HomeMy WebLinkAbout2011-01-11 - Personnel-Risk Management Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
January 11, 2011
A meeting of the Personnel-Risk Management Committee was called to order by
Director Kiley at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E. Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Robert R. Kiley, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Gina Knight, Human Resources Mgr
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Emergency Response & Operation Plan Update
Operations Assistant, Harold Hulbert presented a report and staff
recommendation to update the District's Emergency Response &
Operation Plan (ERP). The current plan was prepared in 2005 and
modified slightly in 2007 to comply with State requirements that were
needed prior to the State receiving and filing the plan. With new
requirements adopted in 2010, Mr. Hulbert reported on the District's
Emergency Management Committee (EMC), which was formed in June
2010, is made up of eight staff members from various departments and is
chaired by Harold. The Committee has worked as a group to solicit
proposals from qualified consultants to update the District ERP. The
Committee reviewed and evaluated these proposals and recommends an
award to Willdan Homeland Solutions. Director Kiley recommended the
ERP preparation be collaborated with the appropriate local emergency
response organizations and representatives from the Brea Police
Department, the Orange County Fire Authority and the cities served by
YLWD. The Committee recommended modifying the staff report to
include additional information about the EMC and their section process.
Director Beverage further recommended the staff report and
recommendation be considered by the Board on the Action Calendar at
the next regular meeting in January, which is scheduled for January 27.
3. DISCUSSION ITEMS
3.1. Merit Review and Salary Increases (Verbal Report)
Staff presented information regarding the number of employees that were
eligible for a merit increase based on their work performance during Fiscal
Year 2010-2011. Also included in the report was the number of
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employees who received a one (1) step (2.5%) or a two (2) step (5%)
merit increase.
3.2. Status of Human Resources and Risk Management Activities
The Committee reviewed and discussed the updated activities log. Staff
reported on recent employee development training as well as future
scheduled training workshops sponsored by ACWA-JPIA and to be held
on-site. The Committee discussed the public benefit and central location
of the District's Administrative Building for agencies coming from various
Southern California Counties.
3.3. Status of Recruitments and Authorized/Budgeted Positions
Staff provided an update on the status of the District's current
recruitments. Interviews were conducted for the Maintenance Worker I
position on January 5, 2010. At the conclusion of these interviews, the
panel recommended the promotion of an internal candidate to fill one of
the two open positions. Staff is currently conducting background checks
on several external candidates to fill the second vacant and budgeted
position. Interviews for the Engineering Secretary position were
conducted on January 10, 2010 and will conclude on January 18, 2010.
The Committee discussed the process used to narrow down the list of
qualified candidates for this position and the reason the recruitment
process has taken nearly three months.
3.4. Future Agenda Items and Staff Tasks
Staff presented information to the Committee regarding which positions
were placed on hold by the Board of Directors during the temporary
freezing of vacant positions in early 2009. Staff shared with the
Committee comments included in several exit interviews completed by
former employees upon their separation of employment with the District.
Staff reported that an outside investigator was hired to interview one
former employee regarding a comment and complaint stated in their exit
interview and to investigate the matter. Director Beverage requested that
the District Organizational Chart be brought to a future meeting of the
appropriate Committee. Mr. Vecchiarelli recommended the Executive-
Administrative-Organizational Committee consider this matter with the
District's Human Resources Manager attending for this discussion.
4. ADJOURNMENT
4.1. The Committee adjourned at 5:40 p.m. The next regular meeting of the
Personnel-Risk Management Committee will be held February 8, 2011 at
4:00 p.m.
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