HomeMy WebLinkAbout2011-05-05 - Planning-Engineering-Operations Committee Meeting Agenda Packet
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
Thursday, May 5, 2011, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
COMMITTEE STAFF
Director Gary T. Melton, Chair Ken Vecchiarelli, General Manager
Director Ric Collett Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
1. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
2. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
2.1. Construction Contract for 2010 Waterline Replacement Project Phase I - Plumosa Drive
Recommendation: That the Committee recommend the Board of Directors award
the Contract for Construction of the 2010 Waterline Replacement Project Phase 1 -
Plumosa Drive for $568,000 to Kana Pipeline, Inc.
2.2. Material Testing Services for the Ohio Street/Oriente Drive and Plumosa Drive Pipeline
Projects
Recommendation: That the Committee recommend the Board of Directors authorize
execution of a Professional Services Agreement with Leighton Consulting, Inc. for a
fee not to exceed $43,798, to provide material testing services for the Ohio/Oriente
Street and Plumosa Street Pipeline Projects.
2.3. Water Recycling Facilities Planning Study Draft Report
Recommendation: That the Committee recommend the Board of Directors place a
discussion item on its May 12, 2011 agenda for public comments for the Recycled
Water Study and ask staff to present the findings and recommendations of the
report and respond to any public comments received.
3. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
3.1. 2010 Update of the Urban Water Management Plan
3.2. Review of Operations-Sewer Section Budget for FY 2011/12 (To be provided at the
meeting.)
3.3. Monthly Groundwater Production and Purchased Import Water Report
3.4. Monthly Preventative Maintenance Program Report
3.5. Groundwater Producers Meeting Report
3.6. Status Report on Capital Projects in Progress
3.7. Future Agenda Items and Staff Tasks
4. ADJOURNMENT
4.1. The next regular meeting of the Planning-Engineering-Operations Committee will be held
June 2, 2011 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 2.1
AGENDA REPORT
Meeting Date: May 5, 2011 Budgeted: Yes
Total Budget: $155,000
To: Planning-Engineering- Cost Estimate: $873,300
Operations Committee
Funding Source: All Water Funds
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: 201012
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: Pending
Prepared By: Anthony Manzano, Senior CEQA Compliance: Exempt
Project Manager
Subject: Construction Contract for 2010 Waterline Replacement Project Phase I -
Plumosa Drive
SUMMARY:
On April 21, 2011, bids were received from 13 contractors for construction of the 2010 Waterline
Replacement Project Phase I - Plumosa Drive. Following review of the bids, staff recommends
award to the low-bidder, Kana Pipeline, Inc., for the amount of $568,000. The Engineer's estimate
was $873,300.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors award the Contract for Construction of the
2010 Waterline Replacement Project Phase 1 - Plumosa Drive for $568,000 to Kana Pipeline, Inc.
DISCUSSION:
The two-phase project consists of waterline replacement at eight locations, ranging from 200 to
3,000 feet in length totaling approximately 6,700 feet, and are shown on the attachments to this
report. The project locations are identified in the Asset Management Plan and the Capital
Improvement Plan as requiring near-term replacement due to age and/or condition of the pipeline.
The eight locations were packaged as one project for the purpose of retaining one engineering
design consultant for efficiency and cost effectiveness.
While staff was preparing the RFP for engineering services, YLWD Operations staff reported
several recent leaks and repairs for the existing waterline in Plumosa Drive. Given the urgency to
replace the Plumosa Drive waterline, this project was divided into two phases for construction,
Phase I exclusively for Plumosa Drive, and Phase 11 for the other seven locations, in order for the
Plumosa Drive waterline work to be completed as soon as possible.
By way of background, concerning the Plumosa Drive waterline project, it was originally conceived
and budgeted at $155,000 for pulling a new PVC liner into the old 20" steel line in the southerly half
of Plumosa. However, with continuing leaks occurring in this and the northerly half of the line in
Plumosa, it was determined in meetings with Operations staff, that replacement of the entire
pipeline from Lemon Drive to Bastanchury Road was necessary and appropriate. It was estimated
that this new, larger replacement project might cost in the range of $750,000.
On October 14, 2010, the Board of Directors awarded a Professional Services Agreement to RBF
Consulting for a fee not to exceed $219,309 to provide engineering design, bidding support services
and construction management for Phases I and II of the 2010 Waterline Replacement Project.
On April 21, 2011, sealed bids were received from 13 contractors, for replacement of approximately
2,900 feet of 12 inch waterline, valves, hydrants and appurtenances in Plumosa Drive. The bids
range from a low of $568,000 to a high of $921,395, as shown below. The bid tabulation, bid
documents and references from the low bidder, Kana Pipeline, Inc., were reviewed and checked
into by District staff and found to be responsive and fully in order. Accordingly, staff recommends
award to Kana Pipeline Inc.
