HomeMy WebLinkAbout2011-04-12 - Personnel-Risk Management Committee Meeting Agenda Packet
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
Tuesday, April 12, 2011, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
COMMITTEE STAFF
Director Robert R. Kiley, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Gina Knight, Human Resources Manager
1. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
2. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
2.1. Damage Claim Filed by Theresa S. Stacer
Recommendation: That the Committee recommend the Board of Directors reject
the claim filed on behalf of Theresa S. Stacer.
3. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
3.1. Draft FY 2011/12 Human Resources/Risk Management Department Budget
3.2. Draft FY 2011/12 Labor & Benefits Budget (To be provided at the meeting.)
3.3. Status of Human Resources and Risk Management Activities
3.4. Status of Recruitments and Authorized/Budgeted Positions
3.5. Future Agenda Items and Staff Tasks
4. ADJOURNMENT
4.1. The next regular meeting of the Personnel-Risk Management Committee will be held
May 10, 2011 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 2.1
AGENDA REPORT
Meeting Date: April 12, 2011 Budgeted: No
To: Personnel-Risk Management Cost Estimate: Exceeds $10,000
Committee
Funding Source: N/A
From: Ken Vecchiarelli, General
Manager
Presented By: Gina Knight, Human Resources Dept: Human
Manager Resources/Risk
Management
Reviewed by Legal: No
Prepared By: Amelia Cloonan, Personnel CEQA Compliance: N/A
Technician
Subject: Damage Claim Filed by Theresa S. Stacer
SUMMARY:
The District received the attached claim seeking reimbursement for property related damages
resulting from the actions of a cable TV contractor. Claimant alleges damages were incurred due to
the negligence of the employees of the Yorba Linda Water District.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors reject the claim filed on behalf of Theresa S.
Stacer.
DISCUSSION:
On February 25, 2011, the District received a claim on behalf of Theresa S. Stacer in an amount to
exceed $10,000. Claimant alleges District employees caused damage to her concrete and that the
concrete was repaired in an unworkmanlike manner.
In August, 2010, a cable TV contractor contacted the District for a USA marking for the claimant's
property located at The District marked incorrectly,
however, the rules state that whoever is performing drilling must hand dig two feet to either side of
the mark for a positive ID of the service line. In addition, the contractor must contact the utility
agency for a second marking if utilities cannot be located. The contractor failed to do this, instead
they proceeded to drill and hit claimant's service line. The District went out to repair the service,
which necessitated breaking part of claimant's paved driveway to access and repair the broken
service.
Subsequently, Ken Mendum, Operations Superintendent, received a call from the cable TV
company requesting a meeting on site with an inspector from the County. Ken Mendum explained
the USA rules to the parties. The County inspector requested that the cable TV contractor replace
two concrete panels of the claimant's driveway. The contractor stated he would bring in a
subcontractor to do the work, which was done.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors reviews all claims not settled by staff. Any claims and accompanying staff
reports are presented to the Board of Directors for consideration as they are received.
ATTACHMENTS:
Name: Description: Type:
Agenda Attachment.doc Agenda Attachment Backup Material
PLEASE CONTACT YLWD RECORDS DIVISION
FOR THIS ATTACHMENT
(714) 701-3101
records@ylwd.com
ITEM NO. 3.1
AGENDA REPORT
Meeting Date: April 12, 2011 Budgeted: Yes
To: Personnel-Risk Management
Committee
Funding Source: All Funds
From: Ken Vecchiarelli, General
Manager
Presented By: Gina Knight, Human Resources Dept: Human
Manager Resources/Risk
Management
Reviewed by Legal: N/A
Prepared By: Gina Knight, Human Resources CEQA Compliance: N/A
Manager
Subject: Draft FY 2011/12 Human Resources/Risk Management Department Budget
SUMMARY:
The purpose of this report is for the Personnel-Risk Management Committee to review and consider
the proposed budget for FY 2011/2012 for the Human Resources Department and recommend to
the Board of Directors consideration of this department's proposed budget.
DISCUSSION:
The Human Resources Department is responsible for all employment services for the District
including recruitment and testing, employee relations, employee benefits, training and development,
occupational safety, workers' compensation, employee health services and procurement of liability
and property insurances as well as claims handling and risk management programs. The Human
Resources Department is made up of three divisions, Human Resources Administration, Risk
Management and Safety. The Human Resources Department continually works to operate an
efficient and cost effective department by ensuring staff are knowledgeable and trained to provide
consultation services to managers and employees surrounding the issues of both State and Federal
employment regulations. The Department continually searches for ways to improve services while
reducing costs. Staff reduced the Department's recruiting expenses during FY 2010/2011 and will
continue to do so during this next FY 2011/2012. The Department reduced it's Communications
Budget to $5,000 a reduction of $4,400 from last year's Budget of $9,400. Mostly due to staff
developing recruitment job flyers in-house and selecting the most cost effective methods of
advertising the District's recruitments.
