The URL can be used to link to this page

Home My WebLink About2011-02-04 - Executive-Administrative-Organizational Committee Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT EXEC-ADMIN-ORGANIZATIONAL COMMITTEE MEETING Friday, February 4, 2011, 11:30 AM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager Director Phil Hawkins Gina Knight, Human Resources Manager 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 2.1. Alternative Work Schedule 2.2. Board of Directors and Committee Meeting Minutes 2.3. Board of Directors Travel Expense Reimbursement Policy 2.4. District Purchasing Policy 2.5. Employee Productivity-Innovation-Communications Committee Activities Report 2.6. Organizational Chart 2.7. 1 Year/2 Year Budget Preparation 2.8. Directors and General Manager Fees and Expenses (Oct-Dec 2010) 2.9. Water Conservation Ordinance 2.10. Future Agenda Items and Staff Tasks 3. ADJOURNMENT 3.1. The next regular meeting of the Executive-Administrative-Organizational Committee will be held February 15, 2011 at 4:30 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.3 AGENDA REPORT Meeting Date: February 4, 2011 Subject: Board of Directors Travel Expense Reimbursement Policy ATTACHMENTS: Name: Dosciipticrt: a ype: IRS Travel Rates 2010-11.pdf IRS Per Diem Rates Backup Material Department of the Treasury Contents Internal Revenue Service Introduction . 1 Publication ~J 2 How To Use Per M ern Rate T ln'Qs 2 The Two Substantiation r" ds 2 (Rev. October 2010) Transition r,_.les 2 Cat, No. 12684[ Per Diem Rate Tables . 4 Table 1. L oCalitie s Elictlr~ 4,258 ($65 r Diem MME) Per- ~E IT r :1011a High-Low IIT,I I fiathon Me (Effective OctobElr..1 009 Dates SPpzennu,,_3r 30 10) 4 Table 2. Localities Eligible for $233 (4,65 f fl per Diem, Amount lJ?,-+n_ (For Travel Within the H t,_>Low Substantiation ~Effec ve October 1 20101) 6 Continental United Ta1)lP 3 IVlaxlrnurn Federal Pe; Dlern Fares ;E# ~tateS~ rectfte U~to;7 e1 "L7rr 9 . . . . . . . . . . . . e'ute h c2 , '3 C 2,010) . . 8 Table 4. Nlax rnurn Federal Per Dial. Ratos (Effective 0:. tCobe 1, 2(T-0 ij Gi7tt-':7i1.;!:.ri() `'!1'. i . . . . . . . . . . . . . . . . . . 25 How To Get Tax Help 40 j i r Introduction Y y m This publication is for employers who pay a per diem r allowance to employees for business travel away from home within the continental United States (CONUS) (the 48 contiguous states), on or after October 1, 2009, and before January 1, 2012. It gives the maximum per diem rate you can use without treating part of the per diem allowance as wages for tax purposes. For a detailed dis- ryS 'cussion on the tax treatment of a per diem allowance, see r:, t chapter 11 of Publication 535, Business Expenses, or dw t ' kti4 Revenue Procedure 2010-39, 2010-42 I.R.B. 459, which rY 'f N „ 4 can be found on the Internet at Ut;drti£.irs.govl` f~I Y 4 2010-42 irb,arI3,ht,~7!, Per diem rates on the In#ernhYt You will find links to per diem rates at e r2r~d owlet including links to: CONUS per them rates; Per diem rates for areas outside the continental : United States (OCONUS), such as Alaska, Hawaii, Puerto Rico, and U.S. possessions; and +1. • Foreign per diem rates. N,~~ " f . tte Publication 1542 revisions. Publication 1542 is avail- f fjW rable only on the Internet at IRS.gov. Print copies can no T`. Z1 f d longer be ordered. f l' `r Curing the year, as changes to the federal per diem Get forms and other information rates (updates) are announced by the General Services faster and easier by: Administration (GSA), we will incorporate the changes into Internet IRS.gov Publication 1542. An article on IRS.gov will alert you to which locations have updated rates. To reach these arti- cles, go to .:1:vJrs.gor, fc--spubs and click on "Changes Oct 2s, 201 a to Current Tax Products," under Important Changes. You The Two Substantiation Methods will find the new rates in Tl-'e 4. We will also incorporate mid-year changes to the The tables in this publication reflect the high-low substanti- high-low rates into Publication 1542. You will be alerted to ation method and the regular federal per diem rate method. these changes by a similar article on IRS.gov and can find High-low method. Tables 1 and 2 in this publication list the changes in Table 2 of the revised publication, the localities that are treated under the high-low substanti- The annual changes, both federal per diem and ation method as high-cost localities for all or part of the high-low rates, will be incorporated into the publication as year. T al-,,!c 1 lists the localities that are eligible for $258 soon as possible after being announced by GSA and the ($65 meals and incidental expenses (M&lE)) per diem, IRS. The annual issue of the publication should be avail- effective October 1, 2009. For travel on or after October 1, able each year in mid- to late-October. 2009, all other localities within CONUS are eligible for $163 ($52 M&IE) per diem under the high-low method. Comments and suggestions. We welcome your com- TaNe 2 lists the localities that are eligible for $233 ($65 ments about this publication and your suggestions for M910 -per diem, effective October 1, 2010. For travel on or future editions. after October 1, 2010, the per diem for all other localities You can write to us at the following address: decreases to 5150 ($52 M&IE). Internal Revenue Service Regular federal per diem rate method. Tables 3 and 4 Individual Forms and Publications Branch give the regular federal per diem rates published by the SE:W:CAR:Mf :T:I General Services Administration (GSA). Both tables in- 1111 Constitution Ave. NW, IR-6526 elude the separate rate for meals and incidental expenses (M&IE) for each locality. The rates listed in Tab!l , 3 are Washington, DC 20224 effective October 1, 20019; those in Tr 4 are effective October 1, 2010. The standard rate for ail locations within We respond to many letters by telephone. Therefore, it CONUS not specifically listed in Table 3 is $116 ($70 for would be helpful if you would include your daytime phone lodging and $46 for M&IE). For Table 4, this rate is $123 number, including the area code, in your correspondence. ($77 for lodging and $46 for ME), You can email us at gov. (The asterisk 'rpaflSItIK?n Rules must be included In the address.) Please put "Publicatons Comment" on the subject line. You can also send us The transition period covers the last 3 months of the comments from www.irs 2av: rro ^ .>pubs ~,,dpx, select calendar year, from the time that new rates are effective "Comment on Tax Forms and Publications" under "Infor- (generally October 1) through December 31. During this mation about." period, you generally may change to the new rates orfinlsh Although we cannot respond individually to each com- out the year with the rates you had been using. ment received, we do appreciate your feedback and will High-low method. If you use the high-low substantiation consider your comments as we revise our tax products. method for an employee, when new rates become