No. Company Bid
1. Kana Pipeline, Inc. $ 568,000.00
2. Downing Construction Inc. $ 597,825.70
3. John T. Malloy Co. $ 645,464.00
4. Paulus Engineering, Inc. $ 674,359.84
5. J.A. Salazar Construction & Supply Corp. $ 691,248.00
6. VCI Construction $ 729,139.74
7. Williams Pipeline Contractors, Inc. $ 771,915.00
8. Mike Bubalo Construction Co., Inc. $ 777,279.00
9. Vido Samarzich Inc. $ 798,780.00
10. Pro-Craft Construction Inc. $ 798,088.40
11. E&R Construction Inc. $ 802,785.00
12. J. De Sigio Construction, Inc. $ 918,507.00
13. Vido Artukovich & Son Inc/Vidmar Inc A $ 921,395.00
J.V.
PRIOR RELEVANT BOARD ACTION(S):
On October 14, 2010, the Board of Directors awarded a Professional Services Agreement to RBF
Consulting for a fee not to exceed $219,309, to provide engineering design, bidding support
services and construction management for this project.
ATTACHMENTS:
Name: Description: a Ype:
Exhibit A.pdf Exhibit A Backup Material
Exhibits BTpdf Exhibit B Backup Material
Lambert
N Legend
~epNCQ~O
Birch
Proposed Pipeline Project
Y y J sde.SDE.YLWD_Service_Boundary
wUS ~ R"'G Ill' \l
G~yP \ T Ro
= w Q g ~~S Ai H rc
a NG~ v o SEFW °
Y ~ E E _ `mP
- ~ ~ A Rt ~ RAT O N~
LI"ag ~ y moo`"
M ♦ PMU ~ . FP,\E ~
o F egg
l F POW~C - 5 ~ J~ 2 r 81-~ ~ ~ O Pn /9 ~ONTBEOS A Try .
a a U~ P ~ P° W ~~l/N°R
v~ "`R ~ ~ s R~ ~ aRG Rem R~
° R•e ~ _ a v~Raoeh s ~ e ~ ~ ~ ~ ~
Mao a ° a~ _ • a ~ ° ~ ~ ~"'icy ~ ~ ~ R~~♦♦~...~•••
s
Cha
a n RE T s r •♦•100.
♦P
♦
P sae
Ram ♦ e 3 f ~ ~C ,C'~~~ ~ ♦♦w♦~•..~o•~ ~
~7 m P ran R~s~~
La Palma - °~1
v _
3 N
' • N S
F N
Lapa\ma cam.o ~i
+ mm ~ Santz poz
aPa\ma ,i v
Exit 32
N
~F Canyon Rim
~o ~co
c y Noh\ ch R a eii W + E
ti
co S
<<a
Ci\ 0~
N
2010 PIPELINE REPLACEMENT PROJECT VICINITY MAP 0 1,375 2,750 5,500 8,250
EXHIBIT "A" Feet
TL- MI--
l~A
If~TTTTf~'17rr-rr~r _
6EIO
Tamarisk Dr., Fircrest Dr. &
- - L Pebble Beach Ln.
\ _ I 3 Sunwood / Pe ertree Ln.
n PLumosa Dr., from Lemon Dr.
to Bastanchury Road
8 inch /
'LL 8ir~c
/ - - - - - G
RO
\
.q
15 I North of Catalina Ct., & S. of Joel Brattain Dr.
Easement S. of Gordon Ln. & E.
/ - of Ohio St.
1 ~ - ~ - ~r ~ I ~ ~ ORANG~THORPE
L Hidden Hills BPS Discharge Line N - °
w
W E EsrEE LL
2010 PIPELINE REPLACEMENT PROJECT IT
- -
LOCATION MAP 1 THRU 8 ~NCENTE
NO SCALE
7 Richfield Rd. 1200 LF of Proposed Slip Lining
11 $ Richfield Rd. Nancita St. to approximately
100' N. of OCFCF - 200 LF of
EXHIBIT "B" new8"dia. pipeline
ITEM NO. 2.2
AGENDA REPORT
Meeting Date: May 5, 2011 Budgeted: Yes
Total Budget: $929,000
To: Planning-Engineering- Cost Estimate: $44,000
Operations Committee
Funding Source: All Water Funds
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: 201006 & 201012
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: Pending
Prepared By: Joe Polimino, Project Engineer CEQA Compliance: Exempt
Subject: Material Testing Services for the Ohio Street/Oriente Drive and Plumosa Drive
Pipeline Projects
SUMMARY:
Staff issued a Request for Proposals for job site and laboratory material testing services for
construction of the Ohio St./Oriente Dr. and Plumosa Dr. Pipeline Projects. Testing services were
combined for the two concurrent construction projects for efficiency and cost savings. The District
received four proposals. Following evaluation, staff recommends award to Leighton Consulting, Inc.,
for a fee not to exceed of $43,798.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize execution of a Professional
Services Agreement with Leighton Consulting, Inc. for a fee not to exceed $43,798, to provide
material testing services for the Ohio/Oriente Street and Plumosa Street Pipeline Projects.
