HomeMy WebLinkAbout2010-12-07 - Public Information-Technology Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISRICT
PUBLIC INFORMATION-TECHNOLOGY COMMITTEE MEETING
December 7, 2010
A meeting of the Public Information-Technology Committee was called to order by
Director Beverage at 3:00 p.m. The meeting was held at the District's Administrative
Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director Phil Hawkins Pat Grady, Assistant General Manager
Damon Micalizzi, PI Officer
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Winter Newsletter Content (Verbal Report)
Mr. Micalizzi presented to the Committee ideas for content for the YLWD
Winter Newsletter to be printed in January/February 2011. The
Committee discussed having some of the content be authored by the
appropriate department head for the subject matter.
2.2. YLWD Slogan Review (Verbal Report)
Director Beverage asked the Committee to consider revising the District's
slogan to include the word "Independent". The Committee decided to
discuss this item at a future meeting.
2.3. Promotional Collateral Inventory and Replacement (Verbal Report)
In the event that the District's Slogan is altered or amended in the future,
Mr. Micalizzi was tasked with taking inventory of all YLWD promotional
collateral that would need to be replaced and estimating the cost to do so.
2.4. IT Projects Monthly Status
This item was a continuation from the November 9, 2010 PIT Committee
meeting. The Committee continued to interview staff members related to
the District's implementation of the various IT projects, e.g. financial, utility
billing and GIS software. Stephen Parker, Finance Director and Stacy
Bavol, Customer Service Supervisor, discussed the utility billing software
implementation and confirmed the outstanding items from the punch list.
Items remaining include: 1) Displaying past-due amounts on water bills to
include other miscellaneous charges, 2) The ability to search by MXU and
CID numbers within the Cogsdale software, and 3) Correct the graph on
the water bills to display prior year consumption information.
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Lee Cory, Operations Director, discussed the District's GIS software
implementation. Mr. Cory indicated an ongoing challenge for his
department is the need for continuous training of the GIS software
application since computer use by his staff is very limited. Outstanding
items on the punch list include: 1) Match meter locations to GIS, 2) Place
tap location annotations on the atlas books, 3) Provide GIS data to the
rate consultants, 4) Add the following updates to the GIS layer: Toll
Brothers-Vista Del Verde Area "U', Toll Brothers-Vista Del Verde Village
III, Shea Home Area "O", and Hovnanian Home Area "T", 5) Add contour
layer to GIS, 6) GPS all meter locations, 7) CMMS integration, 8)
Continuously update the GIS layer with corrections discovered in the field,
and 9) Complete a GIS layer for the water hydraulic model.
2.5. Future Agenda Items and Staff Tasks.
None.
3. ADJOURNMENT
3.1. The meeting was adjourned at 4:45 p.m. The next regular meeting of the
Public Information-Technology Committee is currently scheduled for
January 4, 2011 at 4:00 p.m.
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