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HomeMy WebLinkAbout2007-09-13 - Board of Directors Meeting Minutes2007-147 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING September 13, 2007 The September 13, 2007 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Ric Collett, President John W. Summerfield, Vice President Paul R. Armstrong Michael J. Beverage William R. Mills STAFF PRESENT Michael A. Payne, General Manager Arthur G. Kidman, General Counsel Lee Cory, Operations Manager Leon de Los Reyes, Wtr Quality Engineer John de Criscio, Chief Plant Operator Amelia Cloonan, Exec. Secretary INTRODUCTION OF VISITORS AND PUBLIC COMMENTS Terry Patrick & Ross Patrick, residents Chavalit Dvangputra, resident John King, resident Margurite Pierce, resident Susan Janowicz, East Lake Village Homeowners Association SPECIAL RECOGNITION None CONSENT CALENDAR (Items 1 through 6) On a motion by Director Beverage, seconded by Director Mills, the Board of Directors voted 5-0 to approve the Consent Calendar. Minutes of the Regular Board of Directors meeting held August 23, 2007. Recommendation: Approve the minutes as presented. 2. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $1,608,908.91. 3. ACWA/JPIA Liability Program Deposit Premium for Premium Year October 1, 2007. Recommendation: Approve payment of $212,540 for ACWA/JPIA Auto & General Liability Program Policy Premiums. -1- 2007-148 4. Deed of Easement to City of Yorba Linda. (Continued from the August 24, 2007 Board meeting. Recommendation: Authorize the General Manager to execute a Deed of Easement to the City of Yorba Linda for a portion of Parcel 1 recorded in Book 10129, Page 99 of Official Records of Orange County, California, for maintenance of landscaping improvements along Fairmont Boulevard. 5. Construction of the Lakeview Booster Pump Station. Recommendation: Approve Progress Payment No. 16 in the net amount of $230,742.67 to Schuler Engineering for construction of the Lakeview Booster Station, Job No. 200505. 6. Progress Payment No. 6 for construction of New Administration Building. Recommendation: Approve Progress Payment No. 6 in the net amount of $707,754.80 to J.E. Grant General Contractors for construction of the New Administration Building, Job No. 200313. ADJOURN TO CLOSED SESSION 7. None Brett Barbre, MWDOC Director entered the meeting at 8:46 a.m. ACTION CALENDAR 8. Consider modifying the current Five Year Plan Capital Improvement Projects List. General Manager Payne distributed a letter presented to him by East Lake Village Homeowners Association, and he went over the issues covered at recent past Board meetings. The different areas already in the budget were also covered. Dan Koby, resident, entered the meeting at 8:50 a.m. Ric Collett asked staff to give a target date when the Board can expect to have something back. General Manager Payne responded he would like to work for the first of the year. Antoinette Cox, resident, entered the meeting at 8:53 a.m. A question arose about the budget of the project. General Payne responded that no capital improvement project would be undertaken without the approval of the Planning-Engineering-Operations Committee and the Board of Directors. Staff will insure the engineers performing the study include time of day water usage. On a motion by Director Mills, seconded by Director Beverage, the Board of Directors voted 5-0 to authorize staff to modify the Current Five Year Plan Capital Improvement Projects List and the Adopted Budget for Fiscal Years 2007-2009 by adding the Zone 4 Pressure Enhancement Project for the Twin Peaks Area of East Lake Village to the Capital Improvements list, with an estimated budget of one million dollars. -2- 2007-149 Terry Patrick, Ross Patrick, Chavalit Dvangputra, John King, Margurite Pierce, Susan Janowicz, Dan Koby and Antoinette Cox left the meeting at 9:03 a.m. Acting IT Manager Vega, Roger Faubel, President and CEO Faubel Public Affairs, and Andrew Kingman, CEO, Poseidon Resources entered the meeting at 9:03 a.m. 9. Consider Changing Board of Directors Meeting Dates in November/December 2007 and January 2008 due to Holiday Conflicts. General Manager Payne presented the report. It was noted that the Executive-Administrative-Organizational Committee reviewed the report at its meeting on August 21 and supports the changes. The Board of Directors agreed as follows: The second Board meeting in November, originally scheduled for November 22, will be held on November 21. The first Board meeting in December will be held on December 13, because no Director plans to attend the Colorado River Water Users Association conference. The Personnel-Risk Management Committee meeting scheduled for November 12 will move to November 14 at 4:00 p.m. The Public Information Committee scheduled for January 1 will move to January 4 at 8:30 a.m. On a motion by Director Mills, seconded by Director Beverage, the Board of Directors voted 5-0 to approve the agreed to schedule of Board and Committee meeting in November/December 2007 and January 2008. 