HomeMy WebLinkAbout2010-12-01 - Planning-Engineering-Operations Committee Meeting Agenda Packet2.
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING
Wednesday, December 1, 2010, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
COMMITTEE
Director William
Director John W
STAFF
R. Mills, Chair Steve Conklin, Engineering Manager
Summerfield Lee Cory, Operations Manager
PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
2.1. Engineering Services for the Yorba Linda Blvd Booster Station and Pipeline Project
Recommendation: That the Committee recommend the Board of Directors authorize
execution of a Professional Services Agreement to provide engineering, planning,
design, and construction phase services for the Yorba Linda Blvd Booster Station
and Pipeline Project.
2.2. Award of Construction Contract for Emergency Pumpout Facilities and Anaheim
Interconnection Project
Recommendation: That the Committee recommend the Board of Directors (1)
accept the withdrawal of the $246,175 bid by R. Y. Engineering Works, Inc. for the
subject project due to clerical error in accordance with the California Public
Contracts Code Sections 5100 -5110, and relief from and return of the bidder's
security, and (2) award the contract to GCI Construction, Inc., in the amount of
$325,860 for the construction of Emergency Pumpout Facilities and Anaheim
Interconnection Projects.
2.3. Vista Del Verde Valve Replacement Project -Phases 11 & III
Recommendation: That the Committee recommend the Board of Directors award
the contract to the lowest responsible bidder.
3. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
3.1. Monthly Groundwater Production and Purchased Import Water Report (To be provided
at the meeting.)
3.2. Monthly Preventative Maintenance Program Report (To be provided at the meeting.)
3.3. Monthly Groundwater Producers Meeting Report
3.4. Status Report on Capital Projects in Progress
3.5. Future Agenda Items and Staff Tasks
4. ADJOURNMENT
4.1. The next regular meeting of the Planning- Engineering- Operations Committee will be held
January 6, 2011 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
December 1, 2010
Planning- Engineering- Operations
Committee
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Ken Vecchiarelli, General Manager Account No:
Job No:
Steve Conklin, Engineering Dept:
Manager
Reviewed by Legal:
Hank Samaripa, Project Engineer CEQA Compliance:
ITEM NO. 2.1
Yes
$6.7M
$600,000
All Water Funds
101 -2700
200817
Engineering
N/A
Pending
Engineering Services for the Yorba Linda Blvd Booster Station and Pipeline Project
Staff issued a Request for Proposal to seven consultants for engineering, planning, design, and
construction services for the Yorba Linda Blvd. Booster Station and Pipeline Project. Staff will be
evaluating the proposals received November 19 and will present findings and recommendations to the
PEO Committee on December 1, 2010.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize execution of a Professional Services
Agreement to provide engineering, planning, design, and construction phase services for the Yorba Linda
Blvd Booster Station and Pipeline Project.
DISCUSSION:
The project consists of constructing a new 5,000 -gpm- capacity booster pump station off Yorba Linda Blvd.
and Gun Club Road, and 4,700 lineal feet of 20 -inch diameter water transmission main on Yorba Linda
Blvd. Both projects were identified in the 2005 Water Master Plan and 2010 Capital Improvement Plan for
replacement and installation. Staff solicited proposals from seven consulting firms experienced in this field.
Proposals were received November 19, 2010. The Engineering review team is currently in the process of
evaluating and ranking the proposals based on technical merit, including related experience of the project
manager and lead team members, approach to dealing with key issues, content and understanding of the
project. The final results and recommendations will be presented at the PEO Committee meeting on
December 1, 2010.
ATTACHMENTS:
Name rz�: Description:
Revised_ Agenda_ Report_2.1.docx Revised Agenda Report
Meeting Date:
To:
From:
Presented By:
Prepared By
REVISED
AGENDA REPORT
December 1, 2010
Planning- Engineering-
Operations Committee
Ken Vecchiarelli, General Manager
ITEM NO. 2.1.
Budgeted: Yes
Total Budget:
Cost Estimate:
Funding Source:
Account No
Job No:
Steve Conklin, Engineering Manager Dept:
Hank Samaripa, Project Engineer
$6.7M
$600,000
All Water Fnds
101 -2700
J- 200817
Engineering
Reviewed by Legal: N/A
CEQA Compliance: Pending
Subject: Engineering Services for the Yorba Linda Blvd Booster Station and Pipeline Project
SUMMARY:
Staff issued a Request for Proposal to seven consultants for engineering, planning, design, and
construction services for the Yorba Linda Blvd. Booster Station and Pipeline Project. Staff has
evaluated the proposals received November 19 and recommend award to Lee & Ro, Inc.
