Loading...
HomeMy WebLinkAbout2007-06-28 - Board of Directors Meeting Minutes2007-103 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING June 28, 2007 The June 28, 2007 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Ric Collett at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Ric Collett, President John W. Summerfield, Vice President Paul R. Armstrong Michael J. Beverage William R. Mills STAFF PRESENT Michael A. Payne, General Manager Arthur G. Kidman, General Counsel Scott Moulton, Sr. Project Engineer Diane Cyganik, Finance Director Amelia Cloonan, Exec. Secty Leon de Los Reyes, Wtr Quality Engineer Art Vega, Acting IT Manager Gina Knight, HR Manager INTRODUCTION OF VISITORS AND PUBLIC COMMENTS None SPECIAL RECOGNITION None CONSENT CALENDAR (Items 1 through 4) Item 4 was removed from the Consent Calendar for a question. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve Consent Calendar Items 1, 2 and 3, with President Collett abstaining from voting on Check No. 46880 Item No. 2. Minutes of the Regular Board of Directors meeting held June 14, 2007. Recommendation: Approve the minutes as presented. 2. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $595,279.36. 3. Consider Cast Iron Replacement and Sewer Improvement Projects. Recommendation: Approve Progress Payment No. 10 in the net amount of $65,677.88 to Vido Artukovich and Son Inc./Vidmar Inc., a Joint Venture for construction of the combined Cast Iron Replacement and Sewer Improvement Projects, Job Nos. 200407, 200515, 200516, 200603 and 200604. -1- 2007-104 Vice President Summerfield questioned a footnote regarding uranium. It was suggested the footnote be renumbered and appear on page 13 instead of page 16. General Manager Payne stated the change would be made. 4. Public Health Goals Recommendation: Approve the final draft of the 2007 Public Health Goals Report and notice the public of its availability for review and comment at a public hearing scheduled on August 23, 2007. On a motion by Director Beverage, seconded by Vice President Summerfield, the Board of Directors voted 5-0 to approve Consent Calendar Item 4 with the suggested change. Leon de los Reyes left the meeting. The Board of Directors adjourned to Closed Session at 8:26 a.m. All Directors were present. Also present were General Manager Payne, HR Manager Knight and General Counsel Kidman. General Counsel Kidman and General Manager Payne left the meeting after discussion of Item 5. ADJOURN TO CLOSED SESSION 5. Conference with Legal Counsel regarding existing litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(a)) Barbara J. Taylor, William D. Taylor, Dolores R. Miller and Corinne W. Taylor vs. City of Yorba Linda and Yorba Linda Water District, Case No. 060003802. 6. Public Employee Performance Evaluation [Government Code Section 54957] Title: General Manager RECONVENE IN OPEN SESSION The Board of Directors reconvened in open session at 9:34 a.m. Scott Moulton, Art Vega, Gina Knight, Diane Cyganic and Amelia Cloonan rejoined the meeting. CLOSED SESSION REPORT There was no reportable action taken. ACTION CALENDAR 7. Final Budget 2007/08 & 2008/09. General Manager Payne stated a packet of information had been delivered to the Board members last evening. The material contained some revisions to the numbers presented in the budget. General Manager Payne gave an overview of the material. There was a question about where the short fall would come from. General Manager Payne responded the District would issue debt through COP's and identify capital projects. The -2- 2007-105 projects would go to the Finance-Accounting Committee to decide which ones would go forward. A reserve policy will be looked at. In response to a comment, General Counsel Kidman stated there is no such thing as being able to borrow secured by the value of the District's system. There can be no equity line. The only way the District can borrow is on revenue. Lee Cory entered the meeting at 9:44 a.m. Director Mills reviewed the changes and is prepared to support the budget. General Manager Payne stated all the materials will be incorporated. On a motion by Director Mills, seconded by Director Beverage, the Board of Directors, on a Roll Call vote, voted 5-0 to adopt Resolution No. 07-09 adopting the budget for fiscal years 2007-2009 and rescinding Resolution No. 05-02 and to adopt Resolution No. 07-10 approving the number of authorized positions for fiscal years 2007-09 and rescinding Resolution No. 06-06. General Manager Payne thanked Ken Vecchiarelli, Diane Cyganik, Lee Cory, Gina Knight, Art Vega, Amelia Cloonan and many other staff members for their hard work in developing the budget. 