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HomeMy WebLinkAbout2011-01-06 - Planning-Engineering-Operations Committee Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Thursday, January 6, 2011, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director Gary T. Melton, Chair Pat Grady, Assistant General Manager Director Ric Collett Steve Conklin, Engineering Manager Lee Cory, Operations Manager John DeCriscio, Chief Plant Operator 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 2.1. Water Quality Mixer for Hidden Hills Reservoir Recommendation: That the Committee recommend the Board of Directors approve a sole-source Purchase Agreement with Process Solutions, Inc., to provide and install a Tank Shark Reservoir Management System for Hidden Hills Reservoir for a total cost of $72,250. 3. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 3.1. Project Recap and Forward Planning 3.2. Status Report on Capital Projects in Progress 3.3. Monthly Groundwater Production and Purchased Import Water Report (To be provided at the meeting.) 3.4. Monthly Preventative Maintenance Program Report 3.5. Groundwater Producers Meeting Report 3.6. Future Agenda Items and Staff Tasks 4. ADJOURNMENT 4.1. The next regular meeting of the Planning-Engineering-Operations Committee will be held February 3, 2011 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.1 AGENDA REPORT Meeting Date: January 6, 2011 Budgeted: Yes Total Budget: $80,000 To: Planning-Engineering- Cost Estimate: $75,000 Operations Committee Funding Source: Water Capital Reserves From: Ken Vecchiarelli, General Manager Job No: 2010-25 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: Pending Prepared By: Steve Conklin, Engineering CEQA Compliance: N/A Manager Subject: Water Quality Mixer for Hidden Hills Reservoir SUMMARY: Hidden Hills Reservoir has been in operation since July 2010, providing gravity-fed water storage to the 125 homes in the upper Hidden Hills area. The District is currently facing water-quality concerns for this service area because of low water demands. In response, it is recommended that the District proceed with plans to have a mixer installed in each of the two bays of the reservoir. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve a sole-source Purchase Agreement with Process Solutions, Inc., to provide and install a Tank Shark Reservoir Management System for Hidden Hills Reservoir for a total cost of $72,250. DISCUSSION: The two-million-gallon capacity Hidden Hills Reservoir provides water storage for the 1390 and 1133 Pressure Zones in the upper Hidden Hills service area. With only 125 homes in these two zones, the water demand is low due to the rains and continued water conservation. These low demands are causing water quality concerns. These concerns and the response to mitigate the situation are described in the attached staff report titled "Hidden Hills Reservoir Storage Criteria and Water Quality Issues Response." The staff report describes the demand conditions that were used in the 2005 Water Master Plan to determine the recommended capacity for Hidden Hills Reservoir, and compares those to the demands in 2008-09, 2009-10, and those at the present time. The Report indicates that with the current demands much lower than those projected in the 2005 calculations, water quality issues develop, including stagnant water conditions and loss of disinfection residual. The recommendation of that staff report is that the District move forward with the installation of a water quality mixing system in each of the two bays of the reservoir. Further, it is recommended that the mixing system installed be the same as that installed at the Camino de Bryant Reservoir in February 2010, which is the "Tank Shark" system by Process Solutions, Inc. (PSI). The justification and recommendations for that sole-source selection are presented in the attached Memorandum titled "Proposed Mixer for Hidden Hills Reservoir." Also attached is a copy of the proposal by PSI to provide and install the Tank Shark Water Quality Management System for Hidden Hills Reservoir for a cost of $72,250. ATTACHMENTS: Name: Description: r ype: HH Res Storage and Water Quality Issues Response.pdf HH Res Storage & WQ Issues Backup Material PSI Tank Shark Proposal.pdf PSI Proposal Backup Material Mixer for HH_Reservoir.pdf WQ Mixer for Hidden Hills Reservoir Backup Material Fm Yorba Linda Water District, STAFF REPORT DATE: December 15, 2010 TO: Ken Vecchiarelli FROM: Steve Conklin SUBJECT: Hidden Hills Reservoir Storage Criteria & Water Quality Issues Response As you know, the District is facing water quality concerns in the 1390 and 1133 Pressure Zones, served by the new two-million gallon (2-MG) capacity Hidden Hills Reservoir. The size of the reservoir was established in the 2005 Water Master Plan (WMP). For these two zones, with only one supply source, the WMP calculated the storage capacity to be Operational Storage of one day's Maximum Day Demand (MDD), plus