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Home My WebLink About2011-04-12 - Planning-Engineering-Operations Committee Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Tuesday, April 12, 2011, 10:00 AM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director Gary T. Melton, Chair Ken Vecchiarelli, General Manager Director Ric Collett Steve Conklin, Engineering Manager Lee Cory, Operations Manager 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 2.1. Construction Contract for Ohio St. and Oriente Dr. Pipeline Replacement Recommendation: That the Committee recommend the Board of Directors award the Contract for Construction of the Ohio St. and Oriente Dr. Pipeline Replacement Project for $1,389,089 to Mamco Construction & Development. 2.2. 2010 Update of the Urban Water Management Plan Recommendation: That the Planning-Engineering-Operations Committee recommend that the Board of Directors direct staff to post a Notice of a Public Hearing for its Board Meeting on May 12, 2011 to receive Public Comments prior to adopting the 2010 Update of the Urban Water Management Plan. 2.3. Agreement for Fairmont Reservoir and Booster Pump Station Site Improvements Recommendation: That the Committee recommend the Board of Directors authorize the President and Secretary to execute the Finance, Design and Construction Agreement for Fairmont Booster Pump Station Improvements. 2.4. Backhoe Engine Replacement Recommendation: That the Committee recommend the Board of Directors approve Coastline Equipment install a new engine in Backhoe #139 at a cost of $14,302.56. 3. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 3.1. Draft FY 2011/12 Engineering Department Budget 3.2. Draft CIP for FY 2011-12 3.3. Draft FY 2011/2012 Operation Department Budget 3.4. Alternative Fuel Report (Verbal Report) 3.5. Monthly Preventative Maintenance Program Report (Sewer report to be provided at the meeting.) 3.6. Monthly Groundwater Production and Purchased Import Water Report 3.7. Site for Proposed Well No. 21 3.8. Groundwater Producers Meeting Report 3.9. Status Report on Capital Projects in Progress 3.10. Future Agenda Items and Staff Tasks 4. ADJOURNMENT 4.1. The next regular meeting of the Planning-Engineering-Operations Committee will be held May 5, 2011 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.1 AGENDA REPORT Meeting Date: April 12, 2011 Budgeted: Yes Total Budget: $775,000 To: Planning-Engineering- Cost Estimate: $3,000,000 Operations Committee Funding Source: All Water Funds From: Ken Vecchiarelli, General Account No: 101-2700-201006 Manager Job No: 201006 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Anthony Manzano, Senior CEQA Compliance: Exempt Project Manager Subject: Construction Contract for Ohio St. and Oriente Dr. Pipeline Replacement SUMMARY: On March 23, 2011, bids were received from 26 contractors for the construction of the Ohio St. and Oriente Dr. Pipeline Replacement Project. Following review of the bids, staff recommends award to the low bidder, Mamco Construction & Development, for the amount of $1,389,089. The Engineer's Estimate for this project was $3,000,000. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors award the Contract for Construction of the Ohio St. and Oriente Dr. Pipeline Replacement Project for $1,389,089 to Mamco Construction & Development. DISCUSSION: On March 27, 2010, a water pipeline break occurred on Ohio Street on a 12-inch diameter, unlined cast iron pipe constructed in 1948. The break was repaired and service was restored early the next morning. There were two prior breaks and subsequent repairs in this pipeline within the last few years and its deteriorating condition prompted staff to immediately begin planning its replacement. The Board supported this action by authorizing the issuance of a Professional Services Agreement (PSA) for engineering services with Tetra Tech, Inc. for the Ohio Street Pipeline Replacement Project. Staff was directed to negotiate an agreement with Tetra Tech and return to the Board for ratification. On May 27, 2010, the Board ratified issuance of a Professional Services Agreement for engineering services with Tetra Tech, Inc., for the Ohio Street Pipeline Replacement Project, for a fee of $85,400. In June 2010, District and City of Yorba Linda staff met to discuss upcoming projects for each agency. Included in this discussion was the District's planned replacement of the water pipeline in Oriente Drive due to its age and condition. Subsequently, on June 23, 2010, City of Yorba Linda staff requested the District to accelerate its proposed pipeline replacement project in Oriente Drive, and complete the work before the City's federally-funded pavement replacement project begins in late 2011. On July 8, 2010, the Board of Directors approved Amendment No. 1 to the Professional Services Agreement with Tetra Tech, Inc., to include engineering design of the Oriente Drive Pipeline Replacement, from Lakeview Avenue to Ohio Street, for a total fee increase not to exceed $63,300, increasing the total Tetra Tech contract to $148,700. On March 23, 2011, bids were received from 26 contractors, ranging from a low of $1,389,389 to a high of $3,171,913, as shown below. The bid tabulation and other bid documents from the apparent low bidder, Mamco Construction & Development, were reviewed by District staff and found to be responsive and fully in order. The apparent low bid was originally listed as $1,389,389; later, staff discovered a math error which reduced the overall total by $300, for a corrected total bid of $1,389,039. This correction is in accordance with the project contract documents which state on page I-3, "In the event that there is more than one bid item in a bidding schedule and the total indicated for the schedule does not agree with the sum of the prices bid on the individual items, the prices bid on the individual items shall govern and the total for the schedule will be corrected accordingly." Mamco Construction & Development agrees with this correction and provided a written acknowledgment. NO. COMPANY BID 1. Mamco Construction & Development $1,389,389.00 2. VCI Telcom, Inc. $1,533,135.00 3. J. Fletcher Creamer & Son, Inc. $1,588,923.00 4. Sandoval Pipeline Engineering $1,610,588.00 5. Kana Pipeline, Inc. $1,672,000.00 6. Doty Bros. $1,680,666.00 7. Vido Artukovich & Son Inc/Vidmar Inc A JV $1,797,315.00 8. Mike Bubalo Construction Co., Inc. $1,821,540.00 9. Sully-Miller Contracting Co. $1,827,925.00 10. Garcia Juarez $1,882,130.00 11. PEI Paulus Engineering, Inc. $1,927,730.00 12. T.B.U., Inc. $1,974,325.00 13. E.J. Meyer Company $2,111,111.00 14. John Malloy Co. $2,135,060.00 15. C.S. Legacy Construction, Inc. $2,145,906.00 16. J.A. Salazar Construction & Supply Corp. $2,235,000.00 17. SRD Engineering, Inc. $2,257,146.00 18. WEKA, Inc. $2,278,081.00 19. J. De Sigio Construction, Inc. $2,298,310.00 20. Dominguez General Engineering $2,365,140.00 21. T.E. Roberts, Inc. $2,372,795.00 22. TL Pavlich Construction $2,377,425.00 23. Vido Samarzich Inc. $2,478,076.00 24. J.R. Pipeline Co., Inc. $2,737,685.00 25. Minako America Corporation $2,875,760.00 26. Kennedy Pipeline Company $3,171,913.15 PRIOR RELEVANT BOARD ACTION(S): On May 27, 2010, the Board ratified issuance of a Professional Services Agreement for engineering services with Tetra Tech, Inc., for the Ohio Street Pipeline Replacement Project, for a fee of $85,400. On July 8, 2010, the Board of Directors approved Amendment No. 1 to the Professional Services Agreement with Tetra Tech, Inc., to include engineering design of Oriente Drive Pipeline Replacement, from Lakeview Avenue to Ohio Street, for a total fee increase not to exceed $63,300, increasing the total contract to $148,700. On March 10, 2011, the Board of Directors authorize approval of Engineering Services Amendment No. 3 with Tetra Tech, Inc. for a fee increase not to exceed $17,280, resulting in a total fee of $167,380. ITEM NO. 2.2 AGENDA REPORT Meeting Date: April 12, 2011 Budgeted: N/A Total Budget: $45,000 To: Planning-Engineering- Cost Estimate: $30,000 Operations Committee Funding Source: Water Operating Fund From: Ken Vecchiarelli, General Account No: 101-2720 Manager Job No: J-20010-13 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Hank Samaripa, Project CEQA Compliance: N/A Engineer Subject: 2010 Update of the Urban Water Management Plan SUMMARY: The 2010 Urban Water Management Plan (UWMP) has been prepared and will be available for review on or about April 12, in anticipation of a proposed Public Hearing on May 12, 2011. Copies will be distributed to the Board and made available for public review in mid-April. At the May 12 Board meeting and Public Hearing, staff will present a summary of the UWMP findings to the Board. An UWMP is prepared every 5 years by urban suppliers to support their long-term resource planning and to ensure adequate water supplies are available to meeting existing and future water demands. The UWMP must be adopted by August 1, 2011 by each representative body to qualify for any state grants provided by the California Department of Water Resources. STAFF RECOMMENDATION: That the Planning-Engineering-Operations Committee recommend that the Board of Directors direct staff to post a Notice of a Public Hearing for its Board Meeting on May 12, 2011 to receive Public Comments prior to adopting the 2010 Update of the Urban Water Management Plan. DISCUSSION: The State Water Code Sections 10610 through 10656, requires every urban water supplier that either provides over 3,000 AF annually or serves 3,000 or more connections, to prepare an Urban Water Management Plan (UWMP) every five years. In 2010, the Municipal Water District of Orange County (MWDOC) retained the consulting firm Malcolm Pirnie to prepare an UWMP for MWDOC as well as for YLWD and each of (25) twenty-five other member agencies who chose to participate in this collaborative effort. The UWMP is prepared by urban suppliers to support their long-term resource planning and ensure adequate water supplies are available for existing and future water demands. The 2010 UWMP for YLWD addresses the District's programs, projections and issues surrounding future water demands. Pursuant to the state regulations, a public hearing and board adoption of the plan must be completed by August 1, 2011, and the plan must be filed with the California Department of Water Resources in order to qualify for any future grants. A draft resolution is attached for consideration by the Board to adopt the UWMP following the required Public Hearing. ATTACHMENTS: Resolution No. 11-07.doc Resolution Resolution RESOLUTION NO. 11-07 RESOLUTION OF THE BOARD OF DIRECTORS OF YORBA LINDA WATER DISTRICT ADOPTING THE 2010 UPDATE OF THE URBAN WATER MANAGEMENT PLAN WHEREAS, the Board of Directors of Yorba Linda Water District adopted an Urban Water Management Plan in 1985 pursuant to the requirements of the Urban Water Management Plan Act of 1983, and WHEREAS, the Board of Directors adopted an update to the Urban Water Management Plan in 1990, 1995, 2000 and 2005, and WHEREAS, the purpose of the plan is to provide a perspective and analysis of current and alternative water management activities of the District, and WHEREAS, the Yorba Linda Water District Urban Water Management Plan incorporates by reference regional plans approved by the Metropolitan Water District of Southern California and Municipal Water District of Orange County, and WHEREAS, the Yorba Linda Water District is required to update the Urban Water Management Plan at 5 year intervals in accordance with Section 10621 of the Urban Water Management Planning Act. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Yorba Linda Water District as follows: Section 1. The Board of Directors acknowledges the essential nature of water management with the District and adopts the 2010 Update to the Urban Water Management Plan. Section 2. The Board of Directors of Yorba Linda Water District supports the water management efforts adopted by Metropolitan Water District of Southern California and Municipal Water District of Orange County in their regional plans. Resolution No. 11-07 Adopting the 2010 Update of the Urban Water Management Plan 1 PASSED AND ADOPTED this 12th day of May 2011 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Michael J. Beverage, President Yorba Linda Water District ATTEST: Kenneth R. Vecchiarelli, Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Arthur G. Kidman, Esq. McCormick, Kidman & Behrens Resolution No. 11-07 Adopting the 2010 Update of the Urban Water Management Plan 2 ITEM NO. 2.3 AGENDA REPORT Meeting Date: April 12, 2011 Budgeted: Yes Total Budget: $1,445,000 To: Planning-Engineering- Cost Estimate: N/A Operations Committee Funding Source: District & Developer Funds From: Ken Vecchiarelli, General Account No: 1-0010-2700-00 Manager Job No: 200803 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: Yes Prepared By: Scott Moulton, Consultant CEQA Compliance: Pending Subject: Agreement for Fairmont Reservoir and Booster Pump Station Site Improvements SUMMARY: The purpose of the Finance, Design and Construction Agreement for Fairmont Booster Pump Station Improvements is to document the terms under which Shapell Industries will pay the District $183,266 for certain improvements at the Fairmont Reservoir and Booster Station site. The Agreement formalizes the improvements, the responsibility for funding and the actions required by each party to the Agreement. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors authorize the President and Secretary to execute the Finance, Design and Construction Agreement for Fairmont Booster Pump Station Improvements. DISCUSSION: The District and Shapell Industries have worked together over the years to provide infrastructure for Shapell's S&S Developments in the vicinity of Fairmont Blvd. and Bastanchury Road. In the 2005 time frame, Shapell suggested modifications at the Fairmont Reservoir and Booster Station site that they desired to improve the appearance and blend with the design of the planned housing that would border the Fairmont site. Shapell was willing to fund their requested improvements. District staff determined that constructing District desired upgrades in combination with the construction of the Shapell requested improvements, would be beneficial and cost effective for both parties. The District recommended improvements would be at District expense. In 2008, District and Shapell staff prepared an agreement formalizing the improvements for each party. The agreement was based on the Facilities Finance, Design and Construction Agreement (FFDCA) format that has been used in the past for developers at YLWD. The FFDCA defines the core Fairmont Improvements, identifies how the improvements will be funded, the actions required by each party to the agreement and how to resolve matters that may come up in the future before the project is completed. The original FFDCA described $443,483 of improvements for the Fairmont Site with an agreed cost sharing of 41.3% by Shapell and 58.7% by YLWD. The original agreement called for Shapell to construct the improvements. Shapell's total funding was $183,266. The Agreement was approved by the District Board in May 2009. However, due to the downturn in the housing market, Shapell did not execute the Agreement as they were not in a position to follow through and complete the project. In the last few months, District staff have further evaluated how the site could be redeveloped to maximize use of the space on site and address the District's long term needs. Out of this, it was determined that a major renovation of the site would achieve maximum utility. Further study of site redevelopment alternatives will be recommended. At the same time, District staff did not want to lose the opportunity for funding from Shapell for site improvements. Accordingly, discussions followed with Shapell and a new agreement was drafted for consideration. The new agreement calls for the District to manage the construction contracting, places more control with the District and establishes fixed periodic payments by Shapell based on progress milestones of the project, with the same total payment by Shapell of $183,266. The original design was created by Shapell and will be provided to YLWD as part of the revised agreement. Any future change to the original site components of the design will be provided to Shapell for approval, which will not be unreasonably withheld. The agreement specifically allows YLWD to add scope to the project at YLWD's expense. The Agreement has been executed by Shapell and reviewed by the District's Legal Counsel. A copy is attached for review and consideration. PRIOR RELEVANT BOARD ACTION(S): The original Fairmont Site Improvement Agreement was approved by the Board on May 28, 2009. ATTACHMENTS: Name: Description: Type: FINAL _FFDCA_for Fairmont _Site _Improvement _Agreement _03 29 2011.pdf Fairmont Site Improvement Agreement Backup Material FINANCE, DESIGN AND CONSTRUCTION AGREEMENT FOR FAIRMONT BOOSTER PUMP STATION IMPROVEMENTS THIS AGREEMENT ("Agreement"), dated 2011 is by and between YORBA LINDA WATER DISTRICT, a local public agency, created and operating under authority of Division 12 of the California Water Code ("YLWD" herein), and SHAPELL INDUSTRIES INC, a Delaware Corporation, ("Shapell" herein), (YLWD and Shapell are sometimes collectively referred to as "Parties" herein). The Parties do hereby enter into the following agreement: RECITALS A. YLWD desires to perform certain maintenance activities and upgrades to its Fairmont Booster Pump Station ("Booster Station"); B. Shapell owns certain real property adjacent to and near the Booster Station, desires to develop its property and desires the Booster Station to be compatible in landscape and design. and C. Shapell has offered to pay for some improvements to the Booster Station (collectively, the "Improvements") in order to make the Booster Station compatible in landscape and design to Shapell's property; D. The Improvements are generally listed in Exhibit A attached hereto and incorporated herein by this reference. EXECUTORY AGREEMENTS NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: L DESIGN OF IMPROVEMENTS Shapell has prepared a preliminary design of the Improvements. Within ten (10) business days of the execution of this Agreement by the Parties, Shapell shall deliver all existing design documents relating to the Improvements ("Design Documents") to YLWD. YLWD will use the documents provided by Shapell to assist it in the ongoing design of the Improvements. During the ongoing design of the Improvements, YLWD shall, if the Improvements are revised, provide updated designs to Shapell. Within ten (10) business days of receipt of the updated designs, Shapell shall approve or deny the updated designs. Failure to provide approval or denial within the ten business-day time frame shall be deemed a Shapell approval of the updated design. I Should Shapell deny the updated design on the grounds the Booster Station is not compatible in landscape and design to Shapell"s property, YLWD shall make further revisions to the design acceptable to both parties and meeting Shapell's approval, which shall not be unreasonably withheld. II. CONSTRUCTION OF IMPROVEMENTS YLWD, by a contractor duly licensed in the State of California ("Contractor"), shall cause the Improvements to be constructed in substantially the same form as depicted in the Design Documents, with approved design revisions under Section I. The procurement of the contract shall be in accordance with the California County Water District Law and YLWD's general procurement policy, which require, in part, the award of the construction contract to the lowest responsible bidder. In the construction contract, YLWD may, in its sole discretion, choose to include items in addition to the Improvements, but payment associated with any such items and/or any costs in excess of the amount set forth in Section III shall be the sole responsibility of YLWD. III. SHAPELL'S PAYMENT SCHEDULE Notwithstanding the total cost necessary to construct the Improvements, Shapell's share of the construction costs shall be limited to One Hundred Eighty Three Thousand Two Hundred and Sixty Six Dollars ($183,266) payable to YLWD as follows: A. One payment of Sixty Thousand Dollars ($60,000) due within thirty (30) days after the execution of this Agreement by Shapell and YLWD. B. One payment of Sixty Thousand Dollars ($60,000) due within thirty days of YLWD's notification to Shapell of YLWD's issuance of a Notice to Proceed to the Contractor. C. One final payment of Sixty Three Thousand Two Hundred and Sixty Six Dollars ($63,266) due within thirty (30) days of YLWD's notification to Shapell of YLWD's recording a Notice of Completion as set forth in Section V.A. IV. ADDITIONAL CONSTRUCTION COSTS A. Construction Change Orders YLWD may make or approve change order requests for work other than as described in Exhibit A. As between YLWD and Shapell, YLWD shall be solely responsible for the payment of all change orders. 2 B. Testing and Construction Oversight/Inspection In conjunction with the construction of the Improvements, YLWD will incur costs for materials testing, construction oversight and construction inspection, including YLWD staff and outside consultant time (collectively, the "Construction Testing, Oversight and Inspection Costs"). As between YLWD and Shapell, YLWD shall be solely responsible for the payment of all Construction Testing, Oversight and Inspection Costs. V. COMPLETION OF IMPROVEMENTS A. Notice of Completion Upon completion of the construction of the Improvements and written acceptance by YLWD, a Notice of Completion shall be prepared and signed by YLWD and recorded with the County Recorder's Office of Orange County, California. B. Disclaimer of Interest It is understood and agreed that upon YLWD's acceptance of the Improvements, Shapell disclaims in favor of YLWD all right, title and interest in and to the Improvements constructed pursuant to this Agreement, appurtenances and easements, and that Shapell hereby covenants and agrees to execute and deliver to YLWD any documents which may be required to complete the transfer of the Improvements concurrently with the acceptance thereof by YLWD. VI. GENERAL PROVISIONS A. Construction This Agreement shall be governed by the laws of the State of California and construed according to its plain meaning as if drafted by both YLWD and Shapell. B. Integration This Agreement is a fully integrated contract constituting the entire understanding between YLWD and Shapell with respect to the matters set forth herein. No prior oral or written understanding shall be of any force or effect with respect to the matter set forth in this Agreement. No oral order, objection, claim or notice by any party to this Agreement shall affect or modify any of the terms or obligations contained herein except by a waiver or modification thereof in writing and signed by the authorized representative of YLWD and Shapell, or their authorized successors. 