STAFF RECOMMENDATION:
That the Planning- Engineering- Operations Committee recommend that the Board of Directors
authorize execution of a Professional Services Agreement to Lee & Ro, Inc. for a fee not to
exceed $423,624 to provide engineering, planning, design, and construction phase services for
the Yorba Linda Blvd. Booster Station and Pipeline Project.
DISCUSSION:
The project consists of constructing a new 5,000 gallon per minute (gpm) booster pump
station off Yorba Linda Blvd. and Gun Club Road, and 4,700 lineal feet of 20 -inch diameter water
transmission main on Yorba Linda Blvd. Both projects were identified in the 2005 Water Master
Plan and 2010 Capital Improvement Plan. Staff solicited proposals from seven consulting firms
experienced in this field. Proposals were received November 19, 2010. The Engineering review
team evaluated, ranked, and scored the proposals based on technical merit, including related
experience of the project manager and lead team members, approach to dealing with key
REVISED
issues, content and understanding of the project. After the proposals were reviewed and ranked
on technical merit, the separate fee envelopes were opened, and fees reviewed. Findings are
summarized below. Included is the listing of staff hours for each, which is an indicator of the
level -of- effort proposed. In some of the proposals, the work effort of subconsultants was listed in
the staff -hour total, and in others, it was included as a separate cost item (rather than hours) as
part of the fee proposal. For example, in the table below, the work effort proposed by TetraTech
is 3724 hours plus that or their subconsultants. For BureauVeritas, the work effort proposed is
2169 hours, which includes that for their subconsultants.
Firm
Evaluation Score
Fee
Staff Hours
TetraTech
35.24
$ 750,000.00
3724+ Subs
Lee & Ro, Inc.
34.87
$ 423,624.00
2668+ Subs
BureauVeritas
34.50
$ 263,975.00
2169
Psomas
34.22
$ 507,482.00
3613
Webb Associates
34.06
$ 440,000.00
2745+ Subs
MWH
33.55
$ 749,645.00
4940
Black &Veatch
31.87
$ 530, 000.00
3802
The four - person review team discussed the technical scores, proposed fees and further
evaluated the proposals. The review team's resulting conclusions are as follows:
1. While Tetra Tech had the highest technical score, the proposed fee of $750,000 is too
high when compared with that for the other high- scoring firms.
2. The third - ranked firm, BureauVeritas had a proposed fee of $263,975. The review team's
conclusion was that this was too low when compared to the others, and not adequate to
provide the level of effort necessary for a project of this magnitude. This is
reflected in the proposed 2169 staff hours, which is significantly less that the effort
proposed by all of the other firms.
3. The review team reviewed again the proposal, staff hours and fee breakdown provided by
Lee & Ro, Inc. and concluded that they had the best combination of staff, qualifications,
experience, project understanding, and appropriate fee for the project.
Therefore, the recommendation of staff is that the firm Lee & Ro, Inc. be retained to provide the
engineering services required for the Yorba Linda Blvd. Booster Station and Pipeline Project.
ITEM NO. 2.2
AGENDA REPORT
Meeting Date:
December 1, 2010
Budgeted:
Yes
Total Budget:
$500,000
To:
Planning- Engineering-
Cost Estimate:
$420,000
Operations Committee
Funding Source:
All Water Funds
From:
Ken Vecchiarelli, General
Account No:
101 -2700
Manager
Job No:
J- 200903 and J-
200906
Presented By:
Steve Conklin, Engineering
Dept:
Engineering
Manager
Reviewed by Legal:
N/A
Prepared By:
Hank Samaripa, Project
CEQA Compliance:
Exempt
Engineer
Subject:
Award of Construction Contract for Emergency Pumpout Facilities and
Anaheim Interconnection Project
SUMMARY:
On November 10, 2010, bids were received from twelve general contractors for the construction of
the Emergency Pumpout Facilities and Anaheim Interconnection Projects. The projects consists of
installing three emergency pumpout connections in the District's system and upgrading three
existing Interconnections with the City of Anaheim's water system. The low bid was $246,175 by
R.Y. Engineering Works, Inc., who later requested to withdraw their bid due to a clerical error. Legal
counsel and District staff have reviewed the request letter (attached) and recommend that the
withdrawal be approved and that the contract be awarded to the second -low bidder, GCI
Construction, Inc. for $325,860. The Engineer's Estimate was $420,000.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors (1) accept the withdrawal of the $246,175
bid by R.Y. Engineering Works, Inc. for the subject project due to clerical error in accordance with
the California Public Contracts Code Sections 5100 -5110, and relief from and return of the bidder's
security; and (2) award the contract to GCI Construction, Inc., in the amount of $325,860 for the
construction of Emergency Pumpout Facilities and Anaheim Interconnection Projects.
