HomeMy WebLinkAbout2011-02-07 - Public Information-Technology Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISRICT
PUBLIC INFORMATION-TECHNOLOGY COMMITTEE MEETING
February 7, 2011
A meeting of the Public Information-Technology Committee was called to order by
Director Hawkins at 4:00 p.m. The meeting was held at the District's Administrative
Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Phil Hawkins, Chair Ken Vecchiarelli, General Manager
Director Gary Melton Damon Micalizzi, PI Officer
VISITORS
Mark Schock
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Committee Name Change
The Committee discussed a proposal from Staff to change the name of
the Public Information-Technology (PIT) Committee to the Public Affairs-
Communications-Technology (PACT) Committee, underscoring the need
for greater public outreach and enhanced internal and external
communications. The Committee agreed to take the recommendation to
the Board, providing the name change would not require an excessive
amount of staff time or costs to implement.
3. DISCUSSION ITEMS
3.1. Ohio St. Construction - Public Outreach Meetings (Verbal Report)
Mr. Micalizzi presented to the Committee a verbal report on the January
20th public meeting held at YLWD to inform and answer questions
regarding the upcoming Ohio St. Construction Project. Three members of
the public attended the meeting, including Mayor Rikel. The Committee
was also briefed by Mr. Vecchiarelli on the City's Traffic Commission
Meeting held on January 27th at which the item came before the
Commission. Three members of the public attended the Traffic
Commission Meeting - none were present specifically for the District's
project.
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3.2. Arboretum Class Attendance Update
Mr. Micalizzi updated the Committee on YLWD Customer attendance at
the most recent Fullerton Arboretum Conservation Gardening Class, of
which 13 of the 25 in attendance were YLWD Customers who are
admitted to the classes free of charge due to a YLWD Partnership with the
Arboretum.
3.3. Children's Water Education Fest - YLWD Presentation
Mr. Micalizzi offered the Committee a verbal report on YLWD's plans to
host a booth at the upcoming Children's Water Education Festival on
March 23-24th at the Nixon Library. YLWD will present a hands-on display
of how water travels from the ground to the hilltops with an interactive
model consisting of pumps coupled with a SCADA demonstration.
3.4. Winter Newsletter Final (To be provided at the meeting.)
Mr. Micalizzi presented the Committee the final YLWD Winter Newsletter.
The Committee suggested attempting to have the Orange County Register
do a write-up on the recruitment for Citizens Advisory Committee
Members to augment the Newsletter and the YLWD Website.
3.5. AB-37 Smart Timers
Mr. Hawkins presented the Committee some background information
regarding Assembly Bill 37, proposed by Assemblyman Jared Huffman (D-
Marin) regarding Smart Meters and a possible opt out option for
customers. Mr. Hawkins noted that while this proposed bill is in the
infancy stages, it should be monitored as the District may have to evaluate
options should the bill pass.
3.6. Tour of Orange County Fire Authority (Verbal Report)
Mr. Micalizzi informed the Committee of an opportunity for the newly
elected Board Members to tour the Orange County Fire Authority. Both
Director Hawkins and Director Melton expressed interest in attending such
a tour and directed staff to look into potential dates.
3.7 Customer Service Feedback Report
The Committee reviewed the Customer Service Feedback Report for
2010. Noting that the overwhelming majority of Feedback was positive,
the Committee discussed possible ways to better interpret and report
constructive or negative feedback. The Committee also suggested adding
minor information to the graphical portion of the Report to make it easier to
read.
3.8. Future Agenda Items and Staff Tasks
■ Review Policy and Budget for District Cell Phones
■ Review Status of Software Programming for Each Department
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■ Public Information on Hydrant Testing
Mr. Schock commented again on this item suggesting the District
consider the means to make the information readily accessible to
the public, possibly linking the maintenance records through the
Geographic Information Systems (GIS). Mr. Vecchiarelli reported
that this matter will be considered further with implementation of the
District's Computerized Maintenance Management System
(CMMS).
4. ADJOURNMENT
4.1. The meeting was adjourned at 4:58 p.m. The next regular meeting of the
Public Information-Technology Committee will be held on March 7, 2011,
at 4:00 p.m.
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