DISCUSSION:
Staff prepared a Request for Proposal to provide material testing services for construction of the
Ohio St./Oriente Dr. and Plumosa Dr. Pipeline Projects. Staff solicited proposals from four
geotechnical firms experienced in this area. All four firms submitted proposals for consideration.
The District's review team ranked and scored the proposals based on experience of the firm's staff,
content, and understanding of these particular projects. Following the technical evaluation and
ranking, separate envelopes with fees for each proposal were opened by staff. Results of the
ranking and the proposed fee for each are as follows:
Leighton N&M Hushmand Harrington
Technical Score 13.71 12.51 12.72 11.83
Labor Hours 1008 738 831 360
Total Cost $43,798 $36,831 $67,961 $39,860
Avg. Cost / Hr. $43.45 $49.91 $81.78 $110.72
After extensive review of the proposals, staff determined that Harrington Geotechnical Engineering,
Inc. did not show in their proposal sufficient data to prove their capability to perform the Scope of
Work that was requested. Hushmand Associates, Inc. was very well equipped to perform the work
and has a good staff, however, the price was too high when compared to the others, both on the
basis of total cost and average cost per hour.
Staff further reviewed the proposals of Ninyo & Moore (N&M) and Leighton Consulting. Staff
reviewed the total hours, total proposed cost and divided the total cost by the total hours to
determine the average cost per hour of service provided. From this calculation, it was noted that
Leighton, the firm with the highest-ranked proposal also had the lowest average cost per hour of
service provided.
It was also noted that Leighton estimated more hours in their proposal than any other firm to
perform the scope of work in the RFP. District staff is of the opinion this estimate might be slightly
high, so Leighton's final project cost (as all services are provided on an as-needed, hourly rate
basis) may likely be lower than estimated in their proposal. The total cost of these material testing
services, for projects totaling over 13,500 ft of new water lines, is approximately two percent of the
construction cost. This is a typical and reasonable cost for this important construction-phase task.
Therefore, based on experience, qualifications, technical scores and cost, staff is recommending
award to Leighton Consulting, Inc.
PRIOR RELEVANT BOARD ACTION(S):
On May 27, 2010, the Board ratified issuance of a Professional Services Agreement for engineering
services with Tetra Tech, Inc., for the Ohio Street Pipeline Replacement Project, for a fee of
$85,400.
On April 14, 2011, the Board of Directors awarded a Contract for Construction of the Ohio St. and
Oriente Dr. Pipeline Replacement Project for $1,389,089 to Mamco Construction & Development.
ITEM NO. 2.3
AGENDA REPORT
Meeting Date: May 5, 2011 Budgeted: Yes
Total Budget: $150,000
To: Planning-Engineering- Cost Estimate: $146,044
Operations Committee
Funding Source: All Water Funds
From: Ken Vecchiarelli, General
Manager
Job No: 2009-21
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Derek Nguyen, Water Quality CEQA Compliance: N/A
Engineer
Subject: Water Recycling Facilities Planning Study Draft Report
SUMMARY:
The District is preparing a Recycled Water Facilities Planning Study to evaluate the feasibility of
using recycled water to irrigate golf courses, parks, schools and greenbelts within the District's
service area.
In March 2011, the District submitted it's draft report of the Recycled Water Study to the State Water
Resources Control Board (SWRCB) for review and in it's response SWRCB noted that the Study
must be discussed in a public meeting for public comments.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors place a discussion item on its May 12, 2011
agenda for public comments for the Recycled Water Study and ask staff to present the findings and
recommendations of the report and respond to any public comments received.
DISCUSSION:
The District's Capital Improvement Program includes funding for a Recycled Water Facilities
Planning Study to evaluate the feasibility of using recycled water to irrigate golf courses, parks,
schools and greenbelts within the District's service area. In February 2010, the Board of Directors
authorized the execution of a Professional Services Agreement with Malcolm Pirnie, Inc. in the
amount of $146,044 to prepare the Recycled Water Facilities Planning Study.