In addition, staff will scale back Contractual and Professional Services during the next FY and
depend more on ACWA-JPIA for additional support in both these areas allowing for a reduction to
this year's Budget of approximately $19,000. The major reduction to the Human Resources Budget
occurred in the Insurance category by more than $100,000. Staff discovered last FY that funds for
the workers' compensation insurance were not being charged to the account set up by Human
Resources. Staff researched the issue and discovered that the charges were being applied through
the Finance Department by incorporating the workers' compensation insurance component into the
District's mandatory benefits that are charged to each department.
The Human Resources Department will continue to proactively work with other District departments
and the employee's association to address the ongoing affects of the turbulent economic shortfalls
that could affect our employee population. The Human Resources Department will continue to
maintain high levels of service at reduced costs and ensure that appropriate training and
succession planning of the District's future leaders occur during this next fiscal year.
ATTACHMENTS:
Name: Description: Type:
HR_Summary.xlsx HR/Risk Management Summary Backup Material
7010-HR Admin.pdf 7010 - Budget Detail Backup Material
7020-Risk _Mgmnt.pdf 7020 - Budget Detail Backup Material
7030-Safety.pdf 7030 - Budget Detail Backup Material
HUMAN RESOURCES
FY 2010/11 FY 2010/11 FY 2011/12
Budget Forecast Budget
Expenses (Operating)
Supplies & Services
Communications $ 9,400 $ 2,598 $ 5,000
Contractual Services $ 29,450 $ 17,300 $ 22,400
Dues & Memberships $ 1,750 $ 1,855 $ 2,550
Insurance $ 343,900 $ 241,000 $ 237,000
Materials* $ 3,400 $ 3,500 $ 1,500
District Activities, Emp. Recognition $ 12,800 $ 13,459 $ 17,000
Office Expense* $ 1,700 $ 500 $ 2,100
Professional Services $ 87,000 $ 81,000 $ 75,000
Training $ 13,700 $ 13,500 $ 12,000
Travel & Conferences $ 1,800 $ 1,570 $ 1,900
Supplies & Services Sub-Total $ 504,900 $ 376,282 $ 376,450
Figures have been adjusted to reflect changes in the District's account structure.
Section Detail Expense Budget
Dept/Section: HR (Admin) (7010) FY 2012
4 'kescription
: 0, L 'i
1-7010-0580-00 $5,000 1-7010-0580-05 5,000 Advertising & Printing 5,000
COMMUNICATIONS (E) Advertising
1-7010-0600-00 $10,900 1-7010-0600-00 2,300 COBRA Solutions 500
CONTRACTUAL SERVICES (E) CONTRACTUAL SERVICES (E) Shred-it 1,200
EE Relations 600
1-7010-0600-10 1,200 DOT Physicals 1,200
DOT Physicals
1-7010-0600-20 1,200 Pre-employment Physicals 1,200
Pre-employment Physicals
1-7010-0600-30 1,200 Flu Shots 1,200
Health & Welfare
1-7010-0600-40 5,000 Temporary Help 5,000
Temporary Labor
1-7010-0640-00 $1,450 1-7010-0640-00 1,450 Jobs Available Membership 150
DUES,MEMBERSHIPS,SUBSCRI DUES,MEMBERSHIPS,SUBSCRIPTI
CALPELRA Annual Dues 500
PTIONS (E) ONS (E)
National Notary Association 500
PELRAC 300
1-7010-0715-00 $17,000 1-7010-0715-00 17,000 Employee Picnic 7,000
DISTRICT ACTIVITIES, DISTRICT ACTIVITIES, Employee Recognition 6,000
EMPL.RECOGNITION (E) EMPL.RECOGNITION (E)
Benefits Fair 1,000
Employee Promotional Items 3,000
1-7010-0760-00 $1,200 1-7010-0760-00 300 Office Supplies 300
Office Expense Office Expense
1-7010-0760-30 300 Books & Publications 300
Books & Publications
1-7010-0760-50 600 Meeting Supplies-Training, Meetings, Interviews 600
