the CAC may wish to
recommend to the YLWD Board of Directors for their consideration.
4. ADJOURNMENT
4.1. The Committee adjourned at 10:21 a.m. The next regular meeting of the
Citizens Advisory Committee will be held November 22, 2010 at 8:30 a.m.
Mr. Vecchiarelli reported he would not be available for this meeting. Chair
Boznanski suggested the Committee may wish to cancel the regularly
scheduled meeting in December.
2
ITEM NO. 11.1
AGENDA REPORT
Meeting Date: October 28, 2010
Subject: Meetings from October 29, 2010 - November 30, 2010
ATTACHMENTS:
Name: Dosciiption: a ype:
BOD - Activity Calendar.pdf BOD Activity Calendar Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
November 2010
Public Information-Technology Committee Meeting Tue, Nov 2 4:OOPM Beverage/Hawkins
Yorba Linda City Council Tue, Nov 2 6:30PM Mills
MWDOC/MWD Workshop Wed, Nov 3 8:30AM Staff
OCWD Board Wed, Nov 3 5:30PM Staff
Planning-Engineering-Operations Committee Meeting Thu, Nov 4 4:OOPM Mills/Summerfield
WACO Fri, Nov 5 7:30AM Hawkins
Finance-Accounting Committee Meeting Mon, Nov 8 4:OOPM Summerfield/Collett
Personnel-Risk Management Committee Meeting Tue, Nov 9 4:OOPM Collett/Hawkins
Board of Directors Regular Meeting Wed, Nov 10 8:30AM
Yorba Linda Planning Commission Wed, Nov 10 7:OOPM Collett
Holiday Thu, Nov 11 7:30AM District Offices
MWDOC/OCWD Ad Hoc Committee Meeting Tue, Nov 16 4:OOPM Mills/Beverage
Yorba Linda City Council Tue, Nov 16 6:30PM Summerfield
MWDOC Board Wed, Nov 17 8:30AM Staff
OCWD Board Wed, Nov 17 5:30PM Staff
Exec-Admin-Organizational Committee Meeting Thu, Nov 18 4:OOPM Mills/Beverage
Citizens Advisory Committee Meeting Mon, Nov 22 8:30AM
Board of Directors Regular Meeting Wed, Nov 24 8:30AM
Yorba Linda Planning Commission Wed, Nov 24 7:OOPM Hawkins
Holiday Thu, Nov 25 7:30AM District Offices
Holiday Fri, Nov 26 7:30AM District Offices
10/21/2010 8:28:51 AM