2007. District Purchasing Policy. General Manager Payne stated review of the purchasing policy went to the Executive-Administrative-Organizational Committee. Changes the committee recommended were incorporated. Verbal quotes were replaced with written quotes. The policy provides staff with a little more flexibility. Director Summerfield asked for the definition of notify and asked that it be spelled out in the policy. General Manager Payne stated that at the Board meeting following notification by the Department Manager in writing to the General Manager of the need for purchase, he would bring information to the Board stating the justification for the District spending the money. There was a discussion about where the item should appear in the agenda. General Manager Payne will add a footnote defining notify. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors on a Roll Call voted 5-0 to adopt Resolution No. 07-11, Modifying District Purchasing Policy and Rescinding Resolution 02-01. 9. District Appropriations Limit. Finance Director Cyganik gave a brief report. On a motion by Director Beverage, seconded by Director Mills, the Board of Directors on a Roll Call voted 5-0 to adopt Resolution 07-12 adopting the District's Appropriations Limit for fiscal year 2007-2008. -3- 2007-106 10. Consultant Agreement for General Counsel Services. General Manager Payne introduced the item, which is a request by legal counsel to amend their rates. President Collett said the item was reviewed by the Executive-Administrative- Organizational Committee. President Collett wants to further review the agreement and asked it be taken back to the Executive-Administrative- Organizational Committee. It was suggested the date for the meeting be changed so that it falls before the next Board meeting. DISCUSSION ITEMS 11. Status Report on the Terms and Conditions for the Placentia Yorba Linda Unified School District Annexation. General Manager Payne stated District staff met with PYLUSD staff. They have worked out some details. Water facility and sewer facility issues have been partially worked out. Sr. Project Engineer Moulton reported there was a meeting between staff scheduled for Friday morning. Synthetic turf has been discussed. 12. Status Report on YLWD's request to Orange County Water District for the annexation of Districts lands. General Manager Payne and Assistant General Manager Vecchiarelli had a meeting on Wednesday with OCWD staff. Annexations and the IRWD issue were discussed. There are still questions about whether the EIR is valid. The issue with Golden State is that IRWD is a far larger agency than others and is taking too much water without paying enough. General Counsel Kidman said the main issue we are trying to focus on is why annexation of IRWD is different than YLWD's annexation. A sub goal of the District should be to try to avoid being pulled into any litigation. The District needs to find a way to make a practical distinction between YLWD and others. General Manager Payne met with Don Caulkins, City of Anaheim and discussed annexation issues and the proposed deal with IRWD. REPORTS, INFORMATION ITEMS AND COMMENTS 13. a. President's Report The President had nothing to report. b. Directors Reports Director Mills asked about the LAFCO/MWDOC meeting and what they have in mind. General Manager Payne reported he attended the LAFCO meeting and testified on behalf of MWDOC. LAFCO approved a 90-day extension to allow both sides to work out their issues. c. General Managers Report General Manager Payne reported he met with Bob Dominguez, City of Placentia. He thinks the parties are ready to sit down with legal counsel and draft amendments. They spoke about Mira Loma and Richfield Road. Bob Dominguez is checking with Steve Nelson on moving the power poles in Richfield Road. -4- 2007-107 d. General Counsel's Report General Counsel Kidman reported AB 1260, the bill dealing with Prop 218, has moved one step closer to passing, since there is no remaining opposition to the bill in its present form. COMMITTEE REPORTS 14. a. Executive-Administrative-Organizational Committee (Collett/Summerfield) Alternate: Armstrong 1) Minutes of meeting held June 19 will appear in the Board agenda for July 12. President Collett reported. The Committee considered adjustments to the legal services rate for McCormick, Kidman & Behrens. There was a report on legislative activities by Barry Brokaw and a report on grant applications by Sean Fitzgerald of Townsend Public Affairs. The 2007/08 & 2008/09 fiscal budget was discussed. 