Meeting Supplies
1-7010-0780-00 $65,000 1-7010-0780-00 10,000 Norm Traub & Associates-Investigations & Backgroun 10,000
PROFESSIONAL SERVICES (E) PROFESSIONAL SERVICES (E)
1-7010-0780-05 55,000 Liebert Cassidy Whitmore Employment Law 55,000
Legal Services
1-7010-0810-00 $8,500 1-7010-0810-00 8,500 Job Training 2,000
Training Training
Harassment Prevention 3,000
LCW - Consortium 3,500
1-7010-0830-00 $1,300 1-7010-0830-00 1,300 PELRAC 600
TRAVEL & CONFERENCES (E) TRAVEL & CONFERENCES (E) LCW 700
Section Total $110,350
Section Detail Expense Budget
Dept/Section: HR (Risk FY 2012
Management) (7020)
I
1-7020-0640-00 $200 1-7020-0640-00 200 PARMA Membership 200
DUES,MEMBERSHIPS,SUBSCRI DUES,MEMBERSHIPS,SUBSCRIPTI
PTIONS (E) ONS (E)
1-7020-0690-00 $237,000 1-7020-0690-00 237,000 Tort Claims - < 151< 8,000
INSURANCE (E) INSURANCE (E) **ACWA-JPIA Liability Insurance 190,000
ACWA-JPIA Property Insurance 39,000
1-7020-0760-00 $400 1-7020-0760-00 200 Office Supplies 200
Office Expense Office Expense
1-7020-0760-50 200 Meeting Supplies-Trainings, Meetings 200
Meeting Supplies
1-7020-0780-00 $3,000 1-7020-0780-00 3,000 First Aid-Workers Compensation 3,000
PROFESSIONAL SERVICES (E) PROFESSIONAL SERVICES (E)
1-7020-0810-00 $2,000 1-7020-0810-00 2,000 Risk Management Training 2,000
Training PROFESSIONAL DEVELOPMENT
(E)
1-7020-0830-00 $600 1-7020-0830-00 600 PARMA 600
TRAVEL & CONFERENCES (E) TRAVEL & CONFERENCES (E)
Section Total $243,200
Section Detail Expense Budget
Dept/Section: HR (Safety) (7030) FY 2012
4 irn DescrIption
1-7030-0600-00 $11,500 1-7030-0600-00 11,500 Keenan & Associates 5,000
CONTRACTUAL SERVICES (E) CONTRACTUAL SERVICES (E) Rescue 411 - Safety 4,000
Industrail Hearing & Pulmonary Management 2,500
1-7030-0640-00 $900 1-7030-0640-00 900 PASMA 100
DUES, MEMBERSHIPS, DUES, MEMBERSHIPS, Pacific Safety Council - COSS 300
SUBSCRIPTIONS (E) SUBSCRIPTIONS (E)
Cal-OSHA Reporter 500
1-7030-0710-00 $1,500 1-7030-0710-00 1,500 First Aid Supplies 1,500
MATERIALS (E) MATERIALS (E)
1-7030-0760-00 $500 1-7030-0760-30 200 Books & Publications 200
Office Expense Books & Publications
1-7030-0760-50 300 Meeting Supplies-Training, Meetings, Interviews 300
Meeting Supplies
1-7030-0780-00 $7,000 1-7030-0780-00 7,000 **Misc Professional Services 7,000
PROFESSIONAL SERVICES (E) PROFESSIONAL SERVICES (E)
1-7030-0810-00 $1,500 1-7030-0810-10 1,500 OSHA COMPLIANCE TRAINING 1,500
Training OSHA Compliance
Section Total $22,900
ITEM NO. 3.2
AGENDA REPORT
Meeting Date: April 12, 2011
Subject: Draft FY 2011/12 Labor & Benefits Budget (To be provided at the meeting.)
ATTACHMENTS:
Name: Dosciiption: Type:
Agenda Report.pdf Agenda Report Backup Material
ITEM NO. 3.2
AGENDA REPORT
Meeting Date: April 12, 2011 Budgeted: Yes
To: Personnel-Risk Management
Committee
Funding Source: All Funds
From: Ken Vecchiarelli, General Manager
Presented By: Gina Knight, Human Resources Dept: Human Resources/
Manager Risk Manager
Reviewed by Legal: NIA
Prepared By: Gina Knight, Human Resources CEQA Compliance: N/A
Manager
Subject: Draft FY 2011112 Labor & Benefits Budget
SUMMARY:
The purpose of this report is for the Personnel-Risk Management Committee to review and
consider the proposed District Personnel Salaries and Benefits budget for FY 2011/2012 and
to recommend to the Board of Directors consideration of the District's Personnel Salaries and
Benefits budget.
