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HomeMy WebLinkAbout2011-03-24 - Board of Directors Meeting Minutes 2011-051 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING March 24, 2011 1. CALL TO ORDER The March 24, 2011 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 8:30 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Phil Hawkins, Vice President Steve Conklin, Engineering Manager Ric Collett Lee Cory, Operations Manager Robert R. Kiley Gina Knight, HR Manager (Arrived at 9:45 a.m.) ' Gary T. Melton Stephen Parker, Finance Manager Art Vega, Interim IT Director Derek Nguyen, Water Quality Engineer Damon Micalizzi, Public Info Officer Annie Alexander, Executive Secretary OTHER VISITORS Nancy Rikel, Mayor, City of Yorba Linda Mark Schock, Resident 4. ADDITIONS/DELETIONS TO THE AGENDA Mr. Vecchiarelli then requested to add the following item to the agenda as information came to staffs attention on this matter after the agenda was posted. 8.3. Report on Staff Activities at Children's Water Education Festival On a motion by Director Hawkins, seconded by Director Kiley, the Board voted 5- 0 to add Item No. 8.3. to the agenda. 1 1 2011-052 5. PUBLIC COMMENTS ' Mark Shock, resident, addressed the Board and commented on the nuclear crisis in Japan, the State's emergency water supplies, and the close proximity of the San Onofre nuclear power plant to a major fault line and the Diamond Valley Lake Reservoir. Mr. Schock then requested that the Board consider passing a resolution asking the state legislature to ensure that all safety and water quality concerns are adequately reviewed at this plant given that it was built over 30 years ago. 6. CONSENT CALENDAR On a motion by Director Hawkins, seconded by Director Kiley, the Board voted 5- 0 to approve the Consent Calendar. Director Collett abstained from voting on Check No. 56155 of Item No. 6.4. as he has a financial interest with the vendor. 6.1. Minutes of the Board of Directors Special Meeting Held March 8, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Regular Meeting Held March 10, 2011 Recommendation: That the Board of Directors approve the minutes as presented. , 6.3. Minutes of the Board of Directors Special Meeting Held March 17, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 6.4. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $973,069.60. 6.5. Progress Payment No. 2 for Construction of the Highland Pump Station Project Recommendation: That the Board of Directors approve Progress Payment No. 2 in the net amount of $169,020.00 to Pacific Hydrotech Corporation for construction of the Highland Pump Station Project, Job No. 200814. 2 2011-053 ' 7. ACTION CALENDAR 7.1. Declaration of Restrictive Covenants with St. Joseph Health System - 4300 Rose Drive, YL Mr. Conklin explained that St. Joseph Health System had constructed a block wall, fence and lighting across one of the District's dedicated sewer easements on the 4300 block of Rose Drive. Staff reviewed this encroachment and determined that an access gate will be needed to maintain access to the District's sewer facilities. As such, staff recommended the execution of a Declaration of Restrictive Covenants with St. Joseph Health System subject to approval as to form by General Counsel. Mr. Conklin then responded to questions from the Board regarding staff's coordination efforts with City staff and construction of the access gate. On a motion by Director Hawkins, seconded by Director Collett, the Board voted 5-0 to authorize the President and Secretary to execute the Declaration of Restrictive Covenants, subject to approval as to form by General Counsel, with St. Joseph Health System, Job No. 200910. 7.2. Property Insurance Premium for April 2011-2012 Mr. Vecchiarelli explained that it was time again for the Board to authorize ' payment of the annual premium to renew the District's property insurance with the Association of California Water Agencies/Joint Powers Insurance Authority (ACWA/JPIA). Mr. Vecchiarelli then responded to questions from the Board regarding a recent facility inspection performed by an ACWA/JPIA representative. On a motion by Director Melton, seconded by Director Hawkins, the Board voted 5-0 to authorize payment in the amount of $34,258 to renew the District's property insurance coverage through the ACWA/JPIA for the period April 1, 2011 through April 1, 2012. 7.3. Microsoft Select 6 Software Assurance Contract Renewal Mr. Vega explained that the District's 3-year contract for Microsoft software had expired on January 31, 2011. The contract can be renewed for an additional three years at a cost of approximately $18,600. Mr. Vega and Mr. Vecchiarelli then responded to questions from the Board regarding the length of the initial contract and the impact on the current budget. On a motion by Director Kiley, seconded by Director Hawkins, the Board voted 5-0 to authorize renewal of the Microsoft Select 6 Software ' Assurance contract for $18,614.89. 