Loading...
HomeMy WebLinkAbout2011-02-10 - Board of Directors Meeting Minutes 2011-019 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING February 10, 2011 I 1. CALL TO ORDER The February 10, 2011 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 8:30 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Phil Hawkins, Vice President Steve Conklin, Engineering Manager Ric Collett Lee Cory, Operations Manager Robert R. Kiley Stephen Parker, Finance Director Gary T. Melton Damon Micalizzi, PI Officer Annie Alexander, Executive Secretary OTHER VISITORS Nancy Rikel, Mayor, City of Yorba Linda Mark Schock, Resident 4. ADDITIONS/DELETIONS TO THE AGENDA President Beverage announced that Item No. 13.1. would be removed from the agenda as there was no longer a need for Closed Session. 5. PUBLIC COMMENTS None. 6. CONSENT CALENDAR On a motion by Director Collett, seconded by Director Hawkins, the Board voted 5-0 to approve the Consent Calendar. 6.1. Minutes of the Board of Directors Regular Meeting Held January 26, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 1 2011-020 6.2. Minutes of the Board of Directors Special Meeting Held January 29, 2011 ' Recommendation: That the Board of Directors approve the minutes as presented. 6.3. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,398,807.14. 6.4. Financial Statements for the Period Ending December 2010 Recommendation: That the Board of Directors receive and file the Financial Statements for the period ending December 2010. 6.5. Investment Report for the Period Ending December 2010 Recommendation: That the Board of Directors receive and file the Investment Report for the period ending December 2010. 7. ACTION CALENDAR 7.1. Amendment No. 3 to MWH Americas Professional Services Agreement - ' Construction Support Services for the Highland Booster Pump Station Replacement Mr. Conklin explained that staff had determined that additional construction support services are needed from MWH for this project that were not included in the original scope of work. MWH prepared a proposal for these services which staff has reviewed and recommends for approval. Director Collett reported that the Planning-Engineering- Operations Committee had reviewed this matter and recommended approval. On a motion by Director Melton, seconded by Director Collett, the Board voted 5-0 to approve Amendment No. 3 to the Professional Services Agreement (PSA) with MWH Americas, in the amount of $219,791, for additional construction support services for the Highland Booster Pump Station Replacement and Expansion Project, Job No. 200814. 7.2. Board of Directors Compensation Mr. Vecchiarelli explained that the Board could consider adjusting their compensation rate for the upcoming year as permitted by the Water Code. The compensation rate is currently set at $150 and could be increased up to a maximum of $210 per meeting, since the law allows five percent ' increase for each year since this last time the rate was adjusted. Each Director then voiced their opinion against increasing the compensation rate at this time. While voting to support no increase, Director Hawkins pointed out that the Board may wish to consider a small increase in their 2 2011-021 ' compensation sometime in the future, simply to reset the rate and thereby limit the size of an allowable increase in the future (to reset the number of years the five percent per year factor could be multiplied against). On a motion by Director Hawkins, seconded by Director Collett, the Board voted 5-0 to not adjust the Board of Directors compensation rate for the upcoming year. 8. REPORTS. INFORMATION ITEMS AND COMMENTS 8.1. President's Report President Beverage briefly commented on the first draft of the strategic plan and associated timeline of deliverables. He asked each of the Directors to provide staff with their feedback by the next afternoon if possible. President Beverage then commented on a letter he received from Peter Kuchinsky from ACWA/JPIA regarding a recent site visit. President Beverage further reported that the Board had been invited to attend a reception being hosted by the North Orange County Legislative Alliance on February 24, 2011. Directors Hawkins and Melton both expressed interest in attending the reception. This event will be added to the next agenda for approval of Director attendance. ' 8.2. Directors' Reports (The following items were taken out of order.) • Video "Managing a River of Issues" (15 min) The Board, staff and audience viewed the above listed video. ■ CRWUA Conference - December 15-17, 2010 (Beverage, Kiley, Melton) Directors Beverage, Kiley, Melton and Mr. Vecchiarelli provided a brief overview of their attendance at this conference. Each commented on how informative the conference was and the available networking opportunities. 