HomeMy WebLinkAbout2011-01-18 - Executive-Administrative-Organizational Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
January 18, 2011
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Beverage at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director Phil Hawkins
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Alternative Work Schedule
The Committee members briefly shared their respective viewpoints on the
recommended action and discussed options for possible trial periods. The
Chair recommended staff present the item to the Citizens Advisory
Committee (CAC) for their review and input at their meeting January 24,
2011.
2.2. Board of Directors and Committee Meeting Minutes
The Committee again shared their viewpoints and recommended also
taking this item to the CAC.
2.3. Board of Directors Compensation
Mr. Vecchiarelli reported there were errors in the staff report and noted the
corrections. The Committee suggested taking this item to the full Board of
Directors for their consideration at the first meeting in February.
2.4. Board of Directors Travel Expense Reimbursement Policy
The Committee reviewed the report and expressed the desire to have
revisions considered, including a cumulative total for expenses over the
duration of the trip or conference, rather than a strict daily amount. Also,
the expenses identified for certain locations did not seem high enough for
accommodations and travel. Staff will look into these areas and report
back at the next Executive-Administration-Organizational Committee
Meeting.
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2.5. District Purchasing Policy
The Committee recommended bringing this item back to the next
Executive - Administration - Organizational Committee for review with the
General Manager's recommendation for limits to report to the board on
items that may fall within the budget approval and authority but still should
be reported for better transparency and disclosure.
2.6. Customer Service Feedback Report
This item was referred to the Public Information - Technology Committee
for future review and consideration.
2.7. Employee Productivity- Innovation - Communications Committee Activities
Report
The Committee recommended changes to the organization of the
employee committee for the new year and confirmed their attendance at
the upcoming Board Workshop.
2.8. General Counsel's Monthly Summary Report
The Committee reviewed the report and had no comments.
2.9. Director's and General Manager's Fees and Expenses (Oct -Dec 2010)
Changes were noted in the report, which will be revised and brought back
to the next Executive - Administration - Organizational Committee Meeting
on February 4, 2011.
2.10. Water Conservation Ordinance (Verbal Report)
The Committee briefly revisited their discussion form the prior meeting.
2.11 Future Agenda Items and Staff Tasks
All action was recommended on each of the existing items as taken.
3. ADJOURNMENT
3.1. The Committee adjourned at 5:45 p.m. The next regular meeting of the
Executive - Administrative - Organizational Committee will be held February
4, 2011 at 11:30 a.m.
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