3 2011-054 7.4. Property Owner Continuous Water Service Agreement , Mr. Vecchiarelli explained that the proposed agreement would allow rental property owners to have their water service automatically transferred back in their name when a tenant moves out and avoid a $25 service charge. This agreement is similar to what is offered by other water agencies and local utilities and has been requested by several District customers who own rental properties. Mr. Vecchiarelli then responded to questions from the Board regarding the current process of transferring service back into a property owners name when a tenant moves and revisions suggested by legal counsel. On a motion by Director Hawkins, seconded by Director Melton, the Board voted 5-0 to authorize use of a Continuous Service Agreement for multiple property owners that choose to execute this agreement for their rental properties, subject to approval as to form by General Counsel. 8. DISCUSSION ITEMS 8.1. Water Quality Update Mr. Nguyen provided the Board with a PowerPoint presentation regarding water quality matters. This included an explanation of commonly used terms as well as an overview of various regulatory and legislative issues (perchlorate, hexavalent chromium and fluoride) and water quality issues ' (water hardness, taste and odor). Mr. Nguyen and Mr. Vecchiarelli then responded to questions from the Board regarding the purpose of public health goals. 8.2. Strategic Plan 2011-2013 Mr. Vecchiarelli provided a brief overview of the draft plan and explained that the final document would be presented to the Board for approval at one of the regular meetings in April. President Beverage commented that the latest draft included a list of core values. He then suggested that the final document include a value statement. Following brief discussion it was decided that a value statement would be added and would consist of the top 5 core values. Staff will present the value statement to the Executive-Administrative-Organizational and Employee-Productivity- Innovation Committees for review prior to presentation to the Board. President Beverage then suggested that the goals and objectives located in the back of the document be assigned to a Committee and reviewed at each meeting. Mr. Vecchiarelli stated that the City of Orange identifies a strategic initiative on each of its agenda reports. 8.3. Report on Staff Activities at Children's Water Education Festival Mr. Micalizzi provided a brief report including photographs on staffs efforts ' at the festival. Director Melton stated that he was unaware that he could attend the luncheon later that afternoon and asked if it would be possible to make arrangements for him to go. Mr. Micalizzi responded that he would make the needed arrangements. 4 I 2011-055 ' 9. REPORTS, INFORMATION ITEMS AND COMMENTS 9.1. President's Report President Beverage passed on greetings from Sterling Fox, a former Board member. He also reported that Susan Trager, a noted water rights attorney and member of the Laguna Beach County Water Commission, had recently passed away. 9.2. Directors' Reports Director Melton reported that he had attended Alice Armstrong's funeral and that it was a touching service. ■ Tour of Orange County Fire Authority Facilities - March 11, 2011 Directors Beverage, Melton and Kiley reported on their attendance at this tour. Director Kiley stated that the tour was well done and thanked Mr. Micalizzi for making the required arrangements. He further commented on the organizations emergency preparation efforts. Director Melton also stated that it was a great tour and that the facility was fantastic. Director Beverage also stated that it was an impressive facility. ' ■ Children's Water Education Festival - March 23-24, 2011 Director Hawkins reported on his attendance at this event and stated that the thought the festival was well attended. He commended Mr. Micalizzi and the other staff members on their efforts. 9.3. General Manager's Report Mr. Vecchiarelli passed around a project donated by a local elementary school student who came and toured the District's facility. Mr. Vecchiarelli also shared a number of thank you letters received from a local Girl Scout troop who also came and toured the District's facility. Mr. Vecchiarelli then asked Mr. Conklin to report on the results of a bid opening for the Oriente pipeline project. Mr. Conklin reported that 26 bids had been received. The engineers estimate was approximately $3.0 million and the lowest bid received was just under $1.4 million. The bid results will be reviewed and presented to the Planning-Engineering-Operations Committee and then in turn to the Board next month. Mrs. Knight joined the meeting at this time. 9.4. Future Agenda Items and Staff Tasks ' None. Mayor Rikel and Mr. Nguyen left the meeting at this time. 5 2011-058 The Board reconvened in Open Session at 11:15 a.m. President Beverage announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 14. ADJOURNMENT 14.1. The meeting was adjourned at 11:16 a.m. A workshop meeting of the Board of Directors will be held March 25, 2011 at 8:00 a.m. The next regular meeting of the Board of Directors will be held April 14, 2011 at 8:30 a.m. Ke neth R. Vecchiarelli Board Secretary t 1 8