The Study is half funded by the State Water Resources Control Board (SWRCB) with a grant
funding amount of $75,000. Of this amount, $37,500 has already been issued to the District
following completion of the draft report submitted to SWRCB in March 2011.
During its review of the District's draft report in March 2011, SWRCB indicated that the Study must
be discussed in a public meeting for public comments. Because of this requirement, Staff is
requesting that the Board place a discussion item on its agenda for the May 12, 2011 meeting for
public comments on the study.
During the May 12, 2011 Board meeting, staff will present the findings of the report, it's
recommendation to the Board for approval and respond to any public comments received.
PRIOR RELEVANT BOARD ACTION(S):
In February 2010, the Board of Directors authorized the execution of a Professional Services
Agreement with Malcom Pirnie, Inc. in the amount of $146,044 to prepare the Recycled Water
Facilities Planning Study.
ITEM NO. 3.1
AGENDA REPORT
Meeting Date: May 5, 2011 Budgeted: N/A
Total Budget: $30,000
To: Planning-Engineering- Cost Estimate: $30,000
Operations Committee
Funding Source: All Water Funds
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: J-2010-13
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Hank Samaripa, Project CEQA Compliance: N/A
Engineer
Subject: 2010 Update of the Urban Water Management Plan
SUMMARY:
The 2010 Urban Water Management Plan (UWMP) has been prepared and was made available for
public review on April 12, 2011. As directed by the Board on April 14, a Notice of Public Hearing
was published in the local newspaper on April 28, and will run again on May 5, for a Public Hearing
on May 12, 2011. Staff will discuss the findings of the UWMP with the PEO Committee.
DISCUSSION:
The State Water Code Sections 10610 through 10656, requires every urban water supplier that
either provides over 3,000 AF annually or serves 3,000 or more connections, to prepare an Urban
Water Management Plan (UWMP) every five years. The UWMP is prepared by urban suppliers to
support their long-term resource planning and ensure adequate water supplies are available for
existing and future water demands. In summary the findings of the District's 2010 UWMP are as
follows:
. In accord with Senate Bill SBx7-7, urban water retailers are required to achieve a 10%
reduction in per capita water use by 2015 and a 20% reduction by 2020. Per the 2010 UWMP,
the District's goal is to achieve a water use target of 257.5 gallons per capita per day (GPCD)
by 2015 and 228.9 GPCD by 2020. The District's current baseline consumption is 286.1
GPCD.
. When the draft 2010 UWMP was prepared, it assumed a projected total water demand of
approximately 25,800 acre-feet per year (AF/Yr), based on historical data. However, with the
establishment of a reduced water allocation over the past two years and the response of our
customers to the request for conservation, the District's actual water demand for FY 09-10
was 20,154 AF, which equates to a 22% reduction when compared to the historical projection.
The final version of the 2010 UWMP will reflect this change in water consumption.
. The District is projecting an 8% increase in demand in the next 25 years, accompanying a
projected 13% increase in population.
. Today, the District relies on 46% groundwater and 54% import water. It is projected that
through 2035, the water supply mix will remain roughly the same.
. MWD's Regional Urban Water Management Plan finds that MWD is able to meet full service
demands of its member agencies with existing supplies from 2015 through 2035 during
normal years, single dry years, and multiple dry years. The District is therefore capable of
meeting the water demands of its customers in normal, single dry and multiple dry years
between 2015 and 2035.
