HomeMy WebLinkAbout2011-02-10 - Board of Directors Meeting Minutes
2011-019
' MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
February 10, 2011
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1. CALL TO ORDER
The February 10, 2011 regular meeting of the Yorba Linda Water District Board
of Directors was called to order by President Beverage at 8:30 a.m. The meeting
was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia
CA 92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Michael J. Beverage, President Ken Vecchiarelli, General Manager
Phil Hawkins, Vice President Steve Conklin, Engineering Manager
Ric Collett Lee Cory, Operations Manager
Robert R. Kiley Stephen Parker, Finance Director
Gary T. Melton Damon Micalizzi, PI Officer
Annie Alexander, Executive Secretary
OTHER VISITORS
Nancy Rikel, Mayor, City of Yorba Linda
Mark Schock, Resident
4. ADDITIONS/DELETIONS TO THE AGENDA
President Beverage announced that Item No. 13.1. would be removed from the
agenda as there was no longer a need for Closed Session.
5. PUBLIC COMMENTS
None.
6. CONSENT CALENDAR
On a motion by Director Collett, seconded by Director Hawkins, the Board voted
5-0 to approve the Consent Calendar.
6.1. Minutes of the Board of Directors Regular Meeting Held January 26, 2011
Recommendation: That the Board of Directors approve the
minutes as presented.
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6.2. Minutes of the Board of Directors Special Meeting Held January 29, 2011 '
Recommendation: That the Board of Directors approve the
minutes as presented.
6.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $1,398,807.14.
6.4. Financial Statements for the Period Ending December 2010
Recommendation: That the Board of Directors receive and file the
Financial Statements for the period ending December 2010.
6.5. Investment Report for the Period Ending December 2010
Recommendation: That the Board of Directors receive and file the
Investment Report for the period ending December 2010.
7. ACTION CALENDAR
7.1. Amendment No. 3 to MWH Americas Professional Services Agreement - '
Construction Support Services for the Highland Booster Pump Station
Replacement
Mr. Conklin explained that staff had determined that additional
construction support services are needed from MWH for this project that
were not included in the original scope of work. MWH prepared a
proposal for these services which staff has reviewed and recommends for
approval. Director Collett reported that the Planning-Engineering-
Operations Committee had reviewed this matter and recommended
approval.
On a motion by Director Melton, seconded by Director Collett, the Board
voted 5-0 to approve Amendment No. 3 to the Professional Services
Agreement (PSA) with MWH Americas, in the amount of $219,791, for
additional construction support services for the Highland Booster Pump
Station Replacement and Expansion Project, Job No. 200814.
7.2. Board of Directors Compensation
Mr. Vecchiarelli explained that the Board could consider adjusting their
compensation rate for the upcoming year as permitted by the Water Code.
The compensation rate is currently set at $150 and could be increased up
to a maximum of $210 per meeting, since the law allows five percent '
increase for each year since this last time the rate was adjusted. Each
Director then voiced their opinion against increasing the compensation
rate at this time. While voting to support no increase, Director Hawkins
pointed out that the Board may wish to consider a small increase in their
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' compensation sometime in the future, simply to reset the rate and thereby
limit the size of an allowable increase in the future (to reset the number of
years the five percent per year factor could be multiplied against).
On a motion by Director Hawkins, seconded by Director Collett, the Board
voted 5-0 to not adjust the Board of Directors compensation rate for the
upcoming year.
8. REPORTS. INFORMATION ITEMS AND COMMENTS
8.1. President's Report
President Beverage briefly commented on the first draft of the strategic
plan and associated timeline of deliverables. He asked each of the
Directors to provide staff with their feedback by the next afternoon if
possible. President Beverage then commented on a letter he received
from Peter Kuchinsky from ACWA/JPIA regarding a recent site visit.
President Beverage further reported that the Board had been invited to
attend a reception being hosted by the North Orange County Legislative
Alliance on February 24, 2011. Directors Hawkins and Melton both
expressed interest in attending the reception. This event will be added to
the next agenda for approval of Director attendance.
' 8.2. Directors' Reports
(The following items were taken out of order.)
• Video "Managing a River of Issues" (15 min)
The Board, staff and audience viewed the above listed video.
■ CRWUA Conference - December 15-17, 2010 (Beverage, Kiley,
Melton)
Directors Beverage, Kiley, Melton and Mr. Vecchiarelli provided a
brief overview of their attendance at this conference. Each
commented on how informative the conference was and the
available networking opportunities.