effec- Ordering forms and publications. Visit www. irs.;: o ~I tive (generally October 1) you can either continue with the fern ,snubs to download forms and publications, call rates you used for the first part of the year or change to the 1-800- 829-3676, or write to the address below and receive new rates. However, you must continue using the high-low a response within 10 days after your request is received. method for that employee for the rest of the calendar year (through December 31). Also, you must use the same Internal Revenue Service rates for all employees reimbursed under the high-low 1201 N. Mitsubishi Motorway method during that calendar year. Bloomington, IL 51705-6613 For example:, Employee A travels extensively during March and April of 2011, and you determine A's travel Tax questions. If you have a tax question, check the allowance (reimbursement) using the high-low method information available on IRS.gov or call 1-800-829-1040. (Table 2). Employee A does not travel again until Novem- We cannot answer tax questions sent to either of the ber 2011. For A's November trip and any others during the above addresses. remainder of 2011, you may continue using the same set of rates (Table 2) or change to the new rates that generally will be effective in October. Assume that two of your other employees, B and C, are also reimbursed under the How To Use Per Diem high-low method-your choice of rates must also apply to them. Rate Tables For Employee A's travel on or after January 1, 2012, you must use the rates in effect for 2012, but may either This section contains information about the per diem rate continue with the high-low method or choose the regular substantiation methods available and the choice of rates federal per diem rate method. The choice of method stays you must make for the last 3 months of the year, in effect for the entire 2012 calendar year. Page 2 Publication 1542 (October 2010) The new rates and localities for the high-low method are using Table 4) and December 2011, while Employee Q's included each year in a revenue procedure that is gener- only other travel occurs in October 2011. When determin- ally published in mid- to late-September. You can find the ing Q's travel allowance for the October travel, you must revenue procedure in the weekly Internal Revenue Bulletin decide whether to continue with the old (Table 4) rates or (IRB) on the Internet at Ord+ww.irs- oDvArb. adopt the new ones effective October 1, 2011. Your choice Federal per diem rate method. New CONUS per diem of rates will also apply to Employee P's December travel. rates become effective on October 1 of each year and Both employees must continue being reimbursed under remain in effect through September 30 of the following the per diem rate method for travel through December 31, year. Employees being reimbursed under the per diem rate 2011. You can choose a new method for either or both method during the first 9 months of a year (January employees; this choice will become effective on January 1, 1-September 30) must continue under the same method 2012. through the end of that calendar year (December 31). The new federal CONU S per diem rates are published However, for travel by these employees from October 1 each year, generally early in September, on the Internet.. through December 31, you can choose to continue using Go to v~Tv~w.c~~.aevQre the same per diem rates or use the new rates. Your choice Per diem rates for localities listed in Table 4 may