ITEM NO. 3.3
AGENDA REPORT
Meeting Date: May 5, 2011
Subject: Monthly Groundwater Production and Purchased Import Water Report
ATTACHMENTS:
Name: Dosciiption: a ype:
Import2010-2011 Apr Pie Chart.pdf Pie Chart Backup Material
Import2010-2011 _Apr PEO_Sheet.pdf PEO Sheet Backup Material
Import2010-2011 Apr TWU.pdf TWU Backup Material
Import2010-2011 Apr YTD Prod Chart.pdf YTD Prod Chart Backup Material
Daily Average April 2011.pdf Apr Daily Avg Backup Material
WATER SUPPLY
FY 2010-2011
April 2011 Water Supply
IMPORT
33.3%
GW
66.7%
2010-2011 YTD Water Supply
GW
45.2%
IMPORT
54.8%
GW BPP GOAL
45.9%
YLWD SOURCE WATER SUMMARY
FY 2010-2011
TOTAL MONTHLY YTD BUDGET
GW IMPORT DEMAND GW GW (Demand Est.) DELTA
MONTH (AF) (AF) (AF) (AF)
Jul-10 793.2 1,476.0 2,269.2 35.0% 35.0% 2,483.5 -8.6%
Aug-10 817.3 1,529.5 2,346.7 34.8% 34.9% 2,443.4 -4.0%
Sep-10 753.6 1,404.8 2,158.4 34.9% 34.9% 2,143.8 0.7%
Oct-10 449.1 936.4 1,385.5 32.4% 34.5% 1,808.3 -23.4%
Nov-10 427.8 917.5 1,345.2 31.8% 34.1% 1,428.5 -5.8%
Dec-10 226.2 694.7 920.8 24.6% 33.3% 1,285.0 -28.3%
Jan-11 873.5 281.1 1,154.6 75.7% 37.5% 1,120.4 3.0%
Feb-11 813.2 336.5 1,149.7 70.7% 40.5% 1,071.9 7.3%
Mar-11 742.7 308.3 1,051.1 70.7% 42.8% 1,270.2 -17.3%
Apr-11 1,050.0 524.1 1,574.1 66.7% 45.2% 1,588.8
May-11 2,101.6
Jun-11 2, 354.8
FYTD 6,946.6 8,408.8 15,355.4 45.2% 16,643.7 -7.7%
Allowable GW (YTD) 7,045.1 (AF)
Underpumped 98.5 (AF)
Conservation Percentage
Since July 1, 2009 -19.3%
GROUNDWATER PERCENTAGE
80.0%
70.0%
60.0%
50.0%
40.0%
MONTHLY GVV
30.0%
YTD GW
BPP GOAL 45.9%
20.0%
Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11
Month
TOTAL WATER USE
FY 2010-2011
3,000
Monthly Average Mean Temperature (°F) ■09-10GW
73.6 009-10 IMPORT
72.2
■08-09 GW
2,500 72.1 008-09IMPORT
69.8 ■10-11 GW
74.0 74.373.2
69.7 74.1 010-11 IMPORT
70.8 65.9 67.2
2,000 62.9 66.4
61.6
66.1
62.6
L% I
Q 62.4
1,500 62.6 58.2 59.
E 65.4
E 61.5
> 60.2
55.8 60.0 55.2
54.3 58.2
58.7
1,000 56.4 56.3
57.2
500
0
o~ o~' 0300 NQ, oo' e NQ1 (Z' NQ1 o~' e NQ) o° N° NN NQ5 NQ) N° NN
~A' ~A ~A'
Month
FY 2010-2011 YTD Water Supply
22,000
Budgeted Total GW + Import
20,000
Actual Total GW + Import
18,000 --rrBPP GW Goal 45.9%
16,000 Actual GW Production
14,000 -
U-
Q 12,000
m
E
0 10,000
8,000
6,000
4,000
2,000
0
Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11
Month
April 2011 Daily Average Demand (MG)
18.0 17.8
17.5 17.2
17.0
16.5 16.1
16.0 15.9
16.0
15.5 15.4
15.5
15.0
14.5
14.0
aa
a aaa J~yaaa a ~~yaaa ~a~a ~~aaa
~ I
ITEM NO. 3.4
AGENDA REPORT
Meeting Date: May 5, 2011
Subject: Monthly Preventative Maintenance Program Report
ATTACHMENTS:
Name: Dosciiption: a ype:
2010-11 Fiscal.pdf PM Report Backup Material
PM PROGRAM
FISCAL 2010111
Fiscal 2010-11 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100%
HYDRANTS (3,881) Target; all hydrants to be serviced annually.
INSPECTED THIS MONTH 55 293 160 446 552 589 337 419 902 8541 1
INSPECTED THIS YEAR 55 348 508 954 1,506 2,095 2,432 2,851 3,753 4,607
% OF TOTAL 1.4% 9.0% 13.1% 24.6% 38.8% 54.0% 62.7% 73.5% 96.7% 118.7%1 1
VALVES (10,70612=5,353) Target; all valves to be operated every two years
OPERATED THIS MONTH 536 378 380 457 343 315 414 517 890 481
OPERATED THIS YEAR 536 914 1,294 1,751 2,094 2,409 2,823 3,340 4,230 4,711
% OF TOTAL 10.0% 17.1% 24.2% 32.7% 39.1% 45.0% 52.7% 62.4% 79.0% 88.0%1 1
DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed twice each year.
FLUSHED THIS MONTH 0 0 0 0 155 0 0 9 0 1551 1
FLUSHED THIS YEAR 0 0 0 0 155 155 155 164 164 3191 1
% OF TOTAL 0.0% 0.0% 0.0% 0.0% 50.0% 50.0% 50% 53% 53% 102.9%1 1
AIR VACS (309) Target; all air/vacs to be serviced annually.