3 C. Amendment This Agreement may be amended only in writing which must be executed by each party to its successor. D. Successors and Assigns All of the terms, conditions and provisions of this Agreement shall inure to the benefit of and be binding upon YLWD, Shapell, and their respective successors and assigns. Neither party may assign its rights or delegate its obligations or duties hereunder, in whole or in part, without the express written consent of the other party, which consent shall not be unreasonably withheld, based upon reasonable demonstration of the assignee's capacity to carry out the obligations assigned. B. Notice Any notice, payment or instrument required or permitted by this Agreement to be given or delivered to either party shall be deemed to have been received when personally delivered or seventy-two (72) hours after deposit of same in any United States Post Office, registered or certified, postage prepaid, addressed as follows: (a) SHAPELL INDUSTRIES INC., 22800 Savi Ranch Pkwy, Suite 200, Yorba Linda. California 92887 Attn: Curt Thielbar. (b) YORBA LINDA WATER DISTRICT, P.O. Box 309, Yorba Linda, California 92885-0309, Attn: General Manager. Each party can change its address for delivery of notice by delivering written notice of such change of address to the other party within twenty (20) days of such change. F. Binding Arbitration At the election of YLWD within thirty-six (36) days after service upon YLWD of a civil action, YLWD may elect to submit this matter to binding arbitration before the Judicial Arbitration and Mediation Services (.TAMS), located in Orange County. Upon submission of the matter to JAMS, it shall be the obligation of YLWD's to obtain from JAMS a list of three (3) randomly selected arbitrators familiar with construction law and to serve said list upon Shapell. In the event that there are more than two parties to the action, the number of arbitrators randomly selected and included in the list shall be increased by two for each additional party involved. Upon service of the randomly selected list of JAMS arbitrators, each party shall have twenty (20) days to eliminate two arbitrators from the list and return the list to the JAMS office. The 4 arbitrator selected for the arbitration shall be the remaining name on the list. Should more than one name remain on the list, the JAMS office will randomly select from the names remaining on the list, which individual will serve as arbitrator. Arbitration shall be scheduled for hearing on the merits no later than six (6) months after the date the arbitrator is selected. All parties shall be permitted to conduct discovery as provided by the current rules contained in the California Code of Civil Procedure. All costs of JAMS or of the arbitrator for services shall be divided equally among the Parties, unless otherwise ordered by the arbitrator. In an arbitration to resolve a dispute under this provision, the arbitrator's award shall be supported by law and substantial evidence. G. Severability If any part of this Agreement is held to be illegal or unenforceable by a Court of competent jurisdiction, the remainder of this Agreement shall be given effect to the fullest extent reasonably possible. H. Counterparts This Agreement and any document required to be executed by the Parties hereunder may be executed in several counterparts, each of which shall be deemed and all of which shall together constitute, one and the same agreement or document. IN WITNESS WHEREOF, The Parties have caused this Agreement to be executed on the day and year first herein above written. YORBA LINDA WATER DISTRICT, SHAPELL INDUSTRIES, INC., a local public agency a Delaware Corporation By: By: Michael Beverage Vi ce Rossi President Vice President By: Kenneth R. Vecchiarelli Secretary As to Form: By: By: Arthur G. Kidman, Esq. comas A. Inbi n sq. McCormick, Kidman & Behrens, LLP General COUns Shapell Industries, Inc. General Counsel to YLWD 5 CALIFORNIA ALL-PURPOSE ACKNOIfILEDGMENT STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) On March 24, 201 1, before me, Yumi Swenson, a Notary Public in and for said State, personally appeared, Thomas A. Ingram and Vince Rossi, who proved to me on the basis of satisfactory evidence to be the persons whose names are subscribed to the within instrument and acknowledged to me that they executed the same in their authorized capacities, and that by their signatures on the instrument the persons, or the entity upon behalf of which the persons acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. YUMISWENSON Commission # 1758084 Notary Public - California 5 1 Los Angeles County Comm. Expires Jul 18, 2011 SignatLire ;a Notary Pub+hc (SEAL) EXHIBIT A FAIRMONT BOOSTER STATION SITE IMPROVEMENT COMPONENTS EXHIBIT A FAIRMONT BOOSTER STATION SITE IMPROVEMENTS Line ITEM DESCRIPTION ONSITE ITEMS EXISTING BUILDING UPGRADES 1 CONCRETE STORAGE BINS 2 ELECTRICAL SWITCIIGEAR AND UPGRADES 3 PLASTERING/STUCCO 4 ROOFING - USE CONCRETE ROOF TILE 5 STRUCTURAL STEEL 6 ARCHITECTURE 7 CONTINGENCIES 8 CONSULTANT - (ELECTRICAL) 9 CONSULTANT - (I IVAC/TITLE 24) 10 CONSULTANT - (POST-TENSION) I 1 CONSULTANT - (STRUCTURAL) 12 ADDITION 13 CABINETS 14 CARPENTRY/FINISI-1 15 CARPENTRY ROUGH-LABOR & MAT'L 16 CARPENTRY ROUGH-LUMBER 17 CARPENTRY ROUGII-TRUSSES 18 CERAMIC TILE 19 CLEAN-UP ROUGII & FINISH 20 CONCRETE FOUNDATION 21 CONCRETE ALTERNATE 22 DRYWALL 23 ELECTRICAL FIXTURES 24 ELECTRICAL WIRING 25 FLOORS 26 GUTTERS/DOWNSPOUT 27 HARDWARE FINISH 28 HEATING & AIR CONDITIONING 29 INSULATION 30 ORNAMENTAL IRON 31 PAINTING 32 PLASTERING/STUCCO 33 PLUMBING 34 ROOFING - Included in Existing Building Upgrades Rooting Cost 35 SEWliR t-IOUSE CONNECTIONS 36 SI IEET METAL 37 WLATIIERSTRIPPING - 38 WINDOWS/SLIDING DOORS 39 ARCHITECTURE 40 REVISE ARCIITECTURE TO MEET CBC UPDATE 41 CONTINGENCIES 42 CONSULTANT - (I LLiCTRICAL) 43 CONSULTANT - (I-IVAC/"CI-FLE 24) 44 CONSULTANT - (POST= TENSION) 45 CONSULTANT - (STRUCTURAL) 46 SCI 1001, FEES (53.55 per Sq. Ft.) Sheet 1 of 2 47 GARAGE 48 CARPENTRY/FINISH 49 CARPENTRY ROUGH-LABOR 50 CARPENTRY ROUGH-LUMBER 51 CARPENTRY ROUGH-TRUSSES 52 CLEAN-UP ROUGII & FINISI I 53 CONCRETE FOUNDATION 54 DRYWALL - TYPE 'S' STRUCTURE - NO I HR DRYWALL (-$1250) 55 ELECTRICAL FIXTURES 56 ELECTRICAL WIRING 57 GARAGE DOORS, COMMER. ROLL-UP 58 GUTTERS/DOWNSPOUT 59 1IARDWARE FINIS I-1 60 INSULATION - ELIMINATE-'D BY YLWD 61 PAINTING 62 PERMITS AND FEES 63 PLASTERING/STUCCO 64 ROOFING - USE CONCRETE ROOF TILE 65 SHEET METAL 66 STRUCTURAL STEEL 67 WEATHERSTRIPPING 68 ARCHITECTURE 69 CONTINGENCIES 70 CONSULTANT - (ELECTRICAL) 71 CONSULTANT - (I IVAC/TITLE 24) 72 CONSULTANT - (POST-TENSION) 73 CONSULTANT - (STRUCTURAL) 74 75 OFFSITE ITEMS 76 AREA DRAINS & GRADING: 77 F&I 12 " X 12" AREA DRAINS, NDS # 1212 & # 1221 GRATE 78 JOIN EXISTING 24" X 24" CATCH BASIN 79 F&I 6" SDR 35, INCLUDING BEDDING REMOVE INTERFERING PORTION OF PIPE, INCLUDING TRENCH I BACKFILL/COMPACTION & MAUL 80 DEBRIS TO OFFSITE DISPOSAL AREA 81 Y RECOMPACTION OF NEW BUILDING ADDITION & STORAGE BINS 82 STREET IMPROVEMENTS: 83 D - F&I CONCRETE GUTTER PER DETAIL ON SIIEI.~T 3 (NO BASE) 84 E - F&I 6" PCC PAVEMENT W/#4 BARS AT 24" O.C. (NO BASE) 85 F - F&1 4" AC OVER 8" CMB 86 G - F&1 REDWOOD HEADER 87 1-1 - F&I FEATI IER AC FOR SMOOTI I JOIN 88 J - F&I 4" CURB ONLY 89 K - F&I TRANSITION FROM 0" CF TO 4" CF 90 Ka - 1-&1 0" CURB ONLY 91 L - PAINT 4" WI IITE STRIPE Q - PAINT HANDICAP STENCIL W/VAN ACCESSIBLE SIGN 80" AFG WITH 18" DIA. X 30" DEEP 92 CONCRETE FOOTING 93 R - F&I 12" 111GI1 "NO PARKING SIGN" PAINTED IN WHITE 94 S - REMOVE 3" AC OVER 3" CM13 DISPOSE OF OFFSITE 95 S I - 6" DIRT TO BE DISPOSED OFFSITE 96 S2 -PROCESS SU13GRADE 12" TO COMPACT TO 90% 97 U - F&I AC DRIVEWAY RAMP 98 i\IASONRY WALLS: 99 F&1 6' SPLITFACE BLOCK WALL WITI I PRECAST CAP (NO PILASTERS) 100 CONSULTANTS 101 CIVIL ENGINEERING 102 GEOTECI INICAL ENGINEERING Sheet 2 of 2 ITEM NO. 2.4 AGENDA REPORT Meeting Date: April 12, 2011 Budgeted: No To: Planning-Engineering- Cost Estimate: $14,302.56 Operations Committee Funding Source: Multiple Funds From: Ken Vecchiarelli, General Manager Presented By: Lee Cory, Operations Manager Dept: Operations Prepared By: Lee Cory, Operations Manager Subject: Backhoe Engine Replacement SUMMARY: On September 21, 2010 the District's John Deere Backhoe #139, vintage 1999, was involved in an accident. The vehicle was removed for repair evaluations to Coastline Equipment of Long Beach, CA. The backhoe cab was repaired by Coastline Equipment and returned to YLWD. The cost of the cab repair was covered under the District's insurance through ACWA/JPIA. Several days following the cab repair the backhoe engine developed a knock and Coastline Equipment came to the District's yard to evaluate the engine problem. Their evaluation concluded that the engine at a minimum had suffered rod bearing and crankshaft damage. Their recommendation is to replace the engine. Coastline Equipment is a John Deere approved vendor. The engine replacement is approximately 25% of the original equipment cost back in 1999 and is approximately 16% of a full backhoe replacement at today's costs. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve Coastline Equipment install a new engine in Backhoe #139 at a cost of $14,302.56. DISCUSSION: Coastline Equipment is the greater L.A. area's John Deere representative. Verbal inquires were made to two other local tractor repair shops, Case Tractor shop and Everhart Equipment Company, about making cab repairs to the District's John Deere backhoe. Both repair shops stated that they would have problems getting parts and making repairs cheaper than a John Deere representative shop such as Coastline Equipment. The estimate from Coastline Equipment for cab repair was deemed fair and reasonable. JPIA, the district's insurance carrier was notified and a claimed was filed. Coastline Equipment provided a quote to replace the cab at a cost of $22,995.00, which JPIA covered, less our deductible of just over $1,900, for a reimbursement to the District in the amount of $21,081.25. It should be noted that at that price JPIA considered the backhoe totaled and the amount paid was the blue book value of the 12-year old backhoe. Coastline Equipment provide a quote for $14,302.56 to replace the backhoe's engine. We also contacted RDO Equipment Co. to provide an estimate for the engine replacement. Their estimate was $19,800.63. In making the recommendation to replace the backhoe engine, YLWD staff looked at the following areas for consideration: . The cost of a new backhoe replacement ranges from $82, 000 to $92,000. (2 estimates) the lesser priced unit is a Caterpillar and the higher is a John Deere. . Staff estimates the existing backhoe will provide an additional 10 years of service life with these repairs. This estimate is based on the normal work conditions it is currently subject to. . Insurability of repaired backhoe. JPIA has agreed to continue insurance on the repaired backhoe. ATTACHMENTS: Name: 1=esdCrip ion: Type: Backhoe~ John _Deere _Service _Locations.pdf John Deere Service Locations Backup Material Backhoe Engine Replacement Quotes.pdf Engine Replacement Quotes Backup Material Backhoe~ Replacement_Quotes.pdf Backhoe Replacement Quotes Backup Material Iltt~i•n,ltiun,~l (7~aiLrl.iicatiir 1)~al~r l.i~t l'a~.!