2) The meeting scheduled for July 17 was moved to July 6, 4:00 p.m. b. Finance-Accounting Committee (Mills/Beverage) Alternate: Summerfield 1) Minutes of meeting held May 22. The Committee discussed the YLWD Sewer Maintenance Fees Report for fiscal year 2007-08. A CPI increase was also discussed. 2) Minutes of meeting held June 8. A representative of each department was present to discuss their section of the FY 2007/08 & 2008/09 budget. 3) Meeting scheduled for July 10, 4:00 p.m. c. Personnel-Risk Management Committee (Summerfield/Armstrong) Alternate: Mills 1) Minutes of meeting held June 21. The Committee reviewed standing Items, which included the District's proposed staffing requirements for the proposed 2007/08 & 2008/09 budget. Staff presented risk management information. Recruitments and vacancies were also discussed. 2) Meeting scheduled for July 9, 4:00 p.m. -5- 2007-108 d. Planning-Engineering-Operations Committee (Armstrong/Mills) Alternate: Collett 1) Meeting scheduled for July 5, 4:00 p.m. e. Public Information Committee (Collett/Beverage) Alternate: Armstrong 1) Minutes of meeting held June 12. The Committee reviewed the Report on Public Health Goals. The Public Information portion of the 2007/08 & 2008/09 budget was discussed. Also covered at the meeting were the SmarTimer rebate program, the District's GIS project and participation in the American Cancer Society "Relay for Life', August 10-11. 2) Meeting scheduled for July 11, 4:00 p.m. f. Building Ad Hoc Committee (Summerfield/Beverage) Alternate: Armstrong 1) Meeting scheduled for July 19, 4:00 p.m. g. IVIWDOC Ad Hoc Committee (Beverage/Collett) Alternate: Mills 1) Minutes of meeting held June 26 will appear in the Board agenda for July 12. The Committee discussed Met's Long Range Finance Plan, receipt by MWDOC of $1.7 million for water conservation programs, MWDOC's request for deferral of the next Diemer shutdown to 2010, the MWDOC LAFCO MSR, drought water issues and assistance by MWDOC to YLWD in 2007/08. 2) Meeting scheduled for August 28, 4:00 p.m. h. City of Placentia Ad Hoc Committee (Beverage/Payne) 1) Meeting scheduled for August 8, 9:00 a.m., Richfield Plant. -6- 2007-109 INTERGOVERNMENTAL MEETINGS 15. a. Yorba Linda City Council, June 19 (Mills) Director Mills attended. A payment to the Chamber of Commerce of $16,000 was set aside. b. LAFCO meeting, June 20 The LAFCO meeting was already covered in item 13.b. c. OCWD Board, June 20 General Manager Payne reported several items were covered, the most important of which was the increase in the BPP to 82%. d. Yorba Linda Planning Commission, June 27 Director Armstrong did not attend. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after June 28, 2007. Agenda is available in the District office prior to meeting. .luly 2007 Plan nin -En ineerin -O erations Committee, Jul 5, 4:00 .m. Armstrong/Mills WACO, Jul 6, 7:30 a.m. Mills Executive-Admin-Or anizational Committee, Jul 6, 4:00 .m. Collett/Summerfield Personnel-Risk Management Committee, Jul 9, 4:00 .m. Summerfield/Armstron Finance-Accounting Committee, Jul 10, 4:00 .m. Mills/Beverage Public Information Committee, July 11, 4:00 .m. Collett/Beverage Yorba Linda Planning Commission, Jul 11, 6:30 .m. Armstrong Yorba Linda City Council, Jul 17, 6:30 .m. Mills MWDOC Board, Jul 18, 8:30 a.m. Staff OCWD Board, Jul 18, 5:00 .m. Staff Building Ad Hoc Committee, Jul 19, 4:00 .m. Summerfield/Beverage Yorba Linda Planning Commission, July 25, 6:30 .m. Summerfield August 2007 Yorba Linda City Council, Au 1, 6:30 .m. Collett MWDOC/MWD Joint Workshop, Au 1, 8:30 a.m. Staff OCWD Board, Au 1, 5:00 .m. Staff WACO, Au 3, 7:30 a.m. Mills Public Information Committee, Au 7, 4:00 p.m. CoIlett/Beverage Planning-Engineering-Operations Committee, Au 7, 4:00 .m. Armstrong/Mills Yorba Linda Planning Commission, Au 8, 6:30 .m. Armstrong Personnel-Risk Management Committee, Au 13, 4:00 .m. Summerfield/Armstron Finance-Accounting Committee, Au 14, 4:00 .m. Mills/Beverage Yorba Linda City Council, Au 15, 6:30 p.m. Mills -7- 2007-110 MWDOC Board, Au 15, 8:30 a.m. Staff OCWD Board, Au 15, 5:00 .m. Staff Building Ad Hoc Committee, Au 16, 4:00 .m. Summerfield/Bevera e Executive-Admin-Or anizational Committee, Au 21, 4:00 .m. Collett/Summerfield Yorba Linda Planning Commission, Au 22, 6:30 .m. Summerfield CONFERENCES AND SEMINARS 16. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. None ADJOURNMENT On a motion by Director Beverage, seconded by Director Mills, the Board of Directors voted 5-0 at 10:48 a.m. to adjourn to a regular meeting of the Board of Directors scheduled for Thursday, July 12, 2007, at 8:30 a.m., at 4622 Plumosa Drive, Yorba Linda 92886. Michael A. Payne Secretary -8-