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Home My WebLink About2011-03-07 - Public Information-Technology Committee Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT PUBLIC INFORMATION-TECHNOLOGY COMMITTEE MEETING Monday, March 7, 2011, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director Phil Hawkins, Chair Ken Vecchiarelli, General Manager Director Gary T. Melton Art Vega, Info Systems Administrator Damon Micalizzi, PI Officer 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. PRESENTATIONS 2.1. Presentation For Children's Water Education Festival 3. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 3.1. Funding of Additional Water Education in District Elementary Schools Recommendation: That the Committee recommend the Board of Directors approve payment of $3,500 to MWDOC for additional water education for District elementary schools. 4. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 4.1. Audio/Video in Board Room (Verbal Report) 4.2. Participation in Yorba Linda Community Faire & Car Show (Verbal Report) 4.3. Draft Timeline for Elk Mountain Practice Field Project Outreach and Education Efforts 4.4. Future Agenda Items and Staff Tasks 5. ADJOURNMENT 5.1. The next regular meeting of the Public Information-Technology Committee will be held April 4, 2011 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.1 AGENDA REPORT Meeting Date: March 7, 2011 To: Public Information-Technology Committee From: Ken Vecchiarelli, General Manager Subject: Presentation For Children's Water Education Festival SUMMARY: Staff is currently putting the finishing touches on Water Mechanics 101, a 20 minute educational presentation for 4th and 5th graders for this years Children's Water Education Festival at the Nixon Library. The Committee will get a first look at the hands on display that will showcase how YLWD moves water across the grid. ITEM NO. 3.1 AGENDA REPORT Meeting Date: March 7, 2011 Budgeted: No To: Public Information-Technology Cost Estimate: $3,500 Committee From: Ken Vecchiarelli, General Account No: 1-2020-0580-00 Manager Presented By: Damon Micalizzi, Public Dept: Administration Information Officer Prepared By: Damon Micalizzi, Public Information Officer Subject: Funding of Additional Water Education in District Elementary Schools SUMMARY: Due to budget concerns, Municipal Water District of Orange County has cut funding for their in- school water education program by more than one-third for this school year. Because of this, MWDOC has cut all subscribers by one-third and capped YLWD at 1,387. Participation has varied by year, with a peak of 3,127 students reached in YLWD's service area, in 06/07. Last year, the program reached 2,178 students within the District. Reaching additional students is still possible at a cost of $2.95 per student, payable through MWDOC. At that rate, a return to last year's number of students reached would cost the District: $2,236.10. Though not specifically budgeted for fiscal year 10/11, staff has identified $3,500 in funding for the program from the Public Information Budget (1-2020-0580-00), under the item Special Events, where currently only $1,840 of the $20,000 budgeted has been spent. With the extra $3,500, this year we will reach 2,573 YLWD students, 395 more than last year and nearly doubling the original number of 1,387 allocated by MWDOC. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve payment of $3,500 to MWDOC for additional water education for District elementary schools. ITEM NO. 4.2 AGENDA REPORT Meeting Date: March 7, 2011 Subject: Participation in Yorba Linda Community Faire & Car Show (Verbal Report) ATTACHMENTS: Name: Dosciiption: a ype: YL Community Faire Application.2011.pdf Fair Application Backup Material YORBA LINDA CHAMBER OF COMMERCE PRESENTS.... ~ OA J-1 k Omm"nity Faire he Yorba Linda C oll r, T atarda3'4) April 30 2 S T 'VJA0. C.01p , 10.00 am-3:00 pm LOCATION: Yorba Linda Community Center 4501 Casa Loma Avenue, Y L, CA BOOTH SET UP : 9:00 am Application The Yorba Linda Community Faire and Car Show has returned back to the Yorba Linda Community Center this year. We want to make this a true Community Faire with schools and local non-profit groups to providing the food and game booths, along with a Health Faire, Car Show and Business Booths. Yorba Linda Community Faire Booths You furnish your own tablecloth, canopy and sign ❑ Chamber Members One 10'x 10' Booth Area, One 8' Table and Two Chairs $ 100.00 Non- Chamber Members One 10' x 10' Booth Area, One 8' Table and Two Chairs ❑ Includes one year Membership to the Chamber $ 300.00 ❑ Non-Profits Clubs and Organizations with non profit status 100.00 Electricity You supply your own electrical cords $ 20.00 Sponsorships for Community Faire: ❑ Event Sponsor $500. ❑ Game Booth Sponsor $300. ❑ Advertising Sponsor $250. Company Name Contact Person Address City Zip Phone Fax E-Mail Enclosed is my check for $ OR Charge my Credit Card for $ MasterCard or VISA # Expiration Date DEADLINE FOR YORBA LINDA COMMUNITY FAIRE APPLICATIONS April 10, 2011 *Car Show has a separate application. For more information call (714) 993-9537 ITEM NO. 4.3 AGENDA REPORT Meeting Date: March 7, 2011 To: Public Information-Technology Committee From: Ken Vecchiarelli, General Manager Prepared By: Damon Micalizzi, Public Information Officer Subject: Draft Timeline for Elk Mountain Practice Field Project Outreach and Education Efforts SUMMARY: Attached for discussion is the proposed time line for community outreach and education for the Elk Mountain Practice Field Project. ATTACHMENTS: Name: Description: Type: ELK MTN PROJECT PA TIMELINE.docx Public Affairs Timeline Backup Material PUBLIC AFFAIRS 11.1. Elk Mountain Practice Field Project Public Affairs Timeline TUESDAY, MARCH 8h MAIL 0UTNOTICE OF P UBLIC MEETING ON 11-4 R CH 30TH AT YLWD. WEDNESDAY, MARCH 16TH MEET WITH SPORTS GRO UPS FOR UPDATE ON PROJECT DESIGN AND TO DETERMINE WHAT CAPITAL THEY MAY BE WILLING TO CONTRIB UTE. ATTENDEES: STAFF. WEDNESDAY, MARCH 30TH PUBLIC MEETING AT YLWD TO INFORM RESIDENTS OF THE PLAN AND ANSWER Q UESTIONS. ATTENDEES: STAFF & BOARD. TUESDAY, APRIL STH MAIL OUT NOTICE OF NEIGHBORHOOD MEETING AT ELK MO UNTAIN RESER VOIR SITE ON SATURDAY APRIL 23RD. SATURDAY, APRIL 23RD NEIGHBORHOOD MEETING AT ELKMOUNTAIN RESERVOIR SITE. PRESENTATION & Q/A. ATTENDEES: STAFF & BOARD. TBA