DISCUSSION:
District staff combined two Capital Projects to reduce advertising costs and to obtain economy of
scale for construction. The first project is three Emergency Pumpout Facilities located at 1)
Fairmont Blvd and Eagles Nest Drive, 2) Aviemore Drive and Deveron Cove, and 3) Fairmont Blvd
and Trentino Drive, in the City of Yorba Linda. This project will benefit the District by making it
possible to move water more efficiently between pressure zones in times of emergency or loss of
supply.
The second project is the rebuild and upgrade of three interconnections with the City of Anaheim's
water system. The sites are located at the boundary of the two agencies, at 1) Fairbury Lane near
Weir Canyon Road, 2) Crystal Drive near Weir Canyon Road, and 3) Willow Woods Drive near
Orangethorpe Avenue. Per an agreement approved by both agencies, the cost of design and
construction is split equally between the two. The interconnections make it possible for either
agency to provide water to the other on short notice in time of water loss or emergency.
Bids were received November 10 from 12 general contractors. The apparent low bid was $246,175
but withdrawal was requested by the bidder due to a clerical error. A copy of the letter requesting
the withdrawal is attached.The second low bid was $325,860 with the remaining bids as high as
$606,800. See attached bid summary sheet. The bid tabulation and other bid documents from the
second low bidder, GCI Construction, Inc., were reviewed by District staff and found to be
acceptable. Award to GCI Construction for $325,860 is recommended.
ATTACHMENTS:
Name: Description: Type:
Bid Error Ltr 111610.PDF Bid Error Ltr Backup Material
11 -10 -2010 Bids 111810.xlsx 11 -10 -10 Bids Backup Material
I YENGINEERING
. WORKS, INC.
ENGINEERING & PLUMBING CONTRACTORS
November 16, 2010
Yorba Linda Water District
1717 E. Miraloma Ave.
Placentia, California 92870
Attention: Mr. Hank Samaripa
P.O. Box 4181 • Burbank, CA 91503
818.480.8966 • Fax 818.351.8127
ryengineeringworks@gmail.com
Lic # 895659 • A, B, C36
Sent via Email To: hsamaripa @ylwd.com
Reference: "Job A" Emergency Pumpout Facilities, and "Job B" Anaheim Interconnection
Project
Dear Mr. Samaripa
R.Y. Engineering Works, Inc. (RYEW) respectfully requests to withdraw the bid submitted on
November 10, 2010 for the above referenced project in the amount of $246,175.00 due to a
clerical error in accordance with the California Public Contract Code Sections 5100 -5110, and
requests relief from and return of the bidder's security.
Apparently, the clerical error occurred when the bid was transcribed from the estimating
spreadsheet to the bid documents. Due to an error in filling out the estimating spreadsheet,
apparently $60,000.00 was left out of the bid. While entering in labor costs, the estimator
mistakenly put $6,000.00 rather than $60,000.00. This keystroke error resulted in a bid
materially different from what RYEW intended to submit.
RYEW regrets any inconvenience this mistake may have resulted in. Should you have any
questions, feel free to contact the undersigned.
Yarb►a Uiimcla.
■/A/ater D=istr=ict
"JOB A" EMERGENCY PUMPOUT FACILITIES AND
"JOB B" ANAHEIM INTERCONNECTION PROJECT
PROJECT NO. 200903 & 200906
WEDNESDAY, NOVEMBER 10, 2010
COMPANY
R. Y. En ineering Works, Inc.
$
246,175.00
GCI Construction, Inc.
$
325,860.00
PEI Paulus Engineering, Inc.
$
354,612.00
SRD Engineering, Inc.
$
385,385.00
Tennyson Pipeline Co.
$
390,900.00
Atlas- Allied Inc.
$
393,500.00
Colich & Sons, L. P.
$
418,505.00
Valverde Construction Inc.
$
436,990.00
4 -Con Engineering, Inc.
$
453,350.00
Doty Bros. Equipment Co.
$
529,929.00
KEC Engineering
$
540,400.00
Minco Construction
$
606,800.00
AGENDA REPORT
Meeting Date: December 1, 2010
To: Planning-Engineering-
Operations Committee
From: Ken Vecchiarelli, General
Manager
Presented By: Steve Conklin, Engineering
Manager
Budgeted
Total Budget:
Cost Estimate:
Funding Source:
Job No:
Dept:
ITEM NO. 2.3
Yes
$600,000
$400,000
All Water Funds
200908
Engineering
Reviewed by Legal: N/A
Prepared By: Derek Nguyen, Water Quality CEQA Compliance: N/A
Engineer
Subject: Vista Del Verde Valve Replacement Project - Phases II & III
SUMMARY:
The District plans to replace the remaining 17 of 22 butterfly valves installed on Lakeview and
Valley View Avenues in the City of Yorba Linda. Bid opening is scheduled for November 30, 2010 at
10AM. Staff will evaluate Contractors' bids at that time and will make recommendation to PEO
Committee on Dec 1 for award to the lowest responsible bidder.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors award the contract to the lowest responsible
bidder.
