HomeMy WebLinkAbout2010-12-14 - Personnel-Risk Management Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
December 14, 2010
A meeting of the Personnel-Risk Management Committee was called to order by
Director Kiley at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E. Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Robert R. Kiley, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Gina Knight, Human Resources Manager
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Committee Activities Recap and Forward Planning Objectives
Staff presented a summary of the Committee's activities and
accomplishments over the last four years which included: Implementation
of an Employee-Employer Relations Resolution (EERR), development of
procedures to Meet and Confer in good faith with the District's Recognized
Bargaining Unit, revisions of the District's Personnel Rules and several
policies such as the Family Medical Leave Act (FMLA) and
Harassment/Discrimination/Retaliation Prevention. In addition, staff
informed the Committee that a primary focus of the previous Committee,
over the last four years, has been to review the District's staffing and
recruitment needs as well as review any tort claims. Staff discussed
future projects such as developing a Succession Plan, improving the
Safety and Wellness program and enhancing employee development.
Director Beverage requested that copies of exit interviews, completed and
submitted by former employees/retirees, be brought to the next
Personnel/Risk Management to discuss any issues, concerns or
complaints.
2.2. Status of Human Resources and Risk Management Activities
The Committee reviewed and discussed the updated activities log. Staff
informed the Committee about the new first-aid backpack kits that were
distributed to Operation/Maintenance department to be placed in all field
vehicles. Director Beverage requested that staff provide a copy of first-aid
kit contents to the District's Public Information Officer to post on the
District's web site as an informational item.
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2.3. Status of Recruitments and Authorized/Budgeted Positions
Staff provided an update on the current recruitments of Engineering
Secretary and Maintenance Worker I. Staff proctored the Engineering
Secretary examination for 70 applicants and processed 137 applications
for the Maintenance Worker I recruitment. Director Beverage requested a
list identifying all ten (10) positions that were previously placed on hold,
during the temporary cessation of positions in 2009, to the next Personnel-
Risk Management meeting.
2.4. Merit Pay and Salary Increases (Verbal Report)
Staff presented information regarding the on-boarding process for new
employees, the performance evaluation process and when and how merit
increases are processed for eligible employees. To be discussed at the
next Personnel-Risk Management meeting, Director Beverage requested
a summary of merit increases during FY 2010/11, including a summary
breakdown of the 2.5%, 5% merit increases and a summary of denied
merit increases. Additionally, the list is to include the number of
employees who received performance appraisals that also received a
merit increase.
2.5. Meet and Confer Status Report
Staff presented a summary of the Meet and Confer process over the past
four years and the content of the various labor contracts that were
negotiated during that period. Staff informed the Committee that a recap
of the current negotiations would be presented during the closed session
portion of the next regular Board meeting.
2.6. Employee Recognition Programs (Verbal Report)
Staff informed the committee about future employee-related events and an
overview of the various employee committees.
2.7. Future Agenda Items and Staff Tasks.
Director Beverage requested that a list identifying the number of
employees who have morale issues, complaints or concerns be brought to
the next closed session of Board of Directors meeting. In addition, the list
should indicate which complaints were investigated or rejected.
3. ADJOURNMENT
3.1. The Committee adjourned at 6:04 p.m. The next regular meeting of the
Personnel-Risk Management Committee will be held January 11, 2011 at
4:00 p.m.
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