8.3. General Manager's Report ■ State Mandated Costs Reimbursement Program Mr. Vecchiarelli reported that staff had submitted for reimbursement of $66,000 from the state for this program. Mr. Vecchiarelli further reported that staff had conducted a tour of the District's administrative building and the Highland and Lakeview Reservoirs and Booster Pump Station facilities for two City of Placentia Council members, Chad Wanke and Jeremy Yamaguchi. Director Beverage and PIO, Damon Micalizzi also attended the tour. 3 2011-022 President Beverage suggested that the District resume holding its Ad Hoc ' Committee meetings with elected officials and management staff from the City of Placentia and City of Yorba Linda. The Board then briefly discussed inviting local officials to participate in the next District facilities tour. 8.4. General Counsel's Report Mr. Vecchiarelli stated that he had asked Mr. Kidman to attend the next Board meeting as there was no need for him to attend this meeting. 8.5. Future Agenda Items and Staff Tasks None. 9. COMMITTEE REPORTS 9.1. Executive-Administrative-Organizational Committee (Beverage/Hawkins) Minutes of the meeting held February 4, 2011 were provided at the meeting. Directors Beverage and Hawkins attended. Matters discussed during the meeting were as follows: Alternative Work Schedule; Board of Directors and Committee Meeting Minutes; Board of Directors Travel ' Expense Reimbursement Policy; District Purchasing Policy; Employee Productivity-Innovation-Communications Committee Activities Report; Organizational Chart; 1 Year/2 Year Budget Preparation; Directors and General Manager Fees and Expenses (Oct-Dec 2010); and Water Conservation Ordinance. Meeting scheduled February 15, 2011 at 4:00 p.m. 9.2. Finance-Accounting Committee (Collett/Kiley) Minutes of the meeting held February 7, 2011 were provided at the meeting. Directors Collett and Kiley attended. Matters discussed during the meeting were as follows: December 2010 Budget to Actual Results; December 2010 Investment Report; CSMFO Award Notification; December 2010 Debt Service Ratio; Proposed Calendar for FY 2011/12 Budget; OCWD Replenishment Assessment History; Continuing Disclosure Annual Report; and Reporting of Significant Event. Meeting scheduled March 14, 2011 at 4:00 p.m. 4 2011-023 9.3. Personnel-Risk Management Committee (Kiley/Beverage) Minutes of the meeting held February 8, 2011 were provided at the meeting. Directors Kiley and Beverage attended. Matters discussed during the meeting were as follows: Status of Human Resources and Risk Management Activities; and Status of Recruitments and Authorized/Budgeted Positions. Meeting scheduled March 8, 2011 at 4:00 p.m. 9.4. Planning-Engineering-Operations Committee (Melton/Collett) Minutes of the meeting held February 3, 2011 were provided in the agenda packet. Directors Melton and Collett attended. Matters discussed during the meeting were as follows: Water Quality Discussion - Hard Water, Taste & Odor Concerns; Monthly Groundwater Production and Purchased Import Water Report; 2011 MWD Shutdown; Monthly Preventative Maintenance Program Report; Status Report on Capital Projects in Progress; Groundwater Producers Meeting Report; and Amendment No. 3 to MWH Americas Professional Services Agreement - ' Construction Support Services for the Highland Booster Pump Station Replacement. Meeting scheduled March 3, 2011 at 4:00 p.m. Staff responded to questions from the Board regarding the status of video camera inspections of the District's sewer system and related repairs. Director Kiley suggested that staff increase their efforts in educating the public regarding sewer services provided by the District. 9.5. Public Information-Technology Committee (Hawkins/Melton) Minutes of the meeting held February 7, 2011 were provided at the meeting. Directors Beverage and Hawkins attended. Matters discussed during the meeting were as follows: Committee Name Change; Ohio St. Construction Public Outreach/Meetings; Arboretum Class Attendance Update; Children's Water Education Fast YLWD Presentation; Winter Newsletter Final; AB-37 Smart Timers; Tour of Orange County Fire Authority; and Customer Service Feedback Report. ' Meeting scheduled March 7, 2011 at 4:00 p.m. Director Hawkins suggested that the Children's Water Education Festival be added to the next agenda for approval of Director attendance. 