10. Consider ACWA Region 10 Election for 2008-2009 Term. General Manager Payne presented the report stating a ballot and correspondence were presented in the Agenda. There are two options: 1) concur with ACWA Region 10's nominating committee or 2) present the Board's nominations. On a motion by Director Mills, seconded by President Collett, the Board of Directors voted 5-0 to accept option no. 1 and approve the nominations presented by ACWA Region 10 for the Election for 2008-2009 Term. MWDOC Director Barbre reported Southern California is moving into a court induced regulatory drought to protect the smelt. Southern California will experience a 10-20% reduction. Metropolitan anticipated this and has made other arrangements for the foreseeable future even without any significant rainfall. This water is more expensive than state provided water. There is enough water in storage in Diamond Valley to go on for six month. There was a short discussion of storage, the Basin, agricultural water and the term "overdraft" and the use of that term. General Counsel Kidman commented that according to OCWD the term "overdraft" is used for dewatered storage. -3- 2007-150 Director Mills left the meeting at 9:27 a.m. DISCUSSION ITEMS 11. Presentation of Resources. Ocean Desalinization Project - Roger Faubel, Poseidon Roger Faubel, President and CEO of Faubel Public Affairs, introduced Andrew Kingman, CEO of Poseidon Resources. Mr. Kingman gave an overview of the Huntington Beach Desalination Project. He outlined: Company Background, landmark projects, information about the Huntington Beach Seawater Desalination Project, reasons why the Huntington Beach location was chosen for the project, the relationship with Huntington Beach generating station, the pipeline route and desal water distribution area, protecting the coastal environment, regional benefits, project delivery approach by Poseidon Resources and Public Agencies, upcoming steps in the process, information about the Carlsbad Seawater Desalination Project Mr. Faubel commented that follow-up would be done to determine if any Board member or staff would like to attend one of the tours of the Carlsbad facility. Roger Faubel, Andy Kingman and Brett Barbre left the meeting at 10:04 a.m. REPORTS, INFORMATION ITEMS AND COMMENTS 12. a. President's Report There was no report. b. Directors Reports Director Armstrong reported about the Planning Commission discussion of a new tract development near the Highland Reservoir. He is concerned about the tract developer putting in a diversionary arrangement in case of damage to the reservoir. He asked staff to follow up with the City of Yorba Linda Engineer. A precedent should be set for any new construction near reservoirs. Director Summerfield asked about the date for a District Board tour. The tour is being scheduled in October. c. General Managers Report 1) Barbara Taylor, et.al vs. YLWD General Manager Payne reported this case has officially been settled and closed. 2) Mason Pari vs. YLWD General Manager Payne reported this case has officially been settled and closed. The District did not have to pay any funds to the claimants. -4- 2007-151 3) ACWA is requesting names of directors and staff wishing to serve on ACWA's committees. Director Mills is serving on a committee. General Counsel Kidman has served on the Legal Affairs Committee and wants to continue to serve. A staff report will be brought back to the next Board meeting requesting the Board to support Director Mills and General Counsel Kidman. 4) October 4 is set for a meeting with LAFCO regarding the Bryant Ranch issues. LAFCO staff wants to meet with two Directors before that meeting. A date of October 1, 2007 at 4:00 p.m. has been set. 5) A letter was received the end of August submitted to President Collett regarding a possible leak at the Canyon Reservoir. Chief Plant Operator John De Criscio reported the pictures submitted by the resident were of the west end on a hilly slope. The inlay and outlay pipelines have been looked at. The District has arranged for divers to physically inspect the inside of the reservoir. There is no indication the reservoir is leaking. There are a number of springs in the area. Director Armstrong wants the Board members to be able to view the video taken by the divers. A report will be made to the Board of the findings. 6) Water Quality Engineer Leon De Los Reyes gave an update on the fluoridation plan by MWD. It has been rescheduled from October 22 to November 19. A map will be included as a bill stuffer to customers to indicate the areas where fluoridation will occur. General Manager Payne reported a meeting is being scheduled with the cities and the school district to inform them of MWD's action regarding fluoridation. d. General Counsel's Report General Counsel Kidman received correspondence through the District from an organization in San Diego indicating the District and General Counsel would be incurring liability for the fluoridation. AB 1260 has now cleared both houses of the state legislature. This is the bill that would correct notice procedures under Prop 218. COMMITTEE REPORTS 13. a. Executive-Administrative-Organizational Committee (Collett/Summerfield) Alternate: Armstrong 1) Minutes of meeting held August 21 were reported on at the Board of Directors meeting held August 23. 2) Meeting scheduled for September 18, 4:00 p.m. b. Finance-Accounting Committee (Mills/Beverage) Alternate.