Fire Flow (per Orange County Fire Authority requirements) for one residential fire (1500 gallons/minute [-pin] for 2 hours), plus Emergency Storage of five day's Average Day Demand (ADD). For these two zones, the WMP calculated the ADD to be 175 -pin and the MDD (1.48xADD) to be 259 -pin. Therefore, the calculated storage capacity is: Op Storage= 1XMDD= 259 gpm x 1440 min/day = 0.37 MG Fire Storage= 1500gpm x 2 hrs = 0.18 Emerg Storage= 5xADD= 5 x 175 gpm x 1440 Thin/day = 1.26 Total = 1.81 MG This was "rounded up" in the WMP to a recommended storage capacity of 2.0 MG for Hidden Hills Reservoir. Note that this "rounding up" added 10% more storage capacity than calculated as necessary (and essentially adds capacity for a second fire). Based on water consumption records for the combined 1390 and 1133 Zones (with a total of 125 single-family residential customers), the ADD for fiscal year's 2008-09 and 2009-10 were 141 gpm and 118 -pm, respectively, compared to 175 gpm used in the WMP. Note that the ADD of 118 -pin for 2009-10 is 33% less than that used in 2005 for calculating the size of the reservoir. If the calculation was based on an ADD of 118 -pin, the reservoir size would be 1.28 MG (based on reduced ADD and MDD and unchanged Fire Storage requirement), about one-third smaller. Further compounding the above, current water demand in the two zones is even less than the ADD of 118 -pin (equivalent to 170,000 gallons/day [gpd]) recorded for FY 2009-10. At this time, due to the season, periodic rain, and continued conservation, current demand is in the range of 120,000 gpd, which is equivalent to a "seasonal" ADD of 83 gpm. This ADD is approximately 47% of the design ADD used in the 2005 WMP to calculate the size of the reservoir. The purpose of these calculations is to show that the 2-MG reservoir appears to have much more capacity than needed under actual operating conditions, which has lead to water quality issues, including stagnant water conditions and loss of disinfection residual. This situation and the current operational response are described in a December 6, 2010 email from John DeCriscio, Chief Plant Operator, titled "Hidden Hills Reservoir Operations." Therein, he notes that, under the current low-demand conditions, the response is to operate the reservoir using only one of the two bays, (each with a capacity of one million gallons) from a high volume of 0.46 MG to a low volume of 0.20 MG, followed by refill approximately every 48 hours. Using this approach, approximately 57% of the 0.46 MG is drawn down every two days in an effort to use the stagnant water in storage, followed by pumped refill with fresher water through Santiago Reservoir. The refill water is blended with that which remains in the reservoir, with the goal of maintaining or improving the quality of the water in storage (based on disinfection residual). Under the above operating mode, with an annual ADD of 118 gpm and a max storage volume of 0.46 MG, calculations show that storage is approximately the sum of Fire Flow storage plus one Max Day, as shown: Fire Flow = 1500 gpm x 2 hrs = 0.18 MG Op Storage = 1.48xADD = 1.48 x 118 gpm = 0.25 Total 0.43 MG This leads to the question: Given the low water demands, the very limited number of users (125 single-family residences), and the isolated, top-of-the-zone location, what is the appropriate storage volume that we should attempt to maintain in Hidden Hills Reservoir? In order to help us make that decision, I suggest two tasks be performed: 1) complete the installation of the "Tank Shark" mixing system with chlorine-residual analyzer in each of the two bays, and 2) monitor the reservoir and its disinfection residual under the above fill-and-draw cycle, with the mixer and analyzer in operation. The current plan is to complete installation of the mixing system and analyzers in January 2011, followed by continuing monitoring. With the chlorine residual analyzers in place, we can continuously track the residual and deterinine if changes in storage volume and operating mode are needed. At that time, if the reduced storage and the mixing system are not solving the problem, we can consider further options, such as expanding the service area and/or adding a disinfection booster station at Hidden Hills Reservoir. 