~Pa~~t I ,il' l JOHN DEERE Dealer Locator - Search Results California 92870 [Death rnyo Valley N oVisa liil L Ridgiiiiatst San Luis Obispo P I!N n O t !7 aRl,ti,uon Vleja lGh Coats kil"i" Dealer Location Distance i COASTLINE EQUIPMENT COMPANY 8.98 miles ,216 WESTMINSTER AVENUE SANTA ANA CA 92703 Detailed Mao United States Driving Directions 7142655500 C-mail us visit our web site 2. COASTLINE EQUIPMENT COMPANY 17.48 miles 6188 PARAMOUNT BLVD LONG BEACH CA 90805 Detailed Mag United States Drivina Directions 5622727400 Email us Visit our web site 3. COASTLINE EQUIPMENT COMPANY 42.13 miles 12435 FOOTHILL BLVD. SYLMAR CA 91342 Detailed Mao United States Driving Directions 8188903353 Visit our web site 4. COASTLINE EQUIPMENT COMPANY 55.42 miles 888 E AVENUE L4 LANCASTER CA 935355210 Detailed Map United States Driving Diredlons 6619489993 E-mail us ~ Visit gur web site 5. COASTLINE EQUIPMENT COMPANY 78.01 miles 1930 LOCR.WOOD STREET OXNARD CA 93036 Detailed Mao United States DCly ng Directions 8054852106 ~-mall Us Visit our web site More Locations Start Over Copyright (0 2011 Deere a Company. Privv-v Legal All Rights Reserved. CanWCt U~ l httl~. 'c1c ilerlc,catc~r.~l~erc.ti,n~' r~ letrDcalerl.ocator?command=locate;locator=3&selectL,ocaIe=en_US... /2812011 COASTLINE EQUIPMENT 6188 Paramount Blvd. Long Beach, CA 90805, ESTIMATE Coastline (562) 272-7400 Equipment 10 .JOHN DEERE DATE: 111712011 Customer No. 90760 Sold To: YORBA LINDA WATER DISTRICT Work Order Number: Address: 913 S. RICHFIELD AVE. PIN Number: T0310EX875793 City, ST Zip PLACENTIA, CA. 92870 Equipment Hours: Contact Name MIKE KIDDIE PHONE NO: 714-231-0266 CELL E:Mail: mkiddiee[i ylwd.com FAX NO: 714-701-3155 SPG DESCRIPTION OF WORK PARTS LABOR JOHN DEERE 310E BACKHOE 1 REMOVE AND REPLACE COMPLETE ENGINE 9,550.00 2,470.00 INCLUDES : R $ R ENGINE ASSEMBLY, TRANSFER PARTS. DRAIN AND FILL COOLANT AND HYDRAULIC RESEVOIR'.RBR PRECLEANER. EXHAUST STACK,HOOD,FRONT GRILLE,RADIATOR WITH OIL COOLER, COWL, MAIN HYDRAULIC PUMP AND MAIN HYD. RESERVOIR, TRANSFER FAN, BELTS, STARTER,ALTERNATOR, SENDING UNITS, EITHER AID FITTINGS AND MOTOR MOUNTS. 2 ROD OUT RADIATOR AND PRESURE TEST 199.00 3 MISC. PARTS AND FLUIDS 225.00 4 DIAGNOSE TIME CUSTOMERS YARD 346.50 Note : Prices are subject to change. This is an Haut Zone Charge estimate only, if any additional parts or labor are Field Zone Charge (1114111 125.00 needed the customer will be notified before any further Field Labor - work is performed.. Estimate does not include any un- Shop Labor - disclosed damage which may be observed until tear- Sublet Labor - down and disasembly of said parts listed above. Sublet Parts - Environment Fee 65.00 Other FRT 475.00 Prepared By: Jesse Sanchez-CSA Date: Subtotal - Parts & Labor $ 10,025.00 $ 3,450.50 Sales Tax 8.250/6 IS 827.06 Authorized By: Date: Total Parts and Labor $ 10,852.06 3,450.50 TOTAL 14, 302.56 2f212011 Pagel of 1 yoi-ba linda wafts list 310e Ong p b (3).xis RDO Equipment Co. 20 i'owa Ave PO Box 9069 Riverside, California 92502 ARDO I . SERVICE ESTMATE JoHm orLEFm DATE: 4/412011 Work Order/Esbrnate Number: Customer Customer Name: YORBA LINDA WATER DISTRICT Mahe/Model JOHN DEERE 310E Address: Serial Number: T0310EX875793 City, ST, Zip: YORBA LINDA, CA Equipment Hours: Unitlstock Number Contact Name. MIKE KI PHONE NO: E:Mail: n~kldcl e o tW~.con~ FAX NO: ITEM # MODEL DIESCRIPTION:OF WORK AR ; . t REPOWER JOHN DEERE 310E BACKHOE LOADER $11,350-00 $5,500.00 REPLACE EXISTING TIER I ENGINE WITH CERTIFIED TEIR II ENGINE COMPLETE WITH ALL COOLING PACKAGE AND ELECTRONIC CONTROLS WITH MISCELANEOUS HARDWARE AND FABRICATION NEEDED TO COMPLETE INSTALLATION, 2 CORE CHARGE FOR EXISTING TEIR I ENGINE. $1,$00,00 NOTE: THIS CORE CHARGE WILL BE CREDITED TO JOB ONCE ENGINE HAS BEEN RECEIVED AND MEETS CORE CRITERIA. Subtotal - Parts & Labor $13,150.00 $5,500.00 NOTICE: PRICES ARE ONY AN ESTIMATE AND ARE SUBJECT TO CHANCE IF Travel charges - 2 travel trips ADDITIONAL PARTS OR LABOR ARE REQUIRED DURING THE REPAIR. IF Sublet Labor FURTHER ITEMS ARE NEEDED YOU WILL BE NOTIFIED BEFORE ANY EXTRA Sublet Parts WORK IIN ADDITION TO THIS ESTIMATE IS PERFORMED. THIS ESTIMATE DOES Freight NOT INCLUDE ANY UNDISCLOSED ADDITIONAL REPA;RS THAT MAY NOT BE Other (Specify); HAZ MAT DISCOVERED UNTIL TEARDOWN OF THE MACHINE WHICH MAY RESULT IN THE Sales Tax $.75°/a $1,150.63 REOUIRMENT OF EXTRA PARTS AND LABOR FROM THE ITEMS LISTED ABOVE. FREIGHT CHARGES ARE SUBJECT TO CHANGE AS THEY ARE INCURRED Total Parts and Labor $14,300.63 $5,500.00 TOTAL $ 19,800.63 Prepared By. RON MONTER Date: WORK AUTHORIZATION: (CHECK ONE) ❑ ORIGINAL ADDrMNAL APPROVED/DATE ORDERED: AUTHORIZED BY: CUSTOMER TITLE: Page 1 of 1 01,'26/2011 10:59 FAX 002 Coastline r'.- L-.- 'd rill It nc= ULQW P. O. Box 22732, Long Bern, CA 90801-5732 6188 Paramount Blvd., Long Beach, CA 90806 • (562)272-7400 (714)973-9220 • FAX (562) 272-7444 ui A BUDGETARY PROPOSAL FOR Yorba Linda Water District 913 S. Richfield Rd. Placentia, CA 92870 Attn. Doug Baker (1) 7310T NEW JOHN DEERE JD310J WHEEL LOADER BACKHOE 84 Net H P. Diesel Engine; Torque Converter/Powerahift Transmission; Power Steering; Wet Disk Brakes; Differential Lock; Engine Side Shields; Self-Leveling Loader Unit"d Main frame; Electronic Monitoring System; Tachometer; Hom; Back-Up Alarm; Bolt-On Cutting Edge; Reversible Stabilizer Feet; Grill Extension 3035 Two Wheel Drive 4770 19.5 x 24 10-Ply Tires 7675 1.25 Yd. 4-1 Loader bucket 4770 12 x 16.5 8-Ply Tires 8485 Counterweight 2085 Cab and Air 2625 Suspension Seat w/Arrnrest 9225, 3" Seat Bak 9110 Ride Control 507017' 11" Backhoe Incl . Extension 1085 Mtude Compensating Turbo Budget Price Sales Price $84,750-00 8.75% Sales Tax --LjjLL2 Total $92,165.62 Options: 5080 Auxiliary Plumbing for Hammer Add...... ...$2,245.00 plus tax 5285 Pilot Controls Add......... $2,135.00 plus tax pe ed - / r-4 - zQ r Thomas Crabs Governmental Sales Manager RA'M HUDGUARMM SUCH Ov"M SAWA IMIIiI WX V"40 I M) 4M MOS (W61 r~aM PRIM"" DAKERM" (40x) jp~ t>wf ysa.o~ I44 ANA ~04M (six) nossW (IUIIVN 1 Quote 105574-01 Budget Proposal January 31, 2011 YORBA LINDA WATER DISTRICT PO BOX 309 YORBA LINDA, CA 92885-0309 Attention Mike Kiddie Dear Mike, Quinn Company is pleased to present this quote for your consideration. CATERPILLAR INC. Model: 416E Backhoe Loader w Buckets STUCK NUMBER: TBD SERIAL NUMBER: TBD YEAR: 2011 Quinn Company wishes to thank you for the opportunity of quoting on your equipment needs. Sale Price excludes all applicable taxes unless expressly stated. Machine availability is subject to prior sale. If there are any questions, please do not hesitate to contact me. Sincerely, Jeff Liebl Governmental Machine Sales Representative (714) 713-511'0 jliebi@quinncompany.com Flage 1 of 4 Quinn Quake 10557401 CATERPILLAR INC. Model: 416E Backhoe Loader STANDARD EQUIPMENT BACKHOE -14'4" Center pivot excavator style - backhoe with 24ever control - Boom transport lock - Swi ng transport lock - Street type stabilizer shoes -12 volt electrical start ELECTRICAL - 12 volt electrical start -100 ampere aftemator - Horn - Backup alarm - Hazard flasherstturn signals - Halogen head lights (2) - Halogen rear flood lights (2) - Stop and tail lights - Audible system fault alarm - Key startfstop system - 880 CCA maintenance free battery - Battery disconnect switch - External Power Receptacle (12v) - Bucket level indicator LOADER - Bucket level indicator - Lift cylinder brace - Retum-to-dig - (automatic bucket positioner) - Self-leveling loader with single lever - control - Transmission neutralizer switch - Single Tilt Loader OPERATOR ENVIRONMENT - Lighted gauge group - Interior rearview mirror - Rear fenders - ROPS canopy - 2-inch retractable seat belt - Hand and foot throttle - Lunch box holder - Air suspension seat POWERTRAIN - Non-EPA Regulated Countries: Cat 3054C - Direct Injection Engine, Tier 2 - Emissions Compliant. - EPA Regulated Countries: Cat C4.4 92HP - Direct Injection Turbo Charged Engine, - Tier 3 Emissions Compliant. Includes - High Ambient Cooling Package and - Open Circuit Breather. - Water separator - Thermal starting aid system - A dry type axial seal air cleaner with - Integral precleaner, automatic dust - ejection system, and lfter condition - indicator - Hydraulically applied mufti-plate wet - disk brake with dual pedals and - interlock - Differential lock - Drive-in parking brake - Torque converter - Transmission-four speed synchro mesh - with power shuttle and neutral safety - switch - Spin-on fuel, engine oil, and - transmission oil filters - Outboard Planetary Rear Axles OTHER STANDARD EQUIPMENT - Hydrostatic power steering - Toot box - Transport tie-down points - Ground line fill fuel tank - Lockable Hood - Valve Stem Protection HYDRAULICS - Load sensing, variable flow system - with 35 gpm axial piston pump - 5 micron spin-on hydraulic lifter - O-ring face seal hydraulic fittings - Caterpillar XT-3 hose - Hydraulic oil cooler - Flow-Sharing Hydraulic Valves - Extended Life Coolant -30C (-20F) ANTIFREEZE - Extended Life Coolant -30C (-20F) Page 2 of 4 i Quinn Quote 105574-01 MACHINE SPECIFICATIONS Description Reference No 416E BHL ST 14FT 291-9185 416 Single Tilt Backhoe Loader SEAT BELT, 3" SUSPENSION 206-1748 CONTROLS, BACKHOE (Standard) 209-3370 E-STICK 209-9929 HYDRAULICS, BH, 5 FUNCTION 209-9935 BEACON, MAGNETIC MOUNT 211-4292 LOCK, VANDALISM 216-0909 BUCKET-MP, 1.3 CYD 216-8800 CUTTING EDGE, TWO PIECE 9R-5321 COUNTERWEIGHT, 1075 LBS 252-9984 TIRES, 2ND BIAS, FIRESTONE 282-3853 POWERTRAIN, 2WD, STD SHIFT 291-9186 ENGINE, 92HP, TURBO, TIER 3 291-9188 CAB, UTILITY PLUS WIAC 291-9195 HYDRAULICS, LOADER,MULTI PURPOSE 317-1463 RIDE CONTROL 332-7131 STABILIZER PADS, FLIP-OVER 9R-6007 COUPLER, PIN LOCK 222-7379 BUCKET-HD, 12", 3.4 CFT PL 247-1947 BUCKET-HD, 24", 7.3 CFT PL 247-1950 Machine Price $ 87.559.80 Gov. Machine Pricing Discount $ 11,776 80 Grand Total $75,783.00 Orange County (8.75%) Sales Tax $6,631.01 Grand Total $ 82,414.01 Page 3 cf 4 Quinn Quote 10557401 WARRANTY Standard Warranty: 12 Months/ Unlimited Hours F.O.B/TERMS Foothill Ranch- Quote based on Orange County Delivery Net 30 days with written PO. ADDITIONAL CONSIDERATIONS • Subject to factory order. Accepted by on Signature I I Page 4 of 4 ITEM NO. 3.1 AGENDA REPORT Meeting Date: April 12, 2011 To: Planning-Engineering- Operations Committee From: Ken Vecchiarelli, General Manager Presented By: Steve Conklin, Engineering Manager Subject: Draft FY 2011/12 Engineering Department Budget ATTACHMENTS: Name: Dosciiption: a ype: Engineering_Summary.xlsx Engineering Budget Summary Backup Material 4010-Eng Admin.pdf 4010 Detailed Budget Backup Material 4020-Ping Design.pdf 4020 Detailed Budget Backup Material 4030-Construction.pdf 4030 