DISCUSSION:
As part of the Vista Del Verde Development project, the home - builder installed twenty -two butterfly
valves along Valley View and Lakeview Avenues in the City of Yorba Linda for water service. Upon
the District's takeover, staff discovered that these valves were not made for buried application and
that they do not meet the District's specifications for water service. By the time this determination
was made the defective valves were no longer under warranty with the manufacturer or the home -
builder.
Because the valves do not meet the District's specifications and were not properly installed for their
service application, replacement of the valves was approved by the Board as part of the CIP
Program. Phase I with the replacement of five valves was successfully completed in July 2010.
Construction bids will be received on November 30 for Phases 11 & III to replace the remaining 17
defective butterfly valves.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors awarded Phase I of the Vista Del Verde Valve Replacement Project to
Valverde Construction, Inc. on June 10, 2010 and Notice of Completion was filed on July 21, 2010.
ATTACHMENTS:
Name: Description: Type:
Revised Agenda Report 2.3.docx Revised Agenda Report Backup Material
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
REVISED
AGENDA REPORT
December 1, 2010
Planning- Engineering-
Operations Committee
Ken Vecchiarelli, General Manager
ITEM NO. 2.2.
Budgeted: Yes
Total Budget:
Cost Estimate:
Funding Source:
Job No:
Steve Conklin, Engineering Manager Dept:
Derek Nguyen, WQ Engineer
$600,000
$400,000
/_11RUTE Miron
Engineering
Reviewed by Legal: N/A
CEQA Compliance: Exempt
Award of Construction Contract for Vista Del Verde Valve Replacement
Project — Phases II & III
This project replaces the remaining 17 of 22 defective butterfly valves in Lakeview and Valley
View Avenues in the City of Yorba Linda. Fifteen bids were received on November 30, 2010.
Following review of the bids, staff recommends award to the low- bidder Stephen Doreck
Equipment Rentals, Inc.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors award a contract to Stephen Doreck
Equipment Rentals, Inc., in the amount of $330,650, for construction of the Vista Del Verde
Valve Replacement Project — Phases II & III.
DISCUSSION:
In the initial construction of the Vista Del Verde Development project, the developer installed
twenty -two butterfly valves in sizes 16 -inch through 36 -inch along Valley View and Lakeview
Avenues in the City of Yorba Linda. These valves were integral components of two major
transmission and distribution pipelines required for water service throughout the master
planned development. The District has found these valves to be substandard for continued
service in buried application and unreliable. When this determination was made, the
substandard valves were no longer under warranty with the manufacturer or the developer.
REVISED
Replacement of these valves was approved by the Board as part of the budgeted Capital
improvement Program. Phase I of the project replaced five valves and was successfully
completed in July 2010. Fifteen construction bids were received on November 30, 2010 for
Phases II & III, to replace the remaining seventeen defective butterfly valves with results as
follows..
Ranking
No.
Company
Bid Price
1
Stephen Doreck Equipment Rentals, Inc.
$330,650
2
Paulus Engineering, Inc.
$342,500
3
SRD Engineering, Inc.
$402,000
4
GCI Construction, Inc.
$407,555
5
VCI Telcom
$425,000
6
Spiniello Companies
$429,000
7
J. De Sigio Construction, Inc.
$449,000
8
C.P. Construction
$450,500
9
Valverde Construction, Inc.
$458,500
10
Garcia Juarez Construction, Inc.
$460,000
11
Domiguez General Engineering, Inc.
$462,000
12
Kana Pipeline, Inc.
$488,600
13
Atlas- Allied, Inc.
$494,600
14
Mike Bubalo Construction, Inc.
$498,000
15
J.A. Salazar Construction
$635,000
The bid documents, references and experience of the low bid company were reviewed and
found to be acceptable. Therefore, staff recommends the Board award a contract to Stephen
Doreck Equipment Rentals, Inc. for $330,650.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors awarded Phase I of the Vista Del Verde Valve Replacement Project to
Valverde Construction, Inc. on June 10, 2010 and a Notice of Completion was filed on July 21,
2010.
AGENDA REPORT
Meeting Date: December 1, 2010
ITEM NO. 3.1
Subject: Monthly Groundwater Production and Purchased Import Water Report (To be
provided at the meeting.)