5 2011-024 9.6. MWDOC/OCWD Ad Hoc Committee ' (Beverage/Hawkins) Meeting scheduled March 22, 2011 at 4:00 p.m. 9.7. Citizens Advisory Committee (Beverage) Meeting scheduled February 28, 2011 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS 10.1. YL Planning Commission - January 26, 2011 (Collett) Director Collett attended and provided a brief report on the Environmental Impact Report for the proposed Town Center which was discussed during the meeting. 10.2. ISDOC - January 27, 2011 (Beverage) Director Beverage attended and reported on the election results for the new LAFCO representative. Of the 27 agencies represented only 24 had the correct paperwork but all were allowed to vote anyway. The members voted 15 to 12 to elect Charley Wilson of the Santa Margarita Water ' District to the LAFCO seat. 10.3. YL City Council - February 1, 2011 (Melton) Director Melton attended and provided a brief report on matters discussed during the meeting including a CalFire map presentation, Town Center plan and preparations for the 100 year flood. Mayor Rikel left the meeting at this time. 10.4. MWDOC/MWD Workshop -February 2, 2011 (Melton) Director Melton attended and reported on MET's proposed rate increases and long-term water conservation plan as well as the 20x2020 water conservation plan which were discussed during the meeting. 10.5. OCWD Board - February 2, 2011 (Kiley) Director Kiley was unable to attend this meeting. 10.6. WACO - February 4, 2011 (Kiley) Director Kiley attended and provided a brief report on matters discussed during the meeting including status reports from MWD, LAFCO and ACWA. A presentation regarding global warming was also provided at the meeting. ' 6 2011-025 t 10.7. YL Planning Commission - February 9, 2011 (Collett) Director Collett attended and reported on a roofline limitation ordinance, signage request and abandonment of an easement in Hidden Hills which were discussed during the meeting. 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from February 11, 2011 - March 31, 2011 The Board reviewed the listed meetings and made no changes. Director Collett stated that he would not be able to attend the Board of Directors workshop meeting scheduled February 17, 2011. Mr. Vecchiarelli reminded the Board of the Employee Recognition Dinner scheduled February 11, 2011 at 6:00 p.m. Mr. Vecchiarelli then stated that there would probably not be enough time or need to conduct an additional workshop to review the draft strategic plan on March 1, 2011 as listed in the project timeline. Mr. Vecchiarelli suggested that this matter be discussed at the Board meeting on March 10, 2011, to which the Employee-Productivity-Innovation Committee members would be invited. The final plan document would then be presented to the Board for approval at the March 24, 2011 regular meeting. ' 12. CONFERENCES AND SEMINARS Item No. 12.1. was removed from the agenda as there were no Director's interested in attending the tour. 12.1. WEF Lower Colorado River Tour- March 16-18, 2011 13. CLOSED SESSION Item No. 13.1. was previously removed from the agenda as there was no longer a need for Closed Session. 13.1. Conference with Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No. 00124906) Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court - Case No. 00125994) Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court - Case No. 00311353) 7 2011-026 Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. t 00319080) Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No. 00320239) Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior Court - Case No. 00327152) Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No. 00332968) Name of Case: Rodriguez vs. YLWD, et al (OC Superior Court - Case No. 00333938) Name of Case: American Security Insurance Company, et al vs. YLWD (OC Superior Court - Case No. 00348304) Name of Case: Buc vs. YLWD (OC Superior Court - Case No. 00409755) Name of Case: Interinsurance Exchange of the Automobile Club vs. , YLWD (OC Superior Court - Case No. 00425404) Name of Case: First American Specialty Insurance Company vs. YLWD (OC Superior Court - Case No. 00439702) 14. ADJOURNMENT 14.1. The meeting was adjourned at 10:12 a.m. A Board of Directors workshop meeting will be held February 17, 2011 at 8:00 a.m. The next regular meeting of the Board of Directors will be held February 24, 2011 at 8:30 a.m. r n Vecchiarelli Board Secretary 8