Detailed Budget Backup Material 4040-Water Quality.pdf 4040 Detailed Budget Backup Material Eng - Vehicles-Capital Budget.pdf Engineering Vehicles & Capital Items Backup Material ENGINEERING FY 2010/11 FY 2010/11 FY 2011/12 Budget Forecast Budget Expenses (Operating) Supplies & Services Communications $ 1,000 $ - $ - Contractual Services $ 77,970 $ 62,000 $ 65,220 Data Processing $ - $ - $ 1,300 Dues & Memberships $ 1,300 $ 1,300 $ 2,300 Fees & Permits $ 20,500 $ 25,300 $ 24,500 Materials $ 1,550 $ 2,450 $ 2,350 Non-Capital Equipment $ 300 $ 500 $ - Office Expense $ 3,000 $ 950 $ 2,800 Professional Services $ 163,000 $ 85,000 $ 109,000 Training $ 8,500 $ 3,000 $ 8,800 Travel & Conferences $ 3,500 $ 1,000 $ 5,000 Supplies & Services Sub-Total $ 280,620 $ 181,500 $ 221,270 Section Detail Expense Budget Dept/Section: Eng (Admin) (4010) FY 2012 Detail Item Description 1w 6, 1-4010-0640-00 $500 1-4010-0640-00 500 500 DUES,MEMBERSHIPS,SUBSCRI DUES,MEMBERSHIPS,SUBSCRIPTI PTIONS (E) ONS (E) 1-4010-0780-00 $9,000 1-4010-0780-00 5,000 Misc. consulting services 5,000 PROFESSIONAL SERVICES (E) PROFESSIONAL SERVICES (E) 1-4010-0780-05 4,000 Legal Services 4,000 Legal Services 1-4010-0810-00 $500 1-4010-0810-00 500 500 Training Training 1-4010-0830-00 $1,500 1-4010-0830-00 1,500 Travel& Conferences 1,500 TRAVEL & CONFERENCES (E) TRAVEL & CONFERENCES (E) Section Total $11,500 Section Detail Expense Budget Dept/Section: Eng (Planning & FY 2012 Design) (4020) 1-4020-0620-00 $1,300 1-4020-0620-00 1,300 Water model software license renewal 1,300 DATA PROCESSING (E) DATA PROCESSING (E) 1-4020-0645-00 $2,500 1-4020-0645-20 2,500 2,500 FEES & PERMITS (E) USA Underground Service Alerts 1-4020-0710-00 $300 1-4020-0710-00 300 300 MATERIALS (E) MATERIALS (E) 1-4020-0760-00 $2,000 1-4020-0760-00 2,000 2,000 Office Expense Office Expense 1-4020-0780-00 $100,000 1-4020-0780-00 5,000 Legal Services 5,000 PROFESSIONAL SERVICES (E) PROFESSIONAL SERVICES (E) 1-4020-0780-10 5,000 Sewer Plan-Check Services 5,000 Sewer Consultant 1-4020-0780-30 90,000 On-call Surveying Services 10,000 Water Consulting Engineer Corrosion Monitoring Program 20,000 On-call Miscellaneous Consulting Engineering Servi 10,000 Plumosa Site Redevelopment Study 50,000 1-4020-0810-00 $1,800 1-4020-0810-00 1,800 1,800 Training Training 1-4020-0830-00 $1,500 1-4020-0830-00 1,500 1,500 TRAVEL & CONFERENCES (E) TRAVEL & CONFERENCES (E) Section Total $109,400 i _71 Section Detail Expense Budget Dept/Section: Eng (Construction) FY 2012 (4030) 1-4030-0600-00 $220 1-4030-0600-50 220 220 CONTRACTUAL SERVICES (E) Uniforms 1-4030-0640-00 $300 1-4030-0640-00 300 300 DUES,MEMBERSHIPS,SUBSCRI DUES,MEMBERSHIPS,SUBSCRIPTI PTIONS (E) ONS (E) 1-4030-0710-00 $500 1-4030-0710-00 500 Field Supplies 500 MATERIALS (E) MATERIALS (E) 1-4030-0760-00 $500 1-4030-0760-30 500 Code Books 500 Office Expense Books & Publications 1-4030-0810-00 $1,500 1-4030-0810-00 1,500 1,500 Training Training 1-4030-0830-00 $1,500 1-4030-0830-00 1,500 1,500 TRAVEL & CONFERENCES (E) TRAVEL & CONFERENCES (E) Section Total $4,520 1 i i i -71 Section Detail Expense Budget Dept/Section: Eng (Water Quality) FY 2012 (4040) 1-4040-0600-00 $65,000 1-4040-0600-12 350 350 CONTRACTUAL SERVICES (E) Backflow Device Rep 1-4040-0600-15 2,400 2,400 Distribution Physical Testing 1-4040-0600-25 14,250 14,250 Distrubution System Disinfection 1-4040-0600-60 43,000 43,000 Microbiological Examination 1-4040-0600-80 5,000 5,000 Well 15 Blending 1-4040-0640-00 $1,500 1-4040-0640-00 1,500 1,500 DUES,MEMBERSHIPS,SUBSCRI DUES,MEMBERSHIPS,SUBSCRIPTI PTIONS (E) ONS (E) 1-4040-0645-00 $22,000 1-4040-0645-10 22,000 22,000 FEES & PERMITS (E) Dept of Health Services 1-4040-0710-00 $1,550 1-4040-0710-20 1,550 1,550 MATERIALS (E) Wtr Quality Test Kit Reagents 1-4040-0760-00 $300 1-4040-0760-30 300 300 Office Expense Books & Publications 1-4040-0810-00 $5,000 1-4040-0810-00 5,000 5,000 Training Training 1-4040-0830-00 $500 1-4040-0830-00 500 500 TRAVEL & CONFERENCES (E) TRAVEL & CONFERENCES (E) Section Total $95,850 Vehicles Capital Items Budget Dept: Eng FY 2012 Eng (Planning & Design) 2011 Ford Escape SUV 4-WD Replace two 14-year old Ford Explorers, each with 24,000 98,000 miles, with one new vehicle for Engineering Dept staff use. Total Vehicles & Capital $24,000 Items ITEM NO. 3.2 AGENDA REPORT Meeting Date: April 12, 2011 To: Planning-Engineering- Operations Committee From: Ken Vecchiarelli, General Manager Presented By: Steve Conklin, Engineering Dept: Engineering Manager Prepared By: Steve Conklin, Engineering Manager Subject: Draft CIP for FY 2011-12 SUMMARY: Attached is a copy of the Draft CIP for FY 2011-12 for review and discussion with the PEO Committee. ATTACHMENTS: Name: L)9sczirAd o : uype: CIP Budget FY11-12.pdf Draft CIP for FY 2011-14 Backup Material Capital Improvement Projects--FY 2011-12 Draft Budget Revised April 6, 2011 FY 2010-11 FY 2010-11 FY 14-15 and Improvement Projects Total Est. Cost Budget Yr End FY 2011-12 FY 2012-13 FY 2013-14 Later Comments Expended Highland Reservoir $ 9,500,000 $ 240,000 $240,000 Completed New Well 20 $1,700,000 $ 1,025,000 $500,000 $1,200,000 Complete const in FY 11-12 Wells 1, 5, 12 Upgrade $ 350,000 $ 150,000 $150,000 Completed OC-51 Upgrade $ 170,000 $ 75,000 $33,000 Can be closed Hidden Hills Res. $ 5,000,000 $160,000 $160,000 Completed Anaheim Interties $160,000 $50,000 $160,000 In construction Lakeview Fencing & Landscaping $ 50,000 $50,000 Fencing complete; landscaping remains GIS Implementation $ 410,000 $ 60,000 $55,000 Fire Flow Improvements--South Gordon Lane $120,000 $ 100,000 $20,000 $50,000 $50,000 2010 Waterline Project Elk Mtn. Reservoir Site Impvmts. $790,000 $ 300,000 $50,000 $740,000 Awarding contract for design services YL Blvd BPS & Pipeline $5,500,000 $ 500,000 $250,000 $500,000 $4,250,000 $500,000 Currently in design Fairmont Reservoir, BPS & Site Improvements $6,000,000 $1,445,000 $500,000 $2,000,000 $3,500,000 Combined 4 budgeted projects for site Sewer Master Plan $300,000 $300,000 $200,000 Complete; can be closed GIS/CMMS $ 300,000 $ 300,000 $200,000 $80,000 Service Area Interconnections $100,000 $ 120,000 $100,000 In construction Cresthill Dr. Fire Flow Improvements $330,000 $ 300,000 $30,000 $150,000 $150,000 2010 Waterline Project Highland BPS Upgrade $6,000,000 $ 5,500,000 $2,200,000 $3,800,000 In construction Mixer at Hidden Hills Res. $ 80,000 $ 80,000 $80,000 In construction Non-Pot Water for Irrig Use $150,000 $ 225,000 $100,000 $50,000 Study being completed South & West Wells (3) $8,000,000 $ 1,060,000 $1,000,000 $1,500,000 $2,000,000 $3,500,000 3 new wells & pipeline, in planning phase Catalina Court Pipeline $100,000 $ 300,000 $20,000 $40,000 $40,000 2010 Waterline Project PAGE SUBTOTAL $ 45,110,000 $ 12,290,000 $ 4,548,000 $ 8,110,000 $ 8,040,000 $ 6,000,000 $ 3,500,000 Capital Replacement Projects--FY 2011-12 Draft Budget FY 2010-11 FY 10-11 Yr FY 14-15 and Replacement Projects Total Est. Cost Budget End Expended FY 2011-12 FY 2012-13 FY 2013-14 Later Comments Green Crest Drive Sewer Lift $175,000 New project resulting from Sewer Transfer Station Upgrade Vista del Verde Valve Replacement $ 705,000 $ 600,000 $440,000 In construction Valley View Pipeline Replacement $ 120,000 $60,000 $60,000 2012 Waterline Project Blair Drive Pipeline Replacement $80,000 $40,000 $40,000 2012 Waterline Project Highland Pipeline Replacement $ 120,000 $ 120,000 $60,000 $60,000 2012 Waterline Project Plumosa Water Line $750,000 $ 110,000 $100,000 $650,000 Preparing to award const. contract Bastanchury Pipeline Replacement $ 1,300,000 $700,000 $600,000 2012 Waterline Project Ohio St. Pipeline Replacement $900,000 $ 470,000 $150,000 $750,000 Preparing to award const. contract Pebble Beach Rd Pipeline Replacement $220,000 $170,000 $50,000 2010 Waterline Project Wabash & Short St Pipeline Impvments $135,000 $65,000 $70,000 2012 Waterline Project South Grandview St Improvements $ 100,000 $50,000 $50,000 2012 Waterline Project Hidden Hills Pipeline Replacement $120,000 $ 90,000 $20,000 $70,000 $30,000 2010 Waterline Project Richfield Rd Pipeline $350,000 $ 200,000 $30,000 $220,000 $100,000 2010 Waterline Project Oriente Dr. Pipeline Replacement $700,000 $305,000 $150,000 $550,000 Preparing to award const. contract Imperial Hwy. Pipeline Replacement $700,000 $360,000 $ 340,000 2012 Waterline Project PAGE SUBTOTAL $ 6,300,000 $ 1,895,000 $ 890,000 $2,585,000 $ 1,515,000 $ 1,220,000 $ - COMBINED TOTAL $ 51,410,000 $ 14,185,000 $ 5,438,000 $ 10,695,000 $ 9,555,000 $ 7,220,000 $ 3,500,000 POTENTIAL NEW PROJECTS Meter Replacement $1,200,000 $1,200,000 $400,000 PR Station Retrofits $500,000 $500,000 Disinf. Bstr. Sta. at H. Hills Res. $200,000 New Project Subtotal $1,700,000 $1,900,000 $400,000 Color Key Projects completed in FY 2010-11 Projects in Design and Construction FY 2010-11 Projects in Planning ITEM NO. 3.3 AGENDA REPORT Meeting Date: April 12, 2011 Dept: Operations Subject: Draft FY 2011/2012 Operation Department Budget ATTACHMENTS: Name: Description: Type: 2011-2012 Draft OPS Budget.pdf 2011-2012 Draft OPS Budget Backup Material OPERATIONS FY 2010111 FY 2010/11 FY 2011112 Budget Forecast Budget Expenses (Operating) Supplies & Services Communications $ 2,000 $ 700 $ 2,400 Contractual Services $ 169,900 $ 190,603 $ 171,050 Dues & Memberships $ 2,246 $ 2,074 $ 2,725 Fees & Permits $ 29,902 $ 29,401 $ 38,250 Materials $ 289,950 $ 364,106 $ 341,100 Maintenance $ 464,100 $ 363,827 $ 342,300 Non-Capital Equipment $ 25,850 $ 17,044 $ 30,000 Office Expense $ 17,200 $ 11,425 $ 12,900 Professional Services $ 27,500 $ 34,600 $ 29,000 Training $ 15,500 $ 5,322 $ 15,925 Travel & Conferences $ 4,300 $ 1,177 $ 5,100 Utilities $ 123,000 $ 107,603 $ 123,200 Vehicle Expense $ 312,850 $ 324,168 $ 350,450 Supplies & Services Sub-Total $ 1,484,298 $ 1,452,050 $ 1,464,400 - Figures have been adjusted to reflect changes in the District's account structure. Vehicles & Capital Items Budget Dept., Ops FY 2012 Yry Ops (Water Ops & Leak Repair Utility Truck Repair of Ford F450 Leak crew truck. 20,000 Maintenance) Ops (Sewer Ops & Sewer Jetter/Vacuum Truck Replacement of 1999 Sewer Vactor. 420,000 Maintenance) Ops (Sewer Ops & Sewer Slip-lining 100,000 Maintenance) Ops (Water Ops & Valve Turning Utility Truck Replacement of 2000 Ford F250 Valve Truck. This 82,000 Maintenance) vehicle would include same set-up and equipment as 2008 F350 Valve truck, including same Valve turning machine and software. Ops (Water Ops & Back Hoe Trailer Additional trailer to use to haul one of the two 22,000 Maintenance) district back hoes around the district. Needed to meet the safety requirements of transporting district back hoes. Ops (Mechanical Services) Work Benchs and Cabinets for 15,000 Mechanics Shop Total Vehicles & Capital $659,000 Items Dept/Section: Qps (Admin) (5010) FY 2012 IC Y= ~1 r;ie ant P,` C1{' 5~~:"~A~a in4,, C~~1511+r' J; 1 I ~jY3 ~r rG u. YIY 'r' . I - 0 0;1 1-5010-0640-00 $1,175 1-5010-0640-00 1,175 CESA Membership 55 Dues, [Memberships, Dues, Memberships, AWWA Memberships 400 Subscriptions Subscriptions CWEA Memberships 220 OCWA Memberships 50 WEF Memberships 450 1-5010-0710-00 $8,600 1-5010-0710-65 8,600 PPE Equipment 8,600 MATERIALS (E) PPE Equipment 1-S010-0760-00 $12,100 1-5010-0760-0C 3,000 Misc Supplies 3,000 OFFICE EXPENSE (E) OFFICE EXPENSE (E) 1-5010-0760-10 600 Paper Supplies 600 Paper 1-5010-0760-20 4,000 Printer Ink 4,000 Printer Ink 1-5010-0760-30 500 Manuals/Books/Magazines 500 Books & Publications 1-5010-0760-40 2,000 Breakroom Supplies 2,000 Breakroom Supplies 1-5010-0760-50 2,000 Meeting Supplies 2,000 Meeting Supplies 1-5010-0780-00 $22,500 1-5010-0780-05 2,500 Legal Fees 2,500 PROFESSIONAL SERVICES (E) Legal Services 1-5010-0780-19 20,000 Emergency Service Consultant 20,000 Emergency Service Consultant 1-5010-0810-00 $1,500.1-5010-0810-OS 20C Safety 200 Training Safety 1-5010-0810-20 500 Job Training 500 Job Training 1-5010-0810-30 500 Emergency Response 590 Emergency Response 1-5010-0810-40 300 Certificate Reimbursement 300 Certificate Reimbursment 1-5010-0830-00 $2,700 1-5010-0830-10 300 Travel 300 TRAVEL & CONFERENCES (E) Travel 1-5010-0830-20 1,600 Lodging 1,600 Lodging 1-5010-0830-30 300 Meals 300 Meals 1-5010-0830-40 50C Registration 500 Registration Section Total $48.575 ~i ~L C"u'Lv III r'` x t_ ru'1 ~{t Dept/Section: Ops (Water Ops & FY 2012 Maintenance) (5020) _✓r.