ATTACHMENTS:
Name: Description: Type:
GW Production and Purchased Water Report.pdf Monthly Report Backup Material
YLWD SOURCE WATER SUMMARY
FY 2010 -2011
Allowable GW (YTD) 4,357.2 (AF)
Underpumped 1,124.5 (AF)
Conservation Percentage
Since July 1, 2009 -18.8%
GROUNDWATER PERCENTAGE
GW
(AF)
IMPORT
(AF)
TOTAL
DEMAND
(AF)
MONTHLY
GW
( %)
YTD
GW
( %)
BUDGET
(Demand Est.)
(AF)
DELTA
( %)
MONTH
Jul -10
Aug -10
Sep -10
Oct -10
Nov -10
Dec -10
Jan -11
Feb -11
Mar -11
Apr -11
May -11
Jun -11
793.2
1,476.0
2,269.2
35.0%
35.0%
2,483.5
-8.6%
817.3
1,529.5
2,346.7
34.8%
34.9%
2,443.4
-4.0%
753.6
1,404.8
2,158.4
34.9%
34.9%
2,143.8
0.7%
449.1
936.4
1,385.5
32.4%
34.5%
1,808.3
-23.4%
419.4
917.5
1,337.0
31.4%
34.0%
1,428.5
-6.4%
5.0%
Jul -10 Aug -10 Sep -10 Oct -10 Nov -10 Dec -10 Jan -11 Feb -11 Mar -11 Apr -11 May -11 Jun -11
Month
1,285.0
1,120.4
1,071.9
1,270.2
1,588.8
2,101.6
2,354.8
FYTDI
3,232.6
1 6,264.3
9,496.9
1
1 10,307.4
1 -7.9%
Allowable GW (YTD) 4,357.2 (AF)
Underpumped 1,124.5 (AF)
Conservation Percentage
Since July 1, 2009 -18.8%
GROUNDWATER PERCENTAGE
85.0% -
75.0%
65.0%
55.0%
45.0%
35.0%
25.0%
MONTHLY GW (%)
15.0%
YTD GW (%)
-BPP GOAL 45.9%
5.0%
Jul -10 Aug -10 Sep -10 Oct -10 Nov -10 Dec -10 Jan -11 Feb -11 Mar -11 Apr -11 May -11 Jun -11
Month
WATER SUPPLY
FY 2010 -2011
November 2010 Water Supply
GW
31.4%
IMPORT
68.6%
2010 -2011 YTD Water Supply
GW
34.0%
IMPORT
66.0%
GW BPP GOAL
45.9%
am
2,500
2,000
Fm
,07
Q' 1,500
0
1,000
500
TOTAL WATER USE
FY 2010 -2011
N° o o N° N° o%, e N° o° N(° NN o°' Noi o°' '.° o�' NQ, �. o N° o° �° NN
Month
22,000
20,000
18,000
16,000
14,000
U-
a 12,000
a�
E
0 10,000
8,000
6,000
4,000
2,000
0
Jul -10
FY 2010 -2011 YTD Water Supply
Aug -10 Sep -10 Oct -10 Nov -10 Dec -10 Jan -11 Feb -11 Mar -11 Apr -11 May -11 Jun -11
Month
20.0
18.0
16.0
14.0
12.0
10.0
8.0
6.0
4.0
2.0
0.0
L
November 2010 Daily Average Demand (MG)
13.5
14.5
15.5
o�aaa o�aaJ eyaaJ aaJ t�aaJ �aaa �iaaJ
y
July
20.1
24.9
22.7
23.2
23.5
25.4
22.0
August
20.7
26.1
23.7
25.9
23.7
25.5
22.3
September
20.1
25.3
22.7
23.7
22.0
24.5
21.7
October
13.8
16.7
13.7
13.9
14.3
16.4
14.4
November
13.1
14.8
13.5
14.5
15.5
14.8
13.6
Meeting Date:
Subject:
ATTACHMENTS:
Name:
PM Report.pdf
AGENDA REPORT
December 1, 2010
ITEM NO. 3.2
Monthly Preventative Maintenance Program Report (To be provided at the
meeting.)
Description:
Monthly Report
Type:
Backup Material
PM PROGRAM
20010/2011
Fiscal 20010 -11 1 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Percent of target 8% 17% 25% 33% 50% 58% 67% 75% 83% 92% 100%
HYDRANTS (3,881) Target; all hydrants to be serviced annually.
INSPECTED THIS MONTH
551
2931
1601
446
552
INSPECTED THIS YEAR
551
3481
5081
954
1,506
% OF TOTAL
1.4%1
9.0%1
13.1%1
24.6%
VALVES (10,70612= 5,353) Target; all valves to be operated every two years
OPERATED THIS MONTH
536
3781
3801
4571
343
OPERATED THIS YEAR
536
9141
1,2941
1,7511
2,094
% OF TOTAL
10.0%
17.1%1
24.2%1
32.7%
DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed twice each year.