8.3. General Manager's Report
■ State Mandated Costs Reimbursement Program
Mr. Vecchiarelli reported that staff had submitted for reimbursement
of $66,000 from the state for this program.
Mr. Vecchiarelli further reported that staff had conducted a tour of the
District's administrative building and the Highland and Lakeview
Reservoirs and Booster Pump Station facilities for two City of Placentia
Council members, Chad Wanke and Jeremy Yamaguchi. Director
Beverage and PIO, Damon Micalizzi also attended the tour.
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President Beverage suggested that the District resume holding its Ad Hoc '
Committee meetings with elected officials and management staff from the
City of Placentia and City of Yorba Linda.
The Board then briefly discussed inviting local officials to participate in the
next District facilities tour.
8.4. General Counsel's Report
Mr. Vecchiarelli stated that he had asked Mr. Kidman to attend the next
Board meeting as there was no need for him to attend this meeting.
8.5. Future Agenda Items and Staff Tasks
None.
9. COMMITTEE REPORTS
9.1. Executive-Administrative-Organizational Committee
(Beverage/Hawkins)
Minutes of the meeting held February 4, 2011 were provided at the
meeting. Directors Beverage and Hawkins attended. Matters discussed
during the meeting were as follows: Alternative Work Schedule; Board of
Directors and Committee Meeting Minutes; Board of Directors Travel '
Expense Reimbursement Policy; District Purchasing Policy; Employee
Productivity-Innovation-Communications Committee Activities Report;
Organizational Chart; 1 Year/2 Year Budget Preparation; Directors and
General Manager Fees and Expenses (Oct-Dec 2010); and Water
Conservation Ordinance.
Meeting scheduled February 15, 2011 at 4:00 p.m.
9.2. Finance-Accounting Committee
(Collett/Kiley)
Minutes of the meeting held February 7, 2011 were provided at the
meeting. Directors Collett and Kiley attended. Matters discussed during
the meeting were as follows: December 2010 Budget to Actual Results;
December 2010 Investment Report; CSMFO Award Notification;
December 2010 Debt Service Ratio; Proposed Calendar for FY 2011/12
Budget; OCWD Replenishment Assessment History; Continuing
Disclosure Annual Report; and Reporting of Significant Event.
Meeting scheduled March 14, 2011 at 4:00 p.m.
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9.3. Personnel-Risk Management Committee
(Kiley/Beverage)
Minutes of the meeting held February 8, 2011 were provided at the
meeting. Directors Kiley and Beverage attended. Matters discussed
during the meeting were as follows: Status of Human Resources and Risk
Management Activities; and Status of Recruitments and
Authorized/Budgeted Positions.
Meeting scheduled March 8, 2011 at 4:00 p.m.
9.4. Planning-Engineering-Operations Committee
(Melton/Collett)
Minutes of the meeting held February 3, 2011 were provided in the
agenda packet. Directors Melton and Collett attended. Matters discussed
during the meeting were as follows: Water Quality Discussion - Hard
Water, Taste & Odor Concerns; Monthly Groundwater Production and
Purchased Import Water Report; 2011 MWD Shutdown; Monthly
Preventative Maintenance Program Report; Status Report on Capital
Projects in Progress; Groundwater Producers Meeting Report; and
Amendment No. 3 to MWH Americas Professional Services Agreement -
' Construction Support Services for the Highland Booster Pump Station
Replacement.
Meeting scheduled March 3, 2011 at 4:00 p.m.
Staff responded to questions from the Board regarding the status of video
camera inspections of the District's sewer system and related repairs.
Director Kiley suggested that staff increase their efforts in educating the
public regarding sewer services provided by the District.
9.5. Public Information-Technology Committee
(Hawkins/Melton)
Minutes of the meeting held February 7, 2011 were provided at the
meeting. Directors Beverage and Hawkins attended. Matters discussed
during the meeting were as follows: Committee Name Change; Ohio St.
Construction Public Outreach/Meetings; Arboretum Class Attendance
Update; Children's Water Education Fast YLWD Presentation; Winter
Newsletter Final; AB-37 Smart Timers; Tour of Orange County Fire
Authority; and Customer Service Feedback Report.
' Meeting scheduled March 7, 2011 at 4:00 p.m.