applies to ail employees reimbursed under the per diem change at any time during the rest of 2010 or rate method during that calendar year. Just as for the 2011. To be sore you have the most current rate, high-low method, you must continue using the same check IRS.gov for an updated Publication 1542, the other method for an employee for the entire calendar year. Internet website listed earlier under Per diem rates on the For example, Employees P and Q attend an industry Internet, or call the IRS at 1-800-829-1040, conference in February 2011„ and you reimburse their expenses using the per diem rate method (Table 4). Em- ployee P attends other conferences in July (reimbursed Publication 1542 (October 2010) Page 3 Table 2. Localities Eligible for $233 ($65 M&IE) Per Diem Amount Under the High-Low Substantiation Method (Effective October 1, 2010)1,2 Note: The standard ("low") rate of $163 ($138 for lodging and $52 for M&lE) applies to all locations within the continental United States (CON US) not specifically listed below or encompassed by the boundary definition of a listed point. Per Diem Locality Effective Rate of State Key City County and/or Other Defined Location $233 Rate AZ Phoenix', Scottsdale Mancopa 111 -5/31 Sedona City limits of Sedona 311 -4/30 CA Monterey Monterey All year Napa Napa _ 411 -9/30 1011 - 11/30 San Diego San Diego All year San Francisco San Francisco All year Santa Barbara Santa Barbara All year Santa Monica City limits of Santa Monica All year South Lake Tahoe El Dorado All year Yosemite National Park Mariposa All year CO Aspen _ Pitkin 111 -3/31 6,11 - 8/31 1211 -12/31 Denver, Aurora Denver, Adams, Arapahoe, Jefferson All year Silverthorne, Breckenridge Summit 1/1 -3/31 1211 - 1 2131 Steamboat Springs Routt 111 -3/31 1211 -12/31 Telluride San Miguel 111 -3/31 12/1 -12/31 Vail Eagle 1 /1 -8/31 1211 -12/31 DC Washington, DC (also the cities of All year Alexandria, Fairfax, and Falls Church, and the counties of Arlington and Fairfax, in Virginia; and the counties of Montgomery and Prince George's in Maryland) FL Fort Lauderdale Broward 1/1 -5/31 Fort Walton Beach, DeFuniak Springs Okaloosa, Walton 611 -7131 Key West Monroe All year Miami Miami-Dade 111 -3/31 1211 -12/31 Naples Collier 111' -4/30 IL Chicago Cook, Lake All year LA New Orleans Orleans, St. Bernard, Jefferson, Plaquemines Parishes 111 -6/30 10/1 - 12/31 MA Boston, Cambridge Suffolk, City of Cambridge All year Falmouth City limits of Falmouth 7/1 - W31 Martha's Vineyard Dukes 711 -8/31 Nantucket Nantucket 6./1 -9/30 Page 6 Publication 1542 (October 2010) Table 4. Maximum Federal Per Diem Rates {Effective October 1, 2010 - September 30, 2011}1 Note: The standard rate of $123 ($77 for lodging and $46 for M&IE) applies to all locations within the continental United States (CONUS) not specifically listed below or encompassed by the boundary definition of a listed point. However, the standard CONUS rate applies to all locations within CONUS, including those defined below, for certain relocation allowances. (See parts 342-2, 302-4, and 302-5 of 41 CFR.) Table 4 lists all per diem rates alphabetically by state abbreviation. Click on a link below to find rates for your state: Alabama, Arizona. Arkinsa Ca! f^rn*a. Colorado, Gr r,:.