DISCUSSION:
The Human Resources Department is responsible for tracking, forecasting and for preparing
the budget for the District's personnel salary expenses. The Finance Department is
responsible for forecasting and for preparing the budget for the mandatory and fringe benefits
based on the salary data provided from Human Resources staff.
The benefits are divided into two (2) categories: mandatory and fringe benefits. The mandatory
benefits include the District's contribution to CalPERS (11.547% of payroll), Medicare/SS
(1.4517.65% of payroll) and workers compensation (divided amongst the employees - amount
calculated is based on their position and salary). The fringe benefits include the employee's
CalPERS contribution (7% paid for by the District), Medical, Dental and Vision (100% per
employee + 2/3 for dependent coverage), Long-Term Disability (.272/$100), Employee
Assistance Program, Life insurance/AD&D, Boot Allowance and Auto Allowance.
The District's proposed Personnel Salaries and Benefits budget for FY 2011/2012 is
approximately $7,900,000. This amount is comprised of the following:. personnel wages
($5,345,000), Overtime and Standby expenses ($174,000), Mandatory and Fringe Benefits
($2,170,000), Retiree Insurance expenses ($218,000) and Unemployment Insurance
expenditures ($20,000).
Staff has incorporated salaries for two additional positions in Operations' sewer division to
keep up with the increase in labor due to the additional sewers acquired from the City of Yorba
Linda.
In addition, staff projected a 10% increase to the District's health insurance premiums and a
7% increase to the dental insurance premiums for FY 201112012.
Yorba Linda Water District
Salaries and Benefits Budget Comparison
(FY 2010-11 and FY 2011-12)
FY 10/11 FY 11/12 Increase
Budget Budget /Decrease
Total Wages $ 5,264,126 $ 5,344,894 $ 80,768 A A $ 76,768 Step Increases/position adjustment
Overtime $ 117,500 $ 152,300 $ 34,800 B $ (73,672) New Employee (position filled at lower salary)
Standby $ - $ 21,840 $ 21,840 c $ (46,252) Position Vacancy/changes
Mandatory Benefits $ 730,484 $ 809,862 $ 79,378 ° $ 87,924 Position Addition (2 Sewer ee's)
Fringe Benefits $ 1,274,595 $ 1,359,679 $ 85,084 E $ 36,000 Board Increase (to max meetings)
Retiree Insurance $ 217,979 $ 217,979 $ - $ 80,768
Unemployment Insurance $ 20,000 $ 20,000 $ -
B $ 34,800 Increase in overtime (FY10/11 was estimated)
$ 7,624,684 $ 7,926,554 $ 301,871
c $ 21,840 Standby (not budgeted in FY10/11)
73,865 PERS ER Increase (10.2% to 11.507)
$ 5,513 Miscellaneous Increases
$ 79,378
E $ 66,133 Increase in Medical (10%) & Dental (7%)
$ 12,600 Education Expenses
$ 6,351 Miscellaneous Increases
$ 85,084
$ 301,870
ITEM NO. 3.3
AGENDA REPORT
Meeting Date: April 12, 2011 Budgeted: N/A
To: Personnel-Risk Management
Committee
Funding Source: N/A
From: Ken Vecchiarelli, General Manager
Presented By: Gina Knight, Human Resources Dept: Human
Manager Resources/Risk
Management
Reviewed by Legal: N/A
Prepared By: Gina Knight, Human Resources CEQA Compliance: N/A
Manager
Subject: Status of Human Resources and Risk Management Activities
SUMMARY:
The attached spreadsheet is updated on a monthly basis and presented to the Personnel-Risk
Management Committee for discussion.
DISCUSSION:
The attached spreadsheet is updated monthly to show the status of Human Resources, Risk Management
and Safety activities as well as revisions to the District's policies and procedures, job related training
offered to District employees, processed tort claims and District sponsored employee events. Items shown
in red have been revised or updated since the last report.
On February 11, 2011, the District's Employee Recognition Dinner was held at the Yorba Linda Country
Club. The event was a resounding success with attendance at a record high with 91 employees and
guests attending. The Employee Recognition Committee is in the planning stage for the 2011/2012
Employee Recognition dinner. Traditionally this event has been held the first Saturday in December.