INSPECTED THIS MONTH 296 13 2 0 0 0 0 0 0 01 1
INSPECTED THIS YEAR 296 309 311 311 311 311 311 311 311 3111 1
% OF TOTAL 95.8% 100.0% 100.7% 100.7% 100.7% 100.7% 100.7% 100.7% 100.7% 100.7%1 1
PRVs (150) 40 STATIONS Target; all PRVs to be serviced annually.
INSPECTED THIS MONTH 0 12 16 31 42 38 34 1 5 2
INSPECTED THIS YEAR 0 12 28 59 101 139 173 174 179 181
% OF TOTAL 0.0% 8.0% 18.7% 39.3% 67.3% 92.7% 115.3% 116.0% 119.3% 120.7%1 1
SEWER CLEANING (867,487) Target; all sewers to be cleaned annually.
CLEANED THIS MONTH 126,497 68,133 38,676 46,790 73,169 82,782 97,798 79,855 106,787 67,441
CLEANED THIS YEAR 126,497 194,630 233,306 280,096 353,265 436,047 533,845 613,700 720,487 787,928
% OF TOTAL 15.0% 22.4% 26.9% 32.3% 40.7% 50.3% 61.5% 70.7% 83.1% 90.8%1 1
SEWER TELEVISING (160,512) Target; all sewers to be televised every 5 years.
TELEVISED THIS MONTH 12,176 18,676 6,524 14,128 - 201 7,508 17,041 16,863
TELEVISED THIS YEAR 12,176 30,852 37,376 51,504 51,504 51,705 51,705 59,213 76,254 93,117
% OF TOTAL 7.6% 19.2% 23.3% 32.1% 32.1% 32.2% 32.2% 36.9% 47.5% 58.0%1 1
OTHER SEWER WORK.
S.S. OVERFLOWS 0 0 0 0 0 0 0 0 0 1
SERVICE CALLS 1 0 0 1 1 2 0 0 1 2
REHAB FOOTAGE 0 0 0 319 629 346 225 320 0 0
MAIN REPAIRS 0 0 0 3 0 2 2 1 0 0
MANHOLE REPAIRS 0 4 16 1 2 1 0 2 0 6
ITEM NO. 3.5
AGENDA REPORT
Meeting Date: May 5, 2011
Subject: Groundwater Producers Meeting Report
ATTACHMENTS:
Name: cv, i~a$icri: a ype:
GWP MtgNotes 13Apr2011.pdf GWP Meeting Report for April 2011 Backup Material
Yorba Linda
Water District
MEMORANDUM
DATE: April 15, 2011
TO: Ken Vecchiarelli, General Manager
FROM: Steve Conklin, Engineering Manager
COPY: Lee Cory, Operations Manager
John DeCriscio, Chief Plant Operator
SUBJECT: Groundwater Producers Meeting, April 13, 2011
John DeCriscio and I attended the Groundwater Producers (GWP) Meeting on April 13
at OCWD. A summary of each item discussed is as follows:
1. Water Quality Update. OCWD staff provided an update on water quality issues
including:
a. Consumer Confidence Reports.
b. CDPH Vulnerability Assessment Waiver.
c. EPA Draft Unregulated Contaminant Monitoring Regulation, Phase 3.
2. OCWD Budget and Rate Update. OCWD staff reported that the FY 11-12
budget will be approved by the Board later this month. Current
recommendations are $255/AF for the RA and 65% for the BPP, with no
production surcharge for overpumping. There was an extended discussion on
the pros and cons of keeping the RA at $249 vs raising it to $255, and a BPP of
65% vs 67%. A key point in the discussion was the fact that the OCWD Board
approved proceeding with the GWRS Expansion Project (see Item 5 below)
which will require the RA to ramp up to $328/AF over the next five years (FY15-
16) to cover the increased GWRS capital and operating cost. The consensus of
the GWPs was that they favored keeping the BPP and the upward ramping of the
RA relatively uniform to make it easier for budget projections and rate setting at
the retail level.
3. OCWD Reserve Policy and Transfer of Reserves from R&R Fund. OCWD
staff reported that they recently performed an analysis and updated the
Replacement and Refurbishment Fund model. As an outcome, staff
recommended and the Board approved transfer of $10 million from R&R to the
District's Operating Fund. This lead to a GWP discussion if the $10M should be
in the Operating Fund for emergencies, or should be refunded back to the
ratepayers via a lower RA, or a reduced rate of increase in the RA. At the
1
conclusion of the discussion there was no consensus for a change from that
planned by OCWD.