FLUSHED THIS MONTH
1 01
01
01
01
155
FLUSHED THIS YEAR
01
01
01
01
155
% OF TOTAL
0.0%j
0.0%j
0.0%j
0.0%j
50.0%
AIR VACS (309) Target; all air /vacs to be serviced annually.
INSPECTED THIS MONTH
296
131
21
0
0
INSPECTED THIS YEAR
296
3091
3111
311
311
% OF TOTAL
95.8%
100.0%j
100.7%1
100.7%
100.7%
PRVs (150) 40 STATIONS Target; all PRVs to be serviced annually.
INSPECTED THIS MONTH
1 01
121
161
31
42
INSPECTED THIS YEAR
1 01
121
281
59
101
OF TOTAL
I 0.0%j
8.0%1
18.7%1
39.3%
67.3%
PM PROGRAM
20010/2011
Fiscal 20010 -11 1 JUL I AUG I SEP I OCT I NOV DEC I JAN I FEB I MAR I APR I MAY I JUN
Percent of target 8% 1 17% 1 25% 1 33% 1 50% 1 58% 1 67% 1 75% 1 83% 1 92% 1 100%
SEWER CLEANING (802,560) Target; all sewers to be cleaned annually.
CLEANED THIS MONTH
1 126,4971
68,1331
38,6761
46,790
73,169
CLEANED THIS YEAR
1 126,4971
194,6301
233,3061
280,096
353,265
% OF TOTAL
1 15.8%1
24.3%1
29.1%1
34.9%
SEWER TELEVISING (200,640) Target; all sewers to be televised every 4 years.
TELEVISED THIS MONTH
12,1761
18,676
1 6,5241
14,128
TELEVISED THIS YEAR
12,1761
30,852
1 37,376
1 51,5041
51,504
% OF TOTAL
6.1%1
15.4%1
18.6%1
25.7%1
25.7%
OTHER SEWER WORK.
S.S. OVERFLOWS
0
0
0
0
0
SERVICE CALLS
1
0
0
1
1
REHAB FOOTAGE
0
0
0
319
0
MAIN REPAIRS
0
0
0
3
629
MANHOLE REPAIRS
0
4
16
1
2
Meeting Date:
Subject:
ATTACHMENTS:
AGENDA REPORT
December 1, 2010
Monthly Groundwater Producers Meeting Report
ITEM NO. 3.3
Name: Description: Type:
GWP MtgNotes 10Nov10.pdf GWP Meeting Report for November 2010 Backup Material
0 Yorba Linda
Water District
MEMORANDUM
DATE: November 10, 2010
TO: Ken Vecchiarelli, General Manager
FROM: Steve Conklin, Engineering Manager
COPY: Pat Grady, Assistant General Manager
Lee Cory, Operations Manager
John DeCriscio, Chief Plant Operator
SUBJECT: Groundwater Producers Meeting, November 10, 2010
I attended the Groundwater Producers (GWP) Meeting on November 10 at OCWD. A
summary of each item discussed is as follows:
1. Santa Ana River (SAR) Watershed Workshop. OCWD staff made a
presentation on historic and current baseflow, and related events for the SAR
and agencies of its watershed. Flow in the river includes two primary
components, stormflow and baseflow. Stormflow is runoff resulting from rain or
snow. Baseflow, as its name implies, is the baseline flow that occurs outside of
storm season, with no stormwater releases from Prado Dam. Baseflow
downstream of Prado Dam generally increased from 40,000 AFY to 160,000 AFY
from 1969 to 1999, with variations depending on rainfall. From 2000 to 2009,
baseflow has generally decreased and is now in the range of 100,000 AFY.
Based on a study by the Santa Ana Watershed Project Authority (SAWPA),
factors relating to the baseflow decline include, below- average rainfall in four of
the last five years, increased water recycling and increased groundwater
pumping by upstream agencies, poor economic conditions, and increased water
conservation. Several wastewater recycling projects and several stormwater
diversion projects proposed by upstream water agencies were described, each of
which may result in less baseflow in the river in the future. However, it was noted
that only some of these will get built and those that do may take five to ten years
or more to be completed. OCWD will continue to monitor river flow and
developments.
2. Recent Talbert Gap Seawater Barrier Monitoring Results. OCWD staff
reported that increased injection of GWRS water since 2008 has raised the water
level in the Talbert Gap Seawater Barrier in Huntington Beach and Fountain
Valley. This is most noticeable in the Shallow Aquifer, where salinity monitoring
1
shows that seawater is being pushed back seaward. Going forward, more
injection will go the Main Aquifer and less to the Shallow Aquifer to improve the
Main, which is heavily pumped.