In addition, the Employee Recognition Committee is in final preparations for the District's annual employee
picnic, which will be held on April 30, 2011 at Knott's Berry Farm. Thus far 122 tickets have been issued
with ticket distribution closing on April 11, 2011.
The application process and testing for the Meter Reader I recruitment was completed. Interviews for nine
(9) candidates were conducted on March 24, 2011 with two (2) candidates going into the final selection
process. The application process for the Customer Service Supervisor position was completed with
Interviews for five (5) candidates scheduled for April 13, 2011.
ATTACHMENTS:
Name: Description: Type:
HR DEPARTMENT ACTIVITY -2010-2011.doc Department Activities Backup Material
Updated: April 7, 2011
HR DEPARTMENT ACTIVITY
2010/2011
POLICIES AND PROCEDURES ACTIVITY STATUS
Development and Maintenance of Management reviewed
Safety Procedures Draft policy.
Driver Record Review Policy None.
Drug and Alcohol Policy LCW Law firm revising
District's policy.
Educational/Certification/License Draft Policy presented
Reimbursement Policy to Bargaining Unit on
3/14/2011
Emergency/Fire Evacuation Draft Policy reviewed
Procedures by ACWA-JPWs Sr.
Risk Consultant.
9/2010 Reviewed by
Safety & Wellness
Committee and
Management. Finalize
& to GM signature.
Emergency Leave Policy Policy BOD approved
and implemented-
10/27/2009.
Employee Performance Evaluation Draft policy to be
Procedure presented to BU for
review and approval
2011.
Employee's Responsibility for Management reviewed
Maintenance of District Vehicles Draft policy.
To be presented to BU
for review and approval
2011.
Employee Time-Off Request Policy Draft policy presented
to BU for review and
approval 3/14/2011.
Facilities Use Policy Management reviewed.
General Manager to
review Draft policy and
add input.
Family Medical Leave Act Policy Policy BOD approved
and implemented-
5/27/2010.
Harassment/Discrimination/Retaliation Policy approved and
Prevention Policy implemented-
12/22/2009.
POLICIES AND PROCEDURES CONTINUED
POLICIES ACTIVITY STATUS
Jackhammer Operations Policy approved and
implemented-
10/14/2009.
Personal Appearance of Employee Policy approved and
implemented-
3/27/2009.
Risk Management Admin Policy HR Mgr to review Draft
policy and comment.
Risk Management Claims Policy Policy BOD approved
and implemented-
3/26/2009.
Safety Footwear Allowance Draft policy presented
to BU on 3/14/2011.
Safety Guidelines for Uniform Shorts Policy approved and
implemented-
2/10/2010
Use of Traffic Cones and Vehicle Policy approved and
Backing implemented 6/6/08
USA Dig Alert System Policy Policy approved and
implemented-
10/28/2009.
Warehouse/Yard Inventory Policy and IT developed and HR
Procedure staff finalized and
distributed policy-
1/12/2009.
Update Recruitment Procedure HR Mgr to review
procedure and add
input.
New Hire Procedure HR Mgr to review
procedure and add
input.
Separation/Termination Procedure HR Mgr to review
In process procedure and add
input.
