HomeMy WebLinkAbout2010-12-01 - Planning-Engineering-Operations Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
December 1, 2010
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Mills at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director William R. Mills, Chair Steve Conklin, Engineering Manager
Director John Summerfield Lee Cory, Operations Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Engineering Services for the Yorba Linda Blvd Booster Station and
Pipeline Project
Mr. Conklin reported that proposals were received November 19 from
seven firms to perform planning, design and construction-phase
engineering services for the subject project. The Engineering Review
Team members evaluated each proposal based on technical merit,
including experience of the project manager and key staff, approach to
dealing with identified issues, content and understanding of the project.
After the proposals were reviewed and ranked on technical merit, the
separate fee envelopes were opened and fees reviewed. Following
further consideration of technical qualifications, proposed staff-hours and
proposed fee, the Review Team recommended award to the firm Lee &
Ro, Inc., for a total fee not to exceed $423,624. Following discussion, the
Committee supported the staff recommendation.
2.2. Award of Construction Contract for Emergency Pumpout Facilities and
Anaheim Interconnection Project
Mr. Conklin reported that bids were received November 10 from 12
contractors for the construction of the subject project. The low bid was
$246,175 by R.Y. Engineering Works, Inc., who later requested to
withdraw their bid due to a clerical error. Legal counsel and District staff
reviewed the written request and recommends that the withdrawal be
approved and that the contract awarded to the second-low bidder, GCI
Construction, Inc., for $325,860. Following discussion, the Committee
supported the staff recommendation.
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2.3. Vista Del Verde Valve Replacement Project - Phases II & III
Mr. Conklin reported that 15 bids were received November 30 for the
contract to remove and replace 17 defective 16" to 36" diameter butterfly
valves with new ones of the same size. Phase I of the project replaced
five valves and was successfully completed in July 2010. As background,
he noted that in the initial construction of the Vista Del Verde Development
project, the developer installed 22 butterfly valves, 16" to 36" diameter,
along Valley View and Lakeview Avenues. After the project was turned
over to the District, it was determined that the valves were substandard for
continued service in buried application and were unreliable. When this
determination was made, the valves were no longer under warranty with
the manufacturer or the developer.
Replacement of the 22 valves was approved by the Board as part of the
budgeted Capital Improvement Program. On November 30, District staff
reviewed the bid documents, references and experience of the low-bid
company and found them to be acceptable. Therefore, staff recommends
award to Stephen Doreck Equipment Rentals, Inc., for $330,650.
Following discussion, the Committee supported the staff recommendation.
3. DISCUSSION ITEMS
3.1. Monthly Groundwater Production and Purchased Import Water Report
Mr. Conklin reported that water demand for November was 6.4% under
the budget projections and cumulatively, 7.9% under budget since July
2010. He also reported that our water supply was 31.4% groundwater and
68.6% import for the month, continuing our greater take of import before
the MWD price increase in January 2011.
3.2. Monthly Preventative Maintenance Program Report
Mr. Cory reported on the status of PM activities for water and sewer
services, noting that all elements were proceeding on schedule. The one
anomaly was sewer televising which showed no progress for the month.
He noted that this was due to a problem with the District's software
license, which allowed televising but not recording of sewer lines
inspected. A "work-around" was implemented and the software problem
has been rectified to allow recording.
3.3. Monthly Groundwater Producers Meeting Report
Mr. Conklin reported on items discussed at the November 10 meeting at
OCWD. Of note was the report by OCWD that the OCWD Board rejected
the two proposals received for preparation of the Program EIR for
annexation to OCWD by IRWD, YLWD and Anaheim. Per OCWD Board
direction, a new RFP was prepared and proposals solicited from the same
four firms pre-qualified by OCWD. Mr. Conklin reported that since that
time, two proposals were received, interviews took place November 30,
and OCWD staff will be recommending award to Michael Brandman and
Associates through the OCWD committee to the Board on December 15.
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3.4. Status Report on Capital Projects in Progress
Mr. Conklin reported on the status of District projects currently in planning,
design and construction.
3.5. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The meeting adjourned at 4:45 p.m. The next regular meeting of the
Planning-Engineering-Operations Committee is currently scheduled for
January 6, 2011 at 4:00 p.m.
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