3. Mesa Consolidated WD (MCWD) BEA Exemption. OCWD reported that
MCWD has an existing 1994 agreement and 2000 amendment for a Basin Equity
Assessment (BEA) exemption for treatment costs to remove color from its Well 6
and Well 11 flows for potable use. OCWD desires to modify the existing
agreement to conform to OCWD's new BEA Exemption policy and MCWD
desires to apply its existing exemption to a new colored -water treatment plant it is
constructing.
A protracted discussion followed by the Groundwater Producers of the pros and
cons of the 8,000 AFY of pumping by the project in the central area of the basin,
which is heavily pumped. Following the discussion, it was acknowledged that
MCWD has an existing BEA Exemption agreement with OCWD and that allowing
the project to proceed under the new exemption policy is better than continuing it
with the old. The project will be considered by the OCWD Board on November
17.
4. GWRS Expansion Workshop at OCWD Board Meeting. OCWD staff reported
on the subject workshop presented to the Board on Oct 20. It was noted that
design plans are complete for the 30 -mgd- capacity expansion of the treatment
plant. The current construction cost estimate is $156.2 million for expansion,
resulting in a unit cost of approximately $590 /AF for the additional 31,000 AFY of
recycled water. It is anticipated that the OCWD Board will make its decision
whether or not to proceed with construction of the expansion project in March
2011. Prior to that time, OCWD staff will present information to the Groundwater
Producers on the estimated impact of the expansion project on the RA and BPP.
Preliminary estimates are a $33 /AF increase in the RA and a 7% increase in the
RA, resulting in a net decrease in overall water supply cost for groundwater
producers. More information will follow at later meetings.
5. Annexation Schedule Update. OCWD reported that, in accordance with
direction from the Board, the two proposals received for preparation of the
Program EIR for annexation by IRWD, YLWD, and Anaheim were rejected. A
new RFP was prepared and proposals were solicited from the same four firms
pre - qualified by OCWD. Proposals are due November 18. Following evaluation
of proposals received, findings and a recommendation will be presented to the
OCWD Water Issues Committee on December 8. Award could follow at the
December 15 Board meeting.
2
ITEM NO. 3.4
AGENDA REPORT
Meeting Date: December 1, 2010
Subject: Status Report on Capital Projects in Progress
ATTACHMENTS:
Name: Description: Type:
CIP Rept Dec10.pdf Status Report on Capital Projects in Progress Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: December 1, 2010
New Information since Last Report is Shown in Red
IN CONSTRUCTION
IN DESIGN
Project
Current Status
Next Actions
Comments
1
Highland Reservoir
Reservoir placed online July
File NOC and release
Project complete.
Budget: $11,200,000 Job No. 200309
15th. Punch list complete,
retention after 35 days if no
pre - construction meeting.
Project Contact: Joe Polimino
Notice of Completion going to
claims are filed.
Planned Completion Date: Oct. 2010
Board for approval on
approved firm.
Project Contact: Hank Samaripa
November 24.
2
Wells 1, 5 and 12 Upgrade
W -5 refurbishments complete,
W -1 analysis underway and
Developing plan of action for W -1.
2
Budget: $190,000 Job No. 200813
operating at 2,200 GPM. W -12
seeking contractor quotes.
Construction completion anticipated
Project Contact: Anthony Manzano
refurbishments complete,
expected late December to
by summer 2011.
Project Completion: TBD
operating at 1,250 GPM.
early January.
3
Highland Booster Station Upgrade
Issued Notice to Proceed to
PHC will mobilize on the
Project construction period is 13.5
Budget: $5,000,000 Job No. 200814
Pacific Hydrotech Corp (PHC)
project site shortly after
months, with completion estimated
Project Contact: Joe Polimino
on November 1, 2010.
delivery of lead components.
December 2011.
Planned Completion Date: Dec. 2011
Reviewing submittals.
IN DESIGN
Project
Current Status
Next Actions
Comments
1
Emergency Pump -out Facilities &
Recommending award to
Issue Notice of Award and
Issue Notice to Proceed and set up
Anaheim Intertie Connection
second -low bid after first low
send construction agreement
pre - construction meeting.
Budget: $500,000 (YLWD Share)
bid requested withdrawal,
and insurance requirements to
Job No. 200903 & 200906
subject to review and approval
approved firm.
Project Contact: Hank Samaripa
by PEO and Board.
Planned Completion Date: May 2011
2
Ohio /Oriente Pipeline Replacement
90% design drawings under
100% design submittal
Construction completion anticipated
Budget: $530,000 Job No. 201005
review; layout submitted and
expected late December to
by summer 2011.
Project Contact: Anthony Manzano
reviewed by the City of Yorba
early January.
Planned Completion Date: TBD
Linda.