<t Qelawarc D;strict of Col`.:. " a, F'.n lda; Georg !d u, III neis 1 liana, Ketiu~cky, L i i.. 1 -1 .:d_, vl E,&USctts. MiCh NI in is-c.ia c11 ss:Fsippi, P,`, u ra5k , vd Hampshire, Nr t _ , Ne,v Ycrk, North Carolina, North Dakota, C,N,1 Okl :o U r a, F' S.11t1 C .:lF aa..: =c; c..r.s L ._;'l, r. mA r.l Vin" a.hln,ll. n5in, Per Diem Locality Computing Maximum Rate Maximum Maximum Lodging M&IE Per Diem State Key Clty2 County andlor Other Defined Location3•4 Effective Dates Rate Rate Rate AL Birmingham Jefferson, Shelby All year $ 88 $56 $144 Gulf Shores Baldwin 1/1 -5/31 101 51 152 611 -7/31 126 51 177 811 -12/31 101 51 152 Huntsville Madison, Limestone All year 86 51 137 Mobile Mobile 111 - 2J28 98 51 149 311 - 12131 90 51 141 AR Hot Springs Garland All year 101 46 147 Little Rock Pulaski 4 All year 88 61 149 AZ Grand Canyon. Flagstaff Coconino (except city limits of Sedona), Yavapai 111 -2/28 77 66 143 311 -10/31 95 66 161 11/1 - 12/3" 77 66 143 Kayenta Navajo 111 -4/30 77 46 123 5/1 -9/30 89 46 135 10/1 -12/31 77 46 123 Phoenix, Scottsdale Maricopa 111 -5/31 126 71 197 6/1 - 80 81 71 152 911 -12/31 106 71 177 Sodona City limits of Sedona 1/1 -2/28 129 66 195 311 -4/30 145 66 211 5/1 -12/31 129 66 195 Sierra Vista Cochise All year 81 46 127 Tucson Pima 111 -1/31 93 56 149 2/1 - 5/31 111 56 167 611 -8/31 77 56 133 9/1 -12/31 93 56 149 Yuma Yuma All year 81 46 127 CA Antioch, Brentwood, Contra Costa All year 101 66 167 Concord Barstow, Ontario, San Bernardino All year 83 56 139 Victorville Benicia, Dixon, Fairfield Solano All year 84 56 140 Death Valley lnyo All year 92 46 138 Eureka, Arcata, Humboldt 111 -5/31 82 61 143 McKinleyville 611 -8/31 92 61 153 911 -12/31 82 61 143 Fresno Fresno All year 91 61 152 Los Angeles - Los Angeles (except the city of Santa Monica), All year u 123 71 194 Orange, Ventura: Edwards AFB Mammoth Lakes Mono All year 116 61 177 Publication 1542 (October 2010) Page 25 Table 4. (Effective October 1, 2010 -September 30, 2011) (Continue) Per Diem Locality Computing Maximum Rate Maximum Maximum Lodging M&iE Per Diem State Key City2 County and/or Other Defined Locatiol Effective Dates Rate Rate Rate CA Mill Valley, San Rafael, Marin All year $106 $56 $162 Novato Modesto Stanislaus All year 85 51 136 Monterey Monterey 1 /1 - 6130 126 71 197 7,/1 -8/31 152 71 223 911 -12/31 126 71 197 Napa Napa 1/1 -3/31 107 66 173 411 - 11130 142 66 208 1211 - 12131 107 66 173 Oakhurst Madera 111 - 4130 78 56 134 511 - 8131 92 56 148 911 - 12/31 78 56 134 Oakland Alameda All year 94 61 155 Palm Springs Riverside 111 - 4130 120 71 191 5+1 -8131 90 71 161 9/1 -12131 104 71 175 Point Arena„ Gualala Mendocino Ail year 88 66 154 Redding Shasta Ail year 87 61 148 Sacramento Sacramento All year 1171 61 162 San Diego San Diego All year 131 71 202 San Francisco San Francisco 111 -8/31 142 71 213 9/1 -10/31 174 71 245 1111 -12/31 142 71 213 San Luis Obispo San Luis Obispo 111 -6/30 104 66 170 7/1 -8/31 121 66 187 911 -12/31 104 66 170 San Mateo, Foster City, San Mateo All year 108 61 169 Belmont Santa Barbara Santa Barbara 111 -6/30 143 66 209 711 -8,131 172 66 238 911 -12/31 143 66 209 Santa Cruz Santa Cruz All year 93 66 159 Santa Monica City limits of Santa Monica All year 180 71 251 Santa Rosa Sonoma Ali year 109 61 170 South Lake Tahoe El Dorado All year 125 71 196 Stockton San Joaquin All year 80 56 136 Sunnyvale, Palo Alto, Santa Clara All year 116 56 172 San Jose Tahoe City Placer All year 87 61 148 Truckee Nevada 111 -2/28 113 71 184 311 -11/30 96 71 167 1211 -12/31 113 71 184 Visalia, Lemoore Tulare, Kings All year 83 61 144 West Sacramento Yolo _ All year 91 51 142 Yosemite National Mariposa 111 -5/31 129 71 200 Park 611 -8/31 162 71 233 911 -12/31 129 71 200 Page 26 Publication 1542 (October 2010) ITEM NO. 2.4 AGENDA REPORT Meeting Date: February 4, 2011 Subject: District Purchasing Policy ATTACHMENTS: Name: cv, i~a$icri: a ype: Resolution No. 07-11.pdf Resolution No. 07-11 Resolution RESOLUTION NO 07-11 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT MODIFYING DISTRICT PURCHASING POLICY AND RESCINDING RESOLUTION NO. 02-01 WHEREAS, the District established a Purchasing Policy by adopting Resolution 88-12 on March 24, 1998; and WHEREAS, the District modified the Purchasing Policy by rescinding Resolution 88-12 and adopting Resolution 91-13 on May 16, 1991; and WHEREAS, the District modified the Purchasing Policy by rescinding Resolution 91-13 and adopting Resolution 02-01 on June 13, 2002; and WHEREAS, from time to time it is necessary to review the Purchasing Policy and to make modifications that reflect current District policies and economic conditions. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of Yorba Linda Water District shall establish the following policies: Section 1: Procurement Policy The following standards and procedures will be used for the acquisition or leasing of personal property; repair or modification of District equipment or structures; or obtaining labor, materials, services or supplies as identified in the budget: Dollar Amount Procedure Approval $0-5,000 1 Written Quote Dept. Manager $5,001-$25,000 2 Written Quotes Dept. Mgr/Asst. GM $25,001-$75,000 3 Written Quotes General Manager >$75,001 Competitive Bid Board of Directors Section 2: Capital Projects Policy The following standards and procedures will be used for fire hydrants, water mains, reservoirs, etc. as identified in the budget: Dollar Amount Procedure Approval $0-$25,000 2 Written Quotes Dept. Manager $25,001-$100,000 3 Written Quotes General Manager >$100,001 Competitive Bid Board of Directors Section 3: Change Order Policy The following standards and procedures will be used for capital projects where the change order does not alter project completion time: i Dollar Amount Procedure Approval 5% of Project Cost Notify GM Dept. Mgr/Asst. GM $0-$50,000 Notify GM Dept. Mgr/Asst. GM 10% of Project Cost Notify BOD GM $0-$75,000 Notify BOD GM $75,001 and over Notify BOD BOD >10%of Project Cost Notify BOD BOD Section 4: Contractual Services Policy The following standards and procedures will be used for professional services such as engineering consultant, legal counsel, auditors, etc as identified in the budget. Dollar Amount Procedure Approval $0-$5,000 1 Written Quote Dept. Mgr $5,001-$25,000 2 Written Quotes Dept. Mgr/Asst. GM $25,001-$75,000 3 Written Quotes GM >$75,001 Competitive Bid BOD Section 5: Emergency Policy The following standards and procedures will be used in emergency situations: Dollar Amount Procedure Approval $0-$100,000 Next or Special Mtg. GM >$100,001 Next or Special Mtg. BOD Requirement: Those events which require immediate extraordinary action to protect the public health, safety, welfare and property. Ratification by the Board at the next meeting or the earliest special meeting that can be called. *In all cases where notification is required, a written memo shall be provided stating the reasons for the approval by the designee. Section 6 Effective: The Purchasing Policy adopted herein shall take effect immediately upon adoption of this Resolution. Section 7 Rescinding: That Resolution No. 02-01 and conflicting Minute Orders are hereby rescinded upon adoption of this resolution. PASSED AND ADOPTED this 28"' day