1077 Dell Avenue, Suite A, Campbell, CA 95008 psi Tel: (4078) 370-6540 • Fax: (4078) 866-4560 Email: mail@4psi.net vvww.4psi.net process solutions, inc, C'ontractor's Licenses: Arizona ROC217727. California 877235 November 9, 2010 Proposal No.: P-1230 Subject: Tank Shark Water Quality Management System for Yorba Linda Water District Hidden Hills Reservoir Process Solutions, Inc:. (PSI) is pleased to offer its proprietary Tank Shark Water Quality Management System for deployment at the Hidden Hills Reservoir. The Tank Shark system consists of a multiplicative eductor nozzle capable of driving an upward flaw of reservoir water from the base of the reservoir up to and on top of the warmer stratified layers. The Tank Shark functions to convert the nuzzle flow into an upward swell that thoroughly mixes the entire tank volume. The nozzle also has the unique ability to add a rotational characteristic to the upward swell allowing for even greater dispersal or mixing of the stagnated layers. Additionally, the Tank Shark can be used to generate real time water samples. Specific to the Ilidden Hills Reservoir project we foresee the following scope of work and responsible parties: 1. Process Solutions, Inc. (PSI) to provide two (2) stainless steel Tank Sharks (one for the South Bay and one for the North Bay). Each 30 GPM Tank Shark will have two (2) motive water nozzles angled upwards 45 degrees from the horizontal and opposed 180 degrees from each other. Each Tank Shark will also include chemical nozzles for future: chloramine injection. 2. PST to provide two (2) concrete anchors with stainless steel cables. 3. Owner to provide a diver to move each concrete anchor into place. Once in place, the Tank Sharks will be lowered to the anchors and rest on the bottorn of the reservoir. 4. PSI to provide and install one (1) 60 GPM booster pump to provide motive water to the two (2) Tank Sharks. 5. PSI to bring 240 VAC, 1. phase power to the booster pump. 6. PSI to install two (2) 1 1/2" lines from the booster pump to the access hatch of each bay. Each line will include a flow meter. 7. Owner to tap into existing 16" outlet pipe to provide water flow to the inlet of the booster pump. 8. PSI to install line from the tap to the inlet of the booster primp. 9. PSI to provide and install one (1) total chlorine analyzer enclosed in a stainless steel cabinet. 10. PSI to install a sample line from the discharge of the booster pump to the chlorine; analyzer and a sample return line from the analyzer to the inlet of the booster pump. 11. PSI to provide: trenching and backfill (-254') as well as asphalt cutting; and replacement (-1S')• 12. PSI to install a new 2" PVC communications conduit from the SCA©A panel to the reservoir. 13. PSI to provide and install a float switch and an electrically actuated ball valve in the booster pump vault. When actuated, the float switch will close the ball valve, shutting off flow to the inlet of the booster pump. Additionally, activation of the float switch will terminate power to the booster pump via the booster pump disconnect. 14. PSI to provide and install check valve in motive water line after the booster pump. Process Solutions, Inc. (PSI) will provide the following major system subcomponents: • Two (2) Tank Shark Mixers • One (1) Boaster Pump • Two (2) Flow Meters • One (1) Total Chlorine Analyzer • Installation and Start Up The cost including use tax, freight and performance bond is: Seventy Two Thousand, Two Hundred and Fifty Dollars ($72,250.00) Exclusions- • Diver • Pipe Taps • SCADA Interface ■ Permitting or Regulatory Approval Process Solutions, Inc., 1077 Dell Ave., Suite A, Campbell, CA 95008 • Tel: 448 370 6540 + Fax: 408 $66 4660 Page 2 Warranty; Process Solutions, Inc. (PSI) warrants the parts supplied as part of the Tank Shark systezri to be free from defects in materials and workmanship for a period of three (3) years from the date of shipment or start up if Process Solutions is performing the start up. Acceptance of Proposal by: Tine Date Process Solutions, Inc., 1477 peal Ave., Suite A, Campbell, CA 95008 • Tel: 408 370 6540 • Fax: 408 8615 4660 Page 3 Fm Yorba Linda Water District, MEMORANDUM DATE: December 16, 2010 TO: Ken Vecchiarelli FROM: Steve Conklin SUBJECT: Proposed Mixer for Hidden Hills Reservoir We have been facing water quality issues, including stagnant water conditions and low disinfection residual in Hidden Hills Reservoir and the area served by the reservoir. Addressing this challenge is described in the Staff Report dated December 15. Therein, the recommendations of staff are to 1) proceed with installation of the reservoir mixing system and chlorine residual analyzer in each of the two reservoir bays, and 2) monitor the reservoir and its disinfection residual, operating with the mixing system and the draw-and-fill cycle described in the Staff Report. Regarding the installation of a mixing system, staff considered various alternatives. Our recommendation is to provide the same system we installed in the Camino de Bryant (CdB) Reservoir in February 2010. The system, called "Tank Shark," is working very well at CdB. The system includes a small pump that draws water from and injects it back into the reservoir, resulting in a slow, continuous mix of the water. The mixing eliminates areas where water does not circulate, instead, providing much more uniformity in the age of the water. In addition, the system includes a chlorine analyzer, which makes it possible to continuously monitor the chlorine residual and track any change over time. With the system in place at CdB Reservoir, we have seen improved water quality and are able to respond more effectively