2
TRAINING - ON SITE/OFF SITE
DATE VENDOR CLASS TITLE
5-19-2010 Pacific Safety Council Certified Occupational Safety Specialist
5-26-2010 Pacific Safety Council Certified Occupational Safety Specialist
6-2-2010 Pacific Safety Council Certified Occupational Safety Specialist
6-15-2010 Pacific Safety Council CPR/First Aid Training
6-17-2010 Pacific Safety Council CPR/First Aid Training
6-23-2010 Annual Hearing Testing
6-29-2010 Pacific Safety Council Heat Illness Training
7-15-2010 Pacific Safety Council CPR/First Aid Training
7-29-2010 Public Agency Risk Manage Claims Effectively
Management Association Risk Financing
Risk Transfer, Contracts and Certificates of
Insurance
8-10 & 11, ACWA/JPIA Conference ACWA/JPIA's Professional Development
2010 Program
10/7/2010 Pacific Safety Council Forklift Training Certification Program
10/7/2010 Public Employees Labor One-day mini conference
Relations Association -
California
10-21-2010 Dept Homeland 1-9 Training
Security/ICE
12-08-2010 Prudential, TAG, EAP Employee benefits brown bag lunch and
learn
12-16-2010 Pacific Safety Council Train the Trainer - Forklift
01-18-2011 ACWA/JPIA at YLWD Three classes in one day: Electrical Safety,
Fall Protection, Lockout/Tagout
02-16-2011 ACWA/JPIA at YLWD Four classes in one day: Electrical Safety,
Fall Protection, Lockout/Tagout, Respiratory
Protection
02-17-2011 Liebert Cassidy Whitmore Leave Rights of California Employees
- San Clemente
3/17&18 Liebert Cassidy Whitmore Public Sector Employment law Conference
Conference-Newport
Beach
3-24-2011 Liebert Cassidy Whitmore The meaning of At-Will
- Costa Mesa
4-21-2011 Liebert Cassidy Whitmore Labor & Employee Relations in Lean
- Cypress Economic Times
5-19-2011 Liebert Cassidy Whitmore Employee Due Process Rights & Skelly: A
- La Palma Guide to Implementing Public Employee
Discipline
3
CURRENT RECRUITMENTS
MONTH POSITION APPLICATIONS
PROCESSED
FEB/MAR/APR Maintenance Dist. Op II 4
Sr. Accountant 45
JUNE Maintenance Dist. Op III 3
JULY GIS Technician, Part Time 1
AUG Maintenance Dist. Op II 4
OCTOBER Engineering Secretary 83
NOVEMBER Maintenance Worker 1 137
FEBRUARY Meter Reader 1 287
MARCH Customer Service Supervisor 62
4
CURRENT RISK MANAGEMENT/TORT CLAIM ACTIVITY
DATE OF NATURE OF RISK MGMNT ACTION TAKEN
ISSUE/CLAIM RELATED ISSUE/CLAIM
REC' D
APR Rec'd claim from A. Lesko re: Settlement in negotiations
Damage to Vallecito Lane due to between residents and ACWA-
Ohio and Villa Terrace H2O leak JPIA
APR Rec'd claim from N. McCauley re: To be discussed at next
mud entering garage due to Pers/Risk Management
neighbor's H2O leak Committee meeting.
MAY Rec'd claim from V. Valardi re Claim settled in August from
flooding of her properties 15K to approx. 4K.
MAY Rec'd claim from David Ip re: water To be discussed at next
line damage at meter Pers/Risk Management
Committee meeting.
AUG Sent out claim form: Service No claim rec'd as of this date.
Repair-landscape damages and
plumbing fees.
SEPT Filed claim with ACWA-JPIA - Rec'd $21,081.25 for total loss
Backhoe- Liability/property on Backhoe 3-9-2011. At this
time the City of Anaheim has
not filed a claim against the
District.
OCT Received reimbursement from Payment of $70,044.56
ACWA/JPIA for Ohio/Villa Terrace received.
incident
NOV Knight submitted claim against Settled for $1,748.20 on
AT&T on District's behalf - broken 2/18/11.
sewer pipe.
DEC Sent out claim form: Joseph No claim rec'd as of this date.
Shreve, 3590 Sherwood, YL
JAN 2011 Returned claim form for
insufficiency: John Fox, 4661 Casa
Oro, YL. Claiming plumber, street
repair, hotel, damages to house
($14,926.82)
FEB 2, 2011 Sent out claim form: Rick Recommend BOD reject claim
Jorgensen, Attorney, re: 5782 - Not the District's.
Mountain View, DOL 8/31/2010
FEB 9, 2011 Rec'd claim from Salvador Returned due to insufficient
Amezcua-Homeowner from Ohio information
and Villa Terrace
5
CURRENT WORKERS COMPENSATION ACTIVITY
DATE OF NATURE OF W.C. STATUS REPORTABLE INCIDENT
INJURY CLAIM
1-2010 LEFT ELBOW STRAIN FIRST AID ONLY
2-2010 N/A N/A POST OSHA LOG 300
3-2010 N/A N/A
4-2010 DOG BITE Closed YES
6-2010 HEAD INJURY Closed YES
7-2010 LEG INJURY Closed YES
8-2010 BEE STING Closed YES
9-9-2010 BROKEN TOE Closed YES
9/21/2010 CONTUSIONS TO Closed YES
HAND AND ANKLE
9/29/2010 ANT BITES Closed YES
10/4/2010 LACERATION - TOP Closed YES
OF HEAD
10/28/2010 THUMB CUT- Open YES
STITCHES REQ'D.