4. GWRS Deliveries vs SAR Water for Recharge in the Basins. OCWD made a
presentation on the cost and benefits of delivering GWRS water for recharge in
the basins versus using storm water from the Santa Ana River. Staff provided
graphs and other data showing that it is more cost effective to provide GWRS
water for recharge than SAR storm water. Graphs were shown indicating that
Miller Basin will continue to recharge for a much longer period with the high-
quality, low-TDS GWRS water than with river water, which contains silt and
organic material. Regardless, efforts will be made to retain and use river water as
much as possible, primarily in the river bed, Warner Basin and Anaheim Lake.
5. GWRS Expansion Update. OCWD reported that at a special OCWD Board
meeting on March 30 the Board approved proceeding with construction of the 30-
mgd capacity expansion of the GWRS plant, increasing overall capacity from 70-
to 100 mgd. Design is complete. The cost estimate for design and construction
is $156 million. It is estimated that construction could be complete around
October 2014. As noted in Item 3, it is projected that the RA will have to ramp up
to $328/AF by FY 15-16 to cover the cost of expansion.
6. MWD Funding for GWRS Expansion. Staff noted that the request to MWD for
Local Resource Project (LRP) funding was denied by MWD. The denial was
based on the finding that the estimated unit cost of water at $612/AF is too low to
justify the need for rebate funding.
7. Anaheim Regional Transportation Inter-modal Center (ARTIC) Project. Staff
reported that the City of Anaheim is requesting the use of GWRS water for the
proposed transportation center project, to be located at the southeast corner of
Katella Avenue and the 57 Freeway, adjacent to the Santa Ana River. The
GWRS transmission pipeline is located in the west levee of the SAR, bordering
the ARTIC site. They are requesting an estimated 11 AF/Yr of GWRS water for
cooling tower use, toilet flushing in restrooms, and landscape irrigation. The
project would have to pay OCWD the full cost of the water ($476/AF) and would
have to provide all necessary piping and other improvements to deliver the water
from the pipeline to point of use. In addition, the project may provide sites for up
to three injection wells for recharge of GWRS water into the aquifer. Following
discussion, the GWPs expressed support for the use of GWRS water for the
project, as it is a cost-effective use of recycled water, for a project which would
otherwise have to be supplied by potable water, imported or pumped from the
aquifer. The project will be considered by the OCWD Board in May.
2
ITEM NO. 3.6
AGENDA REPORT
Meeting Date: May 5, 2011
Subject: Status Report on Capital Projects in Progress
ATTACHMENTS:
Name: cv, i~a$icri: a ype:
CIP Rept May2011.pdf Status Report on Capital Projects in Progress Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: May 1, 2011
New Information since Last Report is Shown in Red
IN CONSTRUCTION
Project Current Status Next Actions Comments
1 Wells 1, 5 and 12 Upgrade W-1, 5 & 12 refurbishments Consultant to complete well Staff will discuss feasibility of
Budget: $190,000 Job No. 200813 complete. W-1 & 5 operating overview study with District refurbishing an additional on-site
Project Contact: Anthony Manzano at 2,000 GPM (each), W-12 staff by fall 2011. well and completing an overall well
Project Completion: TBD operating at 1,200 GPM. analysis/operational study.
2 Highland Booster Station Upgrade Excavated ahead of meter vault, Continue with exterior wall Project construction period is 13.5
Budget: $5,000,000 Job No. 200814 conduit bank lowering footings, afterwards move months, with completion estimated
Project Contact: Joe Polimino continues. Poured rear retaining inside to install rebar and December 2011.
Planned Completion Date: Dec. 2011 wall at back of building. begin parts of the building
Continue rebar installation and floor. Electrical conduit
form portions of exterior installations continue as
building wall footing. concrete pours progress.
3 VDV Valve Replacement Ph 2 & 3 All 17 defective valves Contractor to complete street Project completion is expected by
Budget: $600,000 Job No. 200908 successfully replaced. re-pavement and slurry seal. the end of April.
Project Contact: Derek Nguyen Final work includes site
Planned Completion Date: May 2011 cleanup and demobilization.
4 Emergency Pump-out Facilities & Anaheim Intertie work started. Complete Crystal Drive and Construction completion is expected
Anaheim Intertie Connection Willow Woods intertie, nearly Willow Woods sites and begin by summer of 2011.
Budget: $500,000 complete, with electrical the finial site, Fairbury Lane.
Job No. 200903 & 200906 controls still being installed.
Project Contact: Joe Polimino The site at Crystal Drive has
Planned Compl. Date: Summer 2011 been started.