of June, 2007 by the following called vote: AYES: Directors Armstrong, Beverage, Collett, Mills and Summerfield NOES; None ABSENT: None ABSTAIN: None President, Ric Collett Yorba Linda Water District Secretary, Michael A. Pay e Yorba Linda Water District ITEM NO. 2.5 AGENDA REPORT Meeting Date: February 4, 2011 Subject: Employee Productivity-Innovation-Communications Committee Activities Report ATTACHMENTS: Narn9: Doscrip ion: u EPIC- 012511 Minutes.docx EPIC Minutes Jan 25, 2011 Backup Material Yorba Linda Water District Employee Productivity, Innovation and Communication (EPIC) COMMITTEE Meeting Date: January 25, 2011 Meeting Minute Highlights Attended: Cindy Botts, (Admin.) Dave Barmer, (Ops.) Delia Lugo (Fin.) Harold Hulbert, (Ops.) Anthony Manzano (Eng.) Damon Micalizzi, (Admin.) Rick Walkemeyer (for Art Vega, IT) Jennifer Hill (Fin.) Action Items: See attached. Discussion Items: 1. Elections - The Committee elected Harold as Chairman, Delia as Cochairman, and Anthony as Secretary. 2. Department Representatives - Committee representatives stated that HR will not have a representative. Damon will represent the Administration Department 3. Ken Vecchiarelli made a brief visit and mentioned that Cindy will no longer be a Committee member and requested a quick response for the Strategic Plan. 4. Alternative Schedule - Cindy reported that the survey indicates that the majority of staff would like to be on a 4/ 10 schedule. Damon and Delia will attend the next CAC meeting to answer any questions regarding the 4/ 10 report. 5. Job Classification Summary - Committee determined that Harold, Delia 8v Anthony will have a separate meeting to discuss in more detail. Delia stated that ACWA has detailed information from other agencies and staff also mentioned that the Committee will have HR assist in the preparation of Classification. ITEM NO. 2.6 AGENDA REPORT Meeting Date: February 4, 2011 Subject: Organizational Chart ATTACHMENTS: Name: ype: Org Chart.pdf Org Chart Backup Material Yorba Linda Board of Water District Directors Manager Engineering Assist. GM/IT Manager Director Administrator General Ex utive Eecut.ve Secretary 9 Administrator Engineering Project Water Quality Secretary Engineer Engineer w Public Information Officer Inf n Eng. Technician Te Instrumentation Project Engineer 11 2 3 FrE 27. Management i Analyst Operations HR & Risk Finance Manager Manager Director Customer W. HR A lalyst Personnel Sr. Fleet Supervisor Technician Mechanic Assistant Supel~ Mechanic Accounting Customer Srv. Meter Services MCI Facilities .e Assistant 1/11 Rep. 1/11/111 4 Meter 1 maintenance Reader Dist. Dist. OpeW,dir 1/11 Operator [if Operator If Worker I Organization Chart FY 2010-11 Total: 76.5 positions budgeted ITEM NO. 2.8 AGENDA REPORT Meeting Date: February 4, 2011 Subject: Directors and General Manager Fees and Expenses (Oct-Dec 2010) ATTACHMENTS: Name: cv, i~a$icri: a ype: Travel and Expenses.xlsx Travel Expenses Backup Material BOD Dir_Qtr_RptTxlsx Fees and Expenses - Qtr Backup Material BOD Dlr YTD Rpt.xlsx Fees and Expenses - YTD Backup Material DIRECTORS RECAP OF TRAVEL/CONFERENCE EXPENSES October - December 2010 (Revised) GL Trip Trip Trip Director date date name location Meals Lodging Travel Conf Fee Misc Total trip Total Beverage 10/06/10 Dec 15-17, 2010 CRWUA Conference Las Vegas, NV $242 $395 $637 12/31/10 Dec 15-17, 2010 CRWUA Conference Las Vegas, NV $106 $30 $136 $773 Collett $0 $0 Hawkins 10/6/10 Nov 30 - Dec 3, 2010 ACWA Fall Conference Indian