12/6/2010 RIGHT WRIST Open YES
TENDONITIS
1/20/2011 GROIN PULL Open -
02/16/2011 FINGER PRICKED BY Open YES
SHARP OBJECT
6
DISTRICT EMPLOYEE ACTIVITIES/FUNCTIONS
MONTH ACTIVITY/FUNCTION DEPARTMENT
6-30-2010 Employee Recognition Committee
8-3-2010 Employee Recognition Committee
8-24-2010 Employee Recognition Committee
9-1-2010 HOT TAP DEMO/Horseshoe Employee Recognition
Competition and Luncheon Committee
9-21-2010 Employee Recognition Committee
10-5-2010 Employee Recognition Committee
10-27-2010 Health & Benefits Fair & Flu Shots Human Resources
11-18-2010 Employee Potluck Employee Recognition
Committee
12-7-2010 Employee Recognition Committee Human Resources
01-11-2011 Employee Recognition Human Resources
Committee
01-25-2011 Employee Recognition Committee Human Resources
02-08-2011 Employee Recognition Committee Human Resources
02-11-2011 Employee Recognition Dinner Employee Recognition
Committee
04-7-2011 Employee Recognition Committee Human Resources
04-30-2011 Employee Picnic Knott's Berry Farm Employee Recognition
Committee
DISTRICT SAFETY AND WELLNESS- ACTIVITIES/FUNCTIONS
MONTH ACTIVITY/FUNCTION DEPARTMENT
6-28-2010 Safety-Wellness Committee HR/SAFETY
7-28-2010 Safety-Wellness Committee HR/SAFETY
7-2010 First Aid Back Packs Delivered HR/SAFETY
7-2010 First Aid Backpack Supplies Delivered HR/SAFETY
8-24-2010 AED's Delivered HR/SAFETY
8-25-2010 Safety-Wellness Committee HR/SAFETY
9-15/2010 Employee Assistance Program HR
(EAP) Eating Right for Life
9-16-2010 Safety and Wellness Committee HR/SAFETY
9-29-2010 Safety and Wellness Committee HR/SAFETY
9-29-2010 Employee Assistance Program HR
(EAP) Sleep 101
10-6-2010 Employee Assistance Program HR
(EAP) Dealing w/Difficult People
10-13-2010 Employee Assistance Program HR
(EAP) Preventing Burnout
10-22-2010 Check AED's & Log HR/SAFETY
11-17-2010 Employee Assistance Program HR
(EAP) Managing Money in Tough Times
11-22-2010 CheckAED's & Log HR/SAFETY
12-7-2010 Safety and Wellness Committee HR/SAFETY
12-9-2010 Distribute First Aid Backpacks to Employees HR/SAFETY
at Operations Safety Meeting
12-23-2010 Check AED's & Log HR/SAFETY
01-06-2011 First Aid Stations replenished with supplies HR/SAFETY
01-24-2011 CheckAED's & Log HR/SAFETY
02-24-2011 Check AED's & Log HR/SAFETY
03-23-2011 Check AED's & Log HR/SAFETY
s
DISTRICT SAFETY AND WELLNESS-ACTIVITIES/FUNCTIONS CONT.
MONTH ACTIVITY/FUNCTION DEPARTMENT
04-14-2011 Safety and Wellness Committee HR/SAFETY
9
HR ACTIVITIES/FUNCTIONS
MONTH ACTIVITY/FUNCTION DEPARTMENT
9-2010 Compile record of all 1-9's on file for audit Human Resources
by Homeland Security
9-2010 Meet with Homeland Security Human Resources
Representative re 1-9 audit
10-21-2010 1-9 Training conducted by Homeland Human Resources
Security Representative at District
10-2010 Response from Homeland Security Human Resources
Representative re correction of deficiencies
received and action to correct deficiencies
commenced
10 &11- Work with employees to correct Human Resources
2010 deficiencies in documentation
11-30-2010 Scan updated forms to Homeland Security Human Resources
Representative
01-25-2011 Warning notice delivered by Homeland Human Resources
Security Representative with respect to
insufficiencies. Verbal confirmation that
deficiencies have been corrected, and
there is no fine to be assessed.
10
ITEM NO. 3.4
AGENDA REPORT
Meeting Date: April 12, 2011 Budgeted: Yes
To: Personnel-Risk Management
Committee
Funding Source: All Funds
From: Ken Vecchiarelli, General
Manager
Presented By: Gina Knight, Human Resources Dept: Human
Manager Resources/Risk
Management
Reviewed by Legal: N/A
Prepared By: Gina Knight, Human Resources CEQA Compliance: N/A
Manager
Subject: Status of Recruitments and Authorized/Budgeted Positions
SUMMARY:
The attached spreadsheet is updated monthly and presented to the Personnel-Risk Management
Committee for discussion.