to changing conditions. In the process of determining the appropriate mixing system for CdB Reservoir, staff investigated systems in place with other water agencies and talked with suppliers. Based on that information, staff requested bids from three local, experienced suppliers, Process Solutions Inc. (makers of the "Tank Shark"), Severn Trent, and Solar Bee. Process Solutions (PSI) was selected based on lowest price, system features, and references from agencies using the system. The cost of the PSI system was $72,250. In accordance with the District's purchasing policy, because the cost was less than $100,000 and three bids were received, approval was authorized by the General Manager. The PSI system was installed at CdB Reservoir in February 2010 and is working well, as described above. As noted above and further described in the December 15 Staff Report, staff recommends that we move forward with the installation of a mixing system in Hidden Hills Reservoir. Further, staff recommends that we install the same system as we installed in CdB Reservoir. This recommendation is based on the following: • The system installed in CdB is working well • Standardizing our water system with one mixing system makes it easier for Water Operations staff to maintain the units and parts inventory, and simplifies integration with the District's SCADA control system. • We are facing the same water quality issues at Hidden Hills Reservoir, which we believe can be effectively mitigated with the system installed at CdB • For the CdB Reservoir mixing system, we received three competitive bids and selected the system from PSI at $72,250, which was least cost and effectively met our needs. • Based on recent discussions with PSI and receipt of a written quotation, PSI will provide and install the same system for Hidden Hills as provided for CdB at the same price of $72,250. Accordingly, staff recommends that we move forward with ordering and installing the PSI Tank Shark mixing system to mitigate the continuing water quality issues in Hidden Hills Reservoir. ITEM NO. 3.1 AGENDA REPORT Meeting Date: January 6, 2011 To: Planning-Engineering- Operations Committee From: Ken Vecchiarelli, General Manager Presented By: Steve Conklin, Engineering Manager Prepared By: Steve Conklin, Engineering Manager Subject: Project Recap and Forward Planning SUMMARY: Attached is a summary of projects completed, in progress and in planning for review and discussion with the Committee. ATTACHMENTS: Name: L)9sczipio : uype: Project Recap for PEO 6Jan11.pdf Project Recap & Forward Planning Backup Material Project Recap and Forward Planning For Planning/Engineering/Operations Committee January 6, 2011 RECAP OF PROJECTS FOR 2010 Construction Projects Completed in 2010 Date Const Construction Project Name/Description Completed Cost Lakeview sewer Lift Station Upgrade/add 2 new pumps and appurtenances Jan 2010 $150,000 Solar Power for District Admin Bldg/solar panels on roof Jan 2010 $144,000 Zone Reconfiguration /New pipeline & FRS for new higher pressure zone Feb 2010 $1,600,000 Low-Noise Muffler at Lakeview BPS/added unit to reduce noise May 2010 $3,000 Well 20 Drilling/drilling and casing for new well June 2010 $349,000 Mixer at Camino de Bryant Reservoir/pump system to mix water in reservoir June 2010 $75,000 VDV Valve Replacement Ph 1/remove & replace 5 defective valves July 2010 $82,000 Hidden Hills Res/new 2 MG res and upgrade BPS Sep 2010 $5,040,000 Highland Reservoir/replace old with new 6 MG reservoir Nov 2010 $9,400,000 Well #5 and #12 Rehabilitation/modifications to improve production Nov. 2010 $350,000 Total $17,193,000 Reports/Studies/Agreements Completed in 2010 Date Project Name/Description Completed Cost Asset Management Plan/Dist. cap assets, condn. & replacemt. funding plan April 2010 $115,000 MWD Diemer Plant Sewer Agreement/update 1968 agmt; collect cap fees Aug 2010 ($266,000) SAVI Annexation to YLWD/formally annex served area into District Nov 2010 $9,600 Update of District Standard Specifications & Drawings Dec. 2010 No outside cost Projects in Construction Date Const Est. Date Const Est. Const Project Name/Description Started Complete Cost Mixer at Hidden Hills Reservoir/pump system to mix water Mid-Jan 2011 March 2011 $75,000 Upgrade of Well #1/modifications to improve production January 2011 March 2011 $65,000 Highland BPS Replacement/new larger pump station Nov 1, 2010 April 2012 $5,000,000 Anaheim Interties/three emergency interconnections Jan. 15, 2011 June 2011 $238,000 Zone Interconnection Stub-ups/three zone interconnections Jan. 15, 2011 June 2011 $88,000 VDV Valve Replacement Ph 2/remove & replace 17 valves Jan 15, 2011 June 2011 $331,000 Total $5,797,000 1 Projects in Design Date Design Est. Date Design Est. Design & Project Name/Description Started Complete Const Cost Well #20 Equipping/Above-grade well equipment & pump April 2010 Feb 2011 $700,000 Ohio & Oriente Pipelines/7,800' of 8" & 16" dia. pipeline May 2010 Feb 2011 $2,200,000 2010 Waterline Replacement Project (8 sites) Nov. 2010 Sep 2011 $2,000,000 Yorba Linda Blvd BPS & Pipeline/5,000GPM BPS; 4,700'pipe Jan. 2011 Jan 2012 $5,400,000 Total $10,300,000 Reports/Studies/Agreements in Planning Date Est. Date Project Name/Description Started Complete Est. Cost Elk Mountain Feasibility Study/Sports field over Reservoir Dec. 2010 Feb. 2011 $20,000 Sewer Master Plan Update/master plan report and model Jan. 2010 Feb. 2011 $325,000 Water Recycling Study/wastewater reuse feasibility study Feb 2010 Apr 2011 $145,000 Water Model Update/revise YLWD's computer-based model Jan 2010 June 2011 $40,000 Urban Water Mgmt Plan Update/Update req'd. every 5 years Oct. 2010 July 2011 $35,000 OCWD Annexation Coordination/Dist annexation study costs Jan 2011 July 2012 $1,100,000 FORWARD PLANNING OBJECTIVES FOR 2011+ • Water System Operating Plan (Reservoir Operating Levels) • Fairmont Booster Station and Site Upgrades • Springview Booster Station Upgrade • Fairmont Reservoir Repairs • Pressure Regulating Stations Evaluation and Upgrades • Cathodic Protection Study • Water Line Replacement Program (on-going) • Water and Sewer System Planning for Downtown Redevelopment Project • New Wells for Replacement and for Annexation Production • OCWD Annexation • Pursuit of Upsized Capacity at MWD OC-51 Turnout • Completion of Agreement Terms and Coordination with OCTA on Lakeview Grade Separation Project • Proposed Sewer System Transfer and Preparation of Expanded Sewer Master Plan • Pursuing Plan for Converting Private Septic Systems to Sewer Connection Services • Working with Owners/Developers of Last Undeveloped Property (Casino Ridge, Sage, Murdock) • Water Recycling Project 2 ITEM NO. 3.2 AGENDA REPORT Meeting Date: January 6, 2011 Subject: Status Report on Capital Projects in Progress ATTACHMENTS: Name: Dosciiption: a ype: CIP Rept Jan2011.pdf Status Report on Capital Projects in Progress Backup Material CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: January 3, 2011 New Information since Last Report is Shown in Red IN CONSTRUCTION Project Current Status Next Actions Comments 1 Wells 1, 5 and 12 Upgrade W-5 & -12 refurbishments W-1 refurbishment quotes to Attempting to complete W-1 work Budget: $190,000 Job No. 200813 complete. W-1 refurbishment be analyzed & PO to be issued in February before MWD shut- Project Contact: Anthony Manzano quotes received and under early to mid January. down. Project Completion: TBD review. 2 Highland Booster Station Upgrade Issued Notice to Proceed to PHC continues to submit Project construction period is 13.5 Budget: $5,000,000 Job No. 200814 Pacific Hydrotech Corp (PHC) manufacturer submittals for months, with completion estimated Project Contact: Joe Polimino Nov 1, 2010. Reviewing review. Mobilized trailer on December 2011. Planned Completion Date: Dec. 2011 submittals. site, but no other equipment. 3 VDV Valve Replacement Ph 2 & 3 Board awarded construction Obtain insurance documents Contractor will order materials in Budget: $600,000 Job No. 200908 contract to Stephen Doreck from Contractor and sign late December. Construction Project Contact: Derek Nguyen Equipment Rentals, Inc. on Dec Contract Agreement. Issue expected to start April 2011. Planned Completion Date: May 2011 22°d. Notice to Proceed. 4 Emergency Pump-out Facilities & Board awarded const contract Issue Notice to Proceed and Review preliminary schedule and Anaheim Intertie Connection to GCI Const Inc. on Dec 22. set up pre-construction schedule of values. Prioritize pump- Budget: $500,000 Awaiting signed agreement and meeting with Contractor, out connections by need. Job No. 200903 & 200906 insurance certificates. YLWD and Anaheim Public Project Contact: Hank Samaripa Works. Planned Completion Date: May 2011 5 Mixers in Hidden Hills Reservoir Completing purchase contract. GM signs purchase contract Plan to complete installation by the Budget: $75,000 Job No. 2010-25 and reviewing insurance does and supplier is authorized to end of February 2011 Project Contact: Derek Nguyen for supplier to provide & install proceed. Planned Completion Date: Feb 2011 mixers in both reservoir bays. 1 IN DESIGN Project Current Status Next Actions Comments 1 Ohio/Oriente Pipeline Replacement Reviewed 90% design; layout Expect 100% design submittal Construction completion anticipated Budget: $530,000 Job No. 201005 reviewed by the City of YL. mid January. Meeting with by summer 2011. Project Contact: Anthony Manzano Met with City staff Dec 22 to residents Jan 20. Presentation Planned Completion Date: July 2011 discuss coast issues and mtgs at Jan 27 City Traffic with impacted residents. Commission meeting. 2 Well 20 Equipping Retained landscape contractor 100% design submittal due Anticipate going out to bid in Feb Budget: $2,000,000 Job No.200711 to remove vegetation from mid January. 