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HomeMy WebLinkAbout2011-01-24 - Citizens Advisory Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING January 24, 2011 1. CALL TO ORDER A meeting of the Citizens Advisory Committee (CAC) was called to order at 8:30 a.m. by Chair Carl Boznanski. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE MEMBERS PRESENT Carl Boznanski, Chair Lindon Baker Bill Guse Greg Myers, Vice Chair Richard Bogda Modesto Llanos Oscar Bugarini Gene Scearce Cheryl Spencer Borden YLWD DIRECTORS PRESENT YLWD STAFF PRESENT Michael Beverage, Director Ken Vecchiarelli, General Mgr Damon Micalizzi, PI Officer Cindy Botts, Mgmt Analyst OTHER VISITORS Fred Hebein Wayne Miller Nola Hastings Mark Schock 2. PUBLIC COMMENTS Mr. Schock informed the Committee of an anonymous letter he received accompanying a copy of a news article from San Diego concerning a pension spike for a Vallecitos Water District Official. Several others, including staff and Director Beverage indicated that they too received the mailing or were aware of the news story. This was the first CAC meeting attended by Nola Hastings, Fred Hebein and Wayne Miller. Each introduced themselves and expressed interest in joining the Citizens Advisory Committee. 3. DISCUSSION ITEMS 3.1. Citizens Advisory Committee Structure, Re-Organization and Membership The Committee decided to maintain the current organizational structure until the Board of Directors appoints new Committee Members in March. The newest member of the Committee inquired about a written statement of purpose, written goals, objectives, powers and authority of the Committee. The Chair, staff and other members of the Committee responded to this and questions regarding the frequency of meetings. Director Beverage also responded as to goals and objectives for the Committee and stated that the Board has responded to the CAC's request 1 for additional matters to consider and to provide feedback to the Board on these matters. Consequently, Items 3.3 and 3.4 were added to this agenda by recommendation of the Board Executive-Administration- Organizational Committee (EAO). The items were considered at the Executive-Administration-Organizational Committee Meeting on January 18 and will be considered in parallel by the CAC. 3.2. City of Yorba Linda Sewer Transfer Mr. Vecchiarelli updated the Committee on the current status of discussions regarding the potential transfer of sewer facilities between the City of Yorba Linda and the District. The Committee discussed their role in this matter and decided that they would take no further action on this item until both agencies conclude their discussions and any associated negotiations. This Item will continue to appear on future CAC agendas until action is considered by the governing bodies of the two agencies involved. 3.3. Board of Directors and Committee Meeting Minutes Mr. Vecchiarelli presented the Committee with a report outlining the current practices of various other water agencies in the region for taking Board Meeting Minutes. After discussion, the Committee decided unanimously, to recommend to the Board of Directors that their meetings be audio taped for archive and playback on the District's website. The audio tapes will provide a means to prepare the printed summary of the Board Meeting minutes, which should provide a reasonable synopsis of the discussion and Board deliberation, and will be considered the permanent record once approved. The duration that the audio tapes should be retained will be at the discretion of the YLWD Board. 3.4. Alternative Work Schedule Mr. Vecchiarelli and Ms. Botts presented to the Committee a report detailing the options and potential benefits of a fixed alternative work schedule that would result in the District's offices being closed on every other Friday, in correspondence with the City of Yorba Linda. In addition, a 4/10 alternative work schedule was explored wherein the District's offices would be closed every Friday. The report identified further cost savings and employee benefits with the 4/10 schedule, which the report recommended for further consideration. After much discussion, the Committee decided to continue the item until the next meeting, so they could review more thoroughly the materials provided to them and asked that staff present additional information, including feedback from a larger sampling of the customer base than was used for the initial study. 3.5. Future Agenda Items In addition to the Continued Items, the Committee requested an update on the Elk Mountain Practice Field Project. Director Beverage also suggested that the results of the QualServe Employee Survey be brought to the Committee in the future. Director Beverage also shared that the Board 2 was scheduled to hold two additional workshops in the next two months, one on rate structures and financial planning, and the other on the budget. Thus, there will be no lack of substance for future consideration by the CAC. 4. ADJOURNMENT 4.1. The Committee adjourned at 10:11 a.m. The next regular meeting of the Citizens Advisory Committee will be held February 28, 2011 at 8:30 a.m. 3