DISCUSSION:
The Authorized Positions spreadsheet is updated monthly to show the status of the District's current
recruitment activity. The spreadsheet identifies the current fiscal year's authorized and budgeted
positions as well as any current vacancies awaiting action. Items shown in red identify the most
recent activity such as pending employment offers or applications being processed in addition to
any revisions or updates since the last report.
Since the last report, the Human Resources section commenced recruitments for both the Meter
Reader I and Customer Service Supervisor positions. Staff advised the prime candidates of their
status, commenced background checks for the Meter Reader I position. Interviews for the Customer
Service Supervisor were scheduled for April 13, 2011.
ATTACHMENTS:
Name: Description: 1 ype:
Authorized Positions 04-07-2011.xls Authorized Positions Backup Material
As of April 7, 2011
FY 2010-2011 Authorized Positions
Salary Start
Range Position Classification Auth Budget Emp Status/Comments Date
1-11 (Temporary Help) 0 0 0
12
13
14
15 Customer Service Representative 1 1 1 1
16 Meter Reader 1 2 2 1 Interviews conducted on 03/24/2011.
Conducting background checks on top two
candidates.
17 Accounting Assistant 1 1 1 1
Customer Service Representative 11 1 1 1
Engineering Secretary 1 1 1 Hired Nichole Hill. 02/22/11
Maintenance Worker 1 8 8 10 Hired Carlos Murillo. 02/28/11
Mechanic 1 0 0 0
Operations Secretary 0 0 0
18 Meter Reader 11 2 2 2
19 Customer Service Representative 111 2 2 2
Operations Assistant 1 1 1
Storekeeper 1 1 0 Vacant.
20 Engineering Technician 1 0 0 0
Maintenance Distribution Operator 11 8 7 5 Under filled with (2) Maint. Worker I
positions. 1 vacant position is non-funded
f/FY 10-11.
Water Quality Technician 1 0 1 1 Position used to under fill authorized Water
Quality Technician 11 position.
21 Accounting Assistant 11 2 1 1 Part time temporary help is being utilized
due to staff shortage. 1 vacant position is
non-funded f/FY 10-11.
Facilities Maintenance 1 1 1
Mechanic 11 1 1 1
22 Information Systems Technician 1 1 1 1
Water Quality Technician 11 1 0 0 Under filled with (1) WQT 1.
23 Maintenance Distribution Operator 111 5 4 4 1 vacant position is non-funded f/FY 10-11.
Meter Services Lead 1 1 1
Mechanic 111 1 1 1
Personnel Technician 1 1 1
Plant Operator 11 4 3 3 1 vacant position is non-funded f/FY 10-11.
As of April 7, 2011
FY 2010-2011 Authorized Positions
Salary Start
Range Position Classification Auth Budget Emp Status/Comments Date
24 Construction Inspector 1 1 1
Engineering Tech II 3 3 2 Vacancy due to long term employee's
retirement on 12/30/2010. Vacant position
on hold.
GIS Technician 0.5 0.5 0.5
Info Systems Tech II/Programmer 1 1 1
25 Assistant Administrator I 0 0 0
Executive Secretary 1 1 1
Human Resources Analyst 1 1 1
Instrumentation Technician 1 1 1
Sr. Accountant 1 1 1
26 GIS Administrator 1 1 1
Project Engineer 2 2 2
Sr. Construction Inspector 1 1 1
Sr. Fleet Mechanic 1 1 1
Sr. Maintenance Distribution Operator 4 4 4
Sr. Plant Operator 1 1 1
27 Customer Service Supervisor 1 1 0 Interviews scheduled for 04/13/2011.
28 Management Analyst 1 1 1
29 Water Quality Engineer 1 1 1
30 Public Information Officer 1 1 1
Water Maintenance Superintendent 1 1 1
SCADA Administrator 1 1 1
Information Systems Administrator 1 1 1
31 Chief Plant Operator 1 1 1
32
33
34 Sr. Project Manager 1 1 1
35
36 Human Resources and Risk Manager 1 1 1
37 Engineering Manager 1 1 1
Finance Director 1 1 1
Information Technology Director 1 0 0 Vacant position is non-funded f/FY 10-11.
Operations Manager 1 1 1
38
39
40 Assistant General Manager 1 1 1
General Manager 1 1 1
Total 81.5 76.5 72.5