~~+l~-v~{F1 1-5020-0600.00 $6,000 1-5020-0600-50 5,000 Uniforms 6,000 CONTRACTUAL SERVICES (E) Uniforms 1-5020-0645-00 $22,700 1-5020-0645-25 1,500 NPDES DemWmus (RWQCB) 1,500 FEES & PERMITS (E) NPDES/RWQCB 1-5020-0645-45 15,000 Landfill (Orange County & Dan Coop) 15,000 Landfill (Orange County & Dan Coop) 1-5020-0645-55 6,200 6,200 Encroachment Permits 1-5020-0640-00 $600 1-5020-0640-00 600 AWWA Memberships 600 Dues, Memberships, Dues, Memberships, Subscriptions Subscriptions 1-5020-0710-00 $261,800 1-5020-0710-05 30,000 Road Material 30,000 MATERIALS (E) Road Material 1-5020-0710-13 11,000 Air Vac parts 11,000 Air-Vac Parts 1-5020-0710-15 10,000 Cla Valve Parts 10,000 Cia-Vaive Parts 1-5020-0710-25 50,000 Hydrant Repair Parts 50,000 Hydrant Repair Parts 1-5020-0710-30 30,000 Valve Repair Parts 30,000 Valve Repair Parts 1-5020-0710-40 20,000 Replacement Meters 20,000 Replacement Meters 1-5020-071055 9,000 Meter Saxes/Lids/Vaults 9,000 Meter Boxes/Lids/Vaults 1-5020-0710-60 6,000 Hardware Supplies 6,000 Hardware Supplies 1-5020-0710-81 2,500 Welding Supplies 2,500 Welding Supplies 1-5020-0710-85 1,500 Cleaning/Painting Supplies 1,500 Cleaning/Painting Supplies 1-5020-0710-90 80,000 Water Service Repair Parts 80,000 Water Service Repair Parts 1-5020-0710-94 7,000 Miscellaneous Warehouse Parts 7,000 Miscellaneous Warehouse Parts 1-5020-0710-96 1,800 Ready Mix Concrete 1,800 Ready Mix Concrete 1-5020-0710-00 $261,800 1-5020-0710-98 3,000 Landscape Supplies 3,000 MATERIALS (E) Landscape Supplies 1-5020-0730-00 $162,000 1-5020-0730-66 140,000 Asphalt Paving 140,000 MAINTENANCE (E) Asphalt Paving 1-5020-0730-67 20,000 Concrete Repair 20,000 Concrete Repair 1-5020-0730-72 2,000 Safety Equipment Repairs 2,000 Safety Equipment Repairs 1-5020-0750-00 $12,500 1-5020-0750-15 2,000 Equipment Rental 2,000 NON-CAPITAL EQUIPMENT (E) Equipment Rental 1-50200750-20 5,000 Road Equipment (Jackhammers, wackers Etc) 5,000 Road Equipment (Jackhammers, wackers Etc) 1-5020-0750-30 3,000 Tool & Equipment 3,000 Tool & Equipment 1-5020-0750-50 2,500 Traffic Cones, Barricades, and Signs 2,500 Safety Equipment 1-5020-0780-00 $2,500 1-5020-0780-05 2,500 LegaCServices 2,500 PROFESSIONAL SERVICES (E) Legal Services 1-5020-0810-00 $9,300 1-5020-0810-OS 1,000 Safety 1,000 Training Safety 1-5020-0810-20 7,000 Job Training 7,000 Job Training 1-5020-0810-40 1,300 Certificate Reimbursement 1,300 Certificate Reimbursment 1-5020-0830-00 $1,000 1-5020-0830-10 300 Travel 300 TRAVEL & CONFERENCES (E) Travel 1-5020-0830-30 200 Meals 200 Meals 1-5020-0830-40 500 Registration 500 Registration 5ectiOn Totai $478,400 Section oetaou Lxpense lua et Dept/Section: Ops (Sewer Ops & FY 2012 Maintenance) (5030) f %lPa1, 171.:: 2-5030-0580-00 $2,000 2-5030-0580-00 2,000 FOG Materials 2,000 COMMUNICATIONS (E) COMMUNICATIONS (E) 2-5030-0500-00 $1,200 2-5030-0600-50 1,200 Uniforms 1,200 CONTRACTUAL SERVICES (E) Uniforms 2-5030-0645-00 $4,900 2-5030-0645-00 2,400 FOG Inspections & Fees (OCSD) 2,400 FEES & PERMITS (E) FEES & PERMITS (E) 2-5030-0645-30 1,300 WDR - SSG (SWRCB) 1,300 WDR - SSO (SWRCB) 2-5030-0645-55 1,200 Encroachment Permits 1,200 Encroachment Permits 2-5030-0640-00 $400 2-5030-0640-00 400 CWEA Memberships 400 Dues, Memberships, Dues, Memberships, Subscriptions Subscriptions 2-5030-0710-00 $21,500 2-5030-0710-60 1,000 Hardware Supplies 1,000 MATERIALS (E) Hardware Supplies 25030-0710-72 500 Calibration Supplies 500 Calibration Supplies 2-5030-0710-92 20,000 Sewer Main Repair Parts 20,000 Sewer Main Repair Parts 2-5030-0730-00 $49,800 2-5030-0730-20 1,500 Electrical Repair Work 1,500 MAINTENANCE (E) Electrical General maintenance 2-5030-0730-54 1,500 Sewer Lift Station Repairs 1,500 Sewer Lift Station Repairs 2-5030-0730-59 30,000 Sewer Line Repairs 30,000 Sewer Line Repairs 2-5030-0730-65 6,000 Vector Control in Manholes 6,000 Vector Control In Manholes 2-5030-0730-71 10,000 CCTV Repairs 10,000 CCTV Repairs 2-5030-0730-72 80D Safety Equipment Repairs 800 Safety Equipment Repairs 2-5030-0750-00 $13,000 2-5030-0750-30 11,500 Tools & Equipment 11,500 NON-CAPITAL EQUIPMENT (E) Tools & Equipment 2-5030-0750-50 1,200 Traffic Cones, Barricades, and Signs 1,200 Safety Equipment 2-5030-0750-00 $13,000 2-5030-0750-80 300 Gas Dectector Replacement 300 NON-CAPITAL EQUIPMENT (E) Gas Detector Replacement 2-5030-0780-00 $1,500 2-5030-0780-05 1,500 Legal Fees 1,500 PROFESSIONAL SERVICES (E) Legal Services 2-5030-0810-00 $2,300 2-5030-0810-05 500 Safety 500 Training Safety 2-5030-0810-20 1,500 Job Training 1,500 Job Training 2-5030-0810-40 300 Certificate Reimbursement 300 Certificate Reimbursment 2-5030-0830-00 $600 2-5030-0830-10 200 Travel 200 TRAVEL & CONFERENCES (E) Travel 2-5030-0830-30 100 Meals 100 Meals 2-5030-0830-40 300 Registration 300 Registration 2-5030-0870-00 $700 2-5030-0870-10 700 SCE - Sewer Llft Station 700 UTILITIES (E) Electric 2-5030-0890-00 $51,300 2-5030-0890-46 30,000 OPS - Sewer Vehicle Maint 30,000 VEHICLE EXPENSES (E) Vehicle Expense: Sewer Vehicle Maintenance 2-5030-0890-47 2,000 CPS - Sewer - Equipment Maintenance 2,000 Vehicle Expense: Sewer Equipment Maintenance 2-5030-0890-48 7,800 CPS - Sewer - Gas 7,800 Vehicle Expense: Sewer Gas F 30-0890-49 11,500 CPS - Sewer - Diesel 11,500 cle Expense: Sewer Diesel Section Total $149,200 Section 'etaio Expense Budget Dept/Section: ©ps (Water FY 2012 Production) (5040) 1-5040-0600-00 $6,200 1-5040-0600-00 2,000 Miscellaneous Contractor Services 2,000 CONTRACTUAL SERVICES (E) CONTRACTUAL SERVICES (E) 1-5040-0600-25 3,000 Distribution System Disinfection 3,000 Distribution System Disinfection 1-5040-0600-50 1,200 Uniforms 1,200 Uniforms 1-5040-0640-00 $550 1-5040-0640-00 550 AWWA Memberships 500 Dues, Memberships, Dues, Memberships, Subscriptions Subscriptions OCWA Memberships 50 1-5040-0660-00 $13,698,538 1-5040-0660-10 40,000 City of Anaheim 40,000 FUEL & POWER-PUMPING (E) City of Anaheim 1-5040-0660-20 758,435 S.C.E. 758,43S S.C.E.. 1-5040-0660-30 439,103 The Gas Company 439,103 The Gas Company 1-5040-0660-40 2,760,000 OCWD Replenishment Assessment 2,760,000 Groundwater Replenishment 1-5040-0660-50 9,100,000 Purchased Water 9,100,000 Purchased Water 1 5040-0660-60 601,000 Municipal Water District of D.C. 601,000 Connection/Readiness Charge 1-5040-0710-00 $35,000 1-5040-0710-17 6,000 Pump Repair Parts 6,000 MATERIALS (E) Pump Repair Parts 1-5040-0710-35 10,000 CL2 Parts 10,000 CL2 Parts 1-5040-0710-60 2,500 Hardware Supplies 2,500 Hardware Supplies 1-5040-0710-75 9,000 Salt 9,000 Salt 1-5040-0710-84 5,000 Production Repair Parts 5,000 Production Repair Parts 1-5040-0710-94 2,500 Miscellaneous Warehouse Parts 2,500 Miscellaneous Warehouse Parts 1-5040-0730-00 $70,200 1-5040-0730-00 5,000 Maintenance 5,000 MAINTENANCE (E) MAINTENANCE (E) 1-5040-0730-05 3,000 CL2 System Service 3,000 CL2 System Service 1-5040-0730-00 $70,200 1-5040-0730-10 2,000 Electrical Motor Repairs 2,000 MAINTENANCE (E) Electrical Motor Repairs 1-5040-0730-20 10,000 Electric General Maintenance 10,000 Electrical General Maintenance 1-5040-0730-24 10,000 Reservoir Repairs 10,000 Reservoir Repairs 1-5040-0730-25 6,000 Reservoir Inspections & Cleaning 6,000 Reservoir Inspections & Cleaning 1-5040-0730-29 5,000 Wells, Mtce & Repairs 5,000 Wells: Calibration, Mtce, Repairs 1-5040-0730-44 24,000 Water Softener Service 24,000 Water Softener Service 1-5040-0730-72 200 Safety Equipment Repairs 200 Safety Equipment Repairs 1 5040-0730-75 5,000 Pump Repairs 5,000 Pump Station Repairs 1-5040-0750-00 $300 1-5040-0750-80 300 Gas Dettector Replacement 300 NON-CAPITAL EQUIPMENT (E) Gas Detector Replacement 1-5040-0760-00 $400 1-5040-0760-30 400 Manuals/Books/Magazines 400 OFFICE EXPENSE (E) Books & Publications 1-5040-0780-00 $1,500 1-5040-0780-05 1,500 Legal Fees 1,500 PROFESSIONAL SERVICES (E) Legal Services 1-5040-0810-00 $2,125 1-5040-0810-05 500 Safety 500 Training Safety 1-5040-0810-20 1,000 Job Training 1,000 Job Training 1-5040-0810-40 625 Certificate Reimbursment 625 Certificate Reimbursment 1-5040-0830-00 $800 1-5040-0830-10 200 Travel 200 TRAVEL & CONFERENCES (E) Travel 1-5640-0830-30 200 Meals 200 Meals 1-5040-0630-40 400 Registration 400 Registration Section Total $13,815,613 Dept/Section: Ops (Mechanical FY 2012 Services) (5050) 1-5050-0580-00 $400 1-5050-0580-00 400 Communications 400 COMMUNICATIONS (E) COMMUNICATIONS (E) 1-5050-0600-00 $850 1-5050-0600-50 850 Uniforms 850 CONTRACTUAL SERVICES (E) Uniforms 1-5050-0645-00 $10,650 1-5050-0645-00 1,200 1,200 FEES & PERMITS [E) FEES & PERMITS (E) 1-5050-0645-05 6,000 AQMD Permits 6,000 AQMD Permits 1-5050-0645-15 300 E.P.A. Fees 300 E.P.A.. Fees 1-5050-0645-35 2,000 Haz Mat Fee (OCFA) 2,000 Haz Mat Fees (OCFA) 1-5050-0645-60 1,150 C.A.R.3 Fee 1,150 CARS Fees 1-5050-0710-00 $6,500 1-5050-0710-60 2,000 Hardware Supplies 2,000 MATERIALS Hardware Supplies 1-5050-0710-65 500 PPE Equipment 500 PPE Equipment 1-5050-0710°80 3,000 Mech. Shop Supplies 3,000 Mech. Shop Supplies 1-5050-0710-81 1,000 Welding Supplies 1,000 Welding Supplies 1-5050-0750-00 $4,000 1-5050-0750-40 4,000 1 Meth Shop Equipment 4,000 NON-CAPITAL EQUIPMENT [E) Mech Shop Equipment 13050-0760-00 $400 1-5050-0760-30 400 Manuals/Books/Magazines 400 OFFICE EXPENSE (E) Books & Publications 1-5050-0810-00 $500 1-5050-0810-05 200 Safety 200 Training Safety 1-5050-0810-40 300 Certificate Reimbursment 300 Certificate Reimbursment 1-5050-0890-00 $299,150 1-5050-0690-10 1,100 Admin - Gas 1,100 VEHICLE EXPENSES Admin - Gas 1-5050-0890-11 750 Admin -Vehicle Maint 750 Admin - Vehicle Maint 1-5050-0890-20 13,600 Finance - Gas 13,600 Finance - Gas 1-5050-0890-00 $299,150 1-5050-0890-21 4,000 Finance -Vehicle Maint 4,000 VEHICLE EXPENSES Finance - Vehicle Maint 1-5050-0890-30 10,700 Engineering- Gas 10,700 Engineering - Gas 1-5050-0890-31 3,000 Engineering -VehicleMaint 3,000 Engineering -Vehicle Maint 1-5050-0890-40 1,500 OPS -Admin Vehicle Maint 1,500 OPS - Admin Vehicle Maint 1-5050-0890-41 4,200 OPS Adrnin Gas 4,200 CPS - Admin Gas 1-5050-0890-42 50,000 CPS Water Vehicle Maintenance 50,000 CPS - Water - Vehicle Maint 1-5050-0890-43 5,000 CPS - Water Equipment Maintenance 5,000 OPS - Water - Equipement Maint 1-5050-0890-44 63,000 OPS - Water - Gas 63,000 CPS - Water - Gas 