HomeMy WebLinkAbout2011-01-03 - Public Information-Technology Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISRICT
PUBLIC INFORMATION-TECHNOLOGY COMMITTEE MEETING
January 3, 2011
A meeting of the Public Information-Technology Committee was called to order by
Director Hawkins at 4:00 p.m. The meeting was held at the District's Administrative
Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Phil Hawkins, Chair Pat Grady, Assistant General Manager
Director Gary Melton Damon Micalizzi, PI Officer
Steve Conklin, Engineering Manager
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Committee Activities Review and Future Objectives
Mr. Micalizzi summarized a list of significant items the Committee
reviewed and recommended action on within the past calendar year
including: Naming of Future District Facilities; District Participation in 2011
Water Education Festival; Bottling District Water; Practice Fields Atop
District Reservoirs; and a History of YLWD Video. Follow up Discussion
and Information Items for future meetings will include a Hidden Hills
Reservoir open house, enhancing outreach and Water Education in
District Elementary Schools and a review of the YLWD Slogan.
2.2. YLWD Promotional Collateral Inventory and Replacement Costs
Mr. Micalizzi presented to the Committee an inventory of promotional
items and the cost to restock should the District's Slogan be altered or
amended. Also itemized, was a list of items that would need to be
replaced and the cost of doing so. The Committee was not in favor of
expending any funds to replace the current branded items (letterhead,
business cards, etc.), until they are depleted in the event of a branding
change.
2.3. Public Notice Regarding New Waterline Construction on Ohio Street and
Oriente Drive
Mr. Conklin reviewed a letter and a map to be mailed out to residents, in
the area of Ohio Street and Oriente Drive, which will be affected by a
District mainline replacement project in the upcoming months. The letter
explains the need for the work and announces a date and time of an after-
hours meeting at District offices to answer questions residents may have
concerning the project. Director Hawkins inquired as to the use of the
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District's electronic sign as an additional communication tool. Staff will
incorporate the use of the sign prior to project commencement. Mr. Grady
also noted that a separate area on the District's web site will be created
where residents can check for project updates and schedules that will
affect their particular area by the upcoming construction. In addition, staff
will mail out a second letter to the residents prior to beginning
construction.
2.4. Draft YLWD Winter Newsletter
Mr. Micalizzi presented a draft of the upcoming YLWD Quarterly
Newsletter to the Committee. With minor edits, the content was approved
by the Committee.
2.5. IT Projects Monthly Status
Mr. Grady provided a brief overview of the functions of the IT Department
and summarized some of the significant IT Projects completed to date
which includes: New financial and utility billing software, GIS
implementation, electronic imaging and retrieval, online bill pay, SCADA
conversion, automated timesheets and a District intranet. Mr. Grady
further reported that the District's Computerized Maintenance and
Management System is in progress and scheduled to go online in March
2011.
2.6 Fixed Based Meter Reading System
Mr. Grady reported that staff met with various vendors to gather
information on a fixed based meter reading network. This system would
facilitate the District's ability to collect meter readings from residents
remotely through a wireless network. The Committee supported the
concept and requested that staff pursue the feasibility and funding options
for this project. Mr. Grady reported that staff would be obtaining estimated
costs as the District begins the budget process for FY 2011/12.
2.7 Future Agenda Items and Staff Tasks
None.
3. ADJOURNMENT
3.1. The meeting was adjourned at 5:45 p.m. The next regular meeting of the
Public Information-Technology Committee is currently scheduled for
February 7, 2011 at 4:00 p.m.
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