2011 with construction completion Project Contact: Anthony Manzano Conrock Basin discharge area summer 2011. Planned Completion Date: Aug 2011 for final survey, 3 Lakeview Grade Separation For this OCTA Project, staff Meeting with legal counsel Jan 100% design submittal from OCTA Budget: TBD Job No. 201002 reviewing prior-rights issue 6 to discuss prior-rights issue, expected in March or April. Project Contact: Anthony Manzano with legal counsel. Received as part of Agreement w/ OCTA Planned Completion Date: Sept. 2013 65% design package Dec 27. for cost-sharing. 4 2010 Waterline Replacement Project Plumosa Dr. prelim design Plumosa Dr. final design Six other pipeline replacement Budget: $2M Job No. 201012 layout received and reviewed submittal anticipated in March. elements to follow immediately Project Contact: Anthony Manzano with City of YL. behind. Planned Completion Date: Oct. 2011 5 YL Blvd. BPS & Pipeline Board awarded PSA to Lee & Processing Agreement and Begin CEQA and Conditional Use Budget: TBD Job No. 200817 Ro, Inc. for pipeline & booster insurance. Schedule kickoff Permit. PDR to follow. Project Contact: Hank Samaripa station design on Dec 22. meeting with Engineering and Planned Completion Date: Dec 2012 Operations. IN PLANNING Project Current Status Next Actions Comments 1 Fairmont BPS & Site Improvements Final draft agreement being Confirm Fairmont site May have agreement for Budget: TBD Job No. 200803 reviewed by Shapell for partial redevelopment plan and consideration by PEO and Board in Project Contact: Anthony Manzano payment for construction of prepare RFP for design February. Planned Completion Date: TBD site improvements. 2 2 Recycled Water Study District submitted draft report After SWRCB's review, a District will receive $37,500 grant Budget: $1,800,000 Job No. 200807 to SWRCB for review. Process District/SWRCB meeting will payment (half of total grant) upon Project Contact: Derek Nguyen requires 6 weeks to complete. be held to implement State's completion of State's draft report Planned Completion Date: TBD comments. review. 3 West Wellfield Project Investigating potential well Review hydrogeology data and May retain a Property Acquisition Budget: $9,000,000 Job No. 2009-22 sites east of Tustin Avenue. contact land owners to Firm for assistance. Project Contact: Anthony Manzano OCWD's contract w/developer determine if there is interest in Planned Completion Date: TBD near basins has expired. selling small site for well. 4 Sewer Master Plan Draft SMP report received Dec Meet with consultant mid Jan. In addition to finalizing the study, Budget: $350,000 Job No. 200916 15 for District review. to discuss finalizing study. District staff will be trained on Project Contact: Anthony Manzano Model and report expected to running the model. Planned Completion Date: Oct. 2010 be finalized by February. 5 Elk Mountain Site Improv Study Kick-off meeting Dec 2 with Status meeting and tour of Prepare feasibility study; evaluate Budget: $300,000 Job No. 200522 study consultant, Webb parks & athletic fields with site development alternatives and Project Contact: Hank Samaripa Associates. artificial turf on Jan 19. costs for site improvements. Planned Completion Date: Dec 2011 6 OC-51 Connection Upgrade Waiting for MWDOC to set up MWDOC to solicit further Will consider next steps after Budget: $242,000 Job No. 200815 additional meetings with comments and directions from receiving feedback from MWD and Project Contact: Derek Nguyen MWD and staff for further MWD. MWDOC. Planned Completion Date: TBD discussion. 7 Urban Water Management Plan Awaiting draft report revisions Distribute and review final Submit final 2010 UWMP by July Budget: $20,000 Job No. 2201013 from study consultant, 2010 UWMP Plan. Present to L 2011 to State Dept. of Water Project Contact: Hank Samaripa Malcolm Pirnie and then PEO and Board. Resources. Planned Completion Date: June 2011 review internally. 3 ITEM NO. 3.4 AGENDA REPORT Meeting Date: January 6, 2011 Subject: Monthly Preventative Maintenance Program Report ATTACHMENTS: Name: Dosciiption: a ype: 2010-11 PM.pdf 2010-11 PM Report Backup Material PM PROGRAM 20010/2011 Fiscal 20010-11 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% HYDRANTS (3,881) Target; all hydrants to be serviced annually. INSPECTED THIS MONTH 55 293 160 446 552 589 INSPECTED THIS YEAR 55 348 508 954 1,506 2,095 % OF TOTAL 1.4% 9.0% 13.1% 24.6% 38.8% 54.0% VALVES (10,706/2=5,353) Target; all valves to be operated every two years OPERATED THIS MONTH 536 378 380 457 343 315 OPERATED THIS YEAR 536 914 1,294 1,751 2,094 2,409 % OF TOTAL 10.0% 17.1% 24.2% 32.7% 39.1% 45.0% DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed twice each year. FLUSHED THIS MONTH 0 0 0 0 155 0 FLUSHED THIS YEAR 0 0 0 0 155 155 % OF TOTAL 0.0% 0.0% 0.0% 0.0% 50.0% 50.0% AIR VACS (309) Target; all air/vacs to be serviced annually. INSPECTED THIS MONTH 296 13 2 0 0 0 INSPECTED THIS YEAR 296 309 311 311 311 311 % OF TOTAL 95.8% 100.0% 100.7% 100.7% 100.7% 100.7% PRVs (150) 40 STATIONS Target; all PRVs to be serviced annually. INSPECTED THIS MONTH 0 12 16 31 42 