Wells, CA $635 $635 12/31/10 Nov 30 - Dec 3, 2010 ACWA Fall Conference Indian Wells, CA $74 $619 $105 $798 $1,433 Kiley 12/1/10 Dec 15-17, 2010 CRWUA Conference Las Vegas, NV $420 $420 12/31/10 Dec 15-17, 2010 CRWUA Conference Las Vegas, NV $104 $20 $124 $544 Melton 12/1/10 Dec 15-17, 2010 CRWUA Conference Las Vegas, NV $420 $420 12/31/10 Dec 15-17, 2010 CRWUA Conference Las Vegas, NV $105 $293 $20 $418 $838 Total directors $388 $861 $398 $1,870 $70 $3,587 $3,587 General Manager Vecchiarelli 10/29/10 Oct. 18, 2010 Lunch with Legal Counsel Yorba Linda, CA $24 $24 10/29/10 Oct. 20. 2010 Superior Court - Parking Santa Ana, CA $9 $9 11/2/10 Nov. 4, 2010 MWDOC Water Policy Forum Costa Mesa, CA $65 $65 12/2/10 Dec. 1, 2010 ACWA Fall Conference Indian Wells, CA $50 $317 $367 12/31/10 Dec 15-17, 2010 CRWUA Conference Las Vegas, NV $108 $188 $19 $440 $9 $764 Total GM $181 $188 $19 $822 $18 $1,228 $1,228 Total directors & GM $570 $1,049 $417 $2,692 $88 $4,815 $4,815 YORBA LINDA WATER DISTRICT DIRECTORS AND GENERAL MANAGER FEES AND EXPENSE£ FISCAL YEAR 2010-2011 2nd QUARTER REPORT FROM 10-01-2010 TO 12-31-2010 (REVISED) BEVERAGE COLLETT HAWKINS KILEY MELTON MILLS SUMMERFIELD SUB-TOTAL VECCHIARELLI TOTAL REGULAR MEETINGS ATTENDED 6 5 6 2 2 3 4 28 COMMITTEE MEETINGS ATTENDED 9 5 6 3 0 6 5 34 OFF SITE MEETINGS ATTENDED 3 1 6 3 4 1 2 20 SPECIAL MEETINGS ATTENDED 1 1 1 1 1 0 0 5 TOTAL MEETINGS ATTENDED QTE 19 12 19 9 7 10 11 87 87 DIRECTOR FEES QTD $2,850 $1,800 $2,850 $1,350 $1,050 $1,500 $1,650 $13,050 $13,050 MEETING FEES BUDGET QTD $2,700 $2,700 $2,700 $900 $900 $1,800 $1,800 $13,500 $13,500 TRAVEL & CONF. EXPENSES QTD $773 $0 $1,433 $544 $838 $0 $0 $3,587 $3,587 TRAVEL & CONF. BUDGET QTD $375 $375 $375 $125 $125 $250 $250 $1,875 $1,875 DIR.FEES AND EXPENSES QTD $3,623 $1,800 $4,283 $1,894 $1,888 $1,500 $1,650 $16,637 $16,637 FEES AND EXPENSES BUDGET QTD $3,075 $3,075 $3,075 $1,025 $1,025 $2,050 $2,050 $15,375 $15,375 GEN MGR EXPENSES QTD $1,228 $1,228 GEN MGR TRAVEL/CONF. BUDGET QTD $1,500 $1,500 TOTAL FEES & EXPENSES QTD $3,623 $1,800 $4,283 $1,894 $1,888 $1,500 $1,650 $16,637 $1,228 $17,865 TOTAL FEES & EXPENSES BUDGET QTD $3,075 $3,075 $3,075 $1,025 $1,025 $2,050 $2,050 $15,375 $1,500 $16,875 YORBA LINDA WATER DISTRICT DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES FISCAL YEAR 2010-2011 YEAR-TO-DATE REPORT FROM 07-01-2010 TO 12-31-2010 (REVISED) BEVERAGE COLETT HAWKINS KILEY MELTON MILLS SUMMERFIELD SUB-TOTAL VECCHIARELLI TOTAL REGULAR MEETINGS ATTENDED 12 10 11 2 2 9 9 55 COMMITTEE MEETINGS ATTENDED 17 9 10 3 0 15 10 64 OFF SITE MEETINGS ATTENDED 4 3 12 3 4 3 4 33 SPECIAL MEETINGS ATTENDED 2 1 2 1 1 0 0 7 TOTAL MEETINGS ATTENDED YTD 35 23 35 9 7 27 23 159 159 DIRECTOR FEES YTD $5,250 $3,450 $5,250 $1,350 $1,050 $4,050 $3,450 $23,850 $23,850 MEETING FEES BUDGET YTD $5,400 $5,400 $5,400 $900 $900 $4,500 $4,500 $27,000 $27,000 TRAVEL & CONFERENCES EXPENSES YTD $789 $0 $1,433 $544 $838 $0 $0 $3,603 $3,603 TRAVEL & CONFERENCE BUDGET YTD $750 $750 $750 $125 $125 $625 $625 $3,750 $3,750 DIRECTORS FEES & EXPENSES YTD $6,039 $3,450 $6,683 $1,894 $1,888 $4,050 $3,450 $27,453 $27,453 FEES & EXPENSES BUDGET YTD $6,150 $6,150 $6,150 $1,025 $1,025 $5,125 $5,125 $30,750 $30,750 GEN MGR EXPENSES YTD $1,791 $1,791 GEN MGR TRAVEL CONF. BUDGET YTD $3,000 $3,000 TOTAL FEES & EXPENSES YTD $6,039 $3,450 $6,683 $1,894 $1,888 $4,050 $3,450 $27,453 $1,791 $29,244 TOTAL FEES & EXPENSES BUDGET YTD $6,150 $6,150 $6,150 $1,025 $1,025 $5,125 $5,125 $30,750 $3,000 $33,750