Director Hawkins suggested that the Children's Water Education Festival
be added to the next agenda for approval of Director attendance.
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9.6. MWDOC/OCWD Ad Hoc Committee '
(Beverage/Hawkins)
Meeting scheduled March 22, 2011 at 4:00 p.m.
9.7. Citizens Advisory Committee
(Beverage)
Meeting scheduled February 28, 2011 at 8:30 a.m.
10. INTERGOVERNMENTAL MEETINGS
10.1. YL Planning Commission - January 26, 2011 (Collett)
Director Collett attended and provided a brief report on the Environmental
Impact Report for the proposed Town Center which was discussed during
the meeting.
10.2. ISDOC - January 27, 2011 (Beverage)
Director Beverage attended and reported on the election results for the
new LAFCO representative. Of the 27 agencies represented only 24 had
the correct paperwork but all were allowed to vote anyway. The members
voted 15 to 12 to elect Charley Wilson of the Santa Margarita Water '
District to the LAFCO seat.
10.3. YL City Council - February 1, 2011 (Melton)
Director Melton attended and provided a brief report on matters discussed
during the meeting including a CalFire map presentation, Town Center
plan and preparations for the 100 year flood.
Mayor Rikel left the meeting at this time.
10.4. MWDOC/MWD Workshop -February 2, 2011 (Melton)
Director Melton attended and reported on MET's proposed rate increases
and long-term water conservation plan as well as the 20x2020 water
conservation plan which were discussed during the meeting.
10.5. OCWD Board - February 2, 2011 (Kiley)
Director Kiley was unable to attend this meeting.
10.6. WACO - February 4, 2011 (Kiley)
Director Kiley attended and provided a brief report on matters discussed
during the meeting including status reports from MWD, LAFCO and
ACWA. A presentation regarding global warming was also provided at the
meeting. '
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t 10.7. YL Planning Commission - February 9, 2011 (Collett)
Director Collett attended and reported on a roofline limitation ordinance,
signage request and abandonment of an easement in Hidden Hills which
were discussed during the meeting.
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from February 11, 2011 - March 31, 2011
The Board reviewed the listed meetings and made no changes. Director
Collett stated that he would not be able to attend the Board of Directors
workshop meeting scheduled February 17, 2011.
Mr. Vecchiarelli reminded the Board of the Employee Recognition Dinner
scheduled February 11, 2011 at 6:00 p.m. Mr. Vecchiarelli then stated
that there would probably not be enough time or need to conduct an
additional workshop to review the draft strategic plan on March 1, 2011 as
listed in the project timeline. Mr. Vecchiarelli suggested that this matter be
discussed at the Board meeting on March 10, 2011, to which the
Employee-Productivity-Innovation Committee members would be invited.
The final plan document would then be presented to the Board for
approval at the March 24, 2011 regular meeting.
' 12. CONFERENCES AND SEMINARS
Item No. 12.1. was removed from the agenda as there were no Director's
interested in attending the tour.
12.1. WEF Lower Colorado River Tour- March 16-18, 2011
13. CLOSED SESSION
Item No. 13.1. was previously removed from the agenda as there was no longer
a need for Closed Session.
13.1. Conference with Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No.
00124906)
Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court -
Case No. 00125994)
Name of Case: State Farm General Insurance Company vs. YLWD
(OC Superior Court - Case No. 00311353)
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Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. t
00319080)
Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case
No. 00320239)
Name of Case: Travelers Commercial Insurance Company vs. YLWD
(OC Superior Court - Case No. 00327152)
Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case
No. 00332968)
Name of Case: Rodriguez vs. YLWD, et al (OC Superior Court - Case
No. 00333938)
Name of Case: American Security Insurance Company, et al vs.
YLWD (OC Superior Court - Case No. 00348304)
Name of Case: Buc vs. YLWD (OC Superior Court - Case No.
00409755)
Name of Case: Interinsurance Exchange of the Automobile Club vs. ,
YLWD (OC Superior Court - Case No. 00425404)
Name of Case: First American Specialty Insurance Company vs.
YLWD (OC Superior Court - Case No. 00439702)
14. ADJOURNMENT
14.1. The meeting was adjourned at 10:12 a.m. A Board of Directors workshop
meeting will be held February 17, 2011 at 8:00 a.m. The next regular
meeting of the Board of Directors will be held February 24, 2011 at 8:30
a.m.
r
n Vecchiarelli
Board Secretary
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