38 INSPECTED THIS YEAR 0 12 28 59 101 139 % OF TOTAL 0.0% 8.0% 18.7% 39.3% 67.3% 92.7% PM PROGRAM 20010/2011 Fiscal 20010-11 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% SEWER CLEANING (802,560) Target; all sewers to be cleaned annually. CLEANED THIS MONTH 126,497 68,133 38,676 46,790 73,169 82,782 CLEANED THIS YEAR 126,497 194,630 233,306 280,096 353,265 436,047 % OF TOTAL 15.8% 24.3% 29.1% 34.9% 44.0% 54.3% SEWER TELEVISING (200,640) Target; all sewers to be televised every 4 years. TELEVISED THIS MONTH 12,176 18,676 6,524 14,128 - 201 TELEVISED THIS YEAR 12,176 30,852 37,376 51,504 51,504 51,705 % OF TOTAL 6.1% 15.4% 18.6% 25.7% 25.7% 25.8% OTHER SEWER WORK. S.S. OVERFLOWS 0 0 0 0 0 0 SERVICE CALLS 1 0 0 1 1 2 REHAB FOOTAGE 0 0 0 319 0 272 MAIN REPAIRS 0 0 0 3 629 1 MANHOLE REPAIRS 0 4 16 1 2 1 ITEM NO. 3.5 AGENDA REPORT Meeting Date: January 6, 2011 Subject: Groundwater Producers Meeting Report ATTACHMENTS: Name: cv, i~a$icri: a ype: GWP MtgNotes 8Dec10.pdf GWP Report for December 2010 Backup Material Yorba Linda Water District MEMORANDUM DATE: December 9, 2010 TO: Ken Vecchiarelli, General Manager FROM: Steve Conklin, Engineering Manager COPY: Pat Grady, Assistant General Manager Lee Cory, Operations Manager John DeCriscio, Chief Plant Operator SUBJECT: Groundwater Producers Meeting, December 8, 2010 For the Groundwater Producers (GWP) Meeting that you and I attended on December 8 at OCWD, a summary of each item discussed is as follows: 1. Annexation Workshop #3. This was the third in a series of four planned workshops by OCWD staff to review and discuss issues of concern to the Groundwater Producers regarding the requested annexation to OCWD by YLWD, IRWD and Anaheim. Questions that were previously submitted included the following. For each, there was a short discussion, and OCWD indicated that further information will be provided. • How does the potential supply of desalinated sea water from Poseidon, Huntington Beach, impact the proposed annexation? • How much water can the groundwater basin reliably and ultimately supply, and what are the sources of future supply? • Concerning future additional demands on the basin, what are the estimated demands from "infill" and how do those compare to those for the proposed annexation? • If the annexation is approved, there could be more pumping by the three annexing producers, which will require the BPP to be reduced for all, to maintain the condition of the basin. With the BPP further reduced, additional use of imported water will be necessary. Some pumpers may not have capacity to take additional import water and may be faced with extraordinary costs to solve this problem. 2. Water Quality Update. OCWD reported that the California Department of Public Health issued new advisory levels in November for the chemical 1,4- Dioxane (1-4-D). The Notification Level was reduced from 3 parts per billion (ppb) to 1 ppb, and the Response Level from 300 ppb to 35 ppb. It is used as a solvent and solvent stabilizer, and also found in personal care products and 1 certain foods. 1-4-D was detected in Water Factory 21 effluent in 2001. OCWD provided treatment in 2002 to remove it. The GWRS treatment process removes it very effectively. In 2001, low levels were found in wells of Newport Beach, Fountain Valley, Mesa Consolidated WD, and IRWD. No 1-4-D was found above the detection level for the wells of YLWD at that time or since. Testing for this and other contaminants is conducted by OCWD on all production wells on an annual basis, and more frequently if contaminants are detected. 3. Program to Reduce Anaheim and Santa Ana MWD Tier II Purchases. OCWD reported that Anaheim and Santa Ana have indicated that they are in danger of exceeding their MWD Tier I allocation in calendar year 2010 and incurring Tier II water supply charges (an extra cost of $550,000 combined). No other groundwater producer is facing this higher cost. Based on meetings with the two cities, along with MWDOC and IRWD, a program concept was identified whereby the two cities will pump 5,000 AF above the BPP and pay the additional BEA to OCWD, to pay to IRWD, which will reduce pumping and take same in import water at higher cost. Similar pumping transfer programs have been implemented in five prior years since 2000 to move pumping away from the coast. Per letter agreements being drafted, if there are extra costs incurred by MWDOC or IRWD, the two cities will make them whole. OCWD Board will hold a Public Hearing Dec 15 to consider the concept and approve modified BPP for the two cities. 4. Support for Disclosure of Salary and Pension Information Legislation for Local and State Employees. OCWD reported that they are requesting support from all Groundwater Producers for a letter they propose to send to Governor Brown, stating that OCWD and its local groundwater producers, representing 2.4 million residents in north and central Orange County, support recent government reform measures in response to the City of Bell salary scandal and encourage immediate action to pass measures increasing government compensation transparency during this legislative session. They noted that this letter and the support of the Groundwater Producers is requested to increase accountability and restore public faith in state and local government (including special districts). 