1-5050-0890-45 15,000 CPS - Water - Diesel 15,000 OPS - Water - Diesel 1-5050-0890-50 5,000 OPS -Production Vehicle Maint 5,000 OPS - Production Vehicle Maint 1-5050-0890-51 2,000 CPS Production Equipment Maint 2,000 OPS - Production Equipment V int 1-5050-0890-52 19,000 CPS Production - Gas 19,000 OPS - Production - Gas 1-5050-0890-53 2,500 OPS Mech Svcs - Vehicle Maint 2,500 CPS - Mech Svcs - Vehicle Maint 1-5050-0890-54 4,40D OPS - Mech Svcs - Gas 4,400 OPS - Mech Svcs - Gas 1-5050-0890-s5 1,000 OPS - Facilities - Vehicle Maint 11000 OPS - Facilities - Vehicle Maint 1-5050-0890-56 2,000 OPS - Facilities - Gas 2,000 CPS - Facilities - Gas 1-5050-0890-57 3,000 OPS -Tool Repair 3,000 OPS - Tool Repair 1-5050-0890-70 2,000 IT -Vehicle Maintenance 21000 IT - Vehicle Mtce 1-5050-0890-71 4,400 IT - Gas 4,400 IT - Gas 1-5050-0890-80 65,000 Stationary Engine Maint 65,000 Stationary Engine Maint 1-5050-0890-81 14,000 Stationary Engine Emissions Testing 14,000 Stationary Engine Emissions Testing 1.5050-0890-00 $299,150 1-5050-0890-90 3,000 Haz Mat Disposal 3,000 VEHICLE EXPENSES Hazardous Materials Disposal Section Total $322,450 Section ibetah Lxpense udge Dept/Section: Ops (Facilities FY 2012 Maintenance) (5060) mt jP _7t'P~'== a~= I1 'f~l rSLv t.LS 1111 1-5060-0600-00 $156,800 1-5060-0600-05 13,000 AC & Heating 13,000 CONTRACTUAL SERVICES (E) AC & Heating 1-5060-0600-29 7,000 Disposal Service 7,000 Disposal Service 1-5060-0600-35 75,000 Janitorial Service 75,000 Janitorial Service 1-5060-0600-40 55,000 Landscape Service 55,000 Landscape Service 1-5060-0600-45 3,000 Pest Control Service 3,000 Pest Control Service 1-5060-0600-50 3,800 Uniforms & Mats 3,800 Uniforms 1-5060-0710-00 $7,700 1-5060-0710-00 1,500 1,500 MATERIALS (E) MATERIALS (E) 1-5060-0710-10 2,500 Building Repair Parts 2,500 Building Repair Parts 1-5060-0710-60 3,000 Hardware Supplies 3,000 Hardware Supplies 1-5060-0710-85 500 'Clean ing/PaintingSupplies 500 Cleaning/Painting Supplies 1-5060-0710-98 200 Landscape Supplies 200 Landscape Supplies 1-5060-0730-00 $60,300 1-5060-0730-00 2,800 2,800 MAINTENANCE (E) MAINTENANCE (E) 1-5060-0730-20 5,000 Electrical Repair Work 5,000 Electrical General Maintenance 1-5060-0730-35 7,500 Fire Extinguiser Maint/Calibration 2,500 Fire Extinguisher Maint/Calibration 1-5060-0730-50 20,000 Fainting 20,000 Painting & Fencing 1-5060-0730-65 25,000 Aspha It Paving 25,000 Asphalt Paving 1-5060-0730-67 5,000 Concrete Repair 5,000 Concrete Repair 1-5060-0750-00 $200 1-5060-0750-00 100 100 NON-CAPITAL EQUIPMENT (E) NON-CAPITAL, EQUIPMENT (E) 1-5060-0750-00 $200 1-5060-0750-30 100 Tools & Equipment 100 NON-CAPITAL EQUIPMENT (E) Tools & Equipment 1-5060-0780-00 $1,000 1-5060-0780-05 1,000 Legal Fees 1,000 PROFESSIONAL SERVICES (E) Legal Services 1-5060-0810-00 $200 1-5060-0810-20 200 Job Training 200 Training Job Training 1-5050-0870-00 $122,500 1-5060-0870-10 122,000 Electric 122,000 UTILITIES (E) Electric 75060-0870-20 500 Gas 500 Gas Section Total $348,700 ITEM NO. 3.5 AGENDA REPORT Meeting Date: April 12, 2011 Subject: Monthly Preventative Maintenance Program Report (Sewer report to be provided at the meeting.) ATTACHMENTS: Narn9: Doscrip ion: u 2010-11 PM Report.pdf PM Report Backup Material PM PROGRAM FISCAL 2010111 Fiscal 2010-11 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% HYDRANTS (3,881) Target; all hydrants to be serviced annually. INSPECTED THIS MONTH 55 293 160 446 552 589 337 419 902 INSPECTED THIS YEAR 55 348 508 954 1,506 2,095 2,432 2,851 3,753 % OF TOTAL 1.4% 9.0% 13.1% 24.6% 38.8% 54.0% 62.7% 73.5% 96.7% VALVES (10,70612=5,353) Target; all valves to be operated every two years OPERATED THIS MONTH 536 378 380 457 343 315 414 517 890 OPERATED THIS YEAR 536 914 1,294 1,751 2,094 2,409 2,823 3,340 4,230 % OF TOTAL 10.0% 17.1% 24.2% 32.7% 39.1% 45.0% 52.7% 62.4% 79.0% DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed twice each year. FLUSHED THIS MONTH 0 0 0 0 155 0 0 9 0 FLUSHED THIS YEAR 0 0 0 0 155 155 155 164 164 % OF TOTAL 0.0% 0.0% 0.0% 0.0% 50.0% 50.0% 50% 53% 53% AIR VACS (309) Target; all air/vacs to be serviced annually. INSPECTED THIS MONTH 296 13 2 0 0 0 0 0 01 1 INSPECTED THIS YEAR 296 309 311 311 311 311 311 311 311 % OF TOTAL 95.8% 100.0% 100.7% 100.7% 100.7% 100.7% 100.7% 100.7% 100.7% PRVs (150) 40 STATIONS Target; all PRVs to be serviced annually. INSPECTED THIS MONTH 0 12 16 31 42 38 34 1 5 INSPECTED THIS YEAR 0 12 28 59 101 139 173 174 179 % OF TOTAL 0.0% 8.0% 18.7% 39.3% 67.3% 92.7% 115.3% 116.0% 119.3% SEWER CLEANING (802,560) Target; all sewers to be cleaned annually. CLEANED THIS MONTH 126,497 68,133 38,676 46,790 73,169 82,782 97,798 79,855 106,787 CLEANED THIS YEAR 126,497 194,630 233,306 280,096 353,265 436,047 533,845 613,700 720,487 % OF TOTAL 15.8% 24.3% 29.1% 34.9% 44.0% 54.3% 66.5% 76.5% 89.8% SEWER TELEVISING (160,512) Target; all sewers to be televised every 5 years. TELEVISED THIS MONTH 12,176 18,676 6,524 14,128 - 201 7,508 17,041 TELEVISED THIS YEAR 12,176 30,852 37,376 51,504 51,504 51,705 51,705 59,213 76,254 % OF TOTAL 7.6% 19.2% 23.3% 32.1% 32.1% 32.2% 32.2% 36.9% 47.5% OTHER SEWER WORK. S.S. OVERFLOWS 0 0 0 0 0 0 0 0 0 SERVICE CALLS 1 0 0 1 1 2 0 0 1 REHAB FOOTAGE 0 0 0 319 629 346 225 320 0 MAIN REPAIRS 0 0 0 3 0 2 2 1 0 MANHOLE REPAIRS 0 4 16 1 2 1 0 2 0 ITEM NO. 3.6 AGENDA REPORT Meeting Date: April 12, 2011 Subject: Monthly Groundwater Production and Purchased Import Water Report ATTACHMENTS: Name: Dosciiption: a ype: Import2010-2011 Mar PEO Sheet.pdf Import 2010-11 Mar PEO Sheet Backup Material Import2010-2011 _Mar_Pie_Chart.pdf Import 2010-11 Mar Pie Chart Backup Material Import2010-2011 Mar TWU.pdf Import 2010-11 Mar TWU Backup Material Import2010-2011 Mar YTD Prod Chart.pdf Import 2010-11 Mar YTD Prod Backup Material Daily Average March _2011.pdf Daily Avg Mar Backup Material YLWD SOURCE WATER SUMMARY FY 2010-2011 TOTAL MONTHLY YTD BUDGET GW IMPORT DEMAND GW GW (Demand Est.) DELTA MONTH (AF) (AF) (AF) (AF) Jul-10 793.2 1,476.0 2,269.2 35.0% 35.0% 2,483.5 -8.6% Aug-10 817.3 1,529.5 2,346.7 34.8% 34.9% 2,443.4 -4.0% Sep-10 753.6 1,404.8 2,158.4 34.9% 34.9% 2,143.8 0.7% Oct-10 449.1 936.4 1,385.5 32.4% 34.5% 1,808.3 -23.4% Nov-10 427.8 917.5 1,345.2 31.8% 34.1% 1,428.5 -5.8% Dec-10 226.2 694.7 920.8 24.6% 33.3% 1,285.0 -28.3% Jan-11 873.5 281.1 1,154.6 75.7% 37.5% 1,120.4 3.0% Feb-11 813.2 336.5 1,149.7 70.7% 40.5% 1,071.9 7.3% Mar-11 742.7 308.3 1,051.1 70.7% 42.8% 1,270.2 -17.3% Apr-11 1,588.8 May-11 2,101.6 Jun-11 2, 354.8 FYTD 5,896.6 7,884.7 13,781.3 42.8% 15,054.9 -8.5% Allowable GW (YTD) 6,322.9 (AF) Underpumped 426.3 (AF) Conservation Percentage Since July 1, 2009 -19.4% GROUNDWATER PERCENTAGE 80.0% 70.0% 60.0% 50.0% 40.0% MONTHLY GVV 30.0% YTD GW BPP GOAL 45.9% 20.0% Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Month WATER SUPPLY FY 2010-2011 March 2011 Water Supply IMPORT 29.3% GW 70.7% 2010-2011 YTD Water Supply GW 42.8% IMPORT 57.2% GW BPP GOAL 45.9% TOTAL WATER USE FY 2010-2011 3,000 Monthly Average Mean Temperature (°F) ■09-10GW 73.6 009-10 IMPORT 72.2 ■08-09 GW 2,500 72.1 008-09IMPORT 69.8 ■10-11 GW 74.0 74.373.2 69.7 74.1 010-11 IMPORT 70.8 65.9 67.2 2,000 62.9 66.4 61.6 66.1 62.6 L% I Q 1,500 62.6 58.2 59.3 E 65.4 E 61.5 > 60.2 55.8 60.0 55.2 54.3 58.2 58.7 1,000 56.4 56.3 57.2 500 0 Q~ Oo Oo Oo Oo N° Oo e N° O~ N° O% e N° Oo N° NN N° NQ) N° NN e,~ F e, ~ F e, ~A ~A ~ Month FY 2010-2011 YTD Water Supply 22,000 Budgeted Total GW + Import 20,000 Actual Total GW + Import 18,000 --rrBPP GW Goal 45.9% 16,000 Actual GW Production 14,000 - U- Q 12,000 m E 0 10,000 8,000 6,000 4,000 000001111~ 2,000 0 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Month March 2011 Daily Average Demand (MG) 12.5 12.0 11.9 11.8 12.0 11.5 11.4 11.3 11.0 - 11.0 10.5 11 Ej 10.4 10.0 9.5 ~~~aaa o~aaa Jeyaaa ~~yaaa ~~yaaa ``a~a ~~aaa ITEM NO. 3.7 AGENDA REPORT Meeting Date: April 12, 2011 Budgeted: Yes To: Planning-Engineering- Cost Estimate: $2M Operations Committee Funding Source: Water Capital Reserves From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: 2009-22 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Steve Conklin, Engineering CEQA Compliance: Pending Manager Subject: Site for Proposed Well No. 21 SUMMARY: Staff has been pursuing a site for proposed Well No. 21 and received a favorable response from OCWD. See attached memorandum and site map regarding well sites and proposed next steps. ATTACHMENTS: Name: Description: V ype: Well 21 Memo 4Apr2011.pdf Well Site Memo Backup Material Groundwater _Replacement _Well _Sites.pdf Well Site Map Backup Material Fm Yorba Linda Water District, MEMORANDUM DATE: April 4, 2011 TO: Ken Vecchiarelli FROM: Steve Conklin SUBJECT: Meeting with OCWD to Discuss Site for Proposed Well No. 21 On March 28, Anthony Manzano and I met with OCWD Property Management staff members, Bruce Dosier and Don Jackson. The purpose of the meeting was to discuss the request of YLWD to locate a new production well on OCWD property on the south side of La Palma Avenue, adjacent to OCWD's Warner Basin (also referred to as the Santa Ana River Lakes). Mr. Dosier indicated that YLWD's request was discussed with OCWD management and various departments, and they were not opposed to a well located as shown as Proposed Well 21 on the attached site map. The site is a grassy area with trees that should work very well. As agreed in the meeting, the proposed next step is for YLWD to prepare a draft Memorandum of Understanding (MOU) that could lead to a 50-year lease of OCWD property for a well site. The purpose of the MOU is to obtain conceptual approval from the OCWD Board for the well site and approval of a license agreement that would allow YLWD to drill a test hole at the well site to determine water quality and production. If good results are obtained, YLWD could proceed with preparation of a preliminary design report, CEQA documentation, and determination of permit requirements for the project. If all of the above items are moving forward favorably, OCWD would prepare a draft lease agreement for YLWD's consideration. If so approved by YLWD staff and Board, the lease agreement and CEQA document would be brought to the OCWD Board for approval at the same time. Before moving forward with OCWD, staff is recommending authorization to proceed with a review of available well and geology data in the vicinity of proposed Well 21 by YLWD's well and hydrogeology consultant, CDM. If CDM's findings are promising, and they recommend proceeding, we would begin work with YLWD's legal counsel on the framework for a MOU for the project. Also shown on the attached map is a potential location for the pipeline from proposed Well 21, and the location for a possible Well 22. The Well 22 site is the corner of an existing strawberry field. Staff recommends that we be authorized to perform a hydrogeologic study of available data for this site at the same time as the above. If the findings are promising, it may be prudent to pursue purchase of property for a well here, while it is undeveloped and may be available. GROUNDWATER REPLACEMENT WELL SITES , u _ I 5z_ HIM 111111 4- W • S n s,. y~tiiS 4. ' { s i l 9 IMPOSSIBLE-41 1. = L e 46' i - Y LWD ! t CML&- L.A 4,0 too i lo - r e C r~ a L fill ~~~3 P,,ROPOSED VVFII 21 1 STL - ~ 1 =s.