5 Mixers in Hidden Hills Reservoir Contractor to install injectors, Complete electrical and Installation expected to be complete
Budget: $75,000 Job No. 2010-25 chlorine analyzers and mixing schedule for District's by early May.
Project Contact: Derek Nguyen pumps. Contractor building SCADA interface after tank
Planned Completion Date: May 2011 material procurement delays, systems are in place.
Schedule delayed 2 weeks.
1
IN DESIGN
Project Current Status Next Actions Comments
1 Ohio/Oriente Pipeline Replacement Mamco Construction awarded Staff to issue NTP and push for Construction completion anticipated
Budget: $530,000 Job No. 201005 contract for $1,389,089. construction to begin late May by October 2011.
Project Contact: Anthony Manzano to early June 2011.
Planned Completion Date: Oct. 2011
2 Well 20 Equipping 100% Instrumentation design Final design expected May Anticipate going out to bid in June,
Budget: $2,000,000 Job No.200711 reviewed and resubmitted to 2011. with construction completion late
Project Contact: Anthony Manzano consultant. 2011.
Planned Completion Date: Nov 2011
3 Lakeview Grade Separation Staff reviewed prior-rights Resolve prior-rights issues and 100% design submittal expected
Budget: TBD Job No. 201002 issue with counsel. Wrote complete Agreement w/OCTA. within I to 2 months.
Project Contact: Anthony Manzano counteroffer to OCTA -
Planned Completion Date: Sept. 2013 awaiting response.
4 2010 Waterline Replacement Project Phase 1, Plumosa Dr. bids Award of construction contract Plumosa Dr. construction expected
Budget: $2M Job No. 201012 received 04/21, recommending to Kana Pipe for $568,000. summer 2011. Construction for
Project Contact: Anthony Manzano award to low bidder, Kana other sites expected to start fall
Planned Completion Date: Dec. 2011 Pipeline Inc., for $568,000. 2011.
5 YL Blvd. BPS & Pipeline Awaiting input on pump Consultant working on Prelim. Review Preliminary Design Report
Budget: TBD Job No. 200817 station sketches from City. Design Report. Schedule a to include new pump station and
Project Contact: Hank Samaripa Reviewed pumps, hydraulic meeting with City to finalize 5,000 ft. long pipeline in Yorba
Planned Completion Date: Dec 2012 design and CFQA documents. pump station location/esthetics. Linda Blvd.
2
IN PLANNING
Project Current Status Next Actions Comments
1 Fairmont BPS & Site Improvements Final agreement with Shapell Develop Fairmont site
Budget: TBD Job No. 200803 for partial payment for site redevelopment plan and
Project Contact: Anthony Manzano improvements approved by prepare RFP for design.
Planned Completion Date: TBD YLWD Board.
2 Recycled Water Study District provided review Once comments are Final report will be brought to PEO
Budget: $1,800,000 Job No. 200807 comments to Consultant for incorporated, final draft report and Board for review and
Project Contact: Derek Nguyen revision. will be submitted to SWRCB consideration. Final grant payment
Planned Completion Date: TBD for final approval. of $37,500 from State.
3 West Wellfield Project OCWD staff tentatively Complete feasibility analysis May retain a Property Acquisition
Budget: $9,000,000 Job No. 2009-22 approved W-21 site. Started for W-21 & W-22 sites & Firm for assistance and explore
Project Contact: Anthony Manzano preliminary feasibility analysis prepare MOU for test drilling other sites.
Planned Completion Date: TBD for W-21 & W-22 with for W-21.
consultant.
4 Elk Mountain Site Improvements Soliciting three additional Review design proposals. Draft Professional Services
Budget: $300,000 Job No. 200522 design proposals from general Prepare agenda for PEO Agreement if project is approved.
Project Contact: Hank Samaripa engineering fines. Proposals committee for June 2nd and Set up design kickoff meeting.
Planned Completion Date: Dec 2011 due May 12th. Board June 12`1'.
5 OC-51 Connection Upgrade District determined it's not Staff provided District's
Budget: $242,000 Job No. 200815 economically beneficial to decision to MWDOC and
Project Contact: Derek Nguyen pursue this project at estimated MWD representatives.
Planned Completion Date: TBD cost.
6 Urban Water Management Plan Final draft review completed Draft agenda report and Submit final adopted 2010 UWMP
Budget: $20,000 Job No. 2201013 and copies distributed. Notice Resolution for May 12"' Board to Department of Water Resources
Project Contact: Hank Samaripa of Public Hearing posted in meeting adopting the 2010 by August I" due date. Distribute
Planned Completion Date: June 2011 local newspaper for May 12d' UWMP. copies to local agencies.
Board meeting
3