- Summerfield 1) Minutes of meeting held September 11 will appear in the Board agenda for September 27. -5- 2007-152 Director Beverage reported the committee discussed the monthly financial statement and the investment report. Keith Khorey reported the downgrading of Countrywide from triple B. Cash flow projections and water rates were also discussed. The next meeting will be held in two weeks. 2) Meeting scheduled for October 9, 4:00 p.m. c. Personnel-Risk Management Committee (Summerfield/Armstrong) Alternate: Mills 1) Minutes of meeting held September 10 will appear in the Board agenda for September 27. Director Armstrong reported the committee discussed the Barbara Taylor case and the issues involved in recruiting and recruiting for an IT Director. The Richfield Plant EOC room was used for an ACWA/JPIA training session conducted August 15. 2) Meeting scheduled for October 8, 4:00 p.m. d. Planning-Engineering-Operations Committee (Armstrong/Mills) Alternate: Collett 1) Minutes of meeting held September 6. The Committee received a status report on Preventive Maintenance Program. Action Items included discussion of adding the low pressure zone reconfiguration project back into the current Five Year Capital Improvement Plan and Adopted Two Year Budget. A Declaration of Restrictive Covenants for Water Pipeline Easement Encroachment at 5052 Grandview Avenue was reviewed. Discussion items included a report on the monthly MWDOC manager's meeting and a report on the Reduction in MWD/MWDOC Interim Agricultural Water Program. Standing Items included: a pre-annexation agreement with PYLUSD, a status report on the meter replacement project through August 2007, and an update on monthly water production and purchased imports for August 2007. A meeting has been scheduled between OCWD, YLWD and LAFCO for October 4. 2) Meeting scheduled for October 4, 4:00 p.m. e. Public Information Committee (Collett/Beverage) Alternate: Armstrong 1) Minutes of meeting held September 7 will appear in the Board Agenda for September 27. -6- 2007-153 President Collett reported the committee discussed the Twin Peaks area. The committee also discussed the MWD fluoridation plan, the water rate public hearing schedule, low water pressure notification-phase III, Smar- Tinier rebate program, status report on District activities: Heritage Days Parade October 13, Fiesta Days Parade October 27, school education program. Also discussed were the District's website and an update on GIS. 2) Meeting scheduled for October 2, 4:00 p.m. f. Building Ad Hoc Committee (Summerfield/Beverage) Alternate: Armstrong 1) The Meeting scheduled for September 20, 4:00 p.m. will be held at the Richfield Plant. g. MWDOC Ad Hoc Committee (Beverage/Collett) Alternate: Mills 1) The minutes of the meeting held August 28. President Collett stated the items discussed at the meeting were already reported on. The items discussed included: MWDOC LAFCO MSR, Potential 2009 Met allocation and interruptible agricultural water. 2) Meeting scheduled for October 23, 4:00 p.m. h. City of Placentia Ad Hoc Committee (Beverage/Payne) 1) Meeting to be scheduled. INTERGOVERNMENTAL MEETINGS 14. a. Yorba Linda City Council, September 4. The meeting was cancelled. b. MWDOC/MWD Joint Workshop, September 5 (Staff) MWDOC Director Barbre reported earlier in this meeting on the items covered. c. OCWD Board, September 5 (Staff) General Manager Payne distributed a copy of the Basin Storage update information. d. WACO, September 7 There was no report. e. Yorba Linda Planning Commission, September 12. Director Armstrong attended. There was nothing of significance to report. -7- 2007-154 BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after September 13, 2007. Agenda is available in the District office prior to meeting. Spntpmhpr 2007 Executive-Admin-Or anizational Committee, Set 18, 4:00 .m. Collett/Summerfield Yorba Linda City Council, Set 18, 6:30 .m. Collett MWDOC Board, Set 19, 8:30 a.m. Staff OCWD Board, Set 19, 5:00 .m. Staff Building Ad Hoc Committee, Set 20, 4:00 .m. Summerfield/Bevera e Yorba Linda Planning Commission, Sept 26, 6:30 .m. Summerfield flrtnhpr gnn7 Public Information Committee, Oct 2, 4:00 .m. Collett/Beverage Yorba Linda City Council, Oct 2, 6:30 .m. Collett MWDOC/MWD Joint Workshop, Oct 3, 8:30 a.m. Staff OCWD Board, Oct 3, 5:00 .m. Staff Plan nin -En ineerin -O erations Committee, Oct 4, 4:00 .m. Armstrong/Mills WACO, Oct 5, 7:30 a.m. Mills Personnel-Risk Management Committee, Oct 8, 4:00 .m. Summerfield/Armstron Finance-Accounting Committee, Oct 9, 4:00 .m. Mills/Beverage Yorba Linda Planning Commission, Oct 10, 6:30 .m. Armstrong Executive-Admin-Or anizational Committee, Oct 16, 4:00 .m. Collett/Summerfield Yorba Linda City Council, Oct 16, 6:30 .m. Mills MWDOC Board, Oct 17, 8:30 a.m. Staff OCWD Board, Oct 17, 5:00 .m. Staff Building Ad Hoc Committee, Oct 18, 4:00 .m. Summerfield/Bevera e MWDOC Ad Hoc Committee, Oct 23, 4:00 .m. Beverage/Collett Yorba Linda Planning Commission, Oct 24, 6:30 .m. Summerfield CONFERENCES AND SEMINARS 15. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. None. ADJOURNMENT On a motion by Director Beverage, seconded by Vice President Summerfield, the Board of Directors voted 5-0 to adjourn at 10:47 a.m. to a regular meeting of the Board of Directors scheduled for Thursday, September 27, 2007, at 8:30 a.m., at 4622 Plumosa Drive, Yorba Linda 92886. Michael A. Payne Secretary -8-