~a'I y - ~I " 1 r i 3 uAlWELL20 f~ Warner B sin Conrock Basin (UNDER"'CONSTRUCTION) io S i' l - a ittle Warne F Prepared By: v YORBA LINDA WATER DISTRICT e 1717 MIRALOMAAVE PLACENTIANTIA, CALIFORNIA 92870 0 260 520 1,040 Feet (714) 701-3000 ITEM NO. 3.8 AGENDA REPORT Meeting Date: April 12, 2011 Subject: Groundwater Producers Meeting Report ATTACHMENTS: Name: cv, i~a$icri: a ype: GWP MtgNotes 09Mar2011.pdf GWP Meeting Report for March 2011 Backup Material Yorba Linda Water District MEMORANDUM DATE: March 11, 2011 TO: Ken Vecchiarelli, General Manager FROM: Steve Conklin, Engineering Manager COPY: Lee Cory, Operations Manager John DeCriscio, Chief Plant Operator SUBJECT: Groundwater Producers Meeting, March 9, 2011 John DeCriscio and I attended the Groundwater Producers (GWP) Meeting on March 9 at OCWD. A summary of each item discussed is as follows: 1. Water Quality Update. OCWD staff provided an update on water quality issues including: a. Consumer Confidence Reports. b. California Department of Public Health Monitoring Waiver Assessment. c. EPA Draft Unregulated Contaminant Monitoring Regulation, Phase 3. 2. Prado Dam Water Storage Status. OCWD reported that starting March 1, storage elevation can increase from Elevation 498 ft to 505 ft due to the end of the Army Corps' flood-hazard season. As of March 9, water elevation was 501 ft and storage was 13,000 acre-ft (AF). Required release from Prado is 350 cfs (minimum) until elevation drops to 498 ft at which point OCWD can reduce discharge to any desired rate. Irvine Lake continues to spill into Santiago Creek at a rate of approx 100 cfs, which discharges into OCWD's Santiago Pits and is recharged. Currently, OCWD's surface recharge capacity is approx 350 cfs. However, combined flow from Prado and Santiago Creek is approx 450 cfs, resulting in a net loss to the ocean of approx 100 cfs, until flow from Prado can be reduced to 250 cfs. 3. Annexation Financial-Impact Estimates. OCWD provided a handout with updated information on the estimated financial impacts on the Groundwater Producers (GWPs) from the proposed annexation by IRWD, YLWD and Anaheim. OCWD asked the GWPs to review the information and provide any comments. OCWD noted that the Notice of Preparation (NOP) for the Annexation Project EIR will be released in two to three weeks. A scoping meeting will follow at which time comments will be formally received for items to be addressed in the EIR. The NOP and scoping meeting will also provide information on the proposed schedule for preparing and processing of the EIR. 1 4. Review of draft OCWD FY 2011-12 Budget. OCWD provided a handout with information presented to the OCWD Board on March 2. Staff estimates that RA will increase from $249 this year to $253/AF in FY 11-12, and BPP from 62% to 65%, subject to Board approval in April. It was noted that these changes do not include impacts from potential annexation or GWRS expansion. With GWRS expansion, the RA and BPP are estimated to ramp up to $328/AF and 70% by FY 15-16. With GWRS expansion and a projected BPP of 70%, the overall cost of water (pumped and imported) to the GWPs will be less, based on OCWD calculations. 5. Update on Groundwater Basin Losses to LA County. Tabled for discussion next month due to time constraints. 6. Annual Recharge Operations Report. OCWD provided a presentation on the annual groundwater recharge in the Orange County Groundwater Basin. It was noted that the 10-year average total recharge (surface, injection and in-lieu) is 340,700 AF/year. The 10-year average recharge through surface-water facilities (recharge basins, lakes, riverbed and creek bed) in Anaheim and Orange is 280,000 AF/year. Recharge water includes river base flow, storm flow, recycled water, purchased water and incidental recharge from the surrounding hills. Annual reports on recharge operations are prepared by OCWD and are available to the GWPs. 7. Other. OCWD reported that there will be a special OCWD Board meeting on March 30 to consider proceeding with construction of the 30-mgd capacity expansion of the GWRS plant, increasing overall capacity from 70- to 100 mgd. Design is complete. The cost estimate for design and construction is $150 million. Analyses by OCWD indicate that the higher RA to cover the cost of GWRS capital and operation will be more than offset by the increase in the BPP-resulting in a net lower cost of water to the GWPs with GWRS expansion. Based on this information and the need for more groundwater production from the basin, the GWPs support expansion of the GWRS plant. 2 ITEM NO. 3.9 AGENDA REPORT Meeting Date: April 12, 2011 Subject: Status Report on Capital Projects in Progress ATTACHMENTS: Name: cv, i~a$icri: a ype: CIP Rept Apr2011.pdf Status Report on Capital Projects in Progress Backup Material CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: April 4, 2011 New Information since Last Report is Shown in Red IN CONSTRUCTION Project Current Status Next Actions Comments 1 Wells 1, 5 and 12 Upgrade W-1, 5 & 12 refurbishments Consultant to complete well Staff will discuss feasibility of Budget: $190,000 Job No. 200813 complete. W-1 & 5 operating overview study by early fall refurbishing an additional on-site Project Contact: Anthony Manzano at 2,000 GPM (each), W-12 2011. well and completing an overall well Project Completion: TBD operating at 1,200 GPM. analysis/operational study. 2 Highland Booster Station Upgrade Contractor completed pump Contractor will excavate Project construction period is 13.5 Budget: $5,000,000 Job No. 200814 cans, intake & discharge ahead of the meter vault, to months, with completion estimated Project Contact: Joe Polimino headers and cell retaining wall. lower electrical duct bank. December 2011. Planned Completion Date: Dec. 2011 Backfill complete behind They will then encase all retaining wall; contractor under slab piping and pour installing pipe and conduit. outer footing for BPS walls. 3 VDV Valve Replacement Ph 2 & 3 11 of the 17 valves have been Replace the remaining five 36- Construction completion is expected Budget: $600,000 Job No. 200908 replaced. Contractor is working inch BFVs and one 16-inch by the end of April. Project Contact: Derek Nguyen on the last 6 valves. BFV and appurtenances. Planned Completion Date: May 2011 4 Emergency Pump-out Facilities & Trentino site pump-out piping Complete Emergency Pump- Construction completion is expected Anaheim Intertie Connection complete. Pipe also complete at out Facilities. Contractor will by summer of 2011. Budget: $500,000 Aviemore site, some backfill & then begin work for Anaheim Job No. 200903 & 200906 paving required. Began Intertie Project. Project Contact: Joe Polimino excavating for Eagles Nest site. Planned Compl. Date: Summer 2011 No Anaheim Intertie work yet. 5 Mixers in Hidden Hills Reservoir All underground conduit work Complete electrical and Installation expected to be complete Budget: $75,000 Job No. 2010-25 complete. Contractor to install schedule for District's by mid April. Project Contact: Derek Nguyen injectors, chlorine analyzers SCADA interface after tank Planned Completion Date: April 2011 and mixing pumps. systems are in place. 1 IN DESIGN Project Current Status Next Actions Comments 1 Ohio/Oriente Pipeline Replacement Bids received 03/24, staff PEO and Board approval; issue Construction completion anticipated Budget: $530,000 Job No. 201005 recommends award to low- NTP and push for construction by October 2011. Project Contact: Anthony Manzano bidder, Mamco Construction to begin late May to early June Planned Completion Date: Oct. 2011 for $1,389,089. 2011. 2 Well 20 Equipping 100% design reviewed and re- Final design expected late Anticipate going out to bid in May, Budget: $2,000,000 Job No.200711 submitted to consultant. April 2011. with construction completion fall Project Contact: Anthony Manzano 2011. Planned Completion Date: Nov 2011 3 Lakeview Grade Separation Staff reviewing prior-rights Resolve prior-rights issues and 100% design submittal expected in Budget: TBD Job No. 201002 issue with counsel. Submitted complete cost-sharing May. Project Contact: Anthony Manzano 65% design review comments Agreement w/OCTA. Planned Completion Date: Sept. 2013 to OCTA's consultant. 4 2010 Waterline Replacement Project Phase 1, Plumosa Drive Plumosa Dr. bids due April 21. Plumosa Dr. construction expected Budget: $2M Job No. 201012 replacement, out to bid. Remainder of design expected summer 2011. Construction for Project Contact: Anthony Manzano to be complete June 2011. other sites expected to start fall Planned Completion Date: Dec. 2011 2011. 5 YL Blvd. BPS & Pipeline Presented pump station Awaiting comments from City. Expect Preliminary Design Report Budget: TBD Job No. 200817 sketches to City for review. Meet thereafter with City staff to address all design criteria and Project Contact: Hank Samaripa Consultant working on Prelim. re final location and esthetics issues prior to formal design Planned Completion Date: Dec 2012 Design Report and CEQA of project, submittal, document. 2 IN PLANNING Project Current Status Next Actions Comments 1 Fairmont BPS & Site Improvements Final agreement executed by PEO & Board approval of Develop Fainnont site Budget: TBD Job No. 200803 Shapell for partial payment for Shapell agreement planned for redevelopment plan and prepare Project Contact: Anthony Manzano construction of site April. RFP for design. Planned Completion Date: TBD improvements. 2 Recycled Water Study Final draft report completed by Upon completion of District's Final report will be brought to PEO Budget: $1,800,000 Job No. 200807 Consultant and submitted to review, Final draft submitted to and Board for review and Project Contact: Derek Nguyen District for review. SWRCB for final approval. consideration. Final grant payment Planned Completion Date: TBD of $37,500 from state. 3 West Wellfield Project Discussed W21 & 22 sites Investigate W-21 site & May retain a Property Acquisition Budget: $9,000,000 Job No. 2009-22 (near La Palma Ave.) prepare MOU for test drilling. Firm for assistance and explore Project Contact: Anthony Manzano w/OCWD staff & they said Investigate new potential W-22 other sites. Planned Completion Date: TBD ``yes" to W21 but not W22. locations. 4 Elk Mountain Site Improvements Design & Const. Services If approved by PEO, bring Potential improvements would Budget: $300,000 Job No. 200522 proposals due April 7. Present design proposal for artificial include artificial turf playing field Project Contact: Hank Samaripa to PEO on April 12. turf field to April 14 Board for and an adjacent parking lot. Planned Completion Date: Dec 2011 approval. 5 OC-51 Connection Upgrade District determined it's not Staff provided District's Budget: $242,000 Job No. 200815 economically beneficial to decision to MWDOC and Project Contact: Derek Nguyen pursue this project at estimated MWD representatives. Planned Completion Date: TBD cost. 6 Urban Water Management Plan Submitted comments to Present to PEO and Board for Submit final 2010 UWMP by Budget: $20,000 Job No. 2201013 consultant for editing and final May 12 Public Hearing for August 1, 2011 to State Department Project Contact: Hank Samaripa draft. Send Notices of Public UWMP. of Water Resources. Planned Completion Date: June 2011 Hearing to Cities in Service Area. 3