HomeMy WebLinkAbout2010-11-09 - Public Information-Technology Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISRICT
PUBLIC INFORMATION-TECHNOLOGY COMMITTEE MEETING
November 9, 2010
A meeting of the Public Information-Technology Committee was called to order by
Director Beverage at 4:01 p.m. The meeting was held at the District's Administrative
Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director Phil Hawkins Pat Grady, Assistant General Manager
Damon Micalizzi, PI Officer
Stephen Parker, Finance Director
Gina Knight, HR/Risk Manager
Miguel Serna, HR Analyst
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.0. Review of Updated Special Message on YLWD Bill (This Item was added
to the agenda at the request of staff due to timing issues, as it came up
following the posting of the agenda, is time sensitive and concerns a
limited program. The Committee consented to add the item for discussion
purposes.)
Mr. Micalizzi presented to the Committee the new information for the
"special message" section of the YLWD Bill, outlining the District's
partnership with MWDOC for the Turf Removal Program. The Committee
commented on some clarifications staff should look into before posting the
message.
2.1. Elk Mountain Practice Field Update (Verbal Report)
Mr. Micalizzi updated the Committee on his November 5t" meeting with
Chris Brown and James Stinnett of JUSA and PYLGSA to discuss their
potential interest in the Elk Mountain Practice Fields. Both Mr. Brown and
Mr. Stinnett would like to attend the next meeting with the already
interested parties to discuss potential future involvement.
2.2. 2011 Children's Water Education Festival (Verbal Report)
Mr. Micalizzi updated the Committee on the initial steps in YLWD's
participation in the upcoming Children's Water Education Festival, held at
the Nixon Library on March 23rd and 24t". The Committee discussed
potential ideas for a booth and hands-on activities for the event. In
addition, the Committee discussed some display and branding products,
i.e., pop ups and table skirts that could be purchased prior to the event
1
and used at future community events that the District participates in. Mr.
Micalizzi left the meeting following this discussion item.
2.3. IT Projects Monthly Status
Mr. Parker, Finance Director, joined the meeting to discuss the punch list
items from software implementation and IT Program updates that affect
his Accounting Section. Matters discussed included control and
establishment of individual user settings for the various modules,
scheduled for completion by the end of November 2010; a memo field on
check stubs (completed); having voided checks added to the internal
check register report for the Accounts Payable (A/P) module (completed);
utilizing min. and max. levels in the inventory control module, which is
scheduled for resolution by the end of November 2010; and inventory
reconciliation issues with the General Ledger (GL) Module, which is
scheduled for resolution by mid-December 2010.
Ms. Knight, Human Resources Manager and Mr. Serna, Human
Resources Analyst, joined the meeting to discuss punch list items related
to the Human Resources software module. Items remaining on the punch
list include developing or modifying the following four reports: Position
Control Report, Merit Review Report, Insurance Change Report and
Vacation/Sick Leave Report. All four reports are scheduled to be
completed by mid-December 2010. A second punch list item includes
troubleshooting the in-house online application system. This system is
scheduled to go online within the next two weeks. Ms. Knight has also
requested additional training for her staff on the HR module to begin
utilizing some of the other features included within the system, which is
will be scheduled for the end of December 2010. A Microsoft training
manual was also requested and it remains unknown whether staff is able
to acquire this document. The final item included simplifying the process
for making modifications to employee pay rates. The IT Department
resolved this issue with HR.
This item was continued to a December 7, 2010 meeting.
2.4. Future Agenda Items and Staff Tasks.
None.
3. ADJOURNMENT
3.1. The meeting was adjourned at 5:25 p.m. The Committee agreed to hold
the next meeting of the Public Information-Technology Committee on
Tuesday, December 7, 2010 at 3:00 p.m.
2