HomeMy WebLinkAbout2010-11-18 - Executive-Administrative-Organizational Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
November 18, 2010
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Mills at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Pat Grady, Assistant General Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Verizon Cell Site Lease Agreement
Mr. Vecchiarelli and Mr. Grady reviewed the terms and conditions of the
proposed agreement with Verizon Wireless to install a cell site at the
District's Quarter Horse Reservoir. The agreement will generate $29,460
per year in revenue. The Committee was in favor of the agreement as
proposed and supported staff's recommendation to forward the agreement
to the full Board for consideration pending District legal counsel's review.
2.2. Water Conservation Ordinance - Revisions for Consideration
Mr. Vecchiarelli proposed three options for revising the District's water
conservation ordinance which included: 1. Downgrade YLWD's Stage
level from a Level 2 to a Level 1; 2. Permit District customers to water on
Sundays; and 3. Temporarily lift the two-day watering restriction in the fall
and winter months. Director Beverage suggested an alternative option that
would include temporarily lifting the two-day watering restriction and the
Sunday watering restriction, with no change required to the official
ordinance. No further recommendations were made and the committee
requested this item be forwarded to the full Board for consideration at a
future meeting.
3. DISCUSSION ITEMS
3.1. Board of Directors and Committee Meeting Minutes (Verbal)
Vice-President Beverage requested this item be placed on the agenda for
discussion. The Citizens Advisory Committee has discussed a potential
recommendation for the District to generate more detailed minutes
following Board and Committee meetings. The Committee requested that
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staff research the practices of other agencies for creating more thorough
minutes. This item will remain tabled until such time a formal
recommendation is made by the Citizens Advisory Committee related to
this matter.
3.2. Water Storage Levels in Reservoirs on Weekends with Red Flag Alert
(Verbal)
Vice-President Beverage requested this item be placed on the agenda for
discussion and requested that staff research the development of a written
policy adopted by the Board to establish water reservoir level goals during
times of Red Flag warnings or other conditions of community concern.
Staff will provide a draft policy at a future Committee meeting.
3.3. General Counsel's Monthly Summary Billing Report
The Committee reviewed and discussed General Counsel's monthly billing
report. Concern was noted by Director Beverage on task order items that
exceed the initial task order amount with further discussion regarding
practices and controls on these expenses.
3.4. Directors and General Managers Fees and Expenses (Jul-Sep)
The Committee reviewed and discussed the Directors and General
Manager's fees and expenses.
3.5. Future Agenda Items and Staff Tasks
Vice President Beverage requested that the District's Purchasing Policy
be discussed at the next Committee meeting.
4. ADJOURNMENT
4.1. The Committee adjourned at 4:43 p.m. The next regular meeting of the
Executive-Administrative-Organizational Committee will be held December
21, 2010 at 4:00 p.m.
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