3
VDV Valve Repl. Phases II & III
Notice Inviting Bids
Staff to evaluate bids and
Anticipate Board to award contract
1
Budget: $600,000 Job No. 200908
advertised on Nov 9ffi. Bids
present to December PEO for
on Dec 9. Materials procurement
Project Contact: Derek Nguyen
due on November 30th.
award to lowest responsible
begins in late December.
Planned Completion Date: April 2011
payment for construction of
bidder.
Construction begins April 2011.
4
Well 20 Equipping
90% well equipping reviewed
100% design submittal due late
Anticipate construction completion
Budget: $2,000,000 Job No.200711
by District staff. Working
December to early January.
by summer 2011.
2
Project Contact: Anthony Manzano
with OCWD & contractor to
SWRCB will review final draft
District will receive $37,500 grant
Planned Completion Date: TBD
clear -out discharge area.
report upon receipt and provide
payment (half of total grant) upon
5
Lakeview Grade Separation
OCTA /YLWD Agreement
Next design submittal due mid
Awaiting counsel review of
Budget: TBD Job No. 201002
under counsel review.
December.
Agreement. Awaiting next design
Project Contact: Anthony Manzano
Reviewed latest design with
submittal.
Planned Completion Date: Sept. 2013
consultant.
6
2010 Waterline Replacement Project
Design kick -off meeting Nov
Plumosa Drive design
Six other pipeline replacement
Budget: $2M Job No. 201012
3. Preliminary design in
completion date March 2011.
elements to follow immediately
Project Contact: Anthony Manzano
progress, starting with
behind.
Planned Completion Date: Oct. 2011
Plumosa Dr. replacement.
IN PLANNING
Project
Current Status
Next Actions
Comments
1
Fairmont Site Improvements
Final draft agreement being
Confirm Fairmont site
May have agreement for
Budget: TBD Job No. 200803
reviewed by Shapell for partial
redevelopment plan and
consideration by Board in January
Project Contact: Anthony Manzano
payment for construction of
prepare RFP for design of
2011.
Planned Completion Date: TBD
site improvements.
Fairmont and Springview
booster facilities.
2
Recycled Water Study
Staff provided review
SWRCB will review final draft
District will receive $37,500 grant
Budget: $1,800,000 Job No. 200807
comments to Consultant. Final
report upon receipt and provide
payment (half of total grant) upon
Project Contact: Derek Nguyen
draft report in preparation and
comments for final report.
completion of State's draft report
Planned Completion Date: TBD
scheduled for submission to
review.
SWRCB early Dec 2010.
3
West Wellfield Project
Investigating potential well
Review hydrogeology data and
May retain a Property Acquisition
Budget: $9,000,000 Job No. 2009 -22
sites east of Tustin Avenue.
contact land owners to
Firm for assistance.
Project Contact: Anthony Manzano
Awaiting OCWD decision for
determine if there is interest in
Planned Completion Date: TBD
development near basins.
selling small site for well.
4
Sewer Master Plan
Reviewed model and analysis
Model and report expected to
Consultant complete model, start
Budget: $350,000 Job No. 200916
with consultant. Working with
be complete by early 2011.
master plan report and provide
Project Contact: Anthony Manzano
consultant to complete
training to District staff on use of
Planned Completion Date: Oct. 2010
analysis and report.
modeling software.
5
YL Blvd. Booster Station
Received 7 proposals for
Make recommendation for
Issue Notice of Award and set up
Budget: TBD Job No. 200817
design of YL Blvd. Booster
award to Dec 1 PEO
design kickoff meeting with
Project Contact: Hank Samaripa
Station and Pipeline Project
Committee, followed by Board
Engineering and Operations team.
Planned Completion Date: Dec 2012
Nov 19.
award on Dec 9.
6
Elk Mountain Site Improvements
Received proposals from three
Approval of PSA in process.
Prepare feasibility study, evaluating
Budget: $300,000 Job No. 200522
landscape architects. Selected
Set up kickoff meeting to
site development alternatives and
Project Contact: Hank Samaripa
Albert A. Webb Associates to
review scope and schedule.
costs.
Planned Completion Date: Dec 2011
perform the feasibility study.
7
OC -51 Connection Upgrade
Waiting for MWDOC to set up
MWDOC to solicit further
Will consider next steps after
Budget: $242,000 Job No. 200815
additional meetings with
comments and directions from
receiving feedback from MWD and
Project Contact: Derek Nguyen
MWD and staff for further
MWD.
MWDOC.
Planned Completion Date: TBD
discussion.
8
Urban Water Management Plan
Reviewed draft 2010 UWMP
Review revised copy and
Distribute and review final 2010
Budget: $20,000 Job No. 2201013
and returned to Malcolm
distribute to department
UWMP Plan. Prepare Agenda
Project Contact: Hank Samaripa
Pirnie with comments.
managers for comments.
Report for PEO meeting.
Planned Completion Date: June 2011