5. GWRS Expansion Project Impact to RA, BPP and Producers' Overall Water Supply Cost. OCWD staff provided calculations on revenues and expenses, basin pumping, RA, BPP and imported water cost, for FY 2010-11 and for 2014- 15, with the proposed GWRS Expansion Project in operation. With the expansion, there will be an additional 31,000 acre-feet per year of groundwater available for pumping, which will allow the BPP to increase by approximately 6.7%. Under this condition, OCWD estimates that the total melded cost of water (groundwater and imported combined) will decrease from $475/AF in 2010-11 to $468/AF in 2014-15. These calculations will be further refined as OCWD continues to evaluate the cost and implications of GWRS expansion, and pursues grants and other funding. 6. Other Items. Ken Vecchiarelli offered his thanks to all groundwater producers that sent letters to the California State Supreme Court requesting that the Court stop the lawsuit concerning the 2008 Freeway Complex Fire. Ken reported that the Court denied the request and that the lawsuit continues in Superior Court. At this time, depositions continue for the many parties involved in various ways with the response to the fire. 2 Annie Alexander From: M Schock [mschock74@earthlink.net] Sent: Tuesday, January 04, 2011 3:51 PM To: Ken Vecchiarelli; Annie Alexander Cc: Phil Hawkins [External]; Gary Melton [External]; Robert Kiley; cart@boznanskiappraisal.com; Cheryl Spencer Borden; Gene Scearce; Gregory Meyers; Howard Weber; Undon Baker; Marlo Naber-Mole; Maurice Gallarda; Neil Brine; Oscar Bugarini Sr.; Richard Bogda; Steve Conklin; William Guse; Nicola, Chuck; Damon Micalizzi; Reeder, Rick; jimw4yl@sbcglobal.net; anderhd@roadrunner.com; Mark Schwing; TIME4DANCE@aol.com; tiindsey@mdel.com Subject: Public Comment on Agenda Item #3.4 for YLWD PEOCM on January 6, 2011 Hello Annie & Ken I will not be able to make this week's YLWD Planning-Engineering-Operations Committee Meeting in person. However, I do have a "Public Comment" that I would like to make regarding Agenda Item #3.4- Monthly Preventive Maintenance Program Report. My public comment is as follows: Good Afternoon Planning-Engineering-Operations Committee Members and Staff: I would like to make a brief comment and suggestion on how Annual Fire Hydrant Testing information contained in the YLWD Monthly Preventative Maintenance Program Report could be QUICKLY, ACCURATELY, and EFFECTIVELY documented and reported to YLWD customers in an ongoing and timely manner. Annual Fire Hydrant Testing Information is very important to YLWD customers. It is especially important to those YLWD customers living in the Urban/Wildland Interface areas such as Hidden Hills. Based on information that I have heard at various YLWD meetings and workshops, I am under the impression that YLWD has most of its infrastructure assets placed in a GIS database. If that is the case, it would be fair to assume that the specific locations of all YLWD Fire Hydrants are contained in that GIS database. 1 am further assuming that preventive maintenance records for all YLWD Fire Hydrants either are, or could be. linked to the locations of the fire hydrants contained in the GIS database. I am further assuming that YLWD has GIS location information for all addresses and customers serviced by YLWD. My specific suggestion is as follows: Take the Fire Hydrant GIS Location and Preventative Maintenance information, and link it with the GIS location information for all addresses and customers serviced by YLWD. Use software to identify the nearest Fire Hydrant to each address and customer serviced by YLWD. Then take that information and place a one-line statement in the "Special Message" section of each customer's YLWD Monthly Water Bill Statement of Services. This one-line statement would read something to the effect that "The Fire Hydrant closest to this service address was last annually tested on 0010012011". I believe that this suggestion has merit and would go a long way towards providing useful public information and keeping YLWD customers informed regarding the Annual Preventative Maintenance Testing of Fire Hydrants closest to their locations. I hope that you will consider this suggestion and bring it forward to the YLWD Public Information-Technology Committee, and the YLWD Board of Directors for consideration and possible action. END OF PUBLIC COMMENT I request that the above Public Comment be read on my behalf, and entered into the record, at the YLWD Planning- Engineering-Operations Committee Meeting on January 6, 2